iCloud on iPad Everything you need to know about Appleâ€™s online services
timesaving iOS tips!
Turn your Organise your photos into life with the paintings Calendar app
to iPad User Magazine, helping you to do more with your iPad
ne of the biggest unsung heroes of making Apple devices easy to use is iCloud. The invisible syncing of your photos, your settings, your documents, your calendar, your music, your apps, your backups… it all provides a quiet level of peace of mind that really can’t be underestimated. A lot of what iCloud does is enabled without effort, and you won’t need to ever think about it. But there are some useful extra things to know about it, so you can do a bit more if you want to – that’s what our in-depth guide starting from page 4 is all about. My favourite app we’re featuring this issue is Lambus, which is a collaborative way to plan a holiday. You can specify locations (and things to do there), dates, store information and tickets, and chat – it’s a really great tool for making something that can be hard much simpler. Elsewhere in the issue, you’ll find a way to easily make a table of contents in your long Pages documents, how to do more advanced stuff in the Calendar app, and how to turn any photo into a work of art. Enjoy!
MATT BOLTON Editor
iCloud Superguide Make Apple’s online services work for you – tips, tricks and secrets revealed
Helpful iOS shortcuts Some iOS tricks are hard to discover, so here are some choice cuts…
Table of contents in Pages Automatically add an on-screen or on-page listing to your documents
Customise the Calendar app for date delight Apple’s built-in Calendar has hidden talents
Plan big trips with Lambus Near or far, solo or in a group, Lambus makes everything easier
Turn your photos into art Make your pictures look like traditional art creations with BeCasso
Apple Gear Our reviews of the latest accessories for your iPad
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iCloud superguide iOS
iCloud superguide Make Apple’s online services work for you – tips, tricks and secrets revealed
Written by Adam Banks
irst they called it iTools. Then it was MobileMe. Apple’s online sync, storage and services platform has a long and, let’s say interesting history. It was MobileMe of which Steve Jobs famously asked a room full of engineers: “Can anyone tell me what this is supposed to do?” And after waiting patiently for them to explain, shot back: ‘So why the **** doesn’t it do that?’ Well, now it’s iCloud. And it does that. As well as a bunch of other things. So many things, in fact, that you might overlook a few.
In this article, we’ll outline the most important features and show you how to get them working. We’ll clear up a few misconceptions, and unearth a few elements that ended up in places you might not guess. All right, definitely wouldn’t guess. In a million years. Although it’s frustrating to find that you’ll probably end up needing to pay extra for iCloud storage (see page 7), it’s totally worth it. With iCloud set up, there’s a lot that you can stop worrying about, because it just works. So why don’t you do that?
iOS iCloud superguide
iCloud Photos in iOS To activate iCloud Photos in iOS, open Settings, tap your name at the top, tap iCloud, tap Photos and turn on iCloud Photos (or iCloud Photo Library in older versions). It’s a good idea to choose Optimise iPhone/iPad Storage to save space. You can access photos from any device thanks to iCloud, but it’s a good to optimise storage if space is limited!
Your Photos, everywhere! It’s like an album that follows you around, but less creepy than that probably sounds
aking photos is easy; finding them later is hard. iCloud solves it by keeping all the photos you take on any of your Apple devices and syncing them to the others. So you can show off the pictures you’ve taken with your iPhone on your iPad, Mac or Apple TV. Albums you create appear everywhere with the same photos in them. You can share photos around your family, too. When iCloud Photos (previously iCloud Photo Library) is activated on a device, every item added to All Photos – primarily by shooting stills or video in the Camera app – is copied to iCloud. This happens immediately if the device is online, or next time it connects. The copies sync to all your other devices with iCloud Photos on. Equally, when you delete an item in Photos, it’s deleted from iCloud and all your other devices. Read that part twice! You can’t delete pics to save space while keeping them in iCloud – that’s not how it works. Instead,
in Settings > User > iCloud > Photos, choose Optimise iPad Storage (not Download and Keep Originals) to keep only previews of photos and videos on your device. The versions in iCloud stay at the full original quality, and download when you open them, if the device is online. Raw photos (which you can shoot with recent iPhones and iPads using some third-party apps, or import from a digital camera) are also preserved in iCloud, and
To share photos, create a Shared Album, enter the recipients’ email addresses, then add your pics.
available to edit on iPad or Mac, but otherwise display as JPEG previews.
Original sync Keep the Photos app on your Mac set to Download Originals, in Photos > Preferences > iCloud, and you’ll always have full-quality copies on your Mac storage as well as in iCloud. (Your Photos Library is also backed up by Time Machine.) The same iCloud rules apply, so if you delete a photo elsewhere it’ll disappear from your Mac, and vice versa. Photos stored on your Mac, but not in Photos, are ignored by iCloud. When you edit a photo in the Photos app, and iCloud Photos is on, you’ll see the edited version everywhere. Edits are non-destructive, though, so you can open the item in Photos on any device and tap Edit, then simply Revert to remove the changes everywhere. If you don’t have a Mac, you can still access all your photos from iCloud.com, though you’ll have to download to edit.
iCloud superguide iOS
How much space?
Keep those files where you can see them
nother string to the iCloud bow is Cloud Drive – an all-purpose file repository within your iCloud storage. Every relevant app has its own folder there to store documents, and you can add folders of your own. Your iCloud Drive appears in macOS, when ticked in System Preferences > iCloud, as a sidebar item in Finder windows, under Favourites. In iOS, when turned on in iCloud after opening Settings and tapping your name, it’s accessed through the Files app. You’ll see the same
In many apps you can tap the Share icon, then Save to Files to add items to iCloud Drive.
folder structure everywhere, with the same files synced. As with photos, ‘synced’ by default means the files are stored on Apple’s servers and copies are automatically downloaded to each device’s own storage.
You get 5GB of free iCloud storage, which can be upgraded to 50GB (79p a month), 200GB (£2.49) or 2TB (£6.99): bit.ly/icspp. Photos, documents and backups count against this, but apps and iTunes purchases don’t.
Storage options But there may not be room on your devices for copies of all the files you have in iCloud. So in iOS, iCloud Drive storage is always optimised, meaning only files you’ve recently used are kept on the device; others are shown in Files, but only downloaded when you try to open them. This is indicated on each file icon by a cloud symbol with an arrow. If you’ll need a certain file when offline, keep it open in an app or move it to On My iPad or On My iPhone, as shown in step 3 below. By contrast, macOS will try to keep local copies of everything in iCloud Drive.
If it’s taking up too much space, turn on Optimise Mac Storage in System Preferences > iCloud > iCloud Drive > Options. If you don’t have a Mac, you can access everything in your iCloud Drive folders through iCloud.com – including uploading new files and rearranging your folders, if you want to. In iOS, after you install an app for a a third-party cloud service, such as Google Drive, you’ll find the Files app’s Locations screen gains a More Locations item. Tap this to add the new service to Files. This doesn’t mean your files on that service are copied over to iCloud, just that you can view and search them all in one app.
To save space in iOS, iCloud Drive storage is always optimised
How to Manage your files in iCloud Drive
1 View Files in iOS
The Files app is part of iOS. Tap Recents at the bottom to see recently used items, or tap Browse, then iCloud Drive to see the folder structure. You can tap the top right icon to switch between list and icon views.
2 Check iCloud space from iOS
There’s no file size info within the Files app. To see how much iCloud storage is being used by Drive, open Settings, tap your name, tap iCloud, then Manage Storage. Tap iCloud Drive for more info.
3 Download optimised files
Documents in Files show a cloud symbol when stored in iCloud but not on your device. For offline access, long-press the file, tap Move and pick On My iPad (or tap Duplicate, then move the copy).
iOS iCloud superguide
Family Sharing Everything in your iCloud is managed through your Apple ID, a one-to-one system that doesn’t always make sense for households. So Apple lets you link users – up to a total of six – to access your purchases and subscriptions and share photos and calendars, while still having your own logins and private files. One person has to be the ‘family organiser’: purchases go on their payment method, and they‘ll be in charge of settings for the whole family. You can choose which iCloud features to share, and the rest work as normal. All your
iCloud Drives and backups can share one iCloud storage plan, so you only pay one monthly fee for extra capacity. If you use Apple Music, sharing requires a Family subscription which costs £14.99 per month to cover all of you. iTunes Store music, videos and books that any of you have purchased before can be downloaded by any of you on a total of 10 devices (up to five of them Macs or PCs). Everyone’s App Store purchases can be installed on any number of devices. One shared photo album is created in
iCloud, to which anyone can assign any of their photos; the rest stay private. Via Find My…, any family member can find another’s lost device. Find My Friends is also available by default, although you can stop sharing your location for privacy. When you set up a family member as a child, you, as family organiser, have control over some of their actions. With Ask to Buy, any attempt to purchase or install content will alert you first. You and another nominated family member can use Screen Time to monitor children’s usage and set detailed limits.
How to Set it up
1 Set up Family Sharing
The family organiser starts things off. In iOS, go to Settings > iCloud > Set Up Family Sharing, or in macOS, go to System Preferences > iCloud > Set Up Family. You can choose which features to share.
2 Add family members
You can then add anyone who has an Apple ID as a family member; you and they must both be using iOS 8 or later or macOS X 10.10 Yosemite or later. They just need to reply to the invitation message.
Keep track of your kit Mislaid your iPad? Forgot your iPhone? iCloud to the rescue!
ith built-in GPS, your iPhone always knows where it is, to the nearest three metres or so. iPad and Apple Watch models with Cellular also have GPS. Macs and iPod touch don’t, but can guess their position surprisingly accurately based on nearby Wi-Fi. iCloud’s Find My… can use this location data to show you where all your devices are. For this to work, Find My… must be enabled on each device. In macOS, go to System Prefs > iCloud and tick Find My Mac. In iOS, open Settings, tap your name, tap iCloud then Find My iPad/ iPhone. Switch on Find My iPad and opt to Send Last Location, so that whenever your battery is low, the device will
automatically send its location to iCloud, which remembers it for 24 hours. To locate any of your devices, go to iCloud.com in Safari, log in and pick ‘Find iPhone’ (it works for all devices). After a short pause, you‘ll get a map with dots for all the devices associated with your Apple ID that can be found. Click a dot to see details of that device and options to play a sound on it, activate Lost Mode or erase it. Playing a sound is handy if you’re fairly near, or someone you trust may be: regardless of the volume setting, it plays a repeating chime loud enough not to be missed.
Lost and found Lost Mode disables all notifications on the device (although it can still receive phone
calls and FaceTime) to preserve your privacy, and lets you lock it with a passcode if you ignored our advice about using passwords. You can also display a message on the screen for anyone who finds it. While in Lost Mode, iCloud will try to continuously track an iOS device. Remotely erasing is a good option if you’re concerned about personal data falling into the wrong hands, although a strong password will make that unlikely. As long as you’ve been using iCloud Backup on your iPad, it’s easy to restore everything if you get the device back. On iOS devices, you can install a Find My iPhone app. This lets you track other devices, as an alternative to iCloud.com, but makes no difference to whether that device itself can be located.
iCloud superguide iOS
Sync your settings and info Behind the scenes, iCloud keeps your services in sync between devices
he iCloud concept started off as a way to sync settings between devices, and that’s still one of its most useful abilities. The less you notice it, the more useful it’s probably being. On a Mac, check what iCloud is managing in System Preferences > iCloud. In iOS, open Settings and tap your name, then iCloud. Your Contacts, Calendars and Reminders will all appear the same everywhere if you turn on their switches on all your devices. For Safari, iCloud syncs your bookmarks and enables Safari Tabs, which shows web pages currently open on other devices. In iOS, scroll to the bottom of the Tabs view (bottom right icon on iPhone, top right on iPad) or in macOS, click the Tabs icon at the top right. It’s also meant to combine your browsing history, although many users report it doesn’t; turning Safari off and on again in iCloud’s settings on all your devices may help. Private browsing windows aren’t synced. Scroll down the iCloud list and you’ll see lots of third-party apps too. It’s a
good way for them to store data, including your preferences, and sync it between devices, but remember they won’t necessarily sync every document you create: it may be your choice whether to store it in iCloud Drive or not, and you can also move documents in the Finder or the Files app (see page 7).
Key information Keychain is an important feature that syncs personal data including passwords,
Apple’s built-in tools head the list of apps using iCloud, in Settings or System Preferences.
logins and credit card details that are available for autofill in Safari and apps. Like data belonging to Apple’s Health and Home platforms, it’s handled using end-to-end encryption (read more about that on page 30). Messages and Game Center are shown as options in the iCloud settings in iOS, but not macOS. If you have the same iMessage account set up on each device (plus your iPhone’s phone number for texts), you’ll see the same conversations everywhere, but storing messages in iCloud and syncing changes is a separate option that requires twofactor authentication. If you need to enable this from macOS, go to Preferences > iMessage within the Messages app (requires macOS 10.13.5 High Sierra or later). Apple’s Game Center is increasingly irrelevant, especially on the Mac, but if you do have games that use it to sync progress and high scores or enable multi-player, you set it up, rather bizarrely, in System Preferences > Internet Accounts. Click the + then choose Add Other Account.
iOS iCloud superguide
Access from anywhere With iCloud.com, you’re never far from your files
s well as using iCloud services and browsing your iCloud Drive files on your Macs and iOS devices, you can access iCloud in two ways that work with non-Apple products: via iCloud.com and in the iCloud app for Windows. The latter is available for Windows 7 and higher from Apple at bit.ly/mficfw or from the Microsoft Store in Windows 10. It adds iCloud Drive as a folder to Windows Explorer; syncs your iCloud Photos (see page 6); brings your
Mail accounts, Contacts and Reminders (as Tasks) into Microsoft Outlook; and syncs your Safari bookmarks to Internet Explorer, Firefox or Google Chrome. You can also check your iCloud storage and change settings. iCloud.com can be accessed with any web browser, so it works on Linux systems and Chromebooks as well as in Windows. It’s best of all in Safari, giving you a simple way to get to your own iCloud on someone else’s Mac without changing their iCloud system settings.
iCloud.com can be accessed with any web browser; it works in Linux, on Chromebooks and in Windows Messages You won’t find Messages at iCloud.com – it’s only available in the Messages app on a device associated with your Apple ID. As we’ve mentioned (see page 9), it’s not dependent on iCloud, but if you enable Messages in your iCloud settings it’ll keep copies of all your conversations in the cloud (still encrypted and with access available only to you). Normally, messages are included in iCloud Backups, but if you enable iCloud for Messages they’re kept centrally and omitted from device backups. With iCloud enabled, older messages may be downloaded from iCloud when needed, like other synced data, rather than kept in full on each device, which can save some space.
You can browse your iCloud Drive and Photos, and upload or download files; view and edit your Calendar, Reminders and Contacts; and use web app versions of Apple’s Pages, Numbers and Keynote apps (also a great way for others to collaborate on your iCloud documents). In Mail, click the Settings cogwheel at the bottom left to set Rules which, unlike when you do this in the Mac app, are applied to all your mail on the server, so your specified actions (such as moving messages from certain senders to different folders) are always performed before you see your mail on any device, regardless of whether Mail is running on your Mac. Note that iCloud.com isn’t currently designed to work in iOS, so the only feature you’ll get is Find My…
Music Apple still maintains two separate content services: the iTunes Store, where you purchase tracks to download, and Music, a subscription service that gives you streaming access to a full library. To combine both with music you’ve imported from other sources, use iCloud Music Library, available with a Music or iTunes Match subscription (the latter is cheaper and brings similar features to users who aren’t interested in streaming: see bit.ly/mfsubitm). With a subscription active, you’ll see an iCloud Music Library option in Settings > Music or, on a Mac or PC, in Preferences in the iTunes app. See bit.ly/mficmlam.
iCloud superguide iOS
Back up your iOS devices Because you can be sure a file is there when it’s also somewhere else
ne of iCloud’s best features is one of the simplest to use. On an iPhone, iPad or iPod touch, open Settings, tap your name, tap iCloud and scroll down to iCloud Backup. Tap this, then turn on the switch. Bingo! Once a day, when your device is connected to Wi-Fi and not too busy, it’ll back itself up to iCloud. When you replace it (whether to upgrade or because it got lost or broken), just opt to Restore from iCloud Backup and it all magically returns. It’s even cleverer than that, because the backup only copies data that Apple doesn’t already have. Your apps and iTunes Store purchases are omitted, then re-downloaded from Apple’s services. Data already synced to iCloud through another service is omitted from backups,
as are photos in iCloud Photos and music in iCloud Music Library. But they’re all seamlessly fetched from their various repositories when you restore. Essentials arrive first, so you can use your device while content materialises.
Save me Although backups are minimised, they can still mount up, especially if you have several devices on one Apple ID. At the top of the iCloud settings screen, you can see how much; tap Manage Storage, then Backups, to list backups and delete any you no longer need. On the iCloud Backup screen, you can see when this device was last backed up, or tap Back Up Now. Alternatively – or additionally – you can back up devices to your Mac, via the iTunes app (or, starting with macOS 10.15
Your iOS device backs itself up to iCloud when left on, locked and connected to a power source.
Catalina, in the Finder). The differences are explained at bit.ly/mfbupios. Generally, though, unless you have limited access to good internet, iCloud Backup is easier and more foolproof.
Recover deleted items >Did we mention that if you delete a photo or file from iCloud on one device, it’s deleted everywhere? It’s easy to forget this, especially when your storage is getting full. Fortunately, iCloud doesn’t instantly erase files that you delete, but keeps them for 30 days. Photos you’ve trashed can be found in the Recently Deleted album; choose Recover to bring them back. Files deleted from iCloud Drive or within apps can be recovered via iCloud.com: go to iCloud Drive and click Recently Deleted (bottom right), or go to Settings and click Restore Files.
iOS Handy iOS tips
Helpful iOS shortcuts
Some iOS tricks are hard to discover, so here are some choice cuts… it will take 30 minutes you will learn How to find and use hidden features in iOS You’ll need An iOS 12 device (some features work on older versions)
No matter how frequently you use your iPad or iPhone, it’s likely that you’ve developed habitual ways of interacting with it. And while there’s nothing wrong with strengthening muscle memory or instinctively doing what comes naturally, if you never move beyond your comfort zone, you risk missing out on slicker, faster and more productive ways of working. Many of these features are things you may never have thought of, while others are
possibly things you wish you could do with your iPad, but never thought possible, because the interface has concealed them just well enough that you don’t stumble on them or you can’t find them in the expected places. In this tutorial, we’ll show you where to find these features, how to use them and, hopefully, in the process, make using your iPhone or iPad more fun and more fruitful. Note that some of them only work in iOS 12, which is another reason to upgrade if you can and haven’t done so already. Kenny Hemphill
How to Save time with iOS shortcuts
1 Instantly scroll to the top 2 Earbuds’ shutter release 3 Tap the current tab This one’s great for web pages and social media feeds, and works in apps like Tweetbot. If you’ve scrolled down a page, just tap the top-centre of the screen or column and watch as the view scrolls quickly back to the very top.
Here’s a good reason to take your Apple headphones out of the box and plug them in. To take a photo, press the inline remote’s centre button. This helps reduce shake – in low light, say – caused by reaching to tap the shutter button.
This one works differently between apps. In Photos’ Album view, tapping the Album tab takes you to the bottom; in Facebook’s timeline, tapping the Timeline tab refreshes its contents. Try it in your favourite apps to see what happens.
Handy iOS tips iOS
CONTINUED… Save time with iOS shortcuts
4 Refine Do Not Disturb 5 Direction of a panorama 6 Add another ID In Control Centre, hold a finger on Do Not Disturb’s button (the crescent moon) to reveal a list of time and location-based limits. Tap one, or tap Schedule to go to Settings and refine Do Not Disturb’s behaviour.
By default, when you tap the Pano mode in Camera, the arrow points from left to right. You can switch it! To switch it, and the direction you move the camera, just tap the arrow once. Now you can move right to left instead.
7 Keyboard as a trackpad 8 Podcast skips
If you want to give someone else access to your device, depending on your device, go to Settings > Face ID & Passcode and tap ‘Set up an alternative appearance’; or go to Touch ID & Passcode and tap ‘Set up a new finger’.
9 Share passwords
On any iOS 12 device, in any app that uses the keyboard, hold a finger on the spacebar and the keys disappear. The keyboard then becomes a trackpad for moving the text insertion point. Let go and it switches back.
In iOS 12, go to Settings > Podcasts and scroll down to Skip Buttons. Tap either Forward or Back and choose a duration. Now, when you press skip in the Podcasts app it will jump by that amount, rather than the default.
10 Quiet notifications
11 Use Siri to find devices 12 Dial in precise times
Is an app delivering too many notifications? When one arrives, swipe down from it, tap the ellipsis (…), then tap Deliver Quietly. Future notifications for that app will be delivered straight to Notification Centre in silence.
Misplaced your iPhone, iPad or MacBook? Tell Siri on any device signed in to your Apple ID: Find my iPhone (or whichever device you’re looking for). Siri will ask you to confirm the correct device and tell it to play a sound.
Has your child lost the family Netflix password, say? In Settings > Passwords & Accounts > Website & App Passwords, find the relevant account, hold a finger on the password, tap AirDrop, then the receiving device.
In apps where you dial in a time using controls like the one above, doubletap the dial. In Calendar, this switches from five-minute to one-minute adjustments. It doesn’t work everywhere, though – not in Reminders, for example.
APPLE APPS Contents in Pages
Table of contents in Pages
Automatically add an on-screen or on-page listing to your documents it will take 20 minutes you will learn How to generate and insert a table of contents in a Pages document You’ll need iOS 12, Pages
In a Page Layout doc, the TOC exists as a feature that readers can access 14 |
A table of contents (TOC) itemises the parts of a document so the reader can jump to the page they want. It could just be a list of chapters, or might include several levels, from sections to individual subheadings. Pages for Mac can generate a TOC automatically, and the iWork update in March brought this to the iPad. The TOC is based on paragraph styles: apply the same style to each chapter title, heading and so on, and they’re collated. You can then choose which to include; the list is limited, so delete unused styles to avoid confusion. If you want some headings to have a different appearance but take the same role in the TOC, vary their character (not paragraph) styles.
À la mode As usual, matters are complicated by Pages’ two modes. In a Word Processing document, having set up your TOC you can insert it into your text to appear on a page. You can then
adjust this instance of the TOC, choosing whether it lists everything in the document or only up to the next section break or the next TOC you insert. When you edit the document, the TOC will update. In a Page Layout document, the TOC exists as a feature that readers can access on screen; it’s included when you export a PDF. You can’t insert the TOC into a page for printing, although there is a workaround… When your Page Layout document is finished, long-tap its thumbnail in Pages’ Browse screen and choose Duplicate. Open the copy and convert it to Word Processing mode (see Genius Tip, top right) then create and insert one or more TOCs. Double-tap below the TOC on the page to select it and choose Copy from the contextual menu. Open your original Page Layout doc and paste the TOC into a text box. It appears as plain text formatted with tabs, which you can format. The ‘master’ TOC will continue to update as you make changes, but those changes won’t propagate to the ‘print’ TOC. Adam Banks
Contents in Pages Apple apps
How to Generate a table of contents Genius tip!
1 Identify headings
2 Apply paragraph styles
3 Format appearance
4 Generate TOC
The table of contents reflects how a document is broken up by headings. This Word Processing document has three levels of subheading (plain, green and blue). The TOC will be based on their paragraph styles.
You can adjust the appearance of each level of heading by selecting one heading, changing its font settings, then tapping the Update button that appears on its paragraph style. The rest change to match.
Apply paragraph styles to headings using the paintbrush icon. Note that you can tap the style name to show a list of styles, then tap Edit to drag styles up and down: make sure they’re in correct order of importance.
To convert between modes, go to the More menu (three dots, top right), select Document Setup, then tap the page icon at the top right. Turn Document Body on (for Word Processing) or off (Page Layout). After you turn off Document Body in a Page Layout document, the Insert Table of Contents option won’t appear until you tap on a page to show the blinking text cursor in the document body.
Tap the Table of Contents icon, second from the top left. Tap Edit and choose the paragraph styles of the headings you want to include. Tap Done and you should now see a tabulated list that matches your content.
5 Insert a TOC
Place the cursor at the start of the document, then tap the paragraph icon (top right of the on-screen keyboard) and choose Page Break. Tap on the new page, tap the TOC icon and choose Insert Table of Contents.
6 Adjust your TOC
Tap a line in your TOC, then the paintbrush. You can tweak the font in the Text tab (but can’t apply styles). In the Table of Contents tab, set the range of this TOC or tap Customise Styles to change what’s included.
For unexplained reasons, an inserted TOC will only list items that come after it in the document, regardless of what’s included in the Table of Contents menu. If you insert it at the end, the version on the page will just say ‘The table of contents is empty because you aren’t using the paragraph styles set to appear in it.’
APPLE APPS Customise the Calendar
Customise the Calendar app for date delight Apple’s built-in Calendar has lots of hidden talents it will take 10 minutes you will learn How to make Calendar fit your life You’ll need iOS 12 (some features work on older versions)
Calendar is one of the most important apps on any of our devices. Whether it’s our deadlines or dates, sporting events or school holidays, Calendar makes sure we always know where we’re supposed to be and what we’re supposed to do when we get there. Like us, you’ve probably set up calendars for different things – maybe a work one and a personal one, or one for family things or social
occasions – and you’re no doubt adept at dragging dates to reschedule them or adding notes to events. But Calendar has even more tricks up its sleeve. It enables you to share entire calendars with other people, to completely customise the way it alerts you about events and to change what information it shows you. It can even bring in events from Facebook and let you know when it’s time to get on your bike or take the bus to get to an event on time.
Do more with your day
Genius tip! Calendar doesn’t just store dates: you can include locations, web addresses or text such as booking references for any event you add to your schedule.
You can customise the way Calendar displays calendars and notifies you about events in Settings > Calendar.
In this tutorial we’re going to concentrate on all of those things. We’ll discover how you can share your own calendars with others, and how you can add other people’s public calendars to your app – something that’s really useful for sports clubs and other groups – and we’ll look in detail at the ways you can customise Calendar’s alerts and display to stay on top of your schedule. If all that power still isn’t enough for your daily demands we’ll also show you an alternative app for incredibly busy people. Carrie Marshall
Customise the Calendar Apple apps
How to Make Calendar even better
one of your calendars privately 1 Share
one of your calendars publicly 2 Share
3 Change the defaults
or disable Time To Leave 4 Enable
5 Change alert sounds
to someone else’s calendar 6 Subscribe
7 Hide a calendar
8 Delete a calendar
9 Try an alternative
Sharing calendars with other people is simple. In the Calendar app, tap Calendars and then on the ‘i’ icon for the calendar that you want to share. Tap Add Person and enter their email.
The same Settings page enables you to turn the Time To Leave alerts on or off. These are automatically generated alerts for any events that have specific locations attached to them.
This one’s useful if you don’t want to see personal stuff on your work device or vice-versa. Tap on Calendars > Show Calendars and simply untick the calendars you don’t want to see on this device.
Shared calendars are private by default. If you scroll down and enable Public Calendar you can generate a link that you can use to share or publish a read-only version of that calendar.
In the Settings app > Sounds (Sounds and Haptics on iPhone) you can change the noise your device makes for Calendar alerts. That’s handy for differentiating between those alerts and other apps’ alerts.
If you want to remove a calendar from your app completely so it’s not visible and causing the list to be needless long, tap Calendars, then the ‘i’ button next to the calendar you want to remove, then ‘Delete Calendar’ at the bottom
You can set default alert times for birthdays, events and all-day events in the Settings app > Calendar > Default Alert Times. For events, you can choose minutes or days; for others it can be days or weeks.
To subscribe to a calendar link such as a public Google Calendar, go to Settings apps > Passwords & Accounts > Add Account > Other > Add Subscribed Calendar and paste or type the link.
If you rely on calendars a lot, alternatives such as Fantastical 2 add even more power: it enables you to enter events using natural language such as “drinks with Ian and Sally Friday at 1pm” – it’ll turn that into an appointment!
App STORE apps Plan trips with Lambus
Plan big trips with Lambus Near or far, solo or in a group, Lambus makes everything easier it will take 20 minutes you will learn how Lambus can organise everything for your trips You’ll need Lambus and a plan for where you want to go
Travelling, especially travelling that involves multiple destinations and/or multiple people, can mean a lot of admin work. There are itineraries to consider, booking confirmations to produce, e-tickets to get scanned, AirBnB PINs and all kinds of other bits and bobs that tend to disappear just when you need them most. Wouldn’t it be great if you could plan ahead, store everything in an app, share it with your fellow travellers
Genius tip! Lambus doesn’t currently store web pages, but you can save them as PDFs in Safari (tap Share > Create PDF) and then email that to your Lambus account.
Lambus makes it easy to set up a new trip with all the information you need to make a project comprehensive – it’s no hassle at all.
and take the ‘aaaagh’ out of travel? That’s what Lambus does.
Get on the Lambus Lambus is an iPad and iPhone app that enables you to create a plan for your travels. You can share your plan with others and let them contribute and chat; you can work out your schedule and keep it as loose or as tight as it suits; and you can forward your various essential documents to the unique email address it gives you so that everything you need is right there in the app. It works offline too, so provided you’ve updated it before you go off-grid, all your documents and travel details remain accessible for reference even if you can’t get a data connection. It also enables you to track your expenses and work out who should be paying what. As we’ll discover in this tutorial, it’s also exceptionally easy to use and to update it whether you’re travelling solo or with a large group. Whether you’re travelling near or far, we think you’ll find Lambus invaluable. Carrie Marshall
Plan trips with Lambus App STORE apps
How to Organise and share your trip
1 Create a trip
2 See your trips
3 Add details
4 Add waypoints
5 Add the details
6 See the plan
7 Get directions
8 Gather your docs
9 Take it when you go
The first thing you’ll need to do is create a new trip. In addition to the name and dates – which can be as vague as ‘March to June’, if that’s helpful – you can add the emails of anyone you want to share the trip with.
Use Add Waypoints to detail to where you’re going by searching or using the map. In addition to the where, you can add the when. This can be a specific date (or dates), or something less precise such as ‘February’.
Tap on the waypoint to see your destinations on a map. You can reorganise their order or tap on the > link to access any notes you’ve stored. You can also get directions from Apple Maps or Google Maps.
Image credit: Lambus GmbH
Once you’ve added the basic information of your trip you’ll be taken to the home screen, which lists the trip(s) you’ve created. Tap on the one you just made to start adding some more detail to your plan.
You can add an itinerary to each waypoint by using the Add Nearby Place button, so for example when we’re in Glasgow we’re going to visit some of its most famous music venues and cultural centres.
Travelling involves all kinds of paperwork from bookings to e-tickets. Keep them organised (and share them, if you’ve invited others) by forwarding them to a unique email address Lambus gives you.
As you can see, the trip has multiple sections for organising your plans, your documents, your photos and your notes. If you’re sharing with other Lambus users, you can also have a trip-specific chat area.
The places you select are added to your Travel Plan, which you can access from the homepage by tapping the Travel Plan button. This displays a list of everywhere you’re planning to go at each waypoint.
By adding useful documents (in PDF, JPG or PNG format) to your trip in Lambus, they’re there when you or your fellow travellers need them. Here we’ve added a map of the bus zones for one of our chosen destinations.
Turn your photos into art Make your pictures look like traditional art creations with BeCasso it will take 15 minutes you will learn How to customise filter properties to create watercolour style artefacts You’ll need BeCasso, and some nice photos!
Many apps enable you to stylise your photos to create eyecatching looks. However this can make your filtered photos look very similar to those produced by others. The beauty of BeCasso is that it uses artistic filter presets to turn pictures into paintings, but you can then modify a range of properties to create unique looks. BeCasso’s filters simulate a wide range of artistic styles – such as illustration or impressionism. You can also mimic work produced by famous artists such
as Van Gogh or Munch. In our walkthrough we’ll demonstrate how to simulate the look of a watercolour painting. By using sliders you can increase or reduce the intensity of typical watercolour artefacts such as paint spatter and pencil stroke outlines. You can also apply your finger to the screen to fine-tune the presence of paint and pencil in specific areas, which gives your digital art a unique personal touch that will differentiate it from other people’s work, and is more than mere filter. George Cairns
How to Create watercolour looks Genius tip! The Edit panel enables you to adjust a shot’s colours, tones and compositions before you begin your artistic makeover. You can also use it to add vignetted frames to your art.
1 Choose a style
In BeCasso, tap to choose a picture from your Photos app that will suit an artistic makeover (such as our scenic swan). In the Stylize page tap Artistic. In Effects toggle open Watercolor. Choose Watercolor 2.
2 Simplify the effect
To fine-tune the Watercolor 2 look, tap on Tools. This gives you access to sliders that change a wide range of art effect properties in the entire photo. Tap Details then drag the slider left to simplify the image.
Turn your photos into art App STORE apps
CONTINUED… Modify paint properties
3 Add spatter
4 Added wetness
5 Remove edge colour
6 Add sketch effect
Tap Spatter. Drag the slider right to add spatters of watercolour paint. This creates a more effective artistic look, especially in clean and colourful areas such as the sky. Pinch to zoom in on this spatter texture.
Tap the Retouch button. Tap Colorfulness. Tap the right half featuring the minus icon. Wipe your finger on the edges of the image to remove colour. This gives your painting a more authentic ‘work in progress’ look.
Tap Wetness. Drag the slider to the far right. This causes contrasting edges to smear like real watercolour paint. After making our global adjustments we can target specific parts of the painting.
Art styles such as Oil Paint create embossed strokes that mimic the texture of thick paint. The Relief tool enables you to add thicker or thinner edges to these paint strokes.
To make the main subject look like it’s been sketched in with a pencil, tap Outlines. Tap the plus icon. Rub your finger over the areas where you want to add a pencilled in look (such as around the outline of our swan).
Genius tip! Feel free to experiment by stroking your finger on screen to add strokes of paint or enhance pencil outlines. You can easily retrace your steps by tapping Undo.
7 Add paper texture
Once you’re happy with your customised watercolour look tap the tick. Tap the Edit button. Tap Paper. Choose a canvas texture to create a more convincing watercolour painting. Pinch to zoom in on your texture.
Image credit: DigitalMasterpieces GmbH
8 Share your art
Tap the tick to add the paper texture and then tap Save. You can then order a print or postcard version of your art. Alternatively tap the Share icon and share your art with friends and family online, or to save it out.
GEAR The latest accessories
apple Gear The hottest products for your iPad
Neos SmartCam HHHHH £19 neos.co.uk t’s no surprise that this is at the basic end of the smart security camera spectrum given its price, but its works incredibly well. It records 1080p video through a 110° lens, with motion and noise detection, and it arms and disarms itself automatically based on location, though you can override that. The app is easy to use and supports multiple cameras. Recordings are 12 seconds long, triggered on detection, and are saved for 14 days in the cloud for free; you can also record to microSD card. The quality of footage is solid, and there’s reasonable night vision, plus two-way communication.
Logitech Slim Folio Pro HHHHH £109 logitech.com hese cases for the current iPad Pro range (one for each size) offer excellent protection for your tablet, though add heft. The keyboard connects over Bluetooth, with the keyboard waking and sleeping depending on whether your iPad’s positioned for typing. The battery lasts three months on a single charge based on two hours’ use per day. There are three stand positions: typing, viewing, and read/sketch modes – all of which feel natural. The keys are precise and responsive, and backlit. It doesn’t disrupt connecting and charging an Apple Pencil, either. It’s a really good option for a protective keyboard case, if a little chunky.
The latest accessories GEAR
Naim Mu-so 2nd Gen HHHHH £1,299 naimaudio.com he first Naim Mu-so pretty much redefined the wireless speaker market; this new model upgrades it in every way, but the price tag’s gone up. The sound is really forceful, hugely engaging and precise. It goes very loud without distortion, but that’s not to say it is built only to rock. Play something stripped back to human voice or piano, or minimalist electronic music and it sends shivers down the spine. It can stream from Spotify, Tidal and others, but there’s support for AirPlay 2 (and Chromecast Audio) for easily streaming from apps. This is a stunningly good wireless speaker that justifies its asking price in spades
DJI Osmo Pocket HHHHH From £329 dji.com JI drones feature clever gimbals that enable super-steady video in buffeting winds. The Osmo Pocket harnesses that magic in a camera that fits in the palm of your hand and weighs just 116g, and records 4K footage at 60fps. As well as ironing out the shake that comes from hand-holding a camera, the gimbal enables it to track faces or other subjects. It saves video to microSD, and you can connect it to your iPad to transfer files to DJI’s Mimo app, but they only come over in HD rather than 4K (you can edit in 4K on desktop). They’re still top quality – it’s a fantastic video camera.
Ezviz DP1 Doorviewer HHHHH £251 ezvizlife.com his like a smart doorbell, but it’s designed to fit in a peephole in the centre, rather than off to the side. The screen connects on the inside (though is removable), and the camera in the middle of the Doorviewer starts recording video as soon it detects any motion in front of the door. You can see that on the screen, or beamed to your phone and tablet, via the app. When someone presses the doorbell, you can talk to them in a call too. The app is a little rough around the edges, though – not quite Apple standard. The doorbell portion also doesn’t have a strong waterproofing rating, so much be best to avoid if you don’t have a bit of a porch.
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EDITORIAL Editor Matthew Bolton Art editor Matt Lochrie Senior Art editor Jo Gulliver contributors Adam Banks, Duncan Bell, George Cairns, Alex Cox, Kenny Hemphill, Hollin Jones, Carrie Marshall, Angela Nicholson Images Apple, Future Photo Studio FUTURE Editor-in-chief Graham Barlow Creative Director Aaron Asadi Chief Executive Zillah Byng-Thorne AD SALES senior ad sales manager Lara Jaggon Account sales manager Andrew Tilbury Media Sales Executive Conor Lockley PRINT & PRODUCTION Head of production UK & US Mark Constance LICENSING head of international licensing Matt Ellis
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