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May 2018

News and Stories from Facilities & Services

Transition to an LED campus p. 4 & 5

Also in this issue: 3 F&S Planning saves the game at the State Farm Center 6 The Campus Master Plan Update provides a guide for the future

7 Student contributions modernize teaching and learning spaces 8 Recommissioning teams maintain campus’ energy conservation gains

A Message from the Interim Executive Director... Thank you for giving Facilities & Services the opportunity to serve you this academic year. We are aligning our resources to match the campus priorities outlined by Chancellor Robert Jones in his state of the university address. To champion these, we will remain steadfast on: • Completing basic aesthetic repairs • Enhancing campus grounds • Maintaining a high focus on cleaning in high-visibility locations • Responding to critical system failures • Allocating as much funding as possible to preventive maintenance • Encouraging a respectful and inclusive work environment F&S will continue to focus on being the best at what it does, so campus can continue to remain home to world class education and research, and the students and faculty who pursue it. Sincerely,

Helen J. Coleman Interim Executive Director Facilities & Services





cee r Ex r Fa o , s d s tion xcee ts, E Expecta Mee

Your responses will be used to help make improvements to F&S’ service offerings and programs in the coming months.

Cover: F&S electrician Nate Adamson installs LED fixtures at Agricultural Engineering and Biological Sciences.

Insider is published by Facilities & Services’ Customer Relations & Communications department. Questions, ideas, or comments? Email or call (217) 244-8629.



Carbon emissions reduced at Abbott Power Plant between 2010 and 2016.

$332.8M Building renovations funded by the Academic Facilities Maintenance Fund Assessment to date.


MONTHS Ideal minimum lead time when contacting F&S about a campus construction project.


Gross square footage of buildings that F&S Retrocommissioning teams have improved heating and cooling efficiency in since 2007.




Thanks to the 375 individuals across campus who completed the F&S Customer Satisfaction Survey conducted by Sightlines (www. This survey allows F&S to benchmark its performance among its Big Ten peers.


Number of new trees planted by F&S grounds workers on campus in 2017.


F&S COORDINATES STATE FARM CENTER DOME REPAIR When an observant State Farm Center (SFC) employee noticed what appeared to be a piece of the ceiling coming loose, it quickly became apparent that someone was going to have to rise to the occasion and make a trip to the dome above section 111 to make the repair. The piece turned out to be one of the thousands of insulation panels anchored into the concrete ceiling. Securing it would not be a difficult task, but finding a way to reach the portion of the dome where the panel was located was anything but easy. Adding to the challenge was the need to schedule and complete the repair around SFC events and in time for the Feb. 8 men’s basketball game that was just a week away.

The Division of Intercollegiate Athletics did host a women’s basketball game that Sunday, but fans sat in areas of the arena away from where the panel was located. On Monday, scaffolding arrived at the SFC, and the final designs were ready by Wednesday morning. It took most of the day to safely erect and inspect

the scaffolding for use, but repairs were complete by 5 p.m. Gameday on Thursday began with the early-morning removal of the scaffolding in time for the Illinois and Wisconsin basketball teams to conduct mid-morning practices before their 8 p.m. tipoff.

A catwalk runs even with center court along the top of the arena approximately 100-feet above the court. The questionable panel was more than 30 feet above the catwalk. Using a long boom lift was deemed too complicated, so scaffolding was chosen as the best option to reach and repair the section. F&S Planning coordinated installing scaffolding on the catwalk 100 feet above the court (right) to repair

“It was an expedited process,” said F&S Planner Kelly Jo Hoffmann who worked with the general contractor, scaffolding designers, and the Thornton Tomasetti engineering firm to determine the catwalk capacity and design the repair. “I found out about the issue on Thursday (Feb. 1) and worked with multiple people through the weekend. The repair was our top priority.”

a loose insulation panel in time for the men’s Illinois v. Wisconsin game.


LEDs SAVE MORE THAN ENERGY If you’re like many people, you may be delaying replacing the fluorescent bulbs in your home with LEDs because they come with a higher cost per bulb.

tricians retrofitted the fixtures with 4W LED models, reducing the total lighting load from 9,925W to 1,558W. This amount is reduced further when the system’s dimmers are used.

each bulb now lasts 25,000 hours. Replacing lighting with LEDs is part of campus’ commitment to make LED technology the major source of lighting.

However, when you have to replace bulbs in a university-scale facility, the equation can quickly become a no-brainer, says F&S Building Craftsmen Supervisor Greg Moen. “LEDs help many facilities reduce maintenance costs in addition to helping campus save energy.”

Even more dramatic than the energy savings is the labor savings since

“It is a true team effort from the people working on getting the funds and designing the new lighting systems, all the way to the people installing them,” says Moen.

For example, says Moen, if electricians need to change a bulb in the high crane bay at Newmark Laboratory, they have to access the crane via a third-floor window--all while dragging tools behind them. To comply with federal Occupational Safety and Health Administration requirements, two electricians must be on that task instead of just one. This increases maintenance costs rapidly. Before the LED upgrade, Newmark’s high crane bay had 115 high efficiency fluorescent fixtures. Post upgrade, it has only 33 because LEDs produce more light, more efficiently. And where the previous bulbs lasted 4,500 hours, the new fixtures last 100,000 hours. “This is a tremendous bonus on top of an energy savings of 81 percent,” says Moen. Another challenging location is the exterior dome of Foellinger Auditorium, where one of campus’ most visible LED projects was completed last summer. The dome features 397 light fixtures which previously had an average life of only 1,000 hours. F&S elec-

Changing a bulb on the roof of Foellinger Auditorium is a daunting task. The new LED bulbs last 25 times longer saving energy AND labor.




Transitioning to LED lighting isn’t as simple as replacing bulbs. To maximize efficiency and maintain safety, it’s often necessary to retrofit or replace entire fixtures. Choosing the right fixture today ensures being able to economically replace components and bulbs in the future. Talk to F&S about any LED upgrades to avoid getting stuck with nonstandard technology and to capitalize on savings from bulk purchases. Our staff can perform a cost-benefit analysis to determine the payoff period for switching areas of your facility to LEDs.

● 24/7 fixtures ● outdoor lighting (parking lots, facility) ● exit signs ● replacing overhead incandescent or metal halide fixtures CONSIDER LEDs FOR: ● atriums ● auditoriums ● classrooms ● critical laboratories ● general laboratories ● high-use conference rooms ● museums ● theaters ● other areas not readily accessible for maintenance WAIT* ON LEDS FOR: ● breakrooms ● low-use conference rooms ● offices ● restrooms ● areas where lighting is rarely used ● areas currently using T8 fluorescent lighting *Energy efficiency costs may not yet cover total life cycle costs, especially when installation and maintenance are factored in.

F&S Electricians Gareth Boyd (right) and Ben Kinder install new LEDs in the low crane bay of the Newmark Civil Engineering Laboratory.


A PLAN FOR THE FUTURE How can the campus’ physical landscape help us meet our shared goals? This is the question faculty, students, and community members came together to answer in developing the Campus Master Plan Update. The master plan provides a long-term guide for campus growth that builds upon existing land use patterns, circulation, infrastructure, and open space—all while making wise use of limited land resources. Ted Christy, who heads F&S’ Project Planning, served on the Campus Master Plan Core Committee along with Brian Farber and Lowa Mwilambwe of Student Affairs, Kevin Hinders of the School of Architecture, Qu Kim of University Administration, and Matthew Tomaszewski of the Office of the Provost. Here are some of the proposed changes to look for during the next ten years: Same Size Footprint The updated plan is the first one to capture Net Zero Space Growth. “We looked at how to maximize the use of space,” said Christy. “We will be repurposing some facilities, renovating others, and removing a few obsolete ones.” This will allow campus to come within 1.5% of its objective of zero net increase in space in the Illinois Climate Action Plan, the university’s commitment to achieve carbon neutrality as soon as possible, and no later than 2050. Attracting Future Students The “Illinois Experience” creates a more prominent eastern gateway to campus. It will guide students along a tree-lined walkway and art park to the

Main Quad from an expanded Illinois Street Residence Hall. Reinforcing the Core The majority of existing classrooms are in proximity to the Main Quad. The plan prioritizes these facilities for renovation and reinvestment to improve classroom use and support active learning with innovative technology. Among the recommendations for this area are reconfiguring the Main Library stacks and enclosing the current Undergraduate Library courtyard for a special collections division. More Room for Science, Fostering Collaboration Renovated and expanded facilities, as well as some new buildings, will make more room for science on the eastern side of campus with the creation of a science corridor. The plan advocates using architectural design and

technology to increase collaboration within the confines of campus and beyond with the Carle Illinois College of Medicine and the Research Park. Greening the West A planned western quad north of the Armory will increase green space, as will a southern axis, which will extend from the McFarland Carillon to Ikenberry Commons and replicate the rich landscaping of the Main Quad. Uniting Agriculture A Legacy Corridor for the College of Agricultural, Consumer and Environmental Sciences consolidates several of the college’s functions along Lincoln Avenue and Race Street. The corridor begins with an ACES Welcome Center located at the south end of the Arboretum and continue south on Race to Old Church Road. You can learn more about the Campus Master Plan’s objectives and proposals at

The “Illinois Experience” creates a new gateway to campus. It will guide students along a tree-lined walkway and art park to the Main Quad past the proposed renovated and expanded Illinois Street Residence Halls.



ACADEMIC FACILITIES MAINTENANCE FUND ASSESSMENT TURNS TEN “Ten years ago, most of the buildings on campus needed a lot of work,” says Facilities & Services Assistant Director of Deferred Maintenance and Classroom Programs Doris Reeser. “We still have work to do, but we’ve been able to fund $332.8M of renovations through deferred maintenance funding sources, including $195M in student contributions to the Academic Facilities Maintenance Fund Assessment (AFMFA) program.” Starting with the incoming freshmen class of 2007, campus assessed students a fee to address the backlog of building repairs and maintenance. Today, this fee generates about $20M annually. Over the last decade, AFMFA funds were used to install sprinkler systems; modernize labs and classrooms; add and improve restrooms; upgrade electrical and plumbing systems; overhaul heating, ventilation, and cooling systems and controls; replace building roofs and windows, and upgrade exteriors, in more than 40 campus buildings. An eight-member oversight committe determines which projects receive AFMFA funding. The committe is made up of four administrators and four students. The administrators represent F&S, Students Affairs, and the Offices of the Vice Chancellor for Research, and the Provost. The student members include the Student Body President, the Student Trustee, and at-large members. The committe evaluates project proposals every two years using eight criteria. These include whether a project is in a high use building or

has high visibility on campus. Projects that support emerging teaching and learning methods, or compliment programming also receive strong consideration. Other criteria include, economies of scale, such as similar repairs or upgrades across several buildings; as well as conserving energy or reducing high operations and maintenance costs. Projects which address life safety deficiencies also receive high priority. The committe meets several times and tours facilities first-hand. Committe members also seek input from peers, focus groups, and campus surveys in making their selections, explains Reeser.

This funding is contingent on campus securing the remaining funds from alumni fundraising and other sources prior to 2020. For a complete list of FY18-FY19 AFMFA Projects visit

1% 23%


In addition to the 1% FY18-FY19 project selections, the committe 7% also allocated $27M from the upcoming FY20-FY21 2% AFMFA funding cycle to the future renovation of Altgeld Hall.

1% 14% 4% 16%

AFMFA Projects Funded to Date by Category Heating, Ventilation, Cooling (HVAC) Electric Life Safety (fire) and Americans with Disabilities Act Elevators Comprehensive and Multi-Disciplinary Projects Labs and Interiors Building Envelopes Classroom Energy Plumbing 7


F&S sheetmetal worker Matt Bundy measures airflow with a flow hood at the Chemistry Annex.


HELPING CAMPUS MAINTAIN ENERGY REDUCTION Saving energy doesn’t just reduce the campus’ carbon footprint, it frees up financial resources for the university. Ten years ago, teams of F&S heating, ventilation, and air conditioning (HVAC) specialists began updating and upgrading systems in more than 70 campus buildings. To date, these retrocommissioning teams have helped cut building energy use by an average of 27 percent and helped campus avoid more than $47 million in utility costs—all while making facilities more comfortable. But the combination of aging buildings and underfunded maintenance can undo that progress. To ensure energy savings over the long-term, F&S formed teams of similar specialists to revisit or “recommission” these buildings. Currently, four teams of electricians, sheet metal workers, temperature control technicians, and direct digital control specialists recommission campus building systems. Eventually, there will be six teams visiting buildings every two to three years. These teams are part of an initiative to move from reactive maintenance to preventive maintenance. According to Dave Hardin, who heads the teams as Associate Director of Utilities & Energy Services, “What makes these energy conservation gains possible are the people on the teams and their experience in finding creative solutions.” By scheduling HVAC systems to run only when buildings are being used, replacing broken valves, and even finding new ways to operate the systems, the teams maintain the previous savings and often add to them. Last year, recommissioning teams helped the Coordinated Science Laboratory reduce its energy consumption by an additional 53 percent, the Agricultural, Consumer and Environmental Sciences Library by 29 percent, and Christopher Hall by 30 percent. In large facilities, the reductions are even more dramatic. The energy cost avoidance for Memorial Stadium is expected to exceed $300,000 annually.


F&S Insider - May 2018