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BOARD INSIGHTS

A SMART & HEALTHY CHOICE page 2

JUNE

2012

CAL POLY POMONA FOUNDATION, INC.


Even though the academic year is winding to a close, the Foundation Dining Services has its eye on the future and is preparing for big changes with the addition of exciting new retail options in the coming months. Fall 2012 will bring the opening of the College of Business Administration complex, within this vibrant complex will be our newest addition to the campus dining venues, Einstein Bros Bagels.

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JOINING THE CLUB The addition of Einstein Bros Bagel meets several needs for the campus community, it offers quick, freshly baked bagels and pastries to the north side of campus along University Drive across University Drive from the Resident halls and creates a unique destination for students and staff to eat, meet, study, and socialize,” says Brett Roth, Foundation Dining Services. It’s not just about bagels with a “shmear” anymore. Increasingly, people are turning to Einstein Bros for quick, tasty lunches—from innovative salads to hearty soups and creative sandwiches. High-quality food is the standard here, with a diverse menu ranging from gourmet, to-go coffee and specialty coffee drinks to baked goods, salads, made-to-order bagel sandwiches and desserts. The installation will be completed by the end of June, and pre-training of management staff members will begin shortly in preparation for the official opening this Fall.

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There are over 300 Einstein Bros locations within 27 states. We are excited to have one right on campus!

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Pizza with the Presidents PUBLISHED BY: Cal Poly Pomona Foundation. Inc. Ph: 909-869-2912 Fx: 909-869-4549 Board Insights provides communication on a range of activities that are taking place in the Foundation. The objective of this publication is to provide board members with opportunities to learn more about the Foundation and strengthen communication.

WHAT YOU SPEND ON CAMPUS … STAYS ON CAMPUS Surplus funds generated by all Cal Poly Pomona Foundation operations go back to the University to provide financial and facility resources to benefit students, faculty and staff.

foundation.csupomona.edu

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April 24 was the perfect day for the “Pizza with the Presidents” event held at the University Quad. Foundation Dining Services provided Round Table Pizza and Pepsi as the crowds of students, staff, and faculty gathered to hear President J. Michael Ortiz and Associated Students, Inc. President Johnathan Jianu. The event started with a recap of the California Higher Education Summit in Sacramento that was attended by Ortiz, Jianu, and about 15 students from the Cal Poly Pomona campus. Jianu talked about the legislation that was discussed and upcoming initiatives that will be on the ballot in November. President Ortiz answered questions concerning Sacramento and the possible effects of budget cuts if Governor Jerry Brown’s automatic cuts are triggered. The cuts could reduce the CPP budget by $9.4 million, and although they would not affect tuition prices, they would most certainly affect the number of courses CPP offers, according to Ortiz. As the questions and answers progressed, many staff members were called upon to address specific issues and concerns. The topics ranged from the firing of Track and Field Head Coach Troy Johnson to the addition of more green or recycled serveware from Dining Services, which was explained by Foundation Executive Director, G. Paul Storey. Students brought up various issues. Pizza and Pepsi was enjoyed by all.


Foundation and Science Council Grow Goodwill On Saturday, May 5, over 300 volunteers met at Kingsley Elementary School for a revitalization effort of the oldest elementary school in Pomona. Individuals arrived from throughout the Inland Empire to help paint, clean, renovate the school’s cafeteria, and more. The Science Council of Cal Poly Pomona participated by planting gardens with young herb and vegetable seeds donated by the Foundation and purchased at the Farm Store. Students from the Science Council created raised garden beds on unused plots of land at the school for the students to take over to cultivate and maintain.

“It was thrilling to see hundreds give up their Saturday to help invest in the education of our community’s children,” said Inland Empire United Way CEO Gregory Bradbard. This was the biggest community service event that the Science Council has participated in, and they hope to continue their involvement in the local community and ability to represent Cal Poly Pomona. The Science Council of Cal Poly Pomona is the central representation body of all student organizations within the College of Science. This donation by the Foundation is one of the many ways we support various student clubs on campus; last year the Foundation donated over 4.5 million dollars in cash and other support to the University.

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Innovative Program Saves Sofas and Cents In the spring of 2011, the University Village was spending, on average, between $300,000 and $500,000 per year on new furniture acquisitions for its various housing units. Old, damaged, or worn pieces were donated to charities or discarded on a regular basis. By the fall of 2011, Ken Fisher, Director of the Cal Poly Pomona Foundation Housing Service, had begun to implement an initiative that would boost the longevity of the sofas, increase resident satisfaction, and reduce the annual expenditures by 90%! The Furniture Recycle Program has been in effect for less than a year, but has proven its value in sustainability and economic viability.

Louisiana. The short commute to Whittier lets us all breathe a little easier. Being green isn’t the only benefit of the program because it has the potential to save the Foundation, and add revenue to the university, by hundreds of thousands of dollars – and that is a direct savings, while the indirect financial benefits are even higher. An average year for new furniture acquisition could be as high as $500,000. With The Furniture Recycle Program, annual expenditures on furniture – both recovered and new replacement items – average about $50,000!

“A program like this is always tough to start, most of the hard work is at the beginning, but once all three phrases are complete, then it becomes just about maintaining,” says Ken Fisher.

This savings not only benefits the Foundation and the university, but also adds an immeasurable value to the residents, students, and parents who have an improved campus experience as their living environment is consistently updated with “new” amenities for their apartments.

The recycling, or recovery, of sofas is completed in segments to minimize impact on resident life. Forty sofas are rotated out of circulation and picked up at the Village by a company in Whittier, CA. Within six weeks the couches are stripped, recovered, and returned asgood-as-new to the Village. Once they are returned, they replace forty additional sofas, …and so on.

“Gone are the days of stained, smelly couches,” says Regina Allison, Foundation Housing Coordinator, “and we’re very excited to add coffee tables, dining tables and chairs to our recovery items in the fall of 2012. Everything will be like new.”

Although using the services of a company that is close to Cal Poly Pomona seemed inevitable, according to Ken, it took a lot of research to locate the right vendor who could complete the task while maintaining a ‘green factory’ environment and be cost effective. Finding this particular company has provided an added value to The Furniture Recycle Program by keeping the work local and stimulating the regional economy. It also reduces the Foundation’s carbon footprint by not having to ship these bulky items long distances.

The Village continues to green up its act by using other green factories for its kitchen and bathroom remodels. These projects can be completed, from production to installation, with little to no environmental impact. The Furniture Recycle Program provides residents with clean, refurbished items while keeping work local and contributing to larger financial residuals that can be recycled back to Cal Poly Pomona. It is a great example of how a small idea, and a little ingenuity, can have a large impact.

Previously, most of the new furniture items were purchased and shipped from as far away as Texas and

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Resolutions Passed at the Recent Board Meeting Resolution Number

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Document Subject

Brief Description of Resolution

380

2012-2013 Election of Officers

BOD approves the slate of officers presented by the Nominating Committee for the fiscal year 2012-2013

381

2012-2013 Budget

BOD approves the Proposed Operating and Capital Budgets for fiscal year 2012-13 and forecasts for fiscal year 2011-12 for General Activities, Enterprise Activities, Supplemental Programs, Designated Gifts, Reserves and the long-range cash plan/reserve

382

Investment Report-3rd Quarter 2011-2012

The Foundation’s Endowment and General Investment Policies 130 and131 requires a comprehensive quarterly report of the investment portfolios performance be provided to the Investment Committee and Board of Directors at a regularly scheduled meeting. Foundation management believes that the quarterly investment reports are in compliance with the investment policies and recommends the quarterly investment reports be approved. BOD Approves

383

GASB vs. FASB Accounting Standards

That the Corporation adopt the Governmental Accounting Standards Board hierarchy subset effective for Fiscal Year 2011-12; and 2. That the Officers and Executive Director are authorized to take appropriate actions to implement this resolution, including recommendations to the Board to amend the Articles of Incorporation and Bylaws. 3. Said actions shall be reported to the Board of Directors, the University, and the independent audit firm.

384

Revisions to the Foundation’s Articles of Incorporation and Bylaws

BOD approves and adopts the changes to the Articles of Incorporation and Bylaws.

385

PARS Vacation/Sick Leave Conversion Program

BOD has reviewed the surplus, reserves and debt service coverage and approves the funding for the PARS Vacation/Sick Leave Conversion Plan of Cal Poly Pomona Foundation, Inc. effective July 1, 2012

386

Policy 207-Update

BOD has reviewed Policy 207, Educational Assistance Policy and approves the revisions-revised maximum academic year reimbursement for fee schedule for grad and undergrad coursework and to allow two dependent children to receive tuition reimbursement at the same time


Los Olivos leads the way This past spring, Foundation Dining Services implemented an innovative recycling initiative with Burrtec Waste Services to include food waste in their composting program. Previously, only papers, plastics, and cardboard were separated from the trash destined for the landfill, now all organic food wastes are put in special biodegradable bags and converted into compost. This pilot program has just begun to roll out, and Cal Poly Pomona is one of a handful of organizations in California to start diverting its large amount of organic waste from the landfills to the recycling center. “It couldn’t have been an easier transition;” stated Aaron Neilson, Associate Director Dining Services, “all of our waste, from preparation to discarded food from the dish room is all placed in Burrtec supplied bags, thrown in the special bin, and hauled away twice a week. It’s simple, easy, and saves the environment.” On average, food and organic waste from Los Olivos, where the program is currently in place, produced an average of 10 cubic yards of waste per week, which is now being saved from the landfills – that’s nearly 2,100 cubic yards per year! The hope is to expand this composting service to other food service operations on campus including the Farm Store and Kellogg West to reclaim their organic waste. Cal Poly Pomona is one of the first campuses in the nation to start such a comprehensive organic waste program, and leads the way for other universities to implement similar recycling measures. This was not about money, there were no financial incentives for us, or Burrtec, to implement this program.” Brett Roth, Foundation Dining Services Director said. “It was purely a good proposition to reclaim our food waste and further our commitment to creating a greener campus environment.”

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Save The Date : Alumni Assn. Golf Tournament The Cal Poly Pomona Alumni Association is committed to recognizing outstanding student leaders and providing scholarships to deserving students. Your participation in the Alumni Association Golf Tournament helps us support our students and we are proud to see our scholars succeed, graduate and join the ranks of our 115,000 alumni. Join us on Monday, September 24, 2012 South Hills Country Club 2655 South Citrus Street West Covina, CA 91791 Registration 7:45 AM Shotgun Start 9:00 AM For more information, please email CPalumni@csupomona.edu

Foundation Summer Hours June is the time of year when some of the units change their work schedule and work four days a week, 10 hours each day, and take off Friday each week. Most find this schedule highly desirable‌ Foundation administration in building 55 will commence the 4/10 schedule on June 11th and will remain on that schedule until Labor Day week. More information will follow on the 4/10 schedule and which units will participate and which units will work a different schedule. In all cases, please verify with your supervisor or unit Director on what schedule you will work during the summer months.

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All Hands Meeting Minutes April 24, 2012

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Farm Store Classroom

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3:00pm

Paul Storey, Executive Director • Paul welcomed everyone to the Farm store All Hands Meeting. • A short meeting is expected since several Directors are not here; David, Edwin and Cameron. • The proposed budget will be discussed at the upcoming committee meetings. • The Foundation has had a fantastic year taking into consideration the budget crisis, poor economy and during a time of overwhelming budget cuts for the University. • The President announced at the Pizza for the President meeting on Tuesday that if tax incentives are not passed there will be another $9.4 million cut to this campus. • The Foundation is forecasting to generate $2.6 million in surplus with $1.5 million which is approximately 60% going back to the campus thru the designated gift. • The Bookstore used to be the largest source of revenue for the Foundation, now the times have changed and Dining Services is the largest contributor. • $3.3 million in capital improvements will go into the Village, Dining Service’s, Real Estate and our research park. • $2.4 million will be moved into reserves. • We will make a $1 million bond payment. • All units have created a surplus this year including Kellogg West. • The proposed Designated Gift is $1.2 million. • No retirement incentives will be offered to employees and there are no corporate cuts involving downsizing. • Employment incentives involving tuition assistance is being increased from one dependent to two up to age 26. • $1 million will be funded to our medical retirement reserve. • $2 million will be paid to health care. • There have not been any requests for information from the Foundation due to the Transparency Public Records Act. • The UET has been dissolved with assets moved the Foundation and we have increased our Board members from 20 to 24 in response to the endowment transfer. • The next Board of Director’s meeting is May 24, 2012. • Paul thanked everyone for their hard work taking in consideration a downsized staff. Dennis Miller, Director of Employment Services • Sharon Fradella-Stuewe, Associate Director of Employment Services has retired. • The Foundation is proposing an increase to the tuition assistance program to cover 2 dependent children up to age 26. • The Pars Sick and Vacation Conversion will be effective July 1st 2012 instead of September, if the resolution is approved by the Board. • Healthcare costs are being reduced due to the self-funding health care program established. • There will be no retirement incentive program this year. • Olivia Brittain in the Maintenance Department is retiring at the end of May. She will be greatly missed.

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Randy Townsend, MIS Manager, (on behalf of David Prenovost who is at a conference) • Several new employees to introduce. Christine He in Financial Systems and Cecilia Lenasdotter in MIS. • The Payment Card Industry Policy (PCI) has been completed and is consistent throughout the university regarding credit card security. • Employment Services will set up training for credit card handling. • The Business Process Review has been completed in order to improve the accounting process and performance. • The Kellogg West smart room has been finished and will provide cutting edge technology for all conferencing events. Brett Roth, Director of Dining Services • This has been a very good year for Dining Services • Sales are up over $1million. • Reopened the CTTi Café at Innovation Village. • Einstein Bros Bagels and Pony Express opening at the College of Business new building in the fall. • Qdoba, which is a Fresh-Mex food concept, will replace Subway Express at the request of the students. • Remodeling Los Olivos lobby and Service Area. • Jamba Juice will be opened in the Recreation Center. • Looking at partnering with a major branded company for a Food Truck possibly in the fall. • Los Olivos will have new menus. • New Burrtec recycling program to begin at Los Olivos. • Introduced new Food and Beverage Manager Oscar Villanueva. Ken Fisher, Director of University Village • Introduced staff involved with organizational changes; Lisa De La Cruz has been promoted to Assistant Director for Residential Education, Davinah Simmons was promoted to fulltime Community Development Coordinator. • Cherie Bachman will soon graduate and move back to Tennessee. • Owen Caldwell has been promoted from Student Assistant to full time Technology Coordinator. • Occupancy is near to or has exceeded budget. • The Village provides a very good quality of life according to the student survey. • Looking into varied student housing that would include married students and single parents as well as temporary housing for faculty and staff. • Installing wireless internet service in the Village soon. • Building a study lounge at the request of the students. • Introduced Monica Ascencio Support Service Specialist who sits at the front desk. Clint Aase, Director of Bronco Bookstore • Sue Lucero has been made the new General Manager. • Nancy Herrera is the new Customer Service Operations Manager. • Stella Merrit has moved from a part time position to full time in the Accounting Office. • This has been a challenging period of change with course material offerings and the Bookstore is adjusting accordingly. • Today starts the first day of commencement and the grad fair. • A new physical inventory process has been initiated at the Bookstore. Sandra Vaughan-Acton, Director of Real Estate • A new pathway is being constructed to create a more efficient pathway from CTTi to S. Campus drive and Temple Ave. • Minor improvements have been made to pedestrian lighting and crossing at South Campus drive and Kellogg drive. The object is to make it more user friendly for employees of American Red Cross and Edison to visit the campus. • A request for proposal has been accepted for a possible new tenant at Innovation Village. • A letter of intent from our construction company Trammel Crow is being negotiated for the next phase of Innovation Village.

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• The CTTi Café has been reopened to accommodate American Red Cross and Edison employees. • We have reacquired a home in the Kellogg Tract and we are completing a renovation on it and should be available shortly in addition to closing escrow on another Kellogg Tract home . • The Fair Oaks Walk homes are offering a new lease to purchase option. • The City of Pomona will repave South Campus Drive once commencement ends and they are also considering repaving Temple Ave. and Valley Blvd. Alex Hernandez on behalf of Edwin Santiago, Director of Marketing • Marketing is always looking at improving their services through technology and social media. • Alex thanked all the Directors and all staff who helped out with the Bi-Annual Report and it is now available online in addition to past year’s reports. • The Bridal Fair event was successful and brought in approximately 200 attendees. • The banner sign on the side of the 10 freeway in addition to Facebook ads brought in a good portion of attendees to the Bridal Fair. • Graphics and station signage have been improved at Los Olivos. • An electronic comment box was insalled at Los Olivos and University Village and the Mongolian Grill was brought back as a result. • Social Media staff Darren Isomoto and Lily Ly created a video to promote grad fair and showed it at the All Hands Meeting. Anne McLoughlin reminded staff to complete the AQMD Rideshare survey. All Hands meeting ended at 4:05 pm.

KELLOGG HOUSE HOSTS PRINCIPAL INVESTIGATORS On May 10, 2012, the Foundation sponsored a reception to recognize the Principal Investigators and co-Principal Investigators who submitted proposals in fiscal year 2011-2012 and others involved in grant and contract activity. These individuals have been instrumental in pursuing research and creative activities, establishing collaborative ventures with the community, and building and enhancing educational programs that contribute to Cal Poly Pomona and the social and economic vitality of our surrounding region. The Foundation is very proud of the many accomplishments of the faculty and staff applying for and administering grant and contract projects and is committed to continuing the highest level of service required for sponsored project administration.

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BOARD INSIGHTS - JUNE 2012