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2017 Summer Camp Parent Handbook


Dear Parents and Campers: Thank you for choosing the Town of Flower Mound Parks and Recreation FloMo Summer Camp! We look forward to an exciting summer of fun. The program is intended to provide a safe and entertaining atmosphere for children entering first through ninth grade. Please take the time to go over this handbook with your child. It is very important that you and your child understand the following guidelines: Schedule/Hours of Operation Pick-up and Drop-off Procedures Camp Down Payment Breakfast, Snack, and Lunch What to Bring to Camp

Field Trips First Aid and Emergency Procedures Medication Administration Dress Code Discipline Policy

Mark your calendar for the Summer Camp Parent Informational Meeting where you will learn about the new registration system, set up an account, purchase memberships, and learn about the themed weeks of summer. Date: Monday, February 27 Where: CAC Multipurpose Rooms Time: Explorer Camp: 6:30pm-7:30pm Active Net Registration (everyone): 7:00pm-7:30pm Adventure Camp: 7:00pm-8:00pm Thank you for choosing the 2017 FloMo Summer Camp program. We hope your child’s experience will be as rewarding as ours!

Stephanie King Program Coordinator Stephanie.king@flower-mound.com

IMPORTANT CONTACT NUMBERS Adventure Camp Cell Phone: Explorer Camp Cell Phone: Kimberly Williamson, Recreation Specialist: Stephanie King, Programs Coordinator: Kimberly Cheek, Programs Supervisor: CAC Main Number:

469.340.8184 469.418.6796 972.874.6284 972.874.6281 972.874.6276 972.874.7275, option 0

1200 Gerault Road Flower Mound, TX 75028 ∙ 972.874.PARK (7275) ∙ www.flower-mound.com/camp


SCHEDULE/HOURS OF OPERATION Camp Weeks: Week 1 June 5-9 Week 2 June 12-16 Week 3 June 19-23 Week 4 June 26-30 Week 5 July 3-7* *no camp on Tu, July 4

Week 6 Week 7 Week 8 Week 9 Week 10 Week 11

July 10-14 July 17-21 July 24-28 July 31-Augut 4 August -11 August 14-18

Hours of Operation: *Early Drop-Off 7:00am - 9:00am Regular Camp Hours 9:00am - 4:00pm *Late Pick-Up 4:00pm - 6:00pm *During these hours, campers will have supervised free time, as camp will not officially begin until 9:00am and will conclude at 4:00pm. Camp Locations: Explorer Camp will meet in the CAC Post Oak and Elm Rooms. Adventure Camp will meet in the CAC Chill Zone. Explorer Camp Typical Day: 7:00am–9:00am: Free Time in CAC Multipurpose Rooms or Gym 9:00am–12:00pm: Games/Activities in the Gym or Outside 12:00pm–1:00pm: Lunch in Post Oak/Elm Rooms 1:00pm–3:30pm: Swimming or Chill Zone Games 3:30pm–4:00pm: Snack 4:00pm–6:00pm: Free Time in the CAC Multipurpose Rooms or Gym Adventure Camp Typical Day: 7:00am–9:00am: Free Time in CAC Chill Zone or Gym 9:15am–4:00pm: Field Trip 4:00pm–6:00pm: Free Time in CAC Chill Zone or Gym * Schedule is subject to change without notice. PICK UP AND DROP OFF PROCEDURES A completed/signed Summer Camp Registration Form and Emergency Info & Authorization Pick-Up Form must be on file for each child. Only those listed on the Authorization Pick-Up Form will be allowed to sign participants in and out of camp. A picture ID is required for all individuals on the Pick-Up Authorization Form. No exceptions. Authorized individuals must 1200 Gerault Road Flower Mound, TX 75028 ∙ 972.874.PARK (7275) ∙ www.flower-mound.com/camp


enter the facility to officially sign-in and sign-out the child as no child is permitted to sign themselves out of camp. Authorized adults are responsible for picking up their children on time. After 6:00pm our late fee policy is as follows: $10: 1 TO 14 MINUTES LATE $20: 15 TO 29 MINUTES LATE $50: 30 TO 59 MINUTES LATE Your child will not be permitted to attend any future camp sessions until all fees are paid. CAMP DOWN PAYMENT A non-refundable $30 down payment is required for each camp week your camper plans to attend. These down payments will guarantee a spot for your child. Remaining registration fees will be due by 5:00pm on the Monday one week prior to the registered session (e.g. a child wishing to attend Session 3 and Session 4 must pay a down payment of $60 to have two spots held. The remaining balance for Week 3 is due in full on Monday, June 12 by 5:00pm. The remaining balance for Week 4 will be due Monday, June 19 by 5:00pm). LUNCHES and SNACKS Snack – Explorer and Adventure Campers - All campers will receive an afternoon snack. – Explorer: Each Friday, the CAC Concession Stand is available for an additional charge. Lunch – Explorer and Adventure Campers - Your child must bring his/her own lunch and drink in a labeled sack/lunch box every day. Lunches should be ready-to-eat as there will not be a microwave or refrigerator available for camp use. – Explorer Campers only - You may choose to purchase your child’s lunch from the CAC for $6.00 (lunches include: main entree, two side items, and a drink). – Adventure Campers only - You may send money with your child to purchase lunch or souvenirs while on the field trip, but camp staff will not be responsible for any losses. Explorer Camp Lunch Options Available a minimum of 1 day a week, up to 5 days a week (Monday – Friday) Mondays

Hot Lunch

Hot Dogs, Chicken Sandwich, or Peanut Butter and Jelly Sandwich

Tuesdays

Hot Lunch

Restaurant Day: Chick-fil-a: 1, 4, 7, 10; McDonalds: 2, 5, 8, 11; Sonic: 3, 6, 9

Wednesdays Cold Lunch

Cold Sandwiches: Ham & Cheese, Turkey & Cheese, Peanut Butter & Jelly

Thursdays

Cold Lunch

Cold Sandwiches: Ham & Cheese, Turkey & Cheese, Peanut Butter & Jelly

Fridays

Hot Lunch

Pizza Day

1200 Gerault Road Flower Mound, TX 75028 ∙ 972.874.PARK (7275) ∙ www.flower-mound.com/camp


WHAT TO BRING TO CAMP Label all items your child brings to camp including lunch boxes, clothing, water bottles, etc.     

Baseball caps, sun hats, or visors (recommended to help combat sun). Sunscreen (Campers are responsible for applying their own sunscreen or having a fellow camper assist them). If your child requires medicine during camp hours, complete the Camp Medical Information Form and include detailed instructors for counselors. Designated Swim Days: Swimsuit, towel, full change of clothes, sunscreen, goggles, etc. Suggested items not to bring: video game systems, MP3 players, or cell phones as the CAC Staff will not be responsible for any lost or damaged items. The only time electronics are *possibly* allowed would be 7am-9am or 4pm-6pm (aka free time).

FIELD TRIPS Adventure Camp Field trips are held every day. Parks and Recreation Staff will drive 15 passenger vans, leaving the CAC by 9:00am and returning by 4:00pm. Campers will be permitted to carry personal money to purchase lunch or souvenirs, but camp staff will not be responsible for any losses. Explorer Camp Field trips are held on Wednesday (unless otherwise noted). Buses will leave the CAC at 9:00am and return by 4:00pm. Campers must bring a lunch, unless noted on the weekly calendar. Lunches will be stored on the bus until lunch time. Campers will be permitted to carry personal money to purchase lunch or souvenirs (if available), but camp staff will not be responsible for any losses. Reaching Camp Staff via Camp Cell Phone Camp Directors will carry the camp cell phone with them at all times. If you cannot reach Camp Staff, please call the Community Activity Center main line at 972.874.7275 and select option 0 to speak with a staff member. Adventure Camp Cell Phone: 469.340.8184 Explorer Camp Cell Phone: 469.418.6796 General Field Trip Procedures: -In the event a trip is cancelled due to inclement weather or other unavoidable circumstance, every effort will be made to reschedule or to find an alternate location. -If you need to pick up your camper during a field trip, let the Camp Director know prior to leaving on the field trip. You will be expected to sign the child out at the field trip location FIRST AID AND EMERGENCY PROCEDURES 

All camp staff members will be certified by the American Red Cross in CPR, AED, and

1200 Gerault Road Flower Mound, TX 75028 ∙ 972.874.PARK (7275) ∙ www.flower-mound.com/camp


 

First Aid for the Professional Rescuer and will understand camp emergency procedures. Each child’s Camp Registration Form with emergency information will be taken on all field trips. In the case of an emergency, parents or emergency contacts will be notified as soon as possible. A first aid kit and the camp cell phone will be on hand and will be taken on all trips. Camp staff will administer any immediate treatment for minor injuries. If a more serious injury occurs, emergency transportation will be called or transportation will be given to the nearest hospital.

MEDICATION ADMINISTRATION    

If your child takes any prescribed medication, please list it on the Camp Medical Form. If you child requires any prescribed medication to be taken during camp hours, please list it on the Camp Medical Form and sign the bottom of the form, giving counselors permission to administer the medication. No over-the-counter medications will be given unless prescribed by a doctor. This includes aspirin, cough syrup, etc. Do not send a sick child to camp. In the event your child gets sick at camp, or arrives to camp sick, you will be notified and asked to pick up him\her immediately.

DRESS CODE 

Parents, please remember that proper outdoor shoes (not flip-flops, sandals, etc.) must be worn at all times. Do not send your child in their best shoes or clothing as the kids will be active and could get dirty. You will be notified and asked to pick up your camper if they are not properly dressed.

DISCIPLINE POLICY 

Camp will operate on a “3 Strike” system of discipline. o Strike 1: Verbal Warning to Child from Camp Counselor o Strike 2: Both Parent and Programs Coordinator notified o Strike 3: Expulsion from Camp at the discretion of the Programs Coordinator, Programs Supervisor, and CAC Manager after meeting with parent/guardian If staff has a discipline issue with your child, all efforts will be made to see that your child’s inappropriate behavior is corrected. Understand that extreme incidents may require immediate dismissal without prior notice and without a refund. Please remember each situation is different, but we will always be fair and consistent.

1200 Gerault Road Flower Mound, TX 75028 ∙ 972.874.PARK (7275) ∙ www.flower-mound.com/camp


Parent handbook 2017