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2017 Business Plan and Budget

Approved December 14, 2016


Table of Contents Introduction Introduction by the Reeve Introduction by the Chief Administrative Officer Vision and Strategic Plan Strategic Objectives Business Plan and Budget Timeline Flagstaff Community Profile Tax Rates Understanding Your Property Taxes How Your Municipal Tax Dollar is Spent Budget Highlights DEPARTMENTAL OPERATING BUDGETS Legislative Administration Peace Officers Bylaw Enforcement Fire Protection Emergency Management Health and Safety Public Works Project Costing Budgets Airport Water Distribution (Hamlets) Sanitary Sewage (Hamlets) Waste Disposal (Hamlets) Gas Distribution (Hamlets) Community Services Public Health Agricultural Service Board Economic Development Planning and Development Parks and Recreation Culture Municipal Revenue CAPITAL BUDGET Reserves Consolidated Budget

1 1 2 3 4 5 6 8 8 9 10 11 11 13 17 20 21 23 25 27 31 34 35 36 37 38 39 41 43 47 50 52 55 58 59 66 67


Introduction

1

Flagstaff County

INTRODUCTION Under Alberta's Municipal Government Act, Flagstaff County Council is mandated to adopt annual operating and capital budgets that anticipate future revenues and expenditures across the organization. The 2017 Business Plan and Budget provides a detailed view of the programs and services currently offered and the financial cost of their delivery. The business plan and operating and capital budgets serve as the financial direction for the County. The 2017 budget represents Council's priorities for the coming year and takes a conservative approach to spending, while maintaining the core services that residents expect. In addition to funding the day-to-day operations, it takes a long term view, considering Council's strategic priorities, while responding to challenging economic conditions and ensuring a strong, sustainable financial future. Council continues its commitment to work with all orders of government, including our municipal neighbors, to forge stronger relationships and to work collaboratively in building the region.

Introduction by Reeve Gerald Kuefler Flagstaff County Council is proposing the following Business Plan for 2017. This Business Plan supports Council's Vision and Strategic Plan which has five pillars. Community of communities: We will be working with our urban neighbors through the Flagstaff Intermunicipal Partnership (FIP) committee on a regional governance initiative, to look at how our communities can work together to ensure the success of the entire region. Council understands the challenges we are facing, shifting demographics, changing of global economic landscape, and higher service expectations. That is why Council is working with our urban neighbors, to position ourselves as a single region. This will increase our chances of growing our region and ensuring we have a sustainable community. Economic Prosperity: The completion of the Municipal Development Plan (MDP) and the Land Use Bylaw (LUB) reviews will occur in 2017. This will update our land use regulations and prepare the region for business development. The Economic Development Department will continue with our marketing and brand building initiative for the Flagstaff region. We will also be engaging with the Coal Advisory Panel with our neighbors, Forestburg, Paintearth County and Castor looking for alternatives to deal with the economic impact of our region when coal power generation is phased out. Social Responsibility: Council will continue to provide supportive services for seniors, youth and adults in our community. We will provide for libraries, cemeteries, early childhood development, youth development, doctor recruitment and Flagstaff Family and Community Services (FFCS). Seniors housing and long term care will be supported, working with non-profits to develop business plans for these services to be presented to the provincial government. Responsible Level of Service: County Council firmly believes in a responsible level of services that is efficient, effective and equitable. We will continue with our

2017 Business Plan and Budget


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Rural Road Plan. A significant change is the phasing out of calcium chloride as a dust suppressant and replacing it with magnesium chloride. After thorough testing, this product performs well and is non-corrosive. Council will be moving the county shop construction program forward in 2017 with completion in 2018. Environmental Sustainability: A new program, Alternative Land Use Services (ALUS), to support environmental sustainability, will be brought forward in 2017. This program will compensate land owners to retain and reconstruct natural areas, such as wetlands, riparian areas and trees. Council believes this program has a positive impact in Flagstaff County, as we strive to protect our environment. Our Business Plan reflects back to County Council's Vision and Strategic Plan. We are a “Community of communities� committed to working with our neighbors to ensure that we are economically sustainable.

Introduction by Chief Administrative Officer (CAO) Shelly Armstrong The 2017 Business Plan and Budget was prepared in anticipation of additional pressure from the downturn in the economy particularly within the oil and gas sector. This document provides a guide for the staff to implement approved programs and funding for 2017. The core activities are important as they provide information on the responsibilities for each department. A more detailed description of the operating revenue and expenses includes changes relative to the previous year. One additional detail provided indicates the source of funding for the expenditures in each department. Aside from any grant funding expected for each department the expenditures are funded from either Taxes or Reserves and the amounts are shown in each department budget. The province provided early indication that the linear assessment was expected to decrease 10% in pipeline assessment and 15% in oil/gas wells assessment. This places additional pressure on maintaining program and services at a similar level. For the most part we continue to maintain program and service levels in 2017, but expect to continue to evaluate each service and program carefully as we proceed throughout the year. The economic decline in Alberta, has a definitive impact on our revenue. Council has provided funding for their carefully reviewed and selected priorities. We have an approved fiscally prudent budget which will allow for effective and efficient services to be delivered to citizens. The transitions of the Village of Strome and the Village of Galahad into hamlets was a significant workload and we are pleased with the seamless transition experience by the staff and the citizens. The positive comments indicate the operational aspects have improved. The financial impact of the transition of these villages was offset by transitional grants. We continue to upgrade the infrastructure with capital grants from the Province. The 2017 Business Plan and budget contain programs and services that reflect organizational efficiency and effectiveness. We continue to provide service levels as detailed in our core services. Again, we look forward to another successful year.

2017 Business Plan and Budget

Introduction

Flagstaff County


Flagstaff County

Vision & Strategic Plan

3

VISION & STRATEGIC PLAN Flagstaff County Council has developed a vision which will serve as a guide in all future policies, plans and programs. The strategic plan was developed with realistic goals and strategies to assist Flagstaff County in achieving the vision. Council's strategic plan is the framework to guide our long term planning and decision making process. This strategic plan offers long-term goals and short-term strategies. This combination allows us the flexibility to adopt and alter strategies according to outside influences, such as the global economy, or to take advantage of new opportunities that may land on our doorstep. The goals identified in this plan will help move the County forward as an organization and as a community. Our greatest priority continues to be maintaining and advancing the quality of life for our residents. Council will continually review the strategic plan to ensure the goals and objectives are achieved. Through the review and approval of the annual business plan, we will ensure resources are properly allocated and results are measurable.

2017 Business Plan and Budget


Flagstaff County

Vision & Strategic Plan

4

STRATEGIC OBJECTIVES Community of communities Through strong political and administrative leadership, Flagstaff County is committed to working with the towns and villages to enhance existing partnerships; actively seek new collaborative opportunities; share resources; and build on each other's expertise to provide programs and services that benefit the citizens of the Community of communities. Strategic Priority: Ÿ Flagstaff Regional Housing Group (FRHG) Funding Formula Ÿ Regional Viability Initiative Process Ÿ Future Governance of the Region

Economic Prosperity Develop key priorities and a shared vision to create more economic and industry opportunities in the County by engaging and understanding the opportunities and capacity of our community. Strategic Priority: Ÿ Economic Development Strategic Targets (Partner with Killam and Hardisty) Ÿ Industrial Land Development Strategy (Partner with Hardisty) Ÿ Return to Rural Program

2017 Business Plan and Budget


Timeline

5

Ÿ

Flagstaff County

MDP (Municipal Development Plan) Focus on Industrial Zones

Social Responsibility Flagstaff County will endeavour to provide supportive services for seniors, youths and adults in the community, by first determining the need and then developing long term plans. Strategic Priority: Ÿ Diversified Housing Strategy - Housing Gaps

Responsible Level of Service Flagstaff County is committed to provide efficient, effective and equitable municipal services. Strategic Priority: Ÿ Road Surface Standards

Environmental Responsibility To demonstrate Flagstaff County's commitment to environmental responsibility by working to minimize our adverse impact on the natural environment through the adoption of eco-friendly practices, progressive planning and the use of green technology.

BUSINESS PLAN AND BUDGET TIMELINE March/April

Departmental Operating and Capital Planning

March/April

Public input and review.

June

Council sets direction on Programs and Services and any new projects

October

First draft of the business plan is presented to Council. Multi-Year Capital Plan is presented to Council.

December

Business Plan and Budget Approval

February

Assessments Finalized

May

Council sets mill rate and the revised budget is presented for approval.

May 31st.

Tax notices sent out

2017 Business Plan and Budget

2017

2018


Flagstaff County

FLAGSTAFF COMMUNITY PROFILE Flagstaff County Facts: · Population: 3,244 (2011 Census) · History: Incorporated as a County in 1912 · Lifestyle: An area with an affordable cost of living, exciting recreational opportunities, friendly people and an enjoyable rural lifestyle. · Local Economy: The economy of the Flagstaff community thrives on its agricultural base and the growing oil and gas activity in the area · Land area: 4,065.56 km2 (1,569.72 sq mi)

Location Located 150 km southeast of Edmonton, our east central municipality is transected by two major provincial routes, Highways 13 and 36, and is serviced by two railways, the main line for Canadian Pacific Railway and a short line owned and operated by Battle River Railway. A distinct advantage is the proximity of the “Hardisty Hub”, the central pipeline hub where the majority of Alberta's oil production converges for transportation to North American energy markets.

Demographics

Age Characteriscs 500 450 400 350 300 250 200 150 100 50 0

Male Female

0‐14 Years

15‐29 Years

30‐44 Years

45‐59 Years

60‐74 Years

75+ Years

Data Obtained from Stats Canada. 2011 Census

2017 Business Plan and Budget

Community Profile

6


Flagstaff County

Community Profile

7 Population

Total Populaon � Flagsta County 5000 4500 4000 3500 3000 2500 2000 1500 1000 500 0 1976

1981

1986

1991

1996

2001

2006

2011

Data obtained from Stats Canada. 2011 Census

Flagstaff Community of communities Eight (8) towns and villages and two (2) hamlets located within Flagstaff County create an area that boasts an affordable cost of living, exciting recreational opportunities, friendly people and a quiet rural lifestyle.

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TAX RATES UNDERSTANDING YOUR PROPERTY TAXES Your property tax is made up of five components, including the Municipal tax, the Recreation tax, the Education tax, the Seniors Housing tax and the Waste Management tax. Flagstaff County is responsible for collecting these taxes. The Assessment and Tax notice you receive annually in June includes all five components. Municipal Tax is the portion of the property tax allocated to the County for providing operating programs and services and capital projects. County Council has authority to set the municipal tax rate. Recreation Tax is a portion of the property tax allocated to provide recreation funding to support recreation programs. County Council has authority to set the recreation tax rate. Education Tax is a requisition which all municipalities are mandated to collect on behalf of Alberta Education. This tax is directly remitted to the Province, and the County has no influence or control over setting the education tax rate. Seniors Housing Tax is a requisition by the Flagstaff Regional Housing Group (FRHG). This requisition is for the funding of seniors housing as operated by FRHG. County Council has representation on the board and this board establishes the budget and the associated requisition. This tax is remitted directly to FRHG. Waste Management Tax is a portion of the property tax allocated to provide services for the collection of waste. County Council has representation on the board and this board establishes the budget and the associated requisition. This tax is remitted directly to Flagstaff Regional Solid Waste Management Association.

2017 Business Plan and Budget

Taxes

Flagstaff County


Flagstaff County

Taxes

9

Flagstaff County in anticipation of a reduction of future revenues carefully reviewed programs and services and the budget includes some reductions in program areas. The assessment for the 2016 revised approved budget was 1,488,656,750 versus the estimated assessment of 1,494,162,756, an increase of 5,506,006. The proposed budget is based on the estimated assessment which includes a 10% decrease in pipelines and 15% decrease in well assessment based on information received from Municipal Affairs. These estimates do not take into consideration any other increases or decreases we may see in other assessment categories; specifically oilfield machinery and equipment.

Assessment Class

Approved Tax rate 2016 15.5577 4.6468 16.2249 16.2249 16.2249

Farmland Residential Non-Residential Linear Machinery & Equipment

Approved Increase 2016 0.00% 0.00% 0.00% 0.00% 0.00%

Proposed Increase 2017

Tax Rate Scenario – Municipal Only

HOW YOUR MUNICIPAL TAX DOLLAR IS SPENT The chart below shows how the municipal tax dollars raised in 2017 will be spent by department. The percentages include programs and services for operating and capital budgets.

Tax Dollars At Work Planning & Economic Development 3%

Parks & Recreation 4%

Legislative (Council) 2%

Agriculture 4% Public Health/Culture/FF CS 2%

Administration 14% Peace Officers 1% Fire/Emergency Management 2%

Health & Safety 1%

Public Works 67%

2017 Business Plan and Budget


Flagstaff County

BUDGET HIGHLIGHTS The key indicators that impact the 2017 operating budget are: Ÿ An estimated decrease in linear assessment of 59 million is offset by an increase of 108 million in non residential assessment. Ÿ No anticipated growth in residential assessment Ÿ One-time transition grants for hamlets included in 2016 budget are no longer available in 2017. Ÿ MSI Operating grants are not included as the program has not been approved.

OPERATING The proposed budget has a 0.7016% ($112,126) increase from the 2016 operating budget of $15,979,380 versus the 2017 budget of $16,091,506. The proposed budget will fund these operating expenditures utilizing operating reserves and taxes. The 2017 Operating Budget provides resources for: Ÿ Additional operating costs in two hamlets. Ÿ An increase in public works dust suppressant program. Ÿ A decrease in the gravel program. Ÿ An increase in tax bad debts. Ÿ A Cost of Living Allowance of (COLA) 1.8%

CAPITAL The total proposed capital budget for 2017 is $15,427,706 which is funded by reserves ($2,355,400), sale of equipment ($598,650), grants ($7,691,780) and operating budget (tax support $4,781,876). Ÿ Ÿ Ÿ Ÿ Ÿ Ÿ Ÿ Ÿ Ÿ

Increase of $2,722,000 in hamlets, water and sanitary sewer upgrades. Decrease of $65,292 in equipment and vehicles. Increase of $3,299,150 in building/land/improvements. Increase of $1,650 in airport. Increase of $2,250,800 in road construction. Increase of $266,438 in pavement. (ATCO Road) Decrease of $531,400 in bridges. Decrease of $299,000 in gravel inventory. Decrease of $20,500 in parks.

2017 Business Plan and Budget

Taxes

10


Legislative Operating Budget

11

Flagstaff County

LEGISLATIVE In accordance with the Municipal Government Act (MGA), section 3, Flagstaff County Council is the governing body mandated to: Ÿ Provide good government; Ÿ Provide services, facilities or other things that, in the opinion of Council, are necessary or desirable for all or a part of the municipality; Ÿ Develop and maintain a safe and viable community. Council's principle role in municipal government, as set out in the MGA section 201, is to be responsible for: Ÿ Developing and evaluating the policies and programs of the municipality; Ÿ Making sure that the powers, duties and functions of the municipality are appropriately carried out; Ÿ Carrying out the powers, duties and functions expressly given to it under the MGA or any other enactment. As stated in section 153 (a) of the MGA, Councillors shall consider the welfare and interests of the municipality as a whole and to bring to Council's attention anything that would promote the welfare or interests of the municipality.

CORE ACTIVITIES Council Boards and Committees Ÿ Council provides representation on a variety of boards, committees of Council and special committees to contribute to the goals and objectives of the boards. Certain boards are legislated and others exist as a result of partnership initiatives. Council Meetings Ÿ Council meetings are held on the second and fourth Wednesday of each month at the Flagstaff County administration building.

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LEGISLATIVE OPERATING BUDGET BUDGET 2015 ACTUAL REVENUE Other Revenue

$ Total Revenue $

EXPENSES Salaries, Wages & Benefits $ Contracted & General Services $ Total Expenses $

-

2016 APPROVED $ $

$ $

3,300 3,300

313,275 $ 51,989 $ 365,264 $

323,000 $ 65,500 $ 388,500 $

321,800 84,300 406,100

-

$

-

2017 PROPOSED

Depreciation Non-Cash Item

$

-

$

-

NET BUDGET Budget Change 2016 to 2017

$

365,264 $

388,500 $

402,800 3.68%

Total Supported By Taxes

$

365,264 $

388,500 $

402,800

REVENUE Other Revenue Variance 2016-2017: $3,300 Ÿ Increase due to revenue received for hosting a meeting.

EXPENSES Salaries, Wages & Benefits Variance 2016-2017: ($1,200) Ÿ Category includes salary and per diem costs for Council and the Agricultural Service Board. Ÿ Decrease due to less participants in Canada Pension Plan. Contracted & General Services Variance 2016-2017: $18,800 Ÿ Category includes travel, subsistence, public relations, strategic planning, computer services and elections. Ÿ Increase of $16,000 for purchase of new computer devices for elected officials. Ÿ Increase of $5,000 for election costs for October 2017. Ÿ Increase of $2,300 for meeting expenses.

2017 Business Plan and Budget

Legislative Operating Budget

Flagstaff County


Administration Operating Budget

13

Flagstaff County

ADMINISTRATION The Administration department, through the direction of current policies and bylaws, strives to provide guidance through proactive leadership to ensure successful operations, long term financial sustainability, and provide an open and transparent accountability of the financial management of the municipality.

CORE ACTIVITIES Assessment and Taxation Ÿ Establish and maintain property valuations (assessments) for all property within Flagstaff County for the purposes of collecting annual property taxes. Ÿ Provide a current tax roll that meets all requirements of the MGA, which includes all properties within the County and all property ownership and addresses. Ÿ Prepare annual assessment and tax notices, tax collection, payment processing, assessment appeal process and tax recovery process. Ÿ Accurate Assessment is the appointed assessor contracted to prepare all assessments including farmland, residential, non-residential, and machinery and equipment. Ÿ Linear assessment is prepared by the province. Building Maintenance and Management Ÿ Maintain and schedule repairs and upgrades to buildings. Ÿ Includes building maintenance, janitorial services, renovations and site inspections of all owned facilities. Finance Ÿ Financial planning including preparing annual operating and capital budgets to reflect current programs and services, and reviewing monthly revenue and expenditure reports including budget variances. Ÿ Complete monthly financial operating and capital reports, prepare annual audited financial statements and financial information return, inventory control and costing, maintain and report tangible capital assets. Ÿ Risk Management Program that identifies risk in order to prevent or reduce the impact of loss. Procurement and safekeeping of investments, cash flow management, provide adequate insurance coverage, and debt management. General Administration Ÿ Provide support to council and committee meetings, development of business plans and strategic planning, municipal policies and bylaws and Special Projects.

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Geographic Information System (GIS) Ÿ Data Collection/Production – develop and maintain accurate and effective GIS datasets. Ÿ System/Application Support – provide training and technical support to ensure that all GIS software, hardware and databases are properly implemented, maintained and updated throughout the County in order to increase staff productivity and efficiency. Ÿ WebMap – provides a public portal to access County data such as rural addresses, road networks, aerial photos, landmarks, and Public Works and Agricultural department projects. Ÿ Create municipal maps for internal and external use.

Human Resources Ÿ Recruitment and hiring, training and professional development, performance management, employee relations, salary and benefits administration, regulation compliance, awards and recognition, and organizational development. Information Technology Ÿ Manage Corporate IT – provide a network of computers for the organization, email services, data integrity, backup and restore services, network protection, telephone services, operating system upgrades, infrastructure replacement, and license management. Ÿ IT support and training including installation and maintenance of software and hardware. Records Management Ÿ Manage records electronically through archiving, preserving, retrieving, tracking and destroying of records in accordance with Bylaw 04/01 – Records Retention and Disposal. Ÿ Streamline work processes, eliminate duplication and improve communication by utilizing the tools available in the records management software.

2017 Business Plan and Budget

Administration Operating Budget

Flagstaff County


Administration Operating Budget

Flagstaff County

15

ADMINISTRATION OPERATING BUDGET BUDGET 2015 ACTUAL

2017 PROPOSED

2016 APPROVED

REVENUE Sales of Goods & Services Rental Revenues Other Revenue Grants Total Revenue

$ $ $ $ $

12,495 61,893 263,670 50,000 388,058

$ $ $ $ $

9,900 54,480 13,400 250,000 327,780

$ $ $ $ $

7,900 62,800 10,900 81,600

EXPENSES Salaries, Wages & Benefits Contracted & General Services Materials, Goods, Supplies & Utilities Other Expenses Total Expenses

$ $ $ $ $

1,251,125 1,079,352 143,053 17,271 2,490,801

$ $ $ $ $

1,361,800 1,268,200 161,000 3,150 2,794,150

$ $ $ $ $

1,333,500 1,179,600 150,000 600 2,663,700

Depreciation Non-Cash Item

$

271,623

$

300,000

$

295,000

NET BUDGET Budget Change 2016 to 2017

$

2,374,366

$

2,766,370

$

2,877,100 4.00%

Total Supported By Taxes Total Supported By Reserves

$ $

2,102,743 $ $

2,466,370 $ $

2,582,100 -

REVENUE Sales of Goods & Services Variance 2016-2017: ($2,000) Ÿ Category includes the sale of maps, tax certificates and miscellaneous revenue. Ÿ Decrease is based on projected years’ sales. Rental & Other Revenue Variance 2016-2017: $5,820 Ÿ Category includes rental revenue and miscellaneous revenue. Ÿ Increase of $8,320 in rental revenue due to changes in rental agreements. Ÿ Decrease in miscellaneous revenue based on previous years' averages. Grants Variance 2016-2017: ($250,000) Ÿ Category includes provincial and federal grants. Ÿ Decrease of $150,000 due to no hamlets transition grants in 2017. Ÿ Decrease of $100,000 MSI Operating grant.

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EXPENSES Salaries, Wages & Benefits Variance 2016-2017: ($28,300) Ÿ Staffing compliment: Ÿ 12.1 FTE: Administration – includes delay in hiring GIS/GPS Technician in 2017. Currently analyzing staff capacity for this position. Contracted & General Services Variance 2016-2017: ($88,600) Ÿ Category includes travel, subsistence, professional development, postage, advertising, legal services, insurance, audit fees, software development, GIS development, telephone and computer services. Ÿ Decrease of $7,000 in travel, subsistence and memberships. Ÿ Decrease of $10,000 in software and computer services. Ÿ Decrease of $20,000 in Municipal Government Board appeals. Ÿ Decrease of $7,500 in building insurance. Ÿ Decrease of $50,000 in village administration expenses. Ÿ Increase of $5,500 in equipment rentals to replace obsolete postage machine. Materials, Goods, Supplies & Utilities Variance 2016-2017: ($11,000) Ÿ Category includes office supplies, utilities, small tools and equipment. Ÿ Decrease of $10,000 in utilities. Other Expenses Variance 2016-2017: ($2,550) Ÿ Category includes bank and account collection fees. Ÿ Decrease of $2,550 in collection fees.

2017 Business Plan and Budget

Administration Operating Budget

Flagstaff County


Peace Officers Operating Budget

17

Flagstaff County

PEACE OFFICERS Peace Officers provide services and education in the area of traffic safety, infrastructure protection and emergency response. The presence of Peace Officers and their enforcement of laws contribute to a safe and caring Community of communities.

CORE ACTIVITIES Patrol Services Ÿ Provide enforcement of provincial statutes, municipal bylaws and the investigation of complaints within the County and urban municipalities. Patrol services to the urban municipalities are provided through a formal contract. Protect Infrastructure Ÿ Protect the integrity of our infrastructure by supporting provincial acts and regulations that specify maximum vehicle and axle weights allowed on County roads, as well as enforcing current road bans. Participation in Community Safety Programs Ÿ Work with community groups who request specific training or educational programs such as bike rodeos, helmet safety, child restraints, child identification and farm safety programs. Provide farm truck safety inspections Ÿ Provide free farm truck safety inspections on registered vehicles over 4500 kgs for County citizens in early spring. Community Resource Officer Ÿ The Community Resource Officer builds positive relationships with children and youth by participating in school based activities while focusing on the prevention of domestic violence and bullying, with a large role in cross-sector training and community education.

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PEACE OFFICERS OPERATING BUDGET 2015 ACTUAL REVENUE Sales of Goods & Services Fines Issued

$ $ Total Revenue $

EXPENSES Salaries, Wages & Benefits Contracted & General Services Materials, Goods, Supplies & Utilities Other Expenses Total Expenses

$ $ $ $ $

Depreciation Non-Cash Item

$

NET BUDGET Budget Change 2016 to 2017 Total Supported By Taxes Total Supported By Reserves

BUDGET 2017 2016 APPROVED PROPOSED

16,357 $ 50,920 $ 67,277 $

156,711 31,405 26,103 19,553 233,772

$ $ $ $ $

3,200 $ 20,000 $ 23,200 $

217,700 195,150 33,000 6,200 452,050

69,000 30,000 99,000

$ $ $ $ $

194,750 197,500 26,000 500 418,750

13,054 $

15,000 $

13,054

$

179,549 $

443,850 $

332,804 -25.02%

$ $

166,495 $ $

278,850 $ 150,000 $

319,750 -

REVENUE Sales of Goods & Services Variance 2016-2017: $65,800 Ÿ Category includes funding commitment from other sources for the Community Resource Officer. Battle River School Division ($20,000), Flagstaff Initiative to Relationship and Spousal Trauma (FIRST) ($35,000), Enbridge ($3,000), Town of Killam ($5,886) and Village of Forestburg ($4,986). Fines Issued Variance 2016-2017: $10,000 Ÿ Category includes fines collected from various violations. Ÿ Increase in fines based on previous years' averages.

2017 Business Plan and Budget

Peace Officers Operating Budget

Flagstaff County


Peace Officers Operating Budget

19

Flagstaff County

EXPENSES Salaries, Wages & Benefits Variance 2016-2017: ($22,950) Ÿ Staffing compliment 2.0 FTE. Ÿ In 2016 the budget included a market increase, this increase was less than anticipated. Contracted & General Services Variance 2016-2017: $2,350 Ÿ Category includes travel, subsistence, communications, professional development, patrol vehicle expenses, insurance, licenses and Community Resource Officer ($157,000). Ÿ Increase due to Victims of Crime expense. This is based on a percentage of our fine revenue. Materials, Goods, Supplies & Utilities Variance 2016-2017: ($7,000) Ÿ Category includes uniforms, memberships, fuel, lube and other expenses. Ÿ Decrease in uniforms and fuel expenses. Other Expenses Variance 2016-2017: ($5,700) Ÿ Category includes uncollectable fine revenue. Ÿ Decrease of $5,700 for Community Resource Officer reallocated to contracted services.

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BYLAW ENFORCEMENT OPERATING BUDGET 2015 ACTUAL REVENUE Sales of Goods & Services Fines Issued

BUDGET 2017 2016 APPROVED PROPOSED

$ $ Total Revenue $

-

$ $ $

700 $ $ 700 $

700 700

EXPENSES Salaries, Wages & Benefits $ Contracted & General Services $ Total Expenses $

-

$ $ $

$ 3,500 $ 3,500 $

4,500 4,500

Depreciation Non-Cash Item

$

-

$

NET BUDGET

$

-

$

-

$

2,800 $

Budget Change 2016 to 2017 Total Supported By Taxes Total Supported By Reserves

3,800 35.71%

$ $

-

$ $

2,800 $ $

3,800 -

REVENUE Sales of Goods & Services Variance 2016-2017: $0 Ÿ Category includes the sale of dog and cat licenses in hamlets, fines issued for bylaw enforcement and fees charged for unsightly property. Fines Issued Variance 2016-2017: $0 Ÿ Category includes fines collected from violation of bylaws. Ÿ No budget included in 2017.

EXPENSES Salaries, Wages & Benefits Variance 2016-2017: $0 Ÿ Category includes wages for the enforcement of the unsightly bylaw. In 2017 we have not included a budget for this. Contracted & General Services Variance 2016-2017: $1,000 Ÿ Category includes professional development and contracted services. Ÿ Increase due to training of Peace Officers for dog handling.

2017 Business Plan and Budget

Bylaw Enforcement Operating Budget

Flagstaff County


Fire Protection Operating Budget

Flagstaff County

21

FIRE PROTECTION Flagstaff County contracts to provide fire services to rural areas for the rescue and protection of people and property through effective and efficient management and coordination of resources.

CORE ACTIVITIES Fire Prevention and Education Ÿ Fire inspections on schools, public assembly buildings and high hazard buildings. Ÿ Investigation of fires. Ÿ Provide training and education to groups upon request. Fire Suppression Ÿ Partner to provide fire suppression to the citizens. Ÿ Provide fire fighter training to fire departments in order to achieve a minimum standard of certification, and level of service. Regional Emergency Services Coordinator Ÿ Foster cooperation and regionalization of resources for fire, rescue and protection of the region. Ÿ Assist the fire departments with fire prevention activities, fire department training, fire investigation, and equipment procurement and coordination.

FIRE PROTECTION OPERATING BUDGET BUDGET 2015 ACTUAL

2016 APPROVED

REVENUE Sales of Goods & Services $ Funding (Other Governments) $ Total Revenue $

123,939 $ 11,815 $ 135,754 $

EXPENSES Salaries, Wages & Benefits Contracted & General Services Materials, Goods, Supplies & Utilities Total Expenses

$ $ $ $

119,587 268,534 14,781 402,902

Depreciation Non-Cash Item

$

NET BUDGET Budget Change 2016 to 2017 Total Supported By Taxes Total Supported By Reserves

$ $ $ $

2017 PROPOSED

51,000 $ 9,000 $ 60,000 $

149,550 360,550 39,200 549,300

52,000 9,000 61,000

$ $ $ $

156,150 335,900 31,000 523,050

54,684 $

65,000 $

85,500

$

321,832 $

554,300 $

547,550 -1.22%

$ $

267,148 $ $

489,300 $ $

462,050 -

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REVENUE Sales of Goods & Services Variance 2016-2017: $1,000 Ÿ Category includes fire call revenue for rural fire calls and miscellaneous revenue. Funding (Other Governments) Variance 2016-2017: $0 Ÿ Category includes towns and villages per capita share of the communication costs for radio towers, licenses, repairs and maintenance agreement.

EXPENSES Salaries, Wages & Benefits Variance 2016-2017: $6,600 Ÿ Staffing compliment 1.4 FTE. Ÿ Firefighter wages and honorariums for hamlets. Contracted & General Services Variance 2016-2017: ($24,650) Ÿ Category includes travel, subsistence, communications, professional development, vehicle expenses, insurance and licenses. Ÿ Includes fire protection which is the payments to the towns and villages under the fire agreement. Currently a housing allowance of $10,000/year is paid to each participant as well as 50% of their operating costs. (Killam, Alliance, Heisler, Hardisty, Forestburg, Daysland, Sedgewick and Lougheed). Ÿ Decrease of $1,900 in travel, subsistence and memberships. Ÿ Decrease of $18,400 in 50% share of operating expenses paid to towns and villages. The previous years’ expenses have been reviewed and the budget is based on the history of amounts paid. The budget includes housing ($92,000), operating budget payments ($125,000) and fire calls ($58,000). Ÿ Decrease of $2,000 in equipment repairs. Ÿ Decrease of $2,000 in legal expenses. Materials, Goods, Supplies & Utilities Variance 2016-2017: ($8,200) Ÿ Category includes uniforms, supplies, fuel, lube, utilities and other expenses. Ÿ Decrease of $5,000 in clothing and equipment. Ÿ Decrease of $3,500 in fuel, lube and small tools.

2017 Business Plan and Budget

Fire Protection Operating Budget

Flagstaff County


Emergency Management Operating Budget

23

Flagstaff County

EMERGENCY MANAGEMENT Through effective and efficient programs and services, Flagstaff County is better prepared to address local disasters that might occur in the Region.

CORE ACTIVITIES Emergency Management Â&#x; Through the provision of a municipal emergency plan and resources, provide a disaster readiness plan with a regional perspective for the Flagstaff Region. Rescue Services Â&#x; Provide rescue services through a Rescue Services agreement to respond to motor vehicle collisions, extrications, building collapse and medical assist calls.

2017 Business Plan and Budget


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EMERGENCY MANAGEMENT OPERATING BUDGET BUDGET 2015 ACTUAL REVENUE Grants Rescue Unit Revenue Transfer to Rescue Reserve Total Revenue

$ $ $ $

EXPENSES Rescue Unit Expenses $ Disaster Services Expenses $ Total Expenses $

6,534 6,534

2016 APPROVED $ $ $ $

-

2017 PROPOSED $ $ $ $

-

16,300 $ 1,707 $ 18,007 $

10,000 $ 5,300 $ 15,300 $

11,350 7,800 19,150

Depreciation Non-Cash Item

$

5,899 $

6,000 $

7,500

NET BUDGET

$

17,372 $

21,300 $

26,650

Budget Change 2016 to 2017 Total Supported By Taxes Total Supported By Reserves

25.12% $ $

11,473 $ $

15,300 $ $

19,150 -

EXPENSES Rescue Unit Expenses Variance 2016-2017: $1,350 Ÿ Category includes repairs, fuel, lube, insurance, cell phone, training, honorariums, and small tools. Ÿ This budget represents only the County portion of the operating costs for the rescue unit with the remainder funded by seven participating towns and villages. The total rescue unit budget is $18,200. Disaster Services Expenses Variance 2016-2017: $2,500 Ÿ Category includes training, small equipment and licenses for disaster services Emergency Operations Centre (EOC).

2017 Business Plan and Budget

Emergency Management Operating Budget

Flagstaff County


Health & Safety Operating Budget

25

Flagstaff County

HEALTH AND SAFETY Flagstaff County is committed to the prevention of illness and injury through the provision and maintenance of a healthy and safe workplace. Flagstaff County endeavours to meet its responsibilities for health and safety by complying with relevant health and safety standards and legislative requirements.

CORE ACTIVITIES Occupational Health and Safety Legislation Health and Safety is a legislated obligation which provides a safe workplace and reduces the risk of liability to the County, its councillors, employees and citizens. This program includes: Ÿ

Training and Awareness: Ÿ Provide the necessary training to employees to ensure they are competent to conduct their tasks safely. Ÿ Distribute awareness materials and ensure regular meetings are taking place to educate employees on significant hazards and how to avoid them.

Ÿ

Policy and Procedure Development and Maintenance: Creation of safe work practices, job procedures and safety rules which assist the employees in performing their work safely.

Ÿ

Hazard Identification and Control: Inspections of the workplace to determine what hazards exist and the development and implementation of control measures to ensure that these hazards do not affect employees.

Ÿ

Occupational Hygiene Monitoring: Monitoring noise levels, air quality, biological hazards and ergonomics to ensure that employees are not adversely affected by these factors.

Ÿ

Emergency Response Equipment: Ensure adequate equipment is in place and maintained in order to respond to workplace emergencies.

Ÿ

Worksite Inspections: Identify hazards and unsafe work conditions or practices and implement corrective measures.

Worker’s Compensation Board - Claims Management Ÿ Incident investigation: Investigate each incident to determine the causes and develop and implement corrections to prevent future occurrences. Ensure all reporting requirements to Worker's Compensation Board is completed. Ÿ

Partners in Injury Reduction: Conduct audits of the Health and Safety Program to meet with the Partners in Injury Reduction program parameters.

2017 Business Plan and Budget


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HEALTH & SAFETY OPERATING BUDGET 2015 ACTUAL REVENUE Other Revenue

$ Total Revenue $

EXPENSES Salaries, Wages & Benefits Contracted & General Services Materials, Goods, Supplies & Utilities Total Expenses

$ $ $ $

Depreciation Non-Cash Item

$

NET BUDGET

$

BUDGET 2017 2016 APPROVED PROPOSED

33,383 $ 33,383 $

98,769 55,081 31,870 185,720

$ $ $ $

12,500 $ 12,500 $

121,400 87,550 48,000 256,950

$ $ $ $

135,650 70,550 48,000 254,200

4,728 $

4,800 $

4,730

157,065 $

249,250 $

242,930

Budget Change 2016 to 2017 Total Supported By Taxes Total Supported By Reserves

16,000 16,000

-2.54% $ $

152,337 $ $

244,450 $ $

238,200 -

REVENUE Other Revenue Variance 2016-2017: $3,500 Ÿ Category includes revenue received through the Partners in Injury Reduction Program (PIR) through Alberta Health and Safety. This is received due to a successful health and safety audit. Ÿ Increase in PIR Rebate program based on previous years' actuals.

EXPENSES Salaries, Wages & Benefits Variance 2016-2017: $14,250 Ÿ Staffing compliment 1.4 FTE. Includes part-time administrative assistant. Contracted & General Services Variance 2016-2017: ($17,000) Ÿ Category includes professional development, memberships, vehicle expenses, insurance, employee safety program, training and occupational hygiene monitoring. Ÿ Decrease of $9,500 in occupational hygiene monitoring. Ÿ Decrease of $9,200 in safety program expenses. Ÿ Increase of $1,500 in safety training. Materials, Goods, Supplies & Utilities Variance 2016-2017: $0 Ÿ Category includes fuel, lube, small tools, equipment, personal protective equipment and emergency response supplies.

2017 Business Plan and Budget

Health & Safety Operating Budget

Flagstaff County


Public Works Operating Budget

27

Flagstaff County

PUBLIC WORKS The Public Works department provides the citizens of Flagstaff County a safe economical road network. Some of the programs are new road construction, applications of gravel, improved drainage, scheduled winter and summer road maintenance, bridge and culvert maintenance or replacement, and utilities. A road network has been developed and is comprised of three specific road classifications: Arterial, Collector and Local Roads. The Arterial road network will be ban free utilizing dust suppressant products and will consist of 147 miles. Through the effective utilization of resources, Public Works contributes to a safer road network for the travelling public.

CORE ACTIVITIES Administrative Services Ÿ Performs activities that aid in the processing, and organizing of information to carry out daily operations. Ÿ Provide planning and direction to ensure accountability for efficient operations of current and future programs. Ÿ Administer road bans, overload/weight restriction agreements and multiple load road use agreements to define the maximum allowable weights permitted on municipal roads in accordance with Bylaw 02/06. Ÿ Liaise with oilfield companies for resource industry access, pipeline crossing approvals and approach approvals. Maintenance and Repair - Shop Ÿ Ensures equipment, vehicles and supporting facilities are properly maintained to allow programs and services to be carried out. Includes routine inspections, maintenance and repairs as required. Road Recovery Evaluation criteria will be used to determine which roads require which type of remediation. This program includes: Ÿ

Shoulder Pulling: This program extends the life of the road and reduces maintenance costs. Includes drainage improvements, culvert replacement, reshaping back slopes/side slopes, re-compacting subgrade and re-establishing the road surface crown. This maintenance process is applied to roads in excess of ten (10) meters wide.

Ÿ

Sub-Grade Preparation: Sub-grade preparation is required on roads when the sub-grade has lost its compaction. This maintenance process includes re-compacting the sub-grade and re-establishing the crown on the road surface. This maintenance process is applied to roads that are nine (9) meters wide and less.

2017 Business Plan and Budget


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Dust Suppressant Strategic locations have dust suppressant applied which helps reduce the frequency of maintenance and improve safety while mitigating the nuisance of dust to residents. The dust suppressant program includes: Ÿ MG 30: Starting in 2017, MG 30 will be utilized exclusively for all dust suppressant applications . MG 30 is a dust suppressant and road stabilization product that increases grade strength and helps to reduce washboard, grader maintenance and gravel. Ÿ

Oil Products: With the approval of the Rural Road Study, the oiled road inventory was eliminated and oiled roads will be transitioned back to gravel roads. A maintenance program for patching and rip/relay is established to maintain a safe driving surface. Once the existing oiled road no longer provides safe vehicle movement (due to pot holes or other failures) it will be removed and returned to gravel. Specific roads may require a road surface or sub-grade stabilization product to help alleviate maintenance issues.

Ÿ

Test Products: Annually, new dust suppressant products are tested to determine whether they are effective, affordable and environmentally suitable. (Postponed in 2017)

Gravel The Gravel Program requires approximately 160,000 tonne of gravel annually which includes: Ÿ Re-graveling: This includes the graveling of approximately 284 miles (includes 12 contingency miles) of road per year that requires 90,000 tonnes of gravel. The average road is graveled once every five (5) years. All eight (8) meter wide roads are graveled at 330 tonnes per mile. Narrower roads are graveled at a reduced rate: seven (7) meter roads at 290 tonnes per mile and six (6) meter roads at 246 tonnes per mile. Ÿ

Road Patching: Requires 12,000 tonnes of gravel annually.

Ÿ

Construction: Road construction will be scheduled every three (3) years, gravel is applied at a rate of 1,240 tonnes per mile of constructed road and includes gravel for approaches.

Ÿ

Road Recovery: A total of 1,240 tonnes of gravel is applied per mile of rehabilitated roads including approaches.

Ÿ

Additional gravel: An additional 9,000 to 10,000 tonnes of gravel may annually be required for the installation or replacement of culverts, producing cold mix, dust controls and repairing wash outs.

Ÿ

Crushing: Crushing replenishes our gravel supply and ensures gravel inventory levels are adequate to support the programs.

2017 Business Plan and Budget

Public Works Operating Budget

Flagstaff County


Public Works Operating Budget

29

Flagstaff County

Ÿ

Exploration: Gravel exploration is conducted annually to ensure that future gravel sources are available.

Ÿ

Reclamation: Reclamation is performed in accordance with a plan approved by Alberta Environment. In-house equipment is utilized in the spring and fall for the purpose of stripping overburden and reclaiming previously mined areas.

Road Maintenance The Road Maintenance Program includes: Ÿ Grader Maintenance: Roads are maintained a minimum of once per month and are cleared of snow as necessary. Specific heavy traffic routes have an increased maintenance cycle. A total of 1,527 miles of maintained roads are divided into: Ÿ Ten (10) summer maintenance areas (120-160 miles/area) Ÿ Ten (10) winter maintenance areas (120-150 miles/area) Ÿ Field access roads are not maintained on a regular basis in the winter. On roads that are nine (9) meters wide and less, a maintenance procedure is done to eliminate curbs on the edge of the shoulder and re-establish the crown on the road surface. Snowplowing and road grading is provided on roads and laneways located on private property. Services are conducted after all scheduled road maintenance is completed on gravel, oil and paved roads. Ÿ

Hamlet Street Maintenance/Repair: Includes snow removal, crackfilling, repairing pot holes, sidewalk maintenance, and street sweeping.

Ÿ

Signs: All signs are inspected on an ongoing basis. Any signs requiring maintenance are scheduled for repair.

Ÿ

Brushing/Backsloping/Mulching: This program increases the level of safety by increasing sight lines and the contouring of ditches and backslopes. This service is provided as equipment and resources become available.

Ÿ

Culvert Maintenance: Includes culvert replacement, cleaning, thawing, repairing and extensions.

Ÿ

Bridge Maintenance/Repair: Includes deck sweeping, vegetation control, beaver dam removal, replacement of bridge decking, guardrails and hazard markers. This maintenance preserves the asset and contributes to safe crossings.

Airport Ÿ The airport has a paved 2950 foot runway along with an Aircraft Radio Control of Aerodrome Lighting (ARCAL) System. We offer a 24-hour cardlock fuel system as well as a comfortable terminal facility with most amenities required by recreational pilots.

2017 Business Plan and Budget


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Utilities - Water/Wastewater/Garbage Collection/Gas Distribution Water treatment and distribution, wastewater collection and treatment, and garbage collection services are provided to the residents within the Hamlets of Strome and Galahad. Â&#x; Natural gas distribution system is owned and operated by the Hamlet of Galahad. Natural gas is purchased for resale from Phoenix Gas Co-op and the maintenenace of the system is contracted. Â&#x;

PUBLIC WORKS OPERATING BUDGET BUDGET 2017 2016 APPROVED PROPOSED

2015 ACTUAL REVENUE Permit Fees/Grants Sales of Goods & Services Other Revenue/Gain on Disposal of Assets Total Revenue

$ $ $ $

326,083 532,445 14,200 872,728

$ $ $ $

425,891 144,500 570,391

$ $ $ $

18,000 134,000 152,000

EXPENSES Salaries, Wages & Benefits Contracted & General Services Materials, Goods, Supplies & Utilities Other Expenses Total Expenses

$ $ $ $ $

4,228,001 580,381 3,517,084 126,257 8,451,723

$ $ $ $ $

4,575,950 761,145 4,294,100 9,631,195

$ $ $ $ $

4,484,300 443,100 4,378,000 9,305,400

Depreciation Non-Cash Item

$

3,465,503 $

3,600,000 $

3,750,000

NET BUDGET

$

11,044,498 $

12,660,804 $

12,903,400

Budget Change 2016 to 2017 Total Supported By Taxes Total Supported By Reserves

1.92% $ $

7,578,995 $ $

9,060,804 $ $

9,153,400 -

The Public Works operating budget shown above has the budget broken down by revenue and expenses. Depreciation is shown as a non-cash item. In the project costing budget we have detailed the budget by programs. This budget illustrates the cost of the programs and includes depreciation. Project costing allows an analysis of each of the different types of programs. As equipment and labour costs are often shared between functional areas, project costing provides a method to estimate and allocate to specific projects. Unallocated expenses include items such as small tools and equipment, safety, training, professional development, vacation and sick time, gravel site rental, engineering at gravel pits and items that are not specifically allocated to one project.

2017 Business Plan and Budget

Public Works Operating Budget

Flagstaff County


Public Works Operating Budget

Flagstaff County

31

PROJECT COSTING BUDGETS This budget includes equipment costs.

Public Works Administration

$1,019,100

Maintenance Repair Shop

$1,104,700

Road Recovery

$1,341,500

- Shoulder Pulling 12.75 miles with Gravelock - Sub-Grade Prep 12.0 miles with Gravelock - Gravel for 2016 projects (4th lift) 27.5 miles - Unallocated expenses Dust Suppressant - Revenue from Residential Dust Suppressant - (70 locations) - MG30 (114 miles, 50 locations, 70 residential 16 miles contigency) - MG30 Maintenance - Oiled/Pavement Road Maintenance - Unallocated expenses Gravel - Revenue - Sales - Regravel projects approximately 284 miles - Washouts - Gravel Sales - Patching 12,000 tonnes annually - Stockpiling - Gravel exploration - Reclamation - Unallocated expenses Road Maintenance - Revenue - Grading/snowplowing - Signs - Brushing/mulching/road access - Culvert maintenance - Bridge maintenance - Unallocated expenses

$583,000 $549,000 $142,000 $67,500 $2,041,850 -$40,500 $1,481,950 $220,000 $296,400 $84,000 $1,973,000 -$75,000 $1,405,000 $32,000 $61,000 $188,000 $45,000 $31,000 $136,000 $150,000 $2,841,000 -$8,500 $2,461,500 $95,000 $102,000 $100,500 $43,000 $47,500

TOTAL PROJECT COSTING BUDGET less depreciation equipment/vehicles

2017 Business Plan and Budget

$10,321,150 $1,167,750 $9,153,400


32

REVENUE Permit Fees & Grants Variance 2016-2017: ($407,891) Ÿ Category includes provincial Transportation Routing and Vehicle Information Systems (TRAVIS) program for overload permits and provincial and federal grants. Ÿ Decrease of $259,650 due to transition grant for hamlets. Ÿ Decrease of $137,241 MSI Operating grant not included. Ÿ Decrease of $11,000 for overload permits due to changes in the economy. Sales of Goods & Services Variance 2016-2017: ($10,500) Ÿ Category includes approach and pipeline inspections, road bond inspections, sale of parts, MG30, gravel and road damages. Ÿ Decrease of $8,000 in road bond and approach inspection fees.

EXPENSES Salaries, Wages & Benefits Variance 2016-2017: ($91,650) Ÿ Staffing Compliment: Ÿ 6.8 FTE: Public Works administration – no budget for vacant Public Works Assistant Superintendent and addition of Administrative Coordinator Hamlets. Ÿ 10.5 FTE: Maintenance shop. Ÿ 17.0 FTE: Equipment operators (includes maintenance operators, road recovery, dust suppressant and gravel). Ÿ 2.0 FTE: hamlet Public Works – reduced by one position. Ÿ Seasonal staff – reduced by two (2) four (4) month positions and one (1) eight (8) month position. Contracted & General Services Variance 2016-2017: ($318,045) Ÿ Category includes professional development, travel, subsistence, memberships, telephone, insurance , consultants, damage claims, machinery repairs, building maintenance, equipment rental, surveys, engineering, bridge inspections, and building rental. Ÿ Increase of $20,000 for tree removal in hamlets. Ÿ Decrease of $215,000 as the 2016 contract gravel haul project has been completed. Ÿ Decrease of $32,000 in equipment rental. Proposed purchase of end dump included in 2017 capital plan. Ÿ Decrease of $28,000 for hamlet street repairs. Ÿ Decrease of $7,500 for grader shed rental. Ÿ Decrease of $33,000 in communications, training, computer maintenance, surveys and other miscellaneous items. Ÿ Decrease of $5,000 in bridge inspections required. Materials, Goods, Supplies & Utilities Variance 2016-2017: $83,900 Ÿ Category includes blades, small tools, fuel, lube, safety supplies, utilities, shop supplies, soil stabilization product, dust control product, gravel materials, salt and hauling, culverts and signs.

2017 Business Plan and Budget

Public Works Operating Budget

Flagstaff County


Public Works Operating Budget

Flagstaff County

33

Ÿ

Increase of $190,500 for dust suppressant product based on the following: Ÿ The use of MG30 exclusively for all dust suppressant applications per resolution FC20160608.1003. This includes an additional 12.5 miles of arterial road. Ÿ Test products postponed in 2017. Ÿ Completion of seal coat application in the Hamlet of Strome and Flagstaff Regional Airport in 2016. Ÿ Increase of $10,000 for soil stabilization product used in road recovery. Ÿ Decrease of $136,000 for gravel material based on the following: Ÿ Reducing the application rate on six (6) meter roads from 290 tonnes per mile to 246 tonnes per mile. Ÿ Reducing the five (5) mile contingency in the road recovery program results in less gravel required.

FUTURE ROAD RECOVERY PROJECTS FUTURE SHOULDER PULLING PROJECTS LOCATION NNW 23-44-16 Twp Rd 444 NNW 34-42-12 Twp Rd 430 NNW 22-44-15 Twp Rd 444 NNW 22-43-16 Twp Rd 434 NNW 07-45-16 Twp Rd 452 NNW 07-44-15 Twp Rd 442 NNW 21-45-13 Twp Rd 454 NNW 23-40-14 Twp Rd 404 ENE 35-42-13 Rge Rd 131 ENE 33-42-14 Rge Rd 143 NNW 22-42-14 Twp Rd 424 ENE 28-43-10 Rge Rd 103 ENE 36-42-12 Rge Rd 120 Oiled Roads Transitioning to Gravel NNW 33-44-13 Twp Rd 450 NNW 33-42-13 Twp Rd 430

MILES

ROAD CLASSIFICATION

East 5.0 East 4.0 East 1.5 East 3.0 East 1.0 East 4.0 East 6.0 East 2.5 South 6.0 South 6.0 East 5.0 South 4.5 South 6.0

Local Arterial Local Local Local Collector Local Collector Local Local Local Local Local

East 6.0 East 3.0

Arterial Arterial

FUTURE SUB-GRADE PREP PROJECTS LOCATION Oiled Roads Transitioning to Gravel NNW 35-42-16 Twp Rd 430 ENE 31-42-12 Rge Rd 125 ENE 24-45-15 Rge Rd 150 ENE 36-46-15 Rge Rd 150 NNW 35-42-15 Twp 430 ENE 34-40-13 Rge Rd 132 ENE 34-41-15 Rge Rd 152

MILES

ROAD CLASSIFICATION

East 6.0 South 4.0 South 2.0 South 6.0 East 5.5 South 4.0 South 4.0

Arterial Local Arterial Arterial Arterial Local Arterial

2017 Business Plan and Budget


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AIRPORT OPERATING BUDGET 2015 ACTUAL REVENUE Sales of Goods & Services

$ Total Revenue $

EXPENSES Salaries, Wages & Benefits Contracted & General Services Materials, Goods, Supplies & Utilities Total Expenses

$ $ $ $

Depreciation Non-Cash Item

$

NET BUDGET

$

BUDGET 2016 2017 APPROVED PROPOSED

63,802 $ 63,802 $

136 38,640 66,219 104,995

$ $ $ $

63,500 $ 63,500 $

2,700 45,400 52,250 100,350

$ $ $ $

200 30,500 52,750 83,450

7,958 $

8,000 $

12,000

49,151 $

44,850 $

30,750

Budget Change 2016 to 2017 Total Supported By Taxes Total Supported By Reserves

64,700 64,700

-31.44% $ $

41,193 $ $

36,850 $ $

18,750 -

REVENUE Sales of Goods & Services Variance 2016-2017: $1,200 Ÿ Category includes hangar leases, hay lease, utilities revenue from hangar owners and fuel sales. Ÿ Increase to reflect revenue received from 14 hangar lease agreements.

EXPENSES Salaries, Wages & Benefits Variance 2016-2017: ($2,500) Ÿ Category includes labour for equipment repairs. Contracted & General Services Variance 2016-2017: ($14,900) Ÿ Category includes telephone, internet, advertising, repairs, runway maintenance, building maintenance, insurance, consultants, legal fees and computer services. Ÿ Decrease of $4,000 for repairs and maintenance. This reflects the average actual expenses. Ÿ Decrease of $5,200 for runway maintenance. Line painting was deferred to 2018. Ÿ Decrease of $4,000 for building maintenance. Previous budgets included upgrades and purchases to update terminal building; this has now been completed. Materials, Goods, Supplies & Utilities Variance 2016-2017: $500 Ÿ Category includes supplies, utilities, fuel sales and miscellaneous expenses. Ÿ Increase of $500 for utilities.

2017 Business Plan and Budget

Public Works Operating Budget

Flagstaff County


Public Works Operating Budget

Flagstaff County

35

WATER DISTRIBUTION OPERATING BUDGET (Hamlets) 2015 ACTUAL REVENUE Sales of Goods & Services Infrastructure Reserves

$ $ Total Revenue $

BUDGET 2016 2017 APPROVED PROPOSED

-

$ $ $

113,825 $ 29,500 $ 143,325 $

115,000 46,000 161,000

51,150 41,400 24,000 116,550

$ $ $ $

48,330 42,200 34,600 125,130

EXPENSES Salaries, Wages & Benefits Contracted & General Services Materials, Goods, Supplies & Utilities Total Expenses

$ $ $ $

-

$ $ $ $

Depreciation Non-Cash Item

$

-

$

29,500 $

62,500

NET BUDGET

$

-

$

2,725 $

26,630

Budget Change 2016 to 2017 Total Supported By Taxes Total Raised for Reserves

877.25% $ $

-

$ $

2,725 $ 29,500 $

10,130 46,000

REVENUE Sales of Goods & Services Variance 2016-2017: $1,175 Ÿ Category includes revenue collected from monthly utility invoices for water services in hamlets and is based on the rates established in the utility bylaw. Infrastructure Reserves Variance 2016-2017: $16,500 Ÿ Category includes revenue collected from monthly utility invoices for infrastructure reserves.

EXPENSES Salaries, Wages & Benefits Variance 2016-2017: ($2,820) Ÿ Category includes a percentage of wages and benefits for staff time allocated to water distribution. Contracted & General Services Variance 2016-2017: $800 Ÿ Category includes travel, subsistence, training, freight, telephone, repairs, maintenance, water samples, Scada system and insurance. Materials, Goods, Supplies & Utilities Variance 2016-2017: $10,600 Ÿ Category includes supplies, utilities, chemicals/salt, small tools and miscellaneous expenses. Ÿ Increase of $5,000 for chemicals/salt. Ÿ Increase of $5,600 for supplies and utilities.

2017 Business Plan and Budget


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SANITARY SEWAGE OPERATING BUDGET (Hamlets) 2015 ACTUAL REVENUE Sales of Goods & Services Infrastucture Reserves

$ $ Total Revenue $

BUDGET 2016 2017 APPROVED PROPOSED

-

$ $ $

70,800 $ $ 70,800 $

63,900 51,000 114,900

EXPENSES Salaries, Wages & Benefits Contracted & General Services Materials, Goods, Supplies & Utilities Total Expenses

$ $ $ $

-

$ $ $ $

34,100 10,000 7,000 51,100

$ $ $ $

32,200 10,000 10,400 52,600

Depreciation Non-Cash Item

$

-

$

19,700 $

36,150

NET BUDGET

$

-

$

$ $

-

-$ $

-

-$

26,150

19,700 -$ $

11,300 51,000

Budget Change 2016 to 2017 Total Supported By Taxes Total Raised for Reserves

REVENUE Sales of Goods & Services Variance 2016-2017: ($6,900) Ÿ Category includes revenue collected from monthly utility invoices for sewage in hamlets and is based on the rates established in the utility bylaw. Infrastructure Reserves Variance 2016-2017: $51,000 Ÿ Category includes revenue collected from monthly utility invoices for infrastructure reserves.

EXPENSES Salaries, Wages & Benefits Variance 2016-2017: ($1,900) Ÿ Category includes a percentage of wages and benefits for staff time allocated to sanitary sewer. Contracted & General Services Variance 2016-2017: $0 Ÿ Category includes repairs, maintenance and insurance. Materials, Goods, Supplies & Utilities Variance 2016-2017: $3,400 Ÿ Category includes supplies, utilities, and small tools. Ÿ Increase of $2,400 for utilities. Ÿ Increase of $1,000 for small tools.

2017 Business Plan and Budget

Public Works Operating Budget

Flagstaff County


Public Works Operating Budget

Flagstaff County

37

WASTE DISPOSAL OPERATING BUDGET (Hamlets) BUDGET 2015 ACTUAL REVENUE Sales of Goods & Services

2016 APPROVED

2017 PROPOSED

$ Total Revenue $

-

$ $

54,500 $ 54,500 $

63,900 63,900

EXPENSES Contracted & General Services $ Total Expenses $

-

$ $

59,950 $ 59,950 $

61,950 61,950

Depreciation Non-Cash Item

$

-

$

NET BUDGET

$

-

$

-

$

5,450 -$

Budget Change 2016 to 2017 Total Supported By Taxes Total Supported By Reserves

1,950 -135.78%

$ $

-

$ $

5,450 -$ $

1,950 -

REVENUE Sales of Goods & Services Variance 2016-2017: $9,400 혺 Category includes revenue collected from monthly utility invoices for garbage pickup in hamlets and is based on the rates established in the utility bylaw.

EXPENSES Contracted & General Services Variance 2016-2017: $2,000 혺 Category includes bin rental, spring cleanup and requisition from Flagstaff Regional Waste Management for the hamlets. 혺 Decrease of $3,000 for bin rental. 혺 Increase of $5,000 for spring cleanup.

2017 Business Plan and Budget


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GAS DISTRIBUTION OPERATING BUDGET (Hamlets) 2015 ACTUAL REVENUE Sales of Goods & Services Infrastructure Reserves

$ $ Total Revenue $

BUDGET 2016 2017 APPROVED PROPOSED

-

$ $ $

118,000 $ $ 118,000 $

119,000 119,000

EXPENSES Salaries, Wages & Benefits Contracted & General Services Materials, Goods, Supplies & Utilities Other Expenses Total Expenses

$ $ $ $ $

-

$ $ $ $ $

7,000 92,000 99,000

$ $ $ $ $

11,200 92,000 103,200

Depreciation Non-Cash Item

$

-

$

-

$

1,000

NET BUDGET Budget Change 2016 to 2017

$

-

-$

19,000 -$

14,800 -22.11%

Total Supported By Taxes Total Raised for Reserves

$ $

-

$ $

$ 19,000 $

15,800

REVENUE Sales of Goods & Services Variance 2016-2017: $1,000 Ÿ Category includes revenue collected from monthly utility invoices for the sale of natural gas in the Hamlet of Galahad.

EXPENSES Contracted & General Services Variance 2016-2017: $4,200 Ÿ Category includes memberships and contracted services. Ÿ Increase of $1,200 for membership to Federation of Alberta Gas Co-ops Ltd. Ÿ Increase of $3,000 for contract maintenance. Materials, Goods, Supplies & Utilities Variance 2016-2017: $0 Ÿ Category includes the purchase of natural gas for distribution.

2017 Business Plan and Budget

Public Works Operating Budget

Flagstaff County


Community Services Operating Budget

39

Flagstaff County

COMMUNITY SERVICES Flagstaff County encourages and supports a range of family support programs designed to promote well-being that are accessible, affordable, and effective and that build on capacity and community networks. The County continues to promote a supportive, safe, and enriching environment that contributes to the well-being of families and children.

CORE ACTIVITIES Flagstaff Family Community Services (FFCS) - Funding Agreement Â&#x; FFCS is an intermunicipal agency that offers a wide variety of individual, family, and community support programs. Flagstaff County, along with the towns and villages, contribute funding towards FFCS operations on a per capita basis. FFCS is funded 20% municipal and 80% provincial. Teen Leisure Centre Â&#x; The Nights Alive teen leisure centre is located in Killam at the Flagstaff Family and Community Services building. The goal of the Nights Alive teen leisure club is to allow youth to socially develop in a safe environment with structured programming to encourage appropriate teen behaviour. FFCS is managing the operations of Nights Alive, with funding provided by the County.

2017 Business Plan and Budget


40

COMMUNITY SERVICES OPERATING BUDGET 2015 ACTUAL REVENUE FFCS Grant

$ Total Revenue $

BUDGET 2016 2017 APPROVED PROPOSED

258,970 $ 258,970 $

289,000 $ 289,000 $

290,000 290,000

50,000 431,231 481,231

454,676 454,676

EXPENSES Contracted & General Services Materials, Goods, Supplies & Utilities Grants to Individuals/Organizations Total Expenses

$ $ $ $

Depreciation Non-Cash Item

$

-

NET BUDGET Budget Change 2016 to 2017

$

138,216 $

192,231 $

164,676 -14.33%

Total Supported By Taxes Total Supported By Reserves

$ $

54,467 $ 83,749 $

192,231 $ $

164,676 -

27,596 2,541 367,049 397,186

$ $ $ $ $

-

$ $ $ $ $

-

REVENUE FFCS Grant Variance 2016-2017: $1,000 Ÿ Flagstaff Family and Community Services (FFCS) grants are received from the provincial government as per the current agreement.

EXPENSES Contracted & General Services Variance 2016-2017: ($50,000) Ÿ Category includes the day home and mennonite programs. Ÿ Decrease in budget as there is no funding included for the Flagstaff Family Day Home Society or the Mennonite program. Grants to Individuals/Organizations Variance 2016-2017: $23,445 Ÿ Category includes grants and requisition to FFCS. Grants received from the province are forwarded to FFCS. The County's contribution of $30,525 represents our share of the provincial grant based on per capita. Ÿ Increase of $22,445 due to grant provided to FFCS to operate the Nights Alive program. Total grant is $134,151 as per resolution FC20141112.1008. This resolution provides funding for the Nights Alive program for 2015 – 2017.

2017 Business Plan and Budget

Community Services Operating Budget

Flagstaff County


Public Health Operating Budget

Flagstaff County

41

PUBLIC HEALTH Flagstaff County recognizes that organizations, community associations and service groups are vital to the health, well-being and sustainability of the community; therefore Flagstaff County will provide financial support to these organizations to ensure their long term viability.

CORE ACTIVITIES Physician Recruitment Ÿ Provide administrative and financial support to the Flagstaff Community Medical Recruitment and Retention Committee in order to actively participate in the retention and recruitment of medical professionals in the Flagstaff Region. STARS Donation Ÿ Provide funding to Shock Trauma Air Rescue Society (STARS) for a five (5) year period from 2013-2017. Cemeteries Assistance Grant Ÿ Provide assistance to rural community groups who are operating a cemetery in the County to complete improvements and maintenance. Ÿ Eligible expenses under this grant would be operating expenses such as grass cutting, general maintenance and capital expenses including plot surveys, ground improvements, fencing, signage, etc. Ÿ Applicants are eligible to apply for $2,500 funding every two (2) years.

PUBLIC HEALTH OPERATING BUDGET 2015 ACTUAL REVENUE Rental Revenue

$ Total Revenue $

BUDGET 2016 2017 APPROVED PROPOSED

1,700 $ 1,700 $

10,200 $ 10,200 $

-

EXPENSES Contracted & General Services Grants to Individuals/Organizations Cemetery Grants Materials, Goods, Supplies & Utilities Total Expenses

$ $ $ $ $

49,440 20,000 12,500 757 82,697

$ $ $ $ $

93,000 30,000 30,000 2,000 155,000

$ $ $ $ $

54,500 20,000 12,500 87,000

Depreciation Non-Cash Item

$

3,657

$

3,700

$

-

NET BUDGET Budget Change 2016 to 2017

$

84,654

$

148,500

$

87,000 -41.41%

Total Supported By Taxes Total Supported By Reserves

$ $

68,498 $ 12,500 $

114,800 $ 30,000 $

74,500 12,500

2017 Business Plan and Budget


42

REVENUE Rental Revenues Variance 2016-2017: ($10,200) Ÿ This revenue was reallocated to administration as the house is not designated to medical professionals.

EXPENSES Contracted & General Services Variance 2016-2017: ($38,500) Ÿ Category includes the physician recruitment program. This program provides the following funding: recruiting fees, rental property incentive, marketing, advertising, workshops, training and recognition. Ÿ Decrease of $30,000 for physician recruiting fees. Funding is available for one recruitment. Ÿ Decrease of $9,000 for house maintenance and insurance as this expense has been reallocated to administration. Grants to Individuals/Organizations Variance 2016-2017: ($10,000) Ÿ Category includes donation to STARS and medical bursaries. Ÿ In 2013 Council approved a $20,000/year donation to STARS for a period of five (5) years (2013 – 2017). Ÿ Decrease of $10,000 as the medical bursaries program was not implemented. Cemetery Grants Variance 2016-2017: ($17,500) Ÿ Category includes grants given to organizations for the operation of cemeteries through Policy CP009 Cemeteries Assistance Program. The budget is based on the average grants paid out. Ÿ Decrease of $17,500 based on average yearly grants paid out. This program is funded utilizing cemetery reserves. Materials, Goods, Supplies & Utilities Variance 2016-2017: ($2,000) Ÿ Category included utilities for the physician house in Killam which has been reallocated to administration.

2017 Business Plan and Budget

Public Health Operating Budget

Flagstaff County


Agricultural Operating Budget

43

Flagstaff County

AGRICULTURAL SERVICE BOARD The Agricultural Service Board focuses on weed control, soil conservation, water quality, and pest management. The board partners with provincial and private agricultural and environmental organizations to deliver programs beneficial to the residents. CORE ACTIVITIES Extension Programs Ÿ Several extension activities are hosted throughout the year, as well as quarterly newsletters that are published to address timely issues that are facing the local agricultural industry. Ÿ Collect annual well water tests to encourage all private well owners to be aware of their water quality. Ÿ Provide financial and in-kind support for continued research and education into local agricultural and environmental issues. Funding is provided annually to the Battle River Research Group (BRRG), Iron Creek Watershed Improvement Society (ICWIS), Battle River Watershed Alliance (BRWA) and the Daysland and Holden Drainage Districts (which represents municipal right-of-ways that benefit from drainage). Weed Management Ÿ Ensure that the provincial Weed Control Act is enforced which allows weeds to be identified and controlled in a timely, efficient and cost effective manner. The Weed Inspection Program is conducted annually to ensure that new weed infestations are prevented and existing infestations are controlled. Ÿ One third of municipal roadsides are treated annually with herbicide to control the spread of weeds. The type of products that are applied are reviewed annually to ensure that any environmental impacts are mitigated. Ÿ Offer free spraying of headlands for producers which would consist of driving in the headlands and spraying back towards the ditch to control problem weeds. This would assist in eliminating the weeds in the producer's field as well as in the ditches that are difficult to access with the roadside sprayer. This service would only be available to headlands that are adjacent to municipal roads. It is not meant for the whole perimeter of the field. Ÿ Operators and specialized equipment are provided to control small patches of persistent perennial weeds on private land. There is a fee charged for weed control on private land. Ÿ Right-of-ways are seeded to an appropriate grass mixture following repairs and construction to municipal roads, which reduces erosion and helps control weeds. Leafy Spurge Ÿ Evaluate the progress of biological and chemical control and continue to work with landowners that are affected by leafy spurge.

2017 Business Plan and Budget


Ÿ

44

Continue offering this program with labour being cost-shared at 50% and herbicide being cost recovery.

Roadside Vegetation Management Ÿ Control the growth of small brush along roadsides and intersections to enhance road safety and prolong the life of the infrastructure. Ÿ Spot treatment of herbicide application for brush has been implemented as opposed to blanket application, resulting in a more environmentally responsible use of herbicide. Ÿ Mowing grass and vegetation along all municipal right-of-ways is provided twice a year to improve visibility into the ditches, reduce snow trapping and help prevent wildlife collisions. Ÿ To continue to seek out new products that provides effective control with minimal impact to the environment. Pest Control Ÿ Services and products are offered to control agricultural pests in order to protect the value commodities for producers. Ÿ Monitor and identify potential pests that may be threatening local agricultural production through annual surveys and inspections. Evergreen Seedlings Program Ÿ Provide free evergreen seedlings to residents to plant into dying native poplar or evergreen stands. Ÿ This program would provide a rejuvenation of a native tree species into the landscape. Shelterbelt Establishment Program Ÿ Assist citizens with the selection and establishment of trees to maintain field shelterbelts and trees within rural yard sites, enhancing biodiversity and environmental sustainability. Ÿ To continue offering the Shelterbelt Program with the purchase of trees to be cost-shared with the landowner at 50%. Water Loading Stations Ÿ Seven (7) water loading stations are available for agricultural use and fire protection only (crop spraying, irrigation and livestock watering). Alternative Land Use Services (ALUS) Ÿ ALUS is a community-developed, farmer-delivered program that provides support to farmers and ranchers to enhance and maintain nature's benefits. ALUS has a simple goal: create a healthy working landscape that sustains agriculture, wildlife and natural spaces for all Canadians. Ÿ ALUS pays farmers to retain and reconstruct natural areas such as wetlands, grasslands, riparian areas and trees. It rehabilitates life-support processes, such as water filtration and purification, nutrient cycling and carbon sequestration, and helps to restore declining biodiversity. Natural benefits include habitat for fish and wildlife including water fowl, species at risk and native pollinator insects, cleaner air and water, and sustainable food production on working landscapes.

2017 Business Plan and Budget

Agricultural Operating Budget

Flagstaff County


Agricultural Operating Budget

Flagstaff County

45

ENVIRONMENT (ASB) OPERATING BUDGET BUDGET 2016 2017 APPROVED PROPOSED

2015 ACTUAL REVENUE Grants Sales of Goods & Services Gain on Disposal of Assets

$ $ $ Total Revenue $

183,359 70,492 5,567 259,418

$ $ $ $

183,000 103,000 286,000

$ $ $ $

183,000 97,000 280,000

581,678 137,422 251,328 23,148 993,575

$ $ $ $ $

627,200 205,000 286,500 15,500 1,134,200

$ $ $ $ $

604,200 192,400 255,000 15,500 1,067,100

10,000 $

100,000

EXPENSES Salaries, Wages & Benefits Contracted & General Services Materials, Goods, Supplies & Utilities Other Expenses/Grants to Others Total Expenses

$ $ $ $ $

Depreciation Non-Cash Item

$

NET BUDGET Budget Change 2016 to 2017

$

822,180

Total Supported By Taxes Total Supported By Reserves

$ $

734,158 $ $

88,023 $ $

858,200

$

887,100 3.37%

848,200 $ $

787,100 -

2017 Business Plan and Budget


46

REVENUE Grants Variance 2016-2017: $0 Ÿ Category includes the Agricultural Grant and Environmentally Sustainable Agriculture (ESA) Grant. Sales of Goods & Services Variance 2016-2017: ($6,000) Ÿ Category includes sale of chemical, labour, strychnine, tank loader sales and extension revenue. Ÿ Decrease of $22,000 to reflect sales of chemical and labor, shelterbelt trees and water sales. Ÿ Increase of $16,000 to reflect changes in extension revenue, sale of strychnine and equipment rentals.

EXPENSES Salaries, Wages & Benefits Variance 2016-2017: ($23,000) Ÿ Staffing compliment 4.0 FTE. Ÿ Seasonal Staff Ÿ Decrease of $23,000 to reflect change in seasonal staff due to new equipment requiring fewer operators. Contracted & General Services Variance 2016-2017: ($12,600) Ÿ Category includes professional development, employee training, advertising, memberships, consultants, extension, tank loader repairs, insurance, communications, biological control and arsenic testing. Ÿ Decrease of $10,500 in extension program, due to planning a half day event for the Country Roots Tour. Ÿ Decrease of $5,000 in consultants, perform club root inspections in-house versus contract. Ÿ Increase of $5,000 in biological control for leafy spurge program (goats). Ÿ Increase of $1,200 in advertising and insurance. Materials, Goods, Supplies & Utilities Variance 2016-2017: ($31,500) Ÿ Category includes supplies, fuel, lube, tank loaders utilities, weed control chemical, strychnine, beaver control, pest control, conservation and development and grass seeding. Ÿ Decrease of $5,000 in small tools and equipment. Ÿ Decrease of $15,000 in weed control chemicals due to proposed change in core activities. Ÿ Decrease of $5,000 in grass seeding, based on road construction and road recovery program. Ÿ Decrease of $3,000 in tank loader utilities. Other Expenses Variance 2016-2017: $0 Ÿ Category includes payments to Daysland and Holden Drainage Ditch, Iron Creek Watershed and Battle River Watershed Alliance.

2017 Business Plan and Budget

Agricultural Operating Budget

Flagstaff County


Economic Development Operating Budget

47

Flagstaff County

ECONOMIC DEVELOPMENT Economic Development focuses on joint regional Economic Development initiatives. This includes marketing, promotions, tourism, business retention and expansion, and investment attraction. Programs and services are offered to the citizens and businesses in the Region, focusing on sustainability and community development.

CORE ACTIVITIES Entrepreneurial Enablement Entrepreneurial Enablement is an investment in new and existing businesses. A strong focus on entrepreneurial enablement will foster small business retention and expansion, encourage the regionalization of services, as well as promote and encourage the injection of local investment. This program includes: Ÿ

Nurture Youth Development and Engagement Ÿ Provide sponsorship for youth to attend the Alberta Community and Cooperative Association (ACCA) Youth Leadership Program. Ÿ Facilitate the Junior Achievement program. This is a hands-on program that educates students about the basics of business, financial literacy and work readiness. Ÿ Refer aspiring entrepreneurs, between the ages of 18-39 to Futurpreneur Canada (Formerly the Canadian Youth Business Foundation (CYBF)) to turn a solid business idea into reality.

Ÿ

Business Services Ÿ Provide extension opportunities to local businesses with topics such as: attraction and retention of employees, business plans, marketing plans, social media, corporate leadership, and research funding opportunities. Ÿ Promote and enhance business and community development with other municipalities within the Region. Ÿ Connect with businesses on a quadrant cycle to communicate opportunities and challenges and create solid relationships within the business community. Ÿ Provide local businesses with information regarding labour such as temporary foreign workers, potential funding opportunities, etc.

Investment Attraction and Retention Investment Attraction and Retention will create collaborative opportunities to pursue targeted economic sectors in agriculture, oil and gas and tourism. Ÿ Pursue investment attraction leads Ÿ Create and maintain a database of available commercial land and buildings within the Region. Ÿ Participate in the Global Petroleum Show and the Newcomers Conference as a labour attraction initiative. Ÿ Identify and undertake collaborative Economic Development initiatives,

2017 Business Plan and Budget


Ÿ Ÿ Ÿ

Ÿ

48

with Killam and Hardisty, specific to advancing the interests of the Flagstaff Region. Work with regional tourism operators and other resources to identify focused tourism product development opportunities. Develop and procure business cases for specific opportunities that require municipal facilitation. Utilize the Flagstaff County Economic Development E-Newletter to celebrate local business successes, communicate target sector strategic issues, and source target sector content. Work with the Battle River Alliance for Economic Development (BRAED), Eastern Alberta Trade Corridor (EATC), and other organizations to identify and promote commercial service opportunities.

Marketing “Upstanding” Brand Building Identifying and establishing a unique and strong value proposition in the economic market place. Ÿ Maintaining and updating the website and social media. Ÿ Produce an annual report reviewing the operations of the past year. Ÿ Update and maintain the investment profile for the Region. Ÿ Partner with tourism groups from around the east central Region. Ÿ Provide services and resources to several organizations for economic development projects that promote and enhance regional growth.

ECONOMIC DEVELOPMENT OPERATING BUDGET 2015 ACTUAL REVENUE Sales of Goods & Services Grants Other Revenue

$ $ $ Total Revenue $

BUDGET 2017 2016 APPROVED PROPOSED

10,535 12,943 11,508 34,986

$ $ $ $

14,000 12,000 6,000 32,000

$ $ $ $

13,500 32,500 4,000 50,000

215,087 231,976 213 447,276

$ $ $ $

242,400 215,250 500 458,150

$ $ $ $

255,300 255,650 750 511,700

EXPENSES Salaries, Wages & Benefits Contracted & General Services Materials, Goods, Supplies & Utilities Total Expenses

$ $ $ $

Depreciation Non-Cash Item

$

-

NET BUDGET Budget Change 2016 to 2017

$

412,290 $

426,150 $

461,700 8.34%

Total Supported By Taxes Total Supported By Reserves

$ $

412,290 $ $

426,150 $ $

461,700 -

$

-

2017 Business Plan and Budget

$

-

Economic Development Operating Budget

Flagstaff County


Economic Development Operating Budget

Flagstaff County

49

REVENUE Sales of Goods & Services Variance 2016-2017: ($500) Ÿ Category includes event and workshop revenue. Ÿ Decrease of $500 for business breakfast admissions. Grants Variance 2016-2017: $20,500 Ÿ Category includes grants from Travel Alberta, Community and Regional Economic Support Program (CARES) and Government of Alberta grant. Ÿ Increase of $10,500 based on grant submissions. Other Revenue Variance 2016-2017: ($2,000) Ÿ Category includes miscellaneous revenue and donations for Economic Development events.

EXPENSES Salaries, Wages & Benefits Variance 2016-2017: $12,900 Ÿ Staffing compliment 3.0 FTE. Ÿ Increase of $4,200 for casual labor for the Junior Achievement Program. This was not included in the 2016 budget due to no program. Contracted & General Services Variance 2016-2017: $40,400 Ÿ Category includes professional development, memberships, telephone, consultants, marketing, advertising, business development and special projects. Ÿ Increase of $6,000 net to business celebration events, ticket sales and sponsorships of $18,000 offset by reducing speaker/entertainment costs by $12,000. Ÿ Increase of $35,500 in marketing and branding related to regional tourism project under the Community and Regional Economic Support Program. Ÿ Increase of $9,500 for youth development for the Junior Achievement Program. Ÿ Decrease of $10,000 for promotional items. Materials, Goods, Supplies & Utilities Ÿ Category includes miscellaneous supplies.

Variance 2016-2017: $250

2017 Business Plan and Budget


50

PLANNING AND DEVELOPMENT The purpose of municipal planning and development is to achieve a pattern of land use and development that benefits the entire Region as a Community of communities to create an attractive municipality that will enhance the quality of life of the residents. This entails working collaboratively with the towns and villages within the County to achieve this goal. This is realized through the goals and regulations set out in the Land Use Bylaw, Municipal Development Plan and Intermunicipal Development Plans and through cooperation, consultation and communication with the public. Sustainable land use planning considers environmental stewardship while balancing economic prosperity.

CORE ACTIVITIES Development Permits 혺 Process development applications in accordance with the Land Use Bylaw and provide planning information, advice and guidance to Council, staff and residents. 혺 The Natural Resources Conservation Board (NRCB), Alberta Energy Regulator, Alberta Energy and Utilities Board (AEUB), or the Alberta Utilities Commission (AUC) have jurisdiction over certain developments that require federal or provincial approval. When this occurs, typically the County is consulted as an affected party. Subdivisions 혺 Municipal Planning Services Ltd. has been contracted to process all subdivision applications and related planning issues and provide a recommendation to Council in accordance with the Municipal Development Plan. Building, Electrical, Plumbing, Gas and Private Sewage Permits 혺 Superior Safety Codes, an accredited agency, has been contracted to administer and perform permitting and inspection duties to ensure compliance with provincial legislation.

2017 Business Plan and Budget

Development Operating Budget

Flagstaff County


Development Operating Budget

Flagstaff County

51

PLANNING & DEVELOPMENT OPERATING BUDGET BUDGET 2017 2016 APPROVED PROPOSED

2015 ACTUAL REVENUE Other Revenue

$ Total Revenue $

EXPENSES Salaries, Wages & Benefits Contracted & General Services Materials, Goods, Supplies & Utilities Total Expenses

$ $ $ $

Depreciation Non-Cash Item

$

NET BUDGET Budget Change 2016 to 2017 Total Supported By Taxes Total Supported By Reserves

53,887 $ 53,887 $

94,133 13,278 5,046 112,457

$ $ $ $

18,500 $ 18,500 $

101,450 115,150 5,000 221,600

13,500 13,500

$ $ $ $

105,800 66,350 5,000 177,150

3,143 $

2,000 $

3,143

$

61,713 $

205,100 $

166,793 -18.68%

$ $

58,570 $ $

118,100 $ 85,000 $

128,650 35,000

REVENUE Other Revenue Variance 2016-2017: ($5,000) Ÿ Category includes revenue for development and building permits. Ÿ Decrease of $5,000 in building permits, based on projections.

EXPENSES Salaries, Wages & Benefits Ÿ Staffing compliment 1.0 FTE.

Variance 2016-2017: $4,350

Contracted & General Services Variance 2016-2017: ($48,800) Ÿ Category includes professional development, memberships, consultants and insurance. Ÿ Decrease of $5,000 in subdivision and development appeals. Ÿ Decrease of $42,800 for the Municipal Development Plan (MDP) and Land Use Bylaw (LUB) review as well as the Intermunicipal Development Plan (IDP) reviews that will be completed in 2017. This project was started in 2015 and should be completed in 2017. This includes IDPs with Hardisty, Sedgewick and Daysland. Materials, Goods, Supplies & Utilities Variance 2016-2017: $0 Ÿ Category includes miscellaneous and vehicle expenses.

2017 Business Plan and Budget


52

PARKS AND RECREATION The rural setting of Flagstaff County provides opportunities for camping, fishing, hiking, bird and wildlife watching for the enjoyment of the citizens throughout the County and County owned parks such as Fish Lake, Diplomat Trout Pond, and the Edgerton Day Campground. By offering recreation funding, it will assist the citizens in living healthier and more fulfilling lives.

CORE ACTIVITIES Parks Ÿ

Provide maintenance and improvements to Fish Lake campground, Diplomat Trout Pond, the Edgerton Day campground, Galahad campgrounds, Strome ball diamond camping area, and other County owned land.

Recreation Grant Ÿ Provide conditional recreation grants to the Agricultural Societies within our region based on a funding formula. Ÿ All funds are to be strictly allocated for recreational facilities or activities. The areas that are not permitted are: cemeteries, churches, museums, or business associations.

2017 Business Plan and Budget

Parks & Recreation Operating Budget

Flagstaff County


Parks & Recreation Operating Budget

Flagstaff County

53

PARKS OPERATING BUDGET 2015 ACTUAL REVENUE Sales of Goods & Services

$ Total Revenue $

EXPENSES Salaries, Wages & Benefits Contracted & General Services Materials, Goods, Supplies & Utilities Other Expenses Total Expenses

$ $ $ $ $

Depreciation Non-Cash Item

$

NET BUDGET Budget Change 2016 to 2017 Total Supported By Taxes Total Supported By Reserves

BUDGET 2017 2016 APPROVED PROPOSED

9,004 $ 9,004 $

52,116 8,464 19,340 1,500 81,420

$ $ $ $ $

12,000 $ 12,000 $

74,500 21,600 61,950 158,050

9,000 9,000

$ $ $ $ $

70,500 18,000 42,000 130,500

3,145 $

5,000 $

15,000

$

75,562 $

151,050 $

136,500 -9.63%

$ $

72,417 $ $

118,050 $ 28,000

121,500

REVENUE Sales of Goods & Services Variance 2016-2017: ($3,000) Ÿ Category includes revenue received from campsites at Fish Lake, Diplomat Trout Pond and Edgerton Day park.

EXPENSES Salaries, Wages & Benefits Variance 2016-2017: ($4,000) Ÿ Budget to accommodate seasonal staff to maintain parks and campsites. This includes parks in the hamlets. Contracted & General Services Variance 2016-2017: ($3,600) Ÿ Category includes equipment repairs, firewood, insurance, communications and tourism fees. Ÿ Decrease of $2,600 for insurance; includes buildings, equipment and vehicles. Ÿ Decrease of $1,000 for firewood. Materials, Goods, Supplies & Utilities Variance 2016-2017: ($19,950) Ÿ Category includes fuel, lube, supplies, parks projects, small tools, equipment and utilities. Ÿ Decrease of $14,000 in park projects.

2017 Business Plan and Budget


54

RECREATION OPERATING BUDGET 2015 ACTUAL REVENUE Grants Other Revenue

$ $ Total Revenue $

-

BUDGET 2017 2016 APPROVED PROPOSED $ $ $

-

$ $ $

-

EXPENSES Salaries, Wages & Benefits Contracted & General Services Materials, Goods, Supplies & Utilities Grants Total Expenses

$ $ $ $ $

Depreciation Non-Cash Item

$

-

NET BUDGET Budget Change 2016 to 2017

$

731,665 $

900,000 $

935,000 3.89%

Total Supported By Taxes Total Supported By Reserves

$ $

731,665 $ $

650,000 $ 250,000 $

750,000 150,000

731,665 731,665

$ $ $ $ $

900,000 900,000

$

-

$ $ $ $ $

900,000 900,000

$

35,000

EXPENSES Grants Paid to Others Variance 2016-2017: ($0) Ÿ Budget includes recreation grants paid to Agricultural Societies in each community in the amount of $750,000. Ÿ Budget includes funding of $150,000 to the Valley Ski Hill from recreation reserves, as per resolution FC20160413.1007.

2017 Business Plan and Budget

Parks & Recreation Operating Budget

Flagstaff County


Culture Operating Budget

55

Flagstaff County

CULTURE Flagstaff County recognizes that community services are vital to the health, well-being and social development of the community; therefore financial support is provided to contribute to the economic sustainability of the Region. These services have a significant impact towards rural quality of life.

CORE ACTIVITIES Community Bus Ÿ A 33 passenger bus is available for use by Flagstaff Community clubs for travel throughout Alberta. Ÿ The capital purchase of the community bus was 100% funded by the County, with operational costs recovered in part from the community groups renting the bus. Active Living Conference for Seniors Ÿ Provide a conference for seniors to encourage them to become actively engaged in the community and to recognize the importance of active living to the well-being, independence and quality of life for the seniors. Educational Scholarships Ÿ Provide scholarships to encourage post-secondary training and provide assistance with costs of attending institutions outside the boundaries – while encouraging the youth to return home to the Flagstaff Region to work and live once their studies are complete. Ÿ

Scholarships are available in the following categories: Entrance, entrepreneur, excellence, leadership and volunteer engagement.

Support to Non-Profit Organizations Provide funding to non-profit organizations that have significant impact towards the rural quality of life and are recognized as an important contribution to the Community. Ÿ Flagstaff Community Adult Learning: Provide annual funding for the period of 2017-2018. This non-profit organization provides more effective services to increase integration and settlement through the Flagstaff Welcoming Community Project. Ÿ

Parents for Fun in Flagstaff: Provide annual funding for the period of 2016-2018. The Family Resource Centre and its programs support all of Flagstaff and beyond and continues improving the lives of children aged 0-6. This program works toward making the lives of children and families in Flagstaff and area more successful by decreasing the isolation barriers in the rural area, increasing their socialization, and bringing the communities together.

2017 Business Plan and Budget


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Heritage Inventory Program Ÿ In a continuing commitment to ongoing heritage awareness, financial resources have been allocated to assist future requests for identification and designation of heritage assets. Library Support Provide financial support to two library boards: Ÿ Flagstaff County Library Support Committee: Provide annual funding to the board. This board purchases and manages books and multimedia specifically geared for children. Ÿ

Parkland Regional Library: Provide financial support through a requisition to bring cost-effective service to libraries across central Alberta. Parkland Regional Library is now a cooperative network of public and school libraries serving over 200,000 residents of central Alberta by sharing of material, resources and expertise. Due to participation in Parkland Regional Library, an annual Rural Services Grant is available to all eight libraries in Flagstaff.

CULTURE OPERATING BUDGET 2015 ACTUAL REVENUE Rental Revenue

$ Total Revenue $

EXPENSES Salaries, Wages & Benefits Contracted & General Services Materials, Goods, Supplies & Utilities Grants Paid to Other Organizations Total Expenses

$ $ $ $ $

Depreciation Non-Cash Item

$

NET BUDGET Budget Change 2016 to 2017 Total Supported By Taxes Total Supported By Reserves

BUDGET 2017 2016 APPROVED PROPOSED

22,056 $ 22,056 $

17,041 16,016 7,148 170,896 211,101

$ $ $ $ $

20,000 $ 20,000 $

15,050 33,900 8,600 156,600 214,150

20,000 20,000

$ $ $ $ $

19,600 31,400 7,600 140,200 198,800

18,183 $

18,200 $

30,000

$

207,227 $

212,350 $

208,800 -1.67%

$ $

189,044 $ $

194,150 $ -

178,800

2017 Business Plan and Budget

Culture Operating Budget

Flagstaff County


Culture Operating Budget

57

Flagstaff County

REVENUE Rental Revenues Variance 2016-2017: $0 Ÿ Category includes revenue received from rental of community bus. The budget is based on previous years’ actuals and estimates for 2017.

EXPENSES Salaries, Wages & Benefits Variance 2016-2017: $4,550 Ÿ Category includes wages for repairs and servicing of community bus and seasonal staff for the Heritage Barn project. Ÿ Increase of $4,050 for seasonal wages for the Heritage Barn project. Contracted & General Services Variance 2016-2017: ($2,500) Ÿ Category includes conferences, community bus expenses and insurance. Ÿ Decrease of $11,000 for senior conferences. Ÿ Increase of $7,500 for the museum and community hall insurance in the Hamlet of Strome. Ÿ Increase of $1,000 for community bus repairs. Materials, Goods, Supplies & Utilities Variance 2016-2017: ($1,000) Ÿ Category includes other expenses, fuel and lube for the community bus. Grants Paid to Other Organizations Variance 2016-2017: ($16,400) Ÿ Category includes funding provided to the following organizations: Ÿ Parkland Regional Library $29,200 – increase of $3,600 Ÿ Flagstaff County Library Support Committee $6,000 – no change Ÿ Parents for Fun $25,000 – no change Ÿ Flagstaff Community Adult Learning $55,000 – increase of $5,000 for matching grant. Ÿ Scholarship Program $25,000 – decrease of $25,000

2017 Business Plan and Budget


Municipal Revenue

Flagstaff County

58

REVENUE OWN SOURCES REVENUE OWN SOURCES/TAX BAD DEBT BUDGET 2015 ACTUAL REVENUE Penalties on Taxes Oil & Gas Permits Return on Investments Total Revenue EXPENSES Tax Bad Debt

$ $ $ $

194,421 5,707 228,503 428,631

2017 PROPOSED

2016 APPROVED $ $ $ $

140,000 25,500 183,000 348,500

$ $ $ $

150,000 19,500 187,500 357,000

$ Total Expenses $

133,326 $ 133,326 $

200,000 $ 200,000 $

500,000 500,000

-$

295,305 -$

148,500 $

143,000

NET BUDGET Budget Change 2016 to 2017 Total Supported By Taxes

196.27% -$

295,305 -$

148,500 $

143,000

REVENUE Penalties, Interest & Leases Variance 2016-2017: $8,500 Ÿ Category includes penalties on taxes, oil and gas well permits and return on investments. Ÿ Increase of $10,000 for penalties on taxes. There are two penalty dates; October 16th (12%) and May 1st (6%) which is applied to all outstanding taxes. Ÿ Decrease of $6,000 for franchises, fees and contracts. The oil and gas well permits have decreased by $6,000, reflecting drilling activity in this area. Ÿ Increase of $4,500 for return on investments. This budget is based on previous years as well as predicted interest rates and investments.

EXPENSES Tax Bad Debt Variance 2016-2017: $300,000 Ÿ Category includes an increased expense for uncollectable taxes, due to the downturn in the economy. Ÿ The budget is based on the status of outstanding taxes and penalties with companies that are no longer operating but still have current assessment.

2017 Business Plan and Budget


Flagstaff County

Capital Budget

59

CAPITAL BUDGET Capital expenditures are defined in the Tangible Capital Assets (TCA) Policy. They are non-financial assets including betterments having physical substance that: Ÿ Are in excess of the capitalization thresholds set out in the TCA Policy; Ÿ Are held for use in the production or supply of goods and services, for rental to others, for administrative purposes or for the development, construction, maintenance or repair of other tangible capital assets; Ÿ Have useful economic lives extending beyond the current accounting period; Ÿ Are to be used on a continuing basis; and Ÿ Are not for sale in the ordinary course of operations.

CAPITAL BUDGET BUDGET 2015 ACTUAL REVENUE Grants Rural Grants Hamlets Sales of Equipment

$ $ $ Total Revenue $

2017 PROPOSED

2016 APPROVED

147,827 666,393 814,220

$ $ $ $

1,856,900 307,500 2,164,400

$ $ $ $

4,969,780 2,722,000 598,650 8,290,430

$ $ $ $ $ $ $ $ $ $

2,628,475 154,757 49,613 141,329 290,232 1,386,792 4,651,197

$ $ $ $ $ $ $ $ $ $

2,174,860 597,850 34,650 2,866,600 840,400 1,240,000 49,500 7,803,860

$ $ $ $ $ $ $ $ $ $

2,722,000 2,109,568 3,897,000 36,300 5,117,400 266,438 309,000 941,000 29,000 15,427,706

NET BUDGET Budget Change 2016 to 2017

$

3,836,977 $

5,639,460 $

7,137,276 26.56%

Total Supported By Taxes Total Supported By Reserves

$ $

3,279,364 $ 557,613 $

5,269,460 $ 370,000 $

4,781,876 2,355,400

370,000 -$ 474,800 -$ 844,800 -$

2,355,400 84,700 2,440,100

EXPENSES Capital Hamlets Equipment and Vehicles Buildings/Land/Improvements Airport Road Construction Pavement Bridges Gravel Inventory Parks Total Expenses

NOTES FOR RESERVES Transfer to/from Reserves Capital Transfer to/from Reserves Operating Total Transfer to Reserves

$ $ $

3,401,000 -$ 406,473 -$ 3,807,473 -$

2017 Business Plan and Budget


Flagstaff County

REPLACEMENT EQUIPMENT/VEHICLES - CAPITAL DESCRIPTION MA#8 - AWD motor grader (upgrade) with ripper MA#9 - AWD motor grader (no ripper) Road Recovery Grader 1/2 ton extended cab truck 1/2 ton regular cab truck 1 ton crew cab - cab & chassis with aluminum deck Disc Mower 72" Front Mount Mower 25ft Highboy trailer Sub Total Contingencies 5% Total Cost of Replacement Equipment

BUDGET - COST $500,130 $443,100 $586,644 $39,500 $38,500 $53,000 $18,000 $25,000 $15,000 $1,718,874 $85,944 $1,804,818

NEW EQUIPMENT/VEHICLES - CAPITAL DESCRIPTION Grader mounted packer Grader mounted one-way plow End-dump gravel trailer Articulated trench packer/compactor 8ft X 24ft full tilt trailer - ASB Internet Fibre (Office) STARS GPS/WAAS Instrument Procedures Sub Total Contingencies 5% Total Cost of New Equipment

BUDGET - COST $35,000 $30,000 $70,000 $45,000 $15,000 $95,238 $34,570 $324,808 $16,242 $341,050

BUILDINGS - CAPITAL DESCRIPTION Maintenance Shop Expansion Sub Total Contingencies 10% Total Cost of Buildings

BUDGET - COST $3,875,000 $3,875,000 $0 $3,875,000

2017 Business Plan and Budget

Capital Budget

60


Flagstaff County

Capital Budget

61

LAND IMPROVEMENTS - CAPITAL DESCRIPTION

BUDGET - COST

Fencing County Quarter SE 36-42-09-W4 (Leafy Spurge) Picnic Table replacement campgrounds Power sites campgrounds Sub Total Contingencies 10% Total Cost of Land Purchases

$22,000 $15,000 $14,000 $51,000 $0 $51,000

ENGINEERING STRUCTURES - CAPITAL DESCRIPTION Road construction Bridges Gravel inventory Pavement (ATCO Road) Hamlet infrastructure Total Cost of Engineering Structures

BUDGET - COST $5,117,400 $309,000 $941,000 $266,438 $2,722,000 $9,355,838

TOTAL CAPITAL BUDGET - $15,427,706 Capital Purchases By Department

Public Works ($5,823,668) 95.91%

Airport ($36,300) 0.60%

Parks and Recreation ($55,250) 0.91%

Agriculural Service Board ($56,650) 0.93% Administration ($100,000) 1.65%

Figure includes Equipment/Vehicles/Building/Land Improvements/Airport Only

2017 Business Plan and Budget


Flagstaff County

ROAD CONSTRUCTION The 2017 Road Construction Plan: This project was previously scheduled in 2016, due to difficulties securing land agreements and was postponed until 2017. 1. PROJECT A-2016 (Twp Rd 435 from SH 870 east for six (6) miles) Ÿ Road Classification: Local Ÿ Eight (8) Residences Ÿ Identified in the Rural Road Study as high priority for upgrades due to low safety rating. Ÿ Insufficient sight lines at the crest of the hills, field accesses, and intersections of Twp Rd 435 and Rge Rd 103, 105 and 111. Ÿ Steep side slopes and back slopes. Ÿ Inadequate vertical alignment and surface width. Ÿ Weak subgrade structure caused by poor drainage. Ÿ Average Annual Daily Traffic (AADT) – 69 vehicles on the west end and 42 vehicles on the east end of Twp Rd 435.

FUTURE ROAD CONSTRUCTION PROJECTS Year Future

Location ENE 32-41-12-W4 NNW 19-41-12-W4 NNE 08-40-10-W4 ENE 32-45-12-W4 ENE 20-44-12-W4 ENE 36-45-13-W4 NNW 07-45-12-W4 ENE 31-42-16-W4

Miles South 2.0 miles East 2.0 miles East 1.0 mile South 2.0 miles South 2.0 miles South 0.5 mile East 2.0 miles South 2.0 miles

Road Classification Collector Local Collector Arterial Arterial Local Local Local

Starting in 2018, Public Works will develop a plan to construct roads once every three years instead of on an annual basis. Annually, a $2.5 million budget will be allocated to reserves to fund the road construction program.

2017 Business Plan and Budget

Capital Budget

62


Capital Budget

63

Flagstaff County

FIVE YEAR GRAVEL PLAN 2017 Ÿ Ÿ

CR-02-2017 Mazure Pit – 100,000 tonnes CR-03-2017 West Area – 50,000 tonnes

2018 Ÿ Ÿ

CR-01-2018 West Area – 50,000 tonnes CR-02-2018 East Area – 80,000 tonnes Ÿ CR-03-2018 Northeast Area – 85,000 tonnes 2019 Ÿ Ÿ

CR-01-2019 East Area – 100,000 tonnes CR-02-2019 East Area – 100,000 tonnes Ÿ CR-03-2019 Northeast Area – 100,000 tonnes 2020 Ÿ Ÿ

CR-01-2020 West Area – 50,000 tonnes CR-02-2020 East Area – 80,000 tonnes Ÿ CR-03-2020 Northeast Area – 85,000 tonnes 2021 Ÿ Ÿ

CR-01-2021 West Area – 100,000 tonnes CR-02-2021 East Area – 100,000 tonnes

THREE YEAR BRIDGE PLAN 2017 Ÿ

BF# 9786 - N 31-43-10-W4 (Twp Rd 440 north of Lougheed) Ÿ Bridge Repairs: Replace girders and miscellaneous repairs.

Ÿ

BF# 77983 - NE 30-43-16-W4 (Rge Rd 165 north of Heisler) Ÿ Culvert Replacement

2018 Ÿ

BF#72018 - NW 16-43-10-W4 (Rge Rd 103 northwest of Hardisty) Ÿ Bridge Repairs: Structural repairs to bridge timbers and girders. Ÿ BF#7717 - SW 06-46-13-W4 (Twp Rd 460 north of Killam) Ÿ Bridge Repairs: Replace girder. Ÿ BF#6703 - NE 07-44-10-W4 (Twp Rd 442 northeast of Lougheed) Ÿ Bridge Repairs: Repairs to bridge timbers and girders. Ÿ BF# 8318 - NW 14-43-10-W4 (Rge Rd 101 north of Hardisty) Ÿ Bridge Repairs: repairs to timbers. 2019 Ÿ BF#8983 - E 27-44-11-W4 (Rge Rd 112 north of Lougheed) Ÿ Bridge Repairs: Assessment being completed in 2017. Ÿ BF#6992 - E 13-43-10-W4 (Rge Rd 100 north of Hardisty) Ÿ Bridge Repairs: Level 2 coring being completed in 2017.

2017 Business Plan and Budget


Flagstaff County

FIVE YEAR HAMLET INFRASTRUCTURE PLAN 2017 Hamlet of Strome Ÿ Water Rehabilitation - fire hydrants, curb stops and valve replacements. Ÿ Sanitary Sewage Rehabilitation - repairs to sewer lines and manholes. Hamlet of Galahad Ÿ Water Rehabilitation - fire hydrants, valve replacements and new installations, isolation valve replacements. Ÿ Sanitary Sewage Rehabilitation - Lift Station remediation and upgrade, repairs to sewer lines and manholes. 2018 Ÿ Water Rehabilitation Ÿ Road Rehabilitation

2019 Hamlet of Strome Ÿ Water Rehabilitation Hamlet of Galahad Ÿ Water Rehabilitation 2020 Hamlet of Strome Ÿ Water Rehabilitation Ÿ Road Rehabilitation Hamlet of Galahad Ÿ Road Rehabilitation 2021 Hamlet of Strome Ÿ Water Rehabilitation

2017 Business Plan and Budget

Capital Budget

64


Flagstaff County

Capital Budget

65

CAPITAL PURCHASES BY ASSET TYPE Equipment 13% Vehicles 1%

Buildings 25% Engineering Structures 61% Land / Improvements 0%

HISTORICAL CAPITAL INFORMATION YEAR 2016 2015 2014 2013 2012

BUDGET $7,803,860 $5,721,717 $7,789,825 $7,818,166 $10,084,258

ACTUAL $5,694,958 (YTD) $4,651,198 $8,909,905 $7,657,573 $6,379,764

2017 Business Plan and Budget


66

RESERVES RESERVES Transfer from Reserves Variance 2016-2017: $1,793,400 Ÿ Budget includes funding $12,500 for cemetery grants. Ÿ Budget includes funding approximately $35,000 for the completion of the MDP and LUB reviews that were started in 2015 and not completed. We will have the final amount in the revised budget upon completion of yearend. Ÿ Budget includes funding $150,000 for the Valley Ski Hill as per resolution FC20160413.1007. Ÿ Capital budget proposed funding the following from capital reserves: Ÿ $192,000 of the gravel reserve for gravel inventory. Ÿ $2,163,400 of Public Works reserve for road construction. Summary: Ÿ Utilized from Operating: $197,500 Ÿ Utilized from Capital: $2,355,400 Transfer to Reserves Variance 2016-2017: $44,600 The 2017 budget includes transfers to capital reserves for infrastructure replacement in the hamlets. Funding is raised from monthly utility invoices for the infrastructure replacement reserves. Ÿ Water Supply: $46,000 Ÿ Sanitary Sewer: $51,000 Ÿ Gas Distribution: $15,800

2017 Business Plan and Budget

RESERVES

Flagstaff County


Flagstaff County

Consolidated Budget

67

CONSOLIDATED BUDGET SUMMARY DESCRIPTION Legislative Administration Peace Officers Bylaw Enforcement Fire Protection Emergency Management Health & Safety Public Works Airport Transportation Water Supply Hamlets Sanitary Sewer Hamlets Waste Disposal Hamlets Gas Distribution Hamlet Galahad Community Services Public Health Environment (ASB) Economic Development Planning and Development Parks Recreation Culture Revenue Own Source/Tax Bad Debt TOTAL OPERATING CAPITAL, INVENTORY, GRANTS Transfer from MSI Capital Grant MSI Grants Hamlets ACP Grant Hamlets Federal Gas Tax Grant Sale of Equipment Transfer from Reserves Operating Transfers To/From Reserves Capital - Hamlets Capital - Equipment/Vehicles Capital - Buildings/Land/Improvements Capital - Airport Capital - Road Construction Capital - Pavement Capital - Bridges Capital - Gravel Capital - Parks/Recreation TOTAL CAPITAL, INVENTORY, GRANTS, RESERVES

2015 2016 BUDGET ACTUAL APPROVED 365,265 388,500 2,102,743 2,466,370 166,494 428,850 0 2,800 267,148 489,300 11,473 15,300 152,337 244,450 7,578,995 9,060,804 41,193 36,850 0 (26,775) 0 (19,700) 0 5,450 0 (19,000) 138,216 192,231 80,998 144,800 734,158 848,200 412,289 426,150 58,570 203,100 72,417 146,050 731,665 900,000 189,044 194,150 (295,305) (148,500) 12,807,701 $15,979,380

(78,827) 0 0 (69,000) (666,393) 406,473 3,401,000 0 2,628,475 154,757 49,613 141,329 0 290,232 1,386,792 $0 $7,644,451

Total Cash Required

2017 BUDGET PROPOSED 402,800 2,582,100 319,750 3,800 462,050 19,150 238,200 9,153,400 18,750 (35,870) (62,300) (1,950) (15,800) 164,676 87,000 787,100 461,700 163,650 121,500 900,000 178,800 143,000 $16,091,506

BUDGET 2017 vs 2016 14,300 115,730 (109,100) 1,000 (27,250) 3,850 (6,250) 92,596 (18,100) (9,095) (42,600) (7,400) 3,200 (27,555) (57,800) (61,100) 35,550 (39,450) (24,550) 0 (15,350) 291,500 112,126

(1,856,900) 0 0 0 (307,500) (474,800) (370,000) 0 2,174,860 597,850 34,650 2,866,600 0 840,400 1,240,000 49,500

(4,515,780) (822,000) (1,900,000) (454,000) (598,650) (84,700) (2,355,400) 2,722,000 2,109,568 3,897,000 36,300 5,117,400 266,438 309,000 941,000 29,000

(2,658,880) (822,000) (1,900,000) (454,000) (291,150) 390,100 (1,985,400) 2,722,000 (65,292) 3,299,150 1,650 2,250,800 266,438 (531,400) (299,000) (20,500)

$4,794,660

$4,697,176

($97,484)

20,774,040

20,788,682

$14,642

4,086,900

4,450,579

Non Cash Items Depreciation Expense **Capital Revenue - Red

$3,939,597

2017 Business Plan and Budget

Profile for Flagstaff County

Flagstaff County 2017 Business Plan  

The 2017 Business Plan and Budget provides a detailed view of the programs and services currently offered and the financial cost of their de...

Flagstaff County 2017 Business Plan  

The 2017 Business Plan and Budget provides a detailed view of the programs and services currently offered and the financial cost of their de...

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