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Corporate Assets, Business & Standards Civic Offices Guildhall Square Portsmouth PO1 2AY

BID SUBMISSION PROFORMA SITE B, FORMER MEN'S BOWLS PAVILION AND BOWLING GREEN, CANOE LAKE, SOUTHSEA Applicants are requested to complete the following proforma. The property will be offered to the successful applicant based on the information provided and subject to the principal terms and conditions contained the Heads of Terms document. It is the applicant's responsibility to supply sufficient information to allow the city council to evaluate the quality of the offer. Where insufficient information is provided the city council reserve the right to set aside the proposal.

1. Individual/Company Name - Mrs Samia McMinn T/A Dysart Nursery …………………………………………………………………………………………………… …………………………………………………………………………………………………… 2. Company Number (if applicable) - N/A ........................................................................... 3. Address

-

1, Dysart Avenue, Drayton, Portsmouth PO6 2LY ................................

......................................................................................................................................... …………………………………………………………………………………………………….. 4. Telephone No - 023 9232 7244 ................... Mobile No - 0765 468 9168 .................... 5. Annual rental offered (PLEASE ALSO CONFIRM FIGURE OFFERED IN WORDS) £15,000 ....................... (FIFTEEN THOUSAND POUNDS ............................................) 6. Proposed Use: An Ofsted Registered Early Years and Childcare Facility, D1, of the Town and Country Planning (Use Classes) Order 1987. 7. Term Required (A minimum of 10 years and a maximum of 25 years) -

25yrs .............

8. Signed .................................................................. Dated - 09 January 2014 .................

The City Council does not bind itself to accept the highest or, indeed, any offer. Closing date for offers – 12 Noon, on 10 January 2014


SUPPORTING INFORMATION (text boxes will auto-expand)

OVERVIEW OF PROPOSAL To include evidence of the commitment to and plans to achieve a 'good' or 'outstanding' Ofsted judgement, the proposed capacity of the provision and the options that will be available for parents to access Our offer is to provide a ‘pre-school’ service for children aged 3-5yrs for a maximum of 40 children subject to approval of Planning Dept & Early Years. It is proposed to employ the best available staff for this setting and ‘above industry’ pay rates have been included in costings as well as investment in ongoing training to attract and retain the staff we require. A ‘Summer Club’ and ‘Before/After School Club’ could be offered subject to demand and capacity. Our ‘Principal’ has significant experience (12 years) in running a successful setting (latest Ofsted Report – ‘Good’) and is suitably qualified to manage/oversee this provision. All efforts will be directed towards achieving an ‘outstanding’ rating for this setting. It is planned to take advantage of the significant outdoor space by building a bicycle track / vegetable garden / woodland area whilst retaining a large grassed area (with temporary canopies available) to offer maximum flexibility in outdoor activities. Subject to the outcome of bid submissions for Site ’A’ proposed cafe – we would be interested in including this property in our setting as a separate offering for younger children/babies.

HOURS OF TRADING State proposed hours of operation (including any variation within year) Mon – Fri 07:30 – 18:00 (Flexible subject to demand). Excluding Bank Holidays & National Holidays Summer School and Before/After School Club may operate during summer holidays & term-time respectively subject to demand and capacity.

PROPOSED WORKS Details of any works of alteration or improvement proposed (supported by drawings). An estimate of the total cost of investment and an indication of the incentives required to reflect the investment made Significant investment is required to bring the building and surrounding grounds to an acceptable, safe and secure standard. Outline list of works attached – ‘CFF’.


It is proposed that a ‘rent-free’ period of 12 months should contribute towards initial capital investment – refurbishment etc. Subject to satisfactory demand and a viable trading platform, it is expected that the existing building will require replacement after 3-5 years of trading. Subject to planning constraints and agreement from Portsmouth City Council it is proposed that a further rent adjustment be considered in return for provision of a more ‘permanent’ structure at this time.

DELIVERY OF PROPOSALS Timescale for delivery of proposal to commence occupation, including any statutory applications

Consultation and planning applications will be undertaken as soon as notification of our successful application is received. (Jan/Feb) Refurbishment and establishment of secure boundary should start Feb/Mar subject to positive response from Planning Dept. Completion of refurbishment is expected end May/Jun ready for training/open days end July. Inspections from Fire Brigade and Early Years to follow. It is proposed that a ‘Summer Club’ is operational from 24 July and that newly registered children join the setting from 3 September (New Autumn Term).

TRAVEL PLANNING Details of how the dropping off / collection of children and staff travel arrangements will be managed (with consideration being given to alternative means of travel other than cars) BY CAR: Whilst free ‘on road’ parking is available to the north of the setting, both safety considerations as well as possible summer congestion would dictate that provision of ‘drop off/collection’ spaces should (ideally) be made available at the ‘pay & display’ car park to the south of the setting. BY BUS: There are three bus stops in the immediate vicinity served by eight buses linking the setting with local areas; Southsea, Eastney, Milton & Old Portsmouth as well as areas slightly farther afield including Fareham, Havant, Bedhampton & Cosham. All bus routes (First and Stagecoach) operate within opening hours of the proposed setting. Buses operating include 1C, 5A, 6A, 6, 16A, 3, 43, 23. FERRIES / HOVERCRAFT / CATAMARAN: Commuters from Isle of Wight, Gosport and Hayling Island will have easy access to the setting en-route to most city centre destinations by bus or car. Buses 6, 6A and 16A link ‘The Hard’ with Canoe Lake area. TRAINS: Both Portsmouth Harbour and Portsmouth City Centre stations are well connected with a regular bus service.


COMMUNITY ENGAGEMENT Outline of plans to engage the local community and embed integrated working with Early Support services As part of our strategy of ‘Learning Through Play’ Full co-operation will be sought to work with (but not limited to)... Early Years Support Services Children’s Centre Local Schools Health Visitors + Speech & Language Specialists GP’s & Dentists Fire Brigade Community Nurses Police Life Boat Service Food & Nutrition Experts incl. support of ‘Healthy Pompey’ initiative.

ADDED VALUE Details of further contribution to city council aspirations as part of proposal In conjunction with the ‘Shaping the Future of Portsmouth’ regeneration initiative and the ‘Southsea Seafront Strategy’, our proposed childcare provision will enhance the lives of children, residents and transient employees in the area. Research suggests that ‘proximity to place of employment’ is one of the primary factors in selecting a childcare provider. We expect to enhance the appeal of working in Southsea through providing a first-class service in a convenient and attractive setting.

CREDIBLE TRACK RECORD Details of previous service delivery operations, an overview of experience and the provision of names and addresses of at least 3 referees, to include a bank reference, a professional reference (solicitor, accountant etc) and at least one trade reference

Samia McMinn has twelve years experience having founded and operated Dysart Nursery, Drayton to a consistently high standard. Qualified with a Foundation Degree in Early Years & Childcare, Samia is genuinely passionate in her aspirations to influence all children in her care in a positive way. Samia was recently joined in the business by her daughter Isla, who has a BA (hons) in Business and is qualified to NVQ3 in Early Years Childcare. Isla will complete her ‘Early Years Teacher Status’ in February 2014.


References: BANK Bank of Scotland 8 Lochside Avenue Edinburgh EH12 9DJ Accnt No: 06408574 Sort Code: 12-24-82 ACCOUNTANT David Bailey 28 Landport Terrace Portsmouth PO1 2RG TRADE REFERENCE Consortium – Early Years Hammond Way Trowbridge Wiltshire Tel; 08451 999955 Account No; C16223000

FORECAST ANNUAL TURNOVER Details of proposed fees and income with an indication of anticipated annual turnover

See attached CFF Proposed Fees @ £3.77/hr (In line with NEG provision)

MANAGEMENT STRUCTURE Details of the proposed management structure for the scheme Samia McMinn – Proprietor Isla McMinn - Strategy Setting Manager – TBA Deputy Manager – TBA Childcare Assistants x 6/8 (Operating mainly term-time only + part-time staff for maximum flexibility)


PROJECT TEAM Details of who would be involved in the scheme including the Solicitor, Architect and Financial Institution and an indication of the source of any required funding ARCHITECT – Edward Caush & Associates 11 Southdown Road Cosham Portsmouth PO62 EB Tel; 023 9238 4477 SOLICITOR – TBC PROJECT MANAGER – Mr Lee Greenham Source of funding will be own funds + borrowings (Bank of Scotland)

ADDITIONAL INFORMATION Details of the proposal or applicant requirements not already stated above


ADDITIONAL INFORMATION CFF 1

YEAR 1 - Suggested cash-flow assuming rent free period – 12months Based on 60% occupancy – assuming max 45 places

CFF 2

YEAR 1 - Suggested cash-flow assuming rent free period – 12months Based on 80% occupancy – assuming max 45 places

CFF 3

YEAR 2 - Suggested cash-flow including rent @ £15,000 PA Based on 80% occupancy – assuming max 45 places

ESTIMATE OF REFURBISMENT


1

CANOE LAKE NURSERY CFF (Based on 60% Occupancy)

1 2 3

INCOME

SEPT

OCT

NOV

DEC

JAN

Days available Nursery Fees Other

20 £16,286

16 £13,029

23 £18,729

14 £11,400

17 £13,843

Total Income

£16,286

£13,029

£18,729

£11,400

Salary - Manager Wages - Dep Manager Wages - Staff Repairs/Renewals/Maint Light/Heat Water Rates (Combined)(Est) Rates (Est) Rent Equipment Postage/Printing/Staty Book-keeping& Acctncy Legal & Prof Services Security Commercial Waste Insurance Package

£2,083 £1,733 £4,160 £17,500 £5,000 £100 £0 £0 £2,500 £250 £150 £1,500 £2,500 £50 £1,750

£2,083 £1,733 £3,328 £250 £150 £100 £0 £0

£2,083 £1,733 £4,784 £250 £150 £100 £925 £0

£250 £150 £1,000 £100 £50 £0

Total Expenditure

£39,276

Income Less Expenditure Rolling Balance

-£22,990 -£22,990

FEB

MAR

APR

MAY

JUN

JUL

AUG

13 £10,586

22 £17,915

7 £5,700

13 £10,586

22 £17,915

15 £12,215

0 £0

182 £148,206 £0

£13,843

£10,586

£17,915

£5,700

£10,586

£17,915

£12,215

£0

£148,206

£2,083 £1,733 £3,536 £250 £150 £100 £925 £0

£2,083 £1,733 £2,704 £250 £150 £100 £925 £0

£2,083 £1,733 £2,704 £250 £150 £100 £925 £0

£2,083 £1,733 £4,576 £250 £150 £100 £925 £0

£2,083 £1,733 £3,120 £250 £150 £100 £925 £0

£50 £150 £200 £100 £50 £0

£50 £150 £200 £100 £50 £0

£2,083 £1,733 £4,576 £250 £150 £100 £925 £0 £2,000 £50 £150 £200 £100 £50 £0

£2,083 £1,733 £1,456 £250 £150 £100 £925 £0

£50 £150 £200 £100 £50 £0

£2,083 £1,733 £2,912 £250 £150 £100 £925 £0 £2,000 £50 £150 £200 £100 £50 £0

£50 £500 £200 £100 £50 £0

£50 £150 £200 £100 £50 £0

£50 £150 £200 £100 £50 £0

£50 £150 £200 £100 £50 £0

£2,083 £1,733 £0 £250 £150 £100 £925 £0 £2,000 £50 £150 £200 £100 £50 £0

£24,996 £20,796 £37,856 £20,250 £6,650 £1,200 £9,250 £0 £8,500 £1,000 £2,150 £4,500 £3,600 £600 £1,750

£9,194

£10,575

£10,703

£9,327

£8,495

£12,367

£7,597

£8,495

£10,367

£8,911

£7,791

£143,098

£3,835 -£19,154

£8,154 -£11,000

£697 -£10,303

£4,516 -£5,786

£2,091 -£3,695

£5,548 £1,853

-£1,897 -£44

£2,091 £2,047

£7,548 £9,595

£3,304 £12,899

-£7,791 £5,108

£5,108

EXPENDITURE 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18


2

CANOE LAKE NURSERY CFF (Based on 80% Occupancy)

1 2 3

INCOME

SEPT

OCT

NOV

DEC

JAN

Days available Nursery Fees Other

20 £21,715

16 £17,372

23 £24,972

14 £15,201

17 £18,458

Total Income

£21,715

£17,372

£24,972

£15,201

Salary - Manager Wages - Dep Manager Wages - Staff Repairs/Renewals/Maint Light/Heat Water Rates (Combined)(Est) Rates (Est) Rent Equipment Postage/Printing/Staty Book-keeping& Acctncy Legal & Prof Services Security Commercial Waste Insurance Package

£2,083 £1,733 £5,200 £17,500 £5,000 £100 £0 £0 £2,500 £250 £150 £1,500 £2,500 £50 £1,750

£2,083 £1,733 £4,160 £250 £150 £100 £0 £0

£2,083 £1,733 £5,980 £250 £150 £100 £925 £0

£250 £150 £1,000 £100 £50 £0

Total Expenditure

£40,316

Income Less Expenditure Rolling Balance

-£18,601 -£18,601

FEB

MAR

APR

MAY

JUN

JUL

AUG

13 £14,115

22 £23,887

7 £7,600

13 £14,115

22 £23,887

15 £16,286

0 £0

182 £197,608 £0

£18,458

£14,115

£23,887

£7,600

£14,115

£23,887

£16,286

£0

£197,608

£2,083 £1,733 £4,420 £250 £150 £100 £925 £0

£2,083 £1,733 £3,380 £250 £150 £100 £925 £0

£2,083 £1,733 £3,380 £250 £150 £100 £925 £0

£2,083 £1,733 £5,720 £250 £150 £100 £925 £0

£2,083 £1,733 £3,900 £250 £150 £100 £925 £0

£50 £150 £200 £100 £50 £0

£50 £150 £200 £100 £50 £0

£2,083 £1,733 £5,720 £250 £150 £100 £925 £0 £2,000 £50 £150 £200 £100 £50 £0

£2,083 £1,733 £1,820 £250 £150 £100 £925 £0

£50 £150 £200 £100 £50 £0

£2,083 £1,733 £3,640 £250 £150 £100 £925 £0 £2,000 £50 £150 £200 £100 £50 £0

£50 £500 £200 £100 £50 £0

£50 £150 £200 £100 £50 £0

£50 £150 £200 £100 £50 £0

£50 £150 £200 £100 £50 £0

£2,083 £1,733 £0 £250 £150 £100 £925 £0 £2,000 £50 £150 £200 £100 £50 £0

£24,996 £20,796 £47,320 £20,250 £6,650 £1,200 £9,250 £0 £8,500 £1,000 £2,150 £4,500 £3,600 £600 £1,750

£10,026

£11,771

£11,431

£10,211

£9,171

£13,511

£7,961

£9,171

£11,511

£9,691

£7,791

£152,562

£7,346 -£11,255

£13,201 £1,947

£3,770 £5,716

£8,247 £13,963

£4,944 £18,907

£10,376 £29,283

-£361 £28,922

£4,944 £33,866

£12,376 £46,242

£6,595 £52,837

-£7,791 £45,046

£45,046

EXPENDITURE 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18


3 CANOE LAKE NURSERY CFF (Based on 80% Occupancy) - Year 2

1 2 3

INCOME

SEPT

OCT

NOV

DEC

JAN

Days available Nursery Fees Other

20 £21,715

16 £17,372

23 £24,972

14 £15,201

17 £18,458

Total Income

£21,715

£17,372

£24,972

£15,201

£2,083 £1,733 £5,200 £250 £150 £100 £0 £0 £250 £50 £150 £200 £100 £50 £1,750

£2,083 £1,733 £4,160 £250 £150 £100 £0 £3,750

£2,083 £1,733 £5,980 £250 £150 £100 £925 £0

£50 £150 £200 £100 £50 £0

£12,066 £9,649 £9,649

FEB

MAR

APR

MAY

JUN

JUL

AUG

13 £14,115

22 £23,887

7 £7,600

13 £14,115

22 £23,887

15 £16,286

0 £0

182 £197,608 £0

£18,458

£14,115

£23,887

£7,600

£14,115

£23,887

£16,286

£0

£197,608

£2,083 £1,733 £4,420 £250 £150 £100 £925 £3,750

£2,083 £1,733 £3,380 £250 £150 £100 £925 £0

£2,083 £1,733 £3,380 £250 £150 £100 £925 £0

£2,083 £1,733 £5,720 £250 £150 £100 £925 £0

£2,083 £1,733 £3,900 £250 £150 £100 £925 £3,750

£50 £150 £200 £100 £50 £0

£50 £150 £200 £100 £50 £0

£2,083 £1,733 £5,720 £250 £150 £100 £925 £0 £200 £50 £150 £200 £100 £50 £0

£2,083 £1,733 £1,820 £250 £150 £100 £925 £3,750

£50 £150 £200 £100 £50 £0

£2,083 £1,733 £3,640 £250 £150 £100 £925 £0 £200 £50 £150 £200 £100 £50 £0

£50 £500 £200 £100 £50 £0

£50 £150 £200 £100 £50 £0

£50 £150 £200 £100 £50 £0

£50 £150 £200 £100 £50 £0

£2,083 £1,733 £0 £250 £150 £100 £925 £0 £200 £50 £150 £200 £100 £50 £0

£24,996 £20,796 £47,320 £3,000 £1,800 £1,200 £9,250 £15,000 £850 £600 £2,150 £2,400 £1,200 £600 £1,750

£12,776

£11,771

£9,631

£13,961

£9,171

£11,711

£11,711

£9,171

£11,511

£13,441

£5,991

£132,912

£4,596 £14,245

£13,201 £27,447

£5,570 £33,016

£4,497 £37,513

£4,944 £42,457

£12,176 £54,633

-£4,111 £50,522

£4,944 £55,466

£12,376 £67,842

£2,845 £70,687

-£5,991 £64,696

£64,696

EXPENDITURE 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18

Salary - Manager Wages - Dep Manager Wages - Staff Repairs/Renewals/Maint Light/Heat Water Rates (Combined)(Est) Rates (Est) Rent Equipment Postage/Printing/Staty Book-keeping& Acctncy Legal & Prof Services Security Commercial Waste Insurance Package Total Expenditure Income Less Expenditure Rolling Balance


CANOE LAKE NURSERY Capital Expenditure It is expected that significant investment will be required to bring proposed building to an acceptable and safe standard. The following offers a guideline for expected investment. Secure Perimeter - Fencing/Railings/Hedging Install 2 x Security Entry Systems Remove existing lighting - replace & test Reconfigure WC/washroom area Replace existing glazing/install secondary glazing Refurbish kitchen & office area Shed for storage of outdoor play equipment Replace existing flooring Install heating/aircon unit(s) Indoor/Outdoor equipment incl shade tents Painting/Decorating/Signage/Sunds

£5,000 £2,000 £1,000 £2,000 £3,000 £2,000 £500 £1,500 £5,000 £8,500 £2,500 £33,000

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Bid for Canoe Lake Nursery

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