Date To Subject
20 March 2013
ALL HOMEOWNERS AND AVSCHAI MEMBERS AVIDA VILLAGE SANTA CECILIA HOMEOWNERS’ ASSOCIATION, INC.
REGULAR MEETING OF THE GENERAL ASSEMBLY
May we cordially invite you to attend the Regular Meeting of the General Assembly (G.A.) on May 5, 2013 Sunday at 1:00 P.M. at the AVSC Clubhouse, Function Room A. The agenda will be as follows: • • • •
Maintenance and Other Operating Expenses Budget for 2013 Income Generating Activities for the Association Second Deliberation on and approval of the proposed amendments to AVSCHAI Constitution and Bylaws Other Matters/Raffle/Open Forum
Your presence in this G.A. is very important for us since every homeowner should be given the chance to be heard and their votes counted on issues that will be raised. Do not just let other people decide on how things are done in our subdivision. Your opinion is valuable to us so please do come. However, for those who are unable to come to attend the meeting, you must complete and sign the proxy form below. Please send/mail it to Mrs. Maria Cristina P. Kim, Board of Director and Secretary, so that you may be properly represented during the meeting by your representative if you may so desire. This is for your information please. Very truly yours, For and on behalf of: AVSCHAI BOD FERDINAND D. SEVILLA President, AVSCHAI
AVIDA VILLAGE SANTA CECILIA HOMEOWNERS’ ASSOCIATION, INC.
PROXY I, _____________________________________________________________________, the owner of the property located at Block _____ Lot _____ Phase _____ Avida Village Santa Cecilia, Brgy. Salawag, Dasmariñas Cavite, do hereby grant this Proxy for purposes as described in Article VIII, Section 6 & 7 of the Constitution and Bylaws of Avida Village Santa Cecilia Homeowners Association, Inc. This Proxy carries with it the intent of the undersigned to be represented at the meeting of members specified herein by the individual to whom this Proxy is issued. Therefore, being of sound mind and body, I, the undersigned, do hereby issue the aforementioned Proxy to: ________________________________________________________________ at the meeting of Avida Village Santa Cecilia Homeowners Association, Inc. (AVSCHAI) of which I am a bona fide member scheduled on May 5, 2013, Sunday at 1:00 P.M. at the AVSC Clubhouse, Function Room A to be held per official meeting notice herein provided or any continuation meeting thereof, pursuant to the governing documents of the Association and pertinent laws. This is a General Proxy to establish a quorum and the individual named herein may vote on my behalf on any and all issues brought before the meeting. SIGNATURE OVER PRINTED NAME: ___________________________________________ DATE: ________________________ Your Proxy may be placed in the name of any member of the Board of Directors or a neighbor or tenant you know who will personally attend the meeting or any member of your family of legal age who has your confidence. Proxies must be submitted to Mrs. Maria Cristina P. Kim, Board of Director and Corporate Secretary, Avida Village Santa Cecilia, Brgy. Salawag, Dasmariñas, Cavite 4114, prior to the convening of the meeting.