The National Parliamentarian‘s Council recently helped to undertake this year‘s National Target State Program. The program consists of contacting inactive FBLA chapters across the nation, attempting to help them restart their FBLA chapters. Each council member was assigned approximately 50 chapters to contact. In addition, the council is continuing its endeavors to compile a comprehensive meeting skills resource kit which should be available on www.fbla-pbl.org in the upcoming months. Finally, the NPC is continuing to release monthly newsletters which will allow parliamentarians and even members across the nation to follow the proceedings of the council. The NPC is seeing fantastic progress and it appears that this will be a successful and productive year!
1; Nadine Goldberg, National Parliamentarian 2; Roopa Shankar, National Executive Parliamentarian 3; Rachel Ford, Southern Region Parliamentarian 4; Janet Chu, Western Region Parliamentarian 5; Caleb Goodness, North Central Region Parliamentarian 6; Brendan Hopkins, Eastern Region Parliamentarian 7; Trevor Sorensen, Mountain Plains Region Parliamentarian
With the holiday season just behind us, many of you are probably working on your New Year‘s resolutions. You may have resolved to read more books, to exercise more regularly, or to procrastinate less. You may even have resolved to become more involved with parliamentary procedure – and if you didn‘t, it‘s not too late! I challenge you to make this year more fair and efficient for the FBLA members you serve with parliamentary procedure. With this January issue of Call to Order, you have everything you need to get started. And as always, please don‘t hesitate to contact me at firstname.lastname@example.org if you have any questions. Best wishes,
Meeting Henry M. Robert III, author of Robert's Rules of Order Newly Revised 11th Edition
I‘ll be the first to admit it: teaching your peers about parliamentary procedure can be challenging. If you‘re looking for a new approach, you might want to consider working with a member of the National Association of Parliamentarians (NAP). When I interned at the NAP Convention this past October, countless NAP members expressed to me how much they enjoyed working with students. I have no doubt that a member would love to come speak as a guest at your high school or invite your chapter to one of his/her NAP meetings – it‘s just a matter of getting in contact with your local NAP chapter.
Working with fellow NAP Convention interns from HOSA, BPA, FCCLA, and PBL
You can use this link to find the chapter nearest to you: http://parliamentarians.org/ napinyourarea.php. If your local chapter doesn‘t have a website, try contacting the state chapter first. Sending an email to the listed contact would be a perfect first step in arranging a visit. If interning at the NAP Convention also sounds interesting to you, feel free to shoot me an e-mail at email@example.com!
Want issues of “ Call to Order” sent straight to your inbox?
You want to get more involved in FBLA and you‘re interested in Parliamentary Procedure, otherwise you wouldn‘t be reading this newsletter. Why not try running for office? If you are passionate about Parliamentary Procedure and FBLA, ready to make a difference, and willing to take on the responsibility, then it‘s time you ran to be a local or state Parliamentarian! Some tips on how to run for office are listed below. Note: In some states, the position of Parliamentarian is not determined through elections.
1. Have Original Goals People who are truly passionate about Parliamentary Procedure and are serious about making change happen won‘t give overused goals. Wanting to increase awareness about Parliamentary Procedure is great, but what else do you want to do? Bring something new to the table and let everyone see that you have seriously considered how you would impact FBLA as local or state Parliamentarian. Set your sights on not only improving the Parliamentary Procedure aspect of FBLA, but also the organization itself.
2. Engaging Your Audience You have 2-3 minutes to present yourself in front of
your audience, so make them count. Since members congregate only at conferences that are held periodically throughout the year, most people will not know you. Unless they take the time to visit your campaign booth, this is your only time to win their vote. Use a witty catch phrase or slogan and make your speech as engaging and powerful as possible.
3. Choose Campaign Manager Wisely The bulk of your campaign preparations will happen before the conference. You must decide on your speech, the number of brochures and fliers to print, what designs to use, what giveaways to offer, and more. Your campaign manager provides an integral voice in each of these areas and gives you valuable critique that will make your campaign all the better. When choosing your campaign manager, ask yourself if he has a good eye for detail. Is he capable of giving unbiased critique? Does he have experience in marketing people or products? There are many more factors to picking the perfect campaign manager, so choose wisely!
Any NPC member is willing to give more advice on how to run for office, so please don‘t hesitate to initiate communication!
I conducted an interview with National Executive Parliamentarian Roopa Shankar. Roopa is like the "glue" of our council; she assists Nadine in making sure all of our duties are accomplished, compiles and designs our monthly newsletters, checks all parliamentary procedure resources created, records and distributes minutes for all meetings of the NPC, and more. Feel free to e-mail Roopa at firstname.lastname@example.org with any questions!
-Rachel Ford What is the name of your chapter? Lynbrook High School FBLA What offices do you hold in FBLA? Lynbrook FBLA Co-President California State Parliamentarian National Executive Parliamentarian What inspired you to be on the NPC?
What has FBLA done for you?
When I first started competing in parliamentary procedurerelated competitive events my sophomore year, I immediately fell in love. Following on the parliamentary procedure competition pathway, I then decided to run for California State Parliamentarian with the central goal of spreading parliamentary procedure awareness. The NPC would give me the opportunity to build resources and promote via a national platform, which I was so eager to do.
FBLA has been the greatest growth experience for me. I started out my high school career as a shy, nervous freshman but as FBLA provided me with leadership opportunities and endless networking experiences, I found myself developing into the confident leader that I am today. FBLA has brought to me an immense amount of happiness, and I absolutely and wholeheartedly believe that it was and is still FBLA that shapes and molds me into the kind of leader, and more importantly, person I want to be. In terms of parliamentary procedure, I love how seemingly complex it is but how undeniably applicable the subject matter is to everyday business meetings. It's all about extracting the main principles and ideas from parliamentary procedure and implementing those principles to your meetings. Learning about parliamentary procedure will enable us to revolutionize the world of business
The motion Amend is the second lowest ranking Subsidiary Motion, and can have many different effects on the motion it is applied to. To amend means to change a motion, and there are many different ways to do so. There are three main ways to amend a motion, all of which have their own unique effects on the motion it is applied to. A majority vote is used to adopt amendments, regardless of the vote required to pass the main motion. Amendments are also debatable unless the motions to which they are applied to are un -debatable. Up to two amendments can be pending on a single main motion at the same time. The first is the primary amendment and the second is the secondary amendment. The secondary amendment is always voted on first. The way to properly move a motion to Amend is to say ―I move that this motion be amended by…. (insert type of amendment).‖ Let‘s look at this example. The motion – ―I move that our chapter go caroling throughout the community and provide hot chocolate for spectators.‖ The first way to amend a motion is by inserting or adding words. Words can be inserted in the middle of a motion or added at the end of the motion. This is perhaps one of the more basic amendments, but it can still have a drastic change on the question. For example, an amendment could be to add ―who give donations.‖ You would state the amendment as ―I move that this motion be amended by adding ‗who give donations.‘ The amendment would be debated and voted on. If the amendment passes, then the amended main motion is stated and voted on.
The question would now read: ―We have our chapter go caroling throughout the community and provide hot chocolate for spectators who give donations.‖ This is a perfect example of an amendment by inserting or adding words. A second way to amend a motion is to strike out words. This amendment is as basic as it sounds. In our original example let‘s strike out the ending ―and provide hot chocolate for spectators.‖ You would state the amendment ―I move that this motion be amended by striking out ‗and provide hot chocolate for spectators.‘ The amendment would be debated and voted on. If the amendment passes, then the question would read: ―We have our chapter go caroling throughout the community.‖ This is a very basic look at amending using strike out. The third way to amend is to strike out and insert or to substitute. Substitution is usually reserved for replacing entire paragraphs. The amendment to strike out and insert could be used as such; ―I move that this motion be amended by striking out ‗hot chocolate‘ and inserting ‗apple cider.‘‖ If the amendment passes, then the motion reads: ―We have our chapter go caroling throughout the community and provide apple cider for spectators.‖ With these examples I hope amend becomes an easier motion for you to use in your arsenal of Parli Pro knowledge. If you have any other questions, feel free to contact me at email@example.com!
Jim Slaughter is an attorney in Greensboro, North Carolina. He is a Professionally Registered Parliamentarian with the National Association of Parliamentarians and a Certified Professional Parliamentarian-Teacher with the American Institute of Parliamentarians. He is one of only a handful of parliamentarians with the level of accreditation he possesses. Some rules are made to be broken—especially when they aren‘t really rules in the first place. The same errors are often made by different chairs, at different meetings, in different associations. Such mistakes are often the result of ―meeting myths‖ that have taken on a life of their own. Things are done a certain way either because ―they‘ve always been done that way‖ or because they are ―supposed‖ to be done that way. Unfortunately, as the Porgy & Bess song says: ―It ain‘t necessarily so.‖ What follows are ―meeting myths‖ that need to be put to rest. If you can eliminate one improper practice a month over the next year, your meetings will be faster, fairer and more effective. Myth: “We Don’t Use Parliamentary Procedure.” Whether you are aware of it or not, both your board meetings and annual meetings follow parliamentary procedure. Courts have held that all organizations are subject to the principles and rules of common parliamentary law. In other words, boards, committees, assemblies, and annual meetings must all observe proper rules when meeting to transact business. Many associations also adopt a rule that they will follow a particular procedural book, such as Robert’s Rules of Order, during meetings. Members who act contrary to the rules they have adopted can be held liable for their actions. As a result, ignoring or incorrectly applying parliamentary procedure can lead to embarrassment and lawsuits. Myth: Discussion First, Motion Later. For groups following formal procedure, no discussion should occur without being preceded by a ―motion‖ to take action. A motion is a formal proposal for consideration and action. In formal meetings, all items of business—whether a proposal to construct a new building or to take a five minute break—are initiated by proposing a motion. Myth: The Maker Of a Motion Gets to Speak First & Last. The maker of a motion has the right to speak first to a proposal.
After that, the maker has no more rights than anyone else with regard to the motion. Myth: There Are Too Many Motions In Parliamentary Procedure. Granted, there are a lot of different motions. (RONR lists over 84 variations!) However, most business in meetings is accomplished through the use of about a dozen motions. The Main Motion brings business before the assembly and is permitted only when no other motion is pending. Many issues can be resolved with this one motion. If you like the proposal, speak in favor of and vote for the main motion. If you dislike the proposal, speak against and vote against the main motion. Other motions regularly used in meetings include: Amendment; allows changes to another motion by adding, deleting, or changing words. Refer – allows a matter to be sent to a committee to consider and report back. Postpone – delays consideration of a matter to a specific time or date. Limit Debate – places a limit on the time, number of speakers. Previous Question – ends debate immediately. Recess – permits a short break. Adjourn – ends the meeting. Point of Order – calls attention to an error in procedure. Point of Information – allows a member to ask a question. Division of the Assembly – demands a rising (but not counted) vote after a voice vote. Myth: Calling “Question!” Stops All Business. The Previous Question (or motion to close debate) is regularly handled improperly. In some groups, a person simply yelling ―Question!‖ from the audience results in action. In other groups, the making of the motion automatically ends debate. Both procedures are wrong. The motion to close debate is just another motion. A person wanting to close debate must be recognized by the chair. The Previous Question requires a second. While the motion to close debate is not debatable, a two-thirds vote is required. Only the assembly decides when to end debate.
Collin Potter; FBLA Southern Region Vice President's Assistant Local Chapter Parliamentarian Regional Parliamentarian 2010-2011 Kentucky FBLA Vice President +Regional level: answers occasional questions about parliamentary procedure +Chapter level: teaches several workshops to his officer team and leadership classes about parliamentary topics
About The Presentations; +1-hour lecture based workshops +Content focused on different types of motions +Created outlines for lectures that other students could use to take notes with +Utilized tests and quizzes the next day to go over learned information +Used mock procedures of a motion in several different cases to show real world examples and keep listeners engaged