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FBLA Informational Packet


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Table of Contents FBLA Officers: Chapter Tips................................................................................ 3 Meeting Agendas ........................................................................ 4 Writing Minutes .......................................................................... 5 Fundraising Tips ......................................................................... 6

Program of Work: Materials and Tips ...................................................................7-8

Middle-Level Buddy System: Ideas and Tips ............................................................................. 9 Icebreakers ................................................................................ 10


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FBLA Officers: Chapter Tips Here are some quick tips for chapter officers, so they can maximize their chapter’s potential. Organization and efficiency are key in making each and every FBLA chapter run effectively.  Sit down and write up an official Program of Work (P.O.W) for your chapter.  Have a brainstorming session for ideas to fulfill your chapter’s P.O.W.  Make sure that each task on your chapter’s P.O.W. has a precise due date to ensure that work is being done.  Go over each officer’s duties and jobs at the beginning of the school year.  Make sure that there is an agenda with clear and understandable points for every meeting held.  Hold at least three or more chapter meetings for each school semester.  Maximize fundraising in your chapter by focusing on your key demographic (Ex. Community, Parents, Corporations)  Hold a new recruitment party at the beginning of each year, where you engage with the new members.  Focus on making a Middle-Level Buddy System, where you engage with the middle school students, and make them excited about joining FBLA.  Follow up throughout the year to make sure that your goals and accomplishments are focusing on the four major parts of FBLA –  Recruitment  Fundraising  Projects  Public Relations


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FBLA Meeting Agendas Agendas play an important role in meetings, and keep them organized and on task. Remember, when writing an agenda for a meeting, the overall goal for the meeting must be kept in mind. Below, is an example of a typical meeting agenda, and each chapter should tailor this agenda to its own needs. Remember that at the end of each meeting, you should thank all of those who came, and you look forward to seeing them again soon. Snook FBLA Meeting Sample Agenda 1.

Call to Order By chairman and president

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Opening Ceremony (Optional) (Flag Ceremony and/or recite FBLA Creed)

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Roll Call of Members (Optional)

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Approval of Last Meeting’s Minutes - Distribute minutes before meeting to members - Read minutes to group

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Financial Report - Treasurer reads report to group

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Officers’ Report

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Committee Reports - Standing Committees - Special Committees (Committee chairman gives report, and may make motion or suggestions on behalf of committee)

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Old Business and General Orders - Pending Questions - Postponed Questions

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New business - New business that has previously not come up

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Announcements/Reminders

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Adjournment


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Quick Tips for Writing Minutes Here are a few brief tips for chapter secretaries on writing minutes. Keeping minutes is an important task that helps each chapter stay organized, and work efficiently on their various duties. What to Remember:  Record Motions exactly as stated by the person  Record who made the motion  Do not record who seconded the motion  If there are any counted ballots or votes taken, record the exact results.  Do not record if any debating took place or who or what they said  If a guest speaker talks during a meeting, simply state his/her name and the topic.  Sign the minutes after approved  Professionally type up the minutes, and submit them to the chapter adviser and chapter president within two days of the meeting.  Never include your personal opinions or views in the minutes


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FBLA Fundraising Ideas Here are several ideas for different fundraisers that FBLA chapters could do in their local community or in their area. Fundraising is a key part of an FBLA chapter, and should be taken very seriously. Ideas:  Hot Chocolate Sales o Hot chocolate is a great fundraiser to sell for about 25 minutes before the school day starts, especially in the winter.  Contact Local Businesses o Contact several local businesses and ask for a contribution to your chapter. Then your chapter can advertise that business throughout the community and both parties involved benefit.  Adopt-An-Athlete o Organize a fundraiser where community members “adopt” an athlete for $15 each. Then, throughout the year the adoptive parent gives their athlete treats and small things they like on game days.  Dodgeball Tournament o Organize a dodgeball tournament, and charge entry fees per team or per person.  Winter Formal Dance o Host a winter formal dance, and charge a $3-$5 entry fee per person. Share a portion of the profits with March of Dimes and decorate the dance in purple.


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FBLA Program of Work Tips Each chapter’s program of work is a vital tool to help get work accomplished efficiently and effectively. At the beginning of every year, a chapter’s officers and adviser should sit down and devise a program of work. This way, you can ensure that your chapter is getting work done throughout the year. Below is an example. Each POW should look somewhat similar to this.

Objective:

Tactic:

To help chapters to accomplish their tasks more effectively and efficiently.

Create a packet to help chapters stay more organized and help make meetings more effective.

Person in charge: John

Due Date:

Status:

October 30th

Complete


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P.O.W. Brainstorming Sheet Having a Program of Work brainstorming session is an extremely effective task. It gets every officer involved, as well as the chapter adviser. Another way of doing it is giving each officer a brainstorming sheet, and have them come together after a couple days or so, and see what each person came up with. This allows different ideas to be thrown out, while still having quite a bit of collaboration among officers.

Recruitment:

Fundraising:

Projects:

Public Relations:


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FBLA Middle-Level Buddy System Ideas This year, our national officers want to strengthen our connections with the middle-level members. This is the main objective of the Middle-Level Buddy System. Below are several ideas to help your local chapters with this task.  Middle-Level New Recruitment Party o Host a new recruitment party for the middle school members. At this party, have the high school officers come and meet the new members, and get to know each one better.  Meet Middle-Level Meeting o Have a high school meeting, but invite the middle-level members as well. Have games, icebreakers, and food ready, so that the high school members can get to know them better.  Big Brother/Big Sister Program o Start a program where upperclassmen in FBLA adopt or are assigned a middle-level member. Then they help their “little brother/sister” with their various FBLA projects or school work.  Host an “Olympic” Day o Start an “Olympic” Day once a year. This is where high school FBLA members are teamed up with middle-level members, and they compete in little activities, challenges, and sports against other teams.


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FBLA Middle-Level Icebreakers Icebreakers are great tools to help establish relationships. Below are several ideas for icebreakers that can be used at FBLA meetings, recruitment parties, and various other school activities. These icebreakers will help to start a relationship between high school and middle-level members, which will further through FBLA conferences and activities. 

The Electric Shock o Each participant stands in one big circle in the middle of the room and hold hands. One person remains in the middle of the circle. They are the timer. After the timer picks a person to be the starter and tells them to go, that person squeezes the person’s hand to their right and says “buzz”. The next person does the same when their hand is squeezed, and so on. The objective is to get all the way around the circle as fast as possible. Rock, Paper, Scissors Trio o This is between two people. The two participants tell each other three facts about themselves, and then they play Rock, Paper, Scissors. The first to get two wins out of three wins. The Question Ball o This can be with any number of people. You will need a ball or a blown-up balloon for this. Take the ball and write down a few questions in different places all over its surface. Then simply throw the ball around, and when the person catches it, whatever question their finger is on, have them answer it aloud to the group. This is a great way to get to know each other.


FBLA Informational Packet