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CALL FOR HEAD ORGANISERS   OF EYP WEEKENDS 2019  In spring 2019, EYP Ukraine is launching a unique series of projects in regions other than Kyiv - ​EYP Weekends​. These projects aim to involve more youngsters from different cities in the EYP network and to introduce the concept of our sessions to various educational establishments, therefore, fostering our cooperation with schools and teachers and improving regional balance of EYP events in Ukraine.

WHAT is an EYP Weekend? EYP Weekend is a 2-day session, which focuses on introducing the concept of EYP to school and university students and on expanding outreach of EYP activities in Ukraine. The ​structure​ of an EYP Weekend includes 3 core parts of a session: ● Teambuilding ● Committee Work ● General Assembly Teambuilding and Committee Work take place on the 1st day of the session, while General Assembly occupies the 2nd day of the session. Each event will gather 40 delegates and about 55 participants in total, including officials’ team and Board representatives. Important to notice! There will be a preparatory training for organisers, journalists and chairpersons (​CJO​) holded 1 day before the event. This training is to be planned and prepared by the organisers of every EYP Weekend.

WHEN will the events take place? All EYP Weekends will take place in ​March and April 2019. The organising process will last from the second part of January and up to the time of each event.

European Youth Parliament – Ukraine | Європейський молодіжний парламент - Україна www.eyp-ua.org​ | info@eyp-ua.org | ​facebook.com/eyp.ukraine 


OFFICIALS’ TEAM: who will we be looking for? The officials’ team of every EYP Weekend will consist of: ● 4 organisers (1 Head-Organiser and 3 organisers) ● President ● Vice-President ● Editor ● 4 chairpersons ● 2-3 media team members. What about ACCOMMODATION? Local delegates will be expected to live at home, while non-local delegates will have to secure their accommodation for themselves. Therefore, there will be ​no need to arrange any accommodation for the delegates​. However, organisers will have to ​secure accommodation for the officials’ team during the whole event. How is the BUDGET of EYP Weekends secured? The budget of each event is supposed to be secured by the Head-Organiser. The budget of each event should cover accommodation for officials, meals for all participants throughout the whole session, stationary, materials for printing and other essential expenses. THe organising team of each EYP Weekend will be in charge of fundraising, however, organisers will receive guidance and support from ​Finance Department of EYP Ukraine​. Financial assistance from the budget of the National Committee is ​not planned​, although Head-Organisers are ​highly encouraged to apply for small grants from local initiatives or national programs! What are the RESPONSIBILITIES of the Head-Organiser? Head-Organisers of EYP Weekends will be in charge of the following tasks: ● Manage the work of organising team throughout the whole event preparation ● Secure the budget and conduct local fundraising (in-kind, materials, venues) ● Contact schools and universities in the region to involve more participants in the session and establish cooperation with educational establishments ● Conduct EYP presentations (along with Regional Development department) at local schools, universities, youth clubs and NGOs ● Establish contacts with local governments and NGOs to ensure their support ● Contact local sponsors and media to ensure proper PR of the EYP Weekend ● Cooperate with the session leadership and the Board of EYP Ukraine on various aspects of the session preparation. European Youth Parliament – Ukraine | Європейський молодіжний парламент - Україна www.eyp-ua.org​ | info@eyp-ua.org | ​facebook.com/eyp.ukraine 


WHO will be supervising the projects? All EYP Weekends will be supervised by ​Anna Archakova​, Board Member on Regional Development of EYP Ukraine. Every Head-Organiser will be guided and supported by Anna and a ​Regional Coordinator​ of the event’s hosting region. HOW to apply as a Head-Organiser of EYP Weekend? Follow this link to ​apply for head-organizing​: ​https://bit.ly/2TyCj1Q​. Applicants are also expected to send an approximate ​budget together with the application. The ​template for the budget ​can be found here: ​https://bit.ly/2SA6xBL It should be sent after submission of the application form to ​rd@eyp-ua.org ​before the call’s deadline​. The call for Head-Organisers of EYP Weekends will last till ​January 13th, 23:59 EET. So make enough time to complete your application in a thoughtful way! HOW will the Selection Procedure be conducted? The Selection Panel will consist of the ​Board of EYP Ukraine and ​Regional Coordinator ​of each applicant. All applicants will be informed about the selection results individually. The selection panel will take into account: ● The organising experience of the applicants (including non-EYP experience) ● Organisational details and proposed budget ● Vision and ideas for the proposed event ● Overall quality of the application ● Regional balance/relations to other events: the priority will be given to those regions, where we have not had events within the last year.

European Youth Parliament – Ukraine | Європейський молодіжний парламент - Україна www.eyp-ua.org​ | info@eyp-ua.org | ​facebook.com/eyp.ukraine 


If you have any questions regarding your application, we are here to help you! Through an active dialogue with the Board of EYP Ukraine, you can ask all your questions about the things you are not sure about, you can also explain your ideas and ask the Board’s opinion of them, we can even work out some concrete ideas together. Feel free to contact ​Anna Archakova​ via ​rd@eyp-ua.org​ if you need any assistance! Keep in mind! Your HO application will also be the fundament of your further work as an HO. This means that you will already have to do some research and think about practical things. Don’t hesitate to inspire the new generation of EYPers! We are looking forward for your applications! On behalf of the board of EYP Ukraine, Anna Archakova Board Member on Regional Development rd@eyp-ua.org

European Youth Parliament – Ukraine | Європейський молодіжний парламент - Україна www.eyp-ua.org​ | info@eyp-ua.org | ​facebook.com/eyp.ukraine 

Call for Head Organisers of EYP Weekends 2019  
Call for Head Organisers of EYP Weekends 2019  
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