The rules of business have changed.
How will you gain an edge?
“Managing employees can be a full-time job. With Extensis, however, it doesn’t have to be.”
Gain an edge Growing a successful, profitable business in today’s economic climate takes a truly competitive edge.
or more than 12 years, Extensis has provided businesses throughout the northeast with a competitive edge in the form of customized, innovative, cost-effective solutions for human resource management and regulatory compliance. Driven by a passionate philosophy of “extreme service,” we improve the management of a company’s workforce by fully managing its back-office administrative functions, including human resources, payroll, benefits and risk management services. By engaging Extensis, your risk management, cost control, human resource management, healthcare and benefits solutions, and countless burdensome backoffice administrative functions, are placed in the hands of trained professionals with the expertise, resources and regulatory know-how to manage them efficiently and with all due diligence. Your company is free to focus its time and energy on core initiatives such as competing for new business. Are you ready to gain an edge? Extensis also serves Agents/Brokers and Independent Referral Partners seeking to gain an edge.
elping companies throughout the Northeast gain their edge in today’s competitive marketplace, Extensis offers innovative benefits solutions, delivered with extreme service. Simply put, our team of professionals has the expertise and systems necessary to efficiently and effectively manage your workforce, from human resources and payroll, to benefits and risk management services. We handle these functions with the same level of excellence, accountability, responsiveness and passion with which we manage our own “back office.” The way we see it, ensuring the success of your business is our business.
Our comprehensive, industry-leading offering is availablethrough Extensis’ PEO model, a shared-management solution; and the Extensis ASO option, Extensis’ Payroll PLUS, a traditional services-for-hire solution. Developed based on Extensis’ vast experience working with the specialized needs of businesses in the region. Each is comprised of best-of-class services that are state-of-the-art, able to be seamlessly integrated with your business operation, and fully scalable as your business grows and evolves over time.
Innovative Benefits Solutions
Free yourself with Extensis
xtensis offloads much of the administrative burden of managing your company’s employees. You retain day-to-day control of your employees, including hiring and firing decisions, while the PEO takes care of the time-consuming, energy-draining functions: employee payroll, benefits, taxes, claims, regulatory compliance, unemployment and recruiting.
By engaging Extensis, you will lower your total labor cost, lessen risk and increase your focus on growing and managing your core business. Additionally, as a result of economies of scale that Extensis enjoys as New Jersey’s largest PEO, you’ll be able to offer your employees “Fortune 500” benefits normally beyond the reach and affordability of the small- to mid-size employer.
Outsource your administrative headaches with Payroll PLUS
s a complement to our comprehensive PEO solution, Extensis offers Payroll PLUS, an Administrative Service Only (ASO) solution. This product is designed for those who prefer to maintain their own companysponsored benefits, workers’ compensation insurance and retirement plans instead of participating in a PEO group insurance solution. Extensis Payroll PLUS provides the personalized payroll, HR and regulatory compliance services you need. With Payroll PLUS, you can customize your services at any time, as your business grows or changes. With Payroll PLUS you receive customized support throughout the employee life cycle: regulatory compliance, payroll and tax filing; termination assistance; training programs; and more. Additionally, Extensis’ HRIS System provides integrated access to payroll and benefits information. All of your administrative needs are met with Payroll PLUS. You choose the services you need to reduce the time and energy spent on payroll, HR administration and regulatory compliance issues, allowing you to refocus your time and energy on your core business.
Which Extensis solution is right for my business? Extensis PEO Employee Administration and Payroll Pay Card and Direct Deposit Services New Hire Reporting and Wage Garnishments Payroll, Accrual and Job Cost Reports COBRA Administration Unemployment Claims Management Time Clock Integration W-2 Reporting of Health Benefits I-9 Verification and Compliance FMLA/NJFLA/LOA Administration Support for Unemployment Claims Hearings SUI Administration
Employee Relations Consultation Compensation Strategy and Analysis Employee Training and Development Employee Assistance and Back-to-Work Programs EEO and Affirmative Action Plans
Extensis PEO Benefits
• • • • • • • • • • •
• • •
Group Medical Benefits
• • • • •
Section 125/Flexible Spending Account
Voluntary Group Benefits Tax Deferred, Compliant 401(k) Plans & Administration Long-Term Disability Credit Union Membership Lifestyle Programs
Employment Practices Liability Insurance (EPLI) Criminal History and Drug Testing
• • • • • •
• • • • • •
Extensis Payroll PLUS
• • • •
• • • •
• • • •
• • • • • •
• • • •
Risk Management Services Pay-As-You-Go Workers’ Compensation
Human Resources Employment and Recruit Assistance
“Extensis knows my federal and state regulations inside and out.”
Extensis Payroll PLUS
Worksite Safety Programs Regulatory Compliance Posters OSHA, 1099 and DOT Compliance Consultation
An Extensis associate will work with you to determine which solution is best suited to your current and future needs, based on considerations for risk management, existing contractual and business relationships with benefit providers and business-cycle timing.
Extensis services meet the needs of business owners, employees and their families.
Our innovative benefits solutions are comprised of best-of-class services, resources and programs designed to deliver maximum value to every engagement. Employee Management • Online Employee Service Center – hrPortal A broad set of payroll, human resources and benefits information available 24/7. • Employee Payroll Services Assistance with taxes, dedications, garnishments, direct deposit and more. • Employee Assistance Program (EAP) Confidential, 24/7 counseling and life services. • Employee Sexual Harassment Training Online training module created to manage employment risk.
Payroll and Tax Preparation • Payroll Processing and Tax Administration Services Efficient, accurate payroll and reporting in compliance with local, state and federal regulations. • Online Payroll through hrPortal Web-based processing featuring easy online entry, 24/7 secure access from any Web browser and same-day report availability. • Employee Payroll Paychecks with customized messaging, signed and delivered to your locations ready for distribution. • Direct Deposit Convenient direct deposit into an unlimited number of accounts, cleared within 48 hours. • Pay Card Services Simple, inexpensive employee access to their pay through a Visa debit card.
• W-2, Tax Administration and Filing Payroll tax filing, payment and reporting in compliance with local, state and federal requirements. • Payroll Reporting Customized reports to address new hires; payroll, accrual and job cost reports; workers’ compensation reports; and deduction registers.
Benefits and Retirement • Employee Benefit Services Customized, cost-effective benefits portfolios designed to attract and retain the best talent in the marketplace, without the headache of administration and multiple vendors. • Flexible Health Insurance Plans Create a custom solution from a broad portfolio of flexible plan designs provided through Aetna, one of the nation’s largest health insurance providers serving more than 14.6 million workers in all 50 states. • Dental Insurance Comprehensive PPO and HMO coverage from Aetna Dental, one of the nation’s largest networks of dentists. • Section 125/129 Flexible Spending Accounts (FSA) Accounts permitting pre-tax contributions to health, dental and life (on a limited basis) premiums. • Life, AD&D and Long-Term Disability (LTD) Insurance Employer-paid programs provided through Aetna at competitive rates and terms.
•V oluntary Benefits Employee-paid voluntary programs including short-term disability (STD) insurance; term and universal life insurance; dental; vision; accident insurance; credit union membership; long-term care; and lifestyle programs like roadside assistance and pet insurance. •4 01(k) Savings Plans Managed by Prudential Investment Management Services, the nation’s largest 401(k) plan administrator, programs enable pre-tax contributions to a qualified retirement plan.
Unemployment Claims Management •U nemployment Claims Management Services Minimize tax liability through our expert, customized claims management, which includes participation in hearings. •U nemployment Account Rate Analysis Are you overpaying your State Unemployment Rate (SUI)? Extensis will research and resolve any discrepancies, often resulting in immediate savings. •C laims Administration and Verification Accurate, prompt filing of unemployment claims. •S upport for Claims Hearings Aggressive representation during the administrative hearing process, from information gathering, to coaching appropriate conduct at hearings, to drafting post-hearing appeals. • Toll-Free Support Line 24-hour information on unemployment laws.
• Risk Management On-Call Services Toll-free guidance on federal and state regulations including Family and Medical Leave Acts; Conscientious Employee Protection Acts; Overtime and the Fair Labor Standards Act; Form I-9 Verification Process; discrimination laws; Americans with Disabilities Act; COBRA and HIPPA and healthcare reform. • Regulatory Compliance Posters Fully compliant “all-in-one,” federal and state worksite posters. Updates and Spanish-language posters provided as needed. • Workplace Safety Services Improve on-site safety programs (including OSHA, DOT, Fleet Safety and Driver Abstract) to decrease risk and realize savings on workers’ compensation, health insurance and operational costs. • Regulatory Compliance Services Expert, personalized services designed to help you stay in compliance with the numerous, ever-changing federal and state regulatory guidelines. • Employment Practices Liability Insurance Protects its clients from a broad array of employment related claims (e.g., sexual harassment, wrongful termination, discrimination, etc.). Coverage up to $3,000,000 per claim for employee-related; at no additional cost. • Workers’ Compensation Insurance Extensis’ own workers’ compensation insurance program, featuring convenient “pay-as-you-go” billing and highly costeffective rates. • Pre-employment Screening Services Services including criminal history searches, drug testing, pre-employment physicals, DOT compliance, and more. • Employee Handbook Standard and customized handbooks (available in Spanish) to stay in compliance with the latest federal and state regulatory and legal statutes.
• I-9 Verification and Compliance Verification to ensure compliance with immigration, labor laws and Homeland Security. • Drug-Testing Support A broad array of compliant drugtesting services, as well as basic forms and policies needed to maintain a drug-free workplace. • Workers’ Compensation Report A calculation of estimated costs associated with workers’ compensation codes and modifiers. • OSHA Support Current reference materials, guidance in audit and OSHA 300 log preparation, participation and support with OSHA inspectors and assistance in addressing violations.
“Extensis takes care of my backoffice services … and does it more thoroughly than I could do it myself.”
• HR On-Call Employee Services Comprehensive support for the entire employment life cycle, from on-boarding new employees to termination support from a dedicated team of Human Resources Professionals. • Human Resources Information Systems (HRIS) Accessed via a secure client website, hrPortal, timely and valuable management information including personnel and payroll reports, tasks, and programs in common formats. 24/7 employee self-service to check history, direct deposit instructions, tax options, deduction setups, time-off accruals, year-to-date summaries, check stubs and W-2s. • Management Access to Personnel Data Secure access to check history, direct deposit, tax options, deduction setups, time-off accruals, performance review dates and pay histories. • HR “Toolbox” Resources for personnel, administration, new hires and benefits as well as a customized library of documents and links to useful databases.
Gain an Edge
Risk Management and Workers’ Compensation