HOWTOHOST ANONLINE CONFERENCE
ABOUTUS
At Eventzilla, we are passionate about helping event organizers create, manage, and execute successful events with ease. As a leading provider of event management software, we offeracomprehensivesuiteoftoolsdesignedto streamline the entire event planning process— from online registration and ticketing to attendee engagement and post-event analytics. Our platform caters to events of al sizes, whether it's a small workshop or a largescaleconference.
VISIONANDMISSION
VISION
AtEventzilla,ourmissionistoempower eventorganizersbyproviding innovative,user-friendlysolutionsthat simplifytheplanningand managementofevents.Westriveto enhancetheeventexperiencethrough comprehensivesoftwarethatsupports seamlessregistration,effective attendeeengagement,andinsightful analytics.Byfocusingonreliabilityand excellence,weaimtohelpourclients creatememorableandimpactful eventsthatexceedexpectations.
MISSION
OurvisionatEventzillaistobethe globalleaderineventmanagement technology,drivingthefutureofhow eventsareconceived,executed,and experienced.Weenvisionaworld whereorganizingandparticipatingin eventsiseffortlesslystreamlinedand highlyengaging,regardlessofsizeor format.Throughcontinuousinnovation andacommitmenttocustomer success,weaspiretotransformthe eventsindustry,makingitmore accessible,efficient,andenjoyablefor everyoneinvolved.
1.DEFINECLEAROBJECTIVE
Definingclearobjectivesisacriticalfirststepin planning your online conference. Before delving into the logistics, it’s essential to clarify the primary purpose of your event. Conside whether the conference aims to educate attendees, facilitate networking opportunities or promote a product or service. Identify you target audience—whether they are professionals, students, or industry leaders—to tailor the content and format to their needs Additionally,determinetheexpectedoutcomes for your participants. If you’re incorporating hybrid video conferencing into your event ensure that your objectives align with both virtual and in-person components, providing a cohesiveexperienceforallattendees.
2.ENGAGEATTENDEES
One of the biggest challenges of online events is keeping attendees engaged. Here are some ways to makeyourconferenceinteractiveand exciting:
InteractivePolls:Startwithaquickpolltogaugeattendee opinionsorfeedbackduringsessions.
LiveQ&A:Allowtimeforattendeestoaskquestionsto speakersduringoraftersessions.
NetworkingSessions:Utilizebreakoutroomsforsmaller groupdiscussionswhereattendeescaninteractwith eachother.
3.TESTTECHNOLOGYIN ADVANCE
Run Rehearsals: Hold a full rehearsal with speakers and moderators to ensure everyoneisfamiliarwiththeplatform.
Test Connections: Make sure that internet connections are stable and devices are functioningproperly.
Backup Plan: Have backup options in place in case a speaker or attendee faces technical difficulties, such as a recorded sessionoralternativelogins.
4.PROMOTEYOUR EVENT
EmailCampaigns:Sendpersonalized emailswithconferencedetails,earlybirddiscounts,andreminders.
InfluencerandPartnerCollaboration: Partnerwithinfluencers,bloggers,or industryleaderswhocanpromote youreventtotheiraudience.
SocialMediaMarketing:Create engagingcontentonplatformslike LinkedIn,Twitter,andFacebook.Use event-specifichashtagsand encourageyourspeakerstoshare theeventwiththeirnetworks.
LandingPage:Developadedicated landingpageonyourwebsitefor easyeventregistration,poweredby platformslikeEventzilla,where attendeescanfindallrelevantevent details.
5.PLANTHEAGENDA
A well-structured agenda is key to a successful online conference. Plan out each session carefully, ensuring there’s a balance between informative presentations and interactive elements.Herearesomeimportantconsiderations:
Keynote Speakers: Invite industry leaders or subjectmatterexpertstodrawinattendees.
Workshops or Breakout Sessions: Offer smaller, more specialized workshops or discussions.
Networking Opportunities: Allow time for networking between attendees, either throughdedicatedbreakoutroomsorvirtual lounges.
Breaks: Don’t forget to include sufficient breaks to avoid screen fatigue. Short, 10-15 minute breaks between sessions help attendeesrecharge.
INFORMATION CONTACTUS
For more information about our company, you can easily contact or access the information below.
+1888-817-2837
www.eventzilla.net
help@eventzilla.net
