Page 1

EU-SATURN Guidelines for Applicants This project has been funded with support from the European Commission. This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.


Table of Contents 1 The Erasmus Mundus Programme 2 2 The EU-SATURN Project 3 Project Objectives. . . . . . . . . 3 Partner Universities . . . . . . . . 4 3 General Information on the Project 5 Why apply? . . . . . . . . . . . 5 Academic fields. . . . . . . . . . 6 Availability of Scholarships . . . . . 7 Financial Arrangements . . . . . . . 8 Practical Arrangements . . . . . . . 8 General Eligibility Criteria . . . . . 9 4 Application to the Project 10 Preparation . . . . . . . . . . 10 Application documents. . . . . . . 11 Online Submission . . . . . . . . 12 Evaluation and Selection. . . . . . 14 5 Information and Support 15




The Erasmus Mundus Programme

What is Erasmus Mundus? Erasmus Mundus is a cooperation and mobility programme in the field of higher education that aims to enhance the quality of European higher education and to promote dialogue and understanding between people and cultures through cooperation with Third-Countries. In addition, it contributes to the development of human resources and the international cooperation capacity of Higher education institutions in Third Countries by increasing mobility between the European Union and these countries. The EU SATURN programme falls under the plans for Erasmus Mundus Action 2, the second phase of exchange and scholarships since the programme began.

Erasmus Mundus Action 2 provides: 1. Support for the establishment of cooperation partnerships between European higher education institutions and higher education institutions from targeted Third Countries with the objective of organising and implementing structured individual mobility arrangements between the European and Third Country partners. 2. Scholarships of various lengths - depending on the priorities defined for the Third Country concerned, the level of studies or the particular arrangements agreed within the partnership - for Third-Country individuals (students, scholars, researchers, professionals).

3 |



The EU-SATURN Project

About the Project The project is coordinated by the University of Groningen, one of the oldest and largest universities in the Netherlands. Next to EU-SATURN, it also coordinates two additional Erasmus Mundus projects and has partnership in numerous others.

EU-Saturn focuses on postgraduate (Master, PhD) and staff mobility with emphasis on excellence and training of future academics, high-level professionals and leaders in society with an international profile.

Project Objectives

The programme takes existing South African policies for the redress and transformation of higher education as a starting point of its activities, especially catering for members from disadvantaged groups from disadvantaged areas and institutions.

EU-SATURN provides 82 mobilities from South Africa to Europe for master students, PhDs and staff. The main objectives are: 1. To encourage more internationalisation and foster partnerships with South African universities. 2. To contribute to capacity-building of institutions and individuals in higher education. The programme aims at the development of a comprehensive approach to internationalisation demands of South African universities as part of the current transformation processes in higher education in South Africa. The primary objective is to create a transparent, open-minded and transnational learning and research environment with a focus on improving South Africa’s educational infrastructure and human capital.

Erasmus Mundus and EU-Saturn aim to promote and enhance cooperation between the partnership universities. Additionally, it will further the process of educational reform, curriculum development and international study recognition and involve new universities in the process. Particular emphasis will be placed on creating a better understanding among partners of the research cultures and the education of researchers in both Europe and South Africa



South African Partners

European Partners

• University of the Free State (Co-Coordinator) • Stellenbosch University • Tshwane University of Technology • University of Cape Town • University of Fort Hare • University of Johannesburg • University of Limpopo • University of the Western Cape • University of the Witwatersrand

• Netherlands: University of Groningen (Coordinator) • Belgium: Ghent University • England: Newcastle University* • Germany: University of Göttingen • Poland: University of Wroclaw • Spain: University of Valencia • Sweden: Uppsala University

*Newcastle University will not accept any applications in the second call for applications.






General Information on the Project

Why apply? There are numerous ways you will benefit from the EU-SATURN scholarship. The European Union is responsible for producing one-third of the world’s scientific knowledge and boasts world-class expertise in areas such as environmental science, medical research, transport, aerospace and telecommunications. To ensure that researchers reach their full potential, it is essential that they have access to the best possible training and career development opportunities at all stages of their professional life. Thus, mobility of researchers is fundamental to successful science and you will be given top quality academic support wherever you study. European Universities are world-renowned for their academic expertise and working environments. By applying for Erasmus Mundus, you may get all the benefits that come from studying at institutions that have built reputations over hundreds of years or ones that have specialised in modern educational techniques and, by doing so, contribute to the transformation and development of you as an individual as well as South Africa.

Thus an Erasmus Mundus scholarships may be just what you need to help you get to the next stage in your education, life or career. Possible benefits: • Internships • Work placements • Access to professional networks and contacts • Advancement of personal knowledge and skills • Development of key competences • Learning a foreign language




Academic fields You can apply for a programme within these 12 thematic fields.

The academic fields were selected by the European Commission for their crucial importance for the development of social cohesion, to tackle public governance issues, and to provide sustainable socio-economic growth. The European Universities participating in the project were specifically chosen for their broad academic offer and the availability of English-taught courses.


University of Groningen

Ghent University

University of Wroclaw

University of Goettingen

University of Valencia

Uppsala University

Newcastle University

Agriculture Sciences Architecture, Urban and Regional Planning Business Studies, Managment Science Education, Teacher Training Engineering, Technology Geography, Geology

Mathematics, Informatics

*Newcastle University will not accept any applications in the second call for applications.



University of Groningen

Ghent University

University of Wroclaw

University of Goettingen

University of Valencia

Uppsala University

Newcastle University

Medical Sciences

Natural Sciences

Social Sciences

Communication and Information Sciences Renewable Energy

Availability of Scholarschips For the second call of appliactions EU-SATURN offers scholarships for the following positions and durations: Degree Type


Target Group 1

Target Group 2


6 Months 10 Months 6 Months 22 Months 1 Month

7 2 2 6 9

4 N/A N/A 5 N/A

PhD Staff

*Newcastle University will not accept any applications in the second call for applications.



Financial arrangements What is included?

Practical arrangements

• Monthly allowances of  €1000 (Master)  €1500 (PhD)  €2500 (Staff)

• Host institutions will offer support for Visa applications.

• For Target Group 1: An economy class return flight ticket between Home and Host University For Target Group 2: An economy class return flight ticket between location of origin of the student and Host University. • Complete Insurance: travel, health, accidents, personal objects, luggage and legal assistance. • Tuition fees. • Visa fees.

• Logistical support: The host universities assist with the opening of a bank account, registration with the municipality and other logistical matters. • Housing is guaranteed by all host universities via their different services. Grantees will be informed in due time about the available options. The host institutions will do their utmost best to meet the wishes and requirements for housing • Facilities: Grantees will have the same rights and access as regular students.


General Eligibility Criteria To be eligible you need to fulfil the following criteria: 1. You hold the South African nationality. 2. You have not resided or carried out your main activity (studies, work, etc.) for more than a total of 12 months over the last five years in one of the European countries. 3. You have not received an Erasmus Mundus scholarship for the same type of mobility in the past. 4. You have sufficient knowledge of the language of instruction at the host university. 5. Identify with one of the two Target Groups:

Target Group1: Any South African student, researcher or staff member that is registered at/linked to one of the EU-SATURN South African partner institutions (See 2 The EU-SATURN Project) at the time of submitting their application. Target Group 2: Any South African student, researcher or staff member who is currently enrolled in an institution that is NOT a full EU-SATURN South African partner.

Additionally, for Target Group I: • Be fully enrolled/ a full time staff member/ alumni at/of a partner institution (see page 4) • Have the formal support of your home institution through a recommendation/support letter (except for TG1 students applying for a full master). Additionally, for Target Group II: • Have the formal support from the coordinating university (The University of the Free State) through a support document.




Application to the Project

Preparation 1. Verify the eligibility criteria previously indicated 2. Select one or two host institutions among the set of institutions of the project.

7. If you are applying for a Staff mobility, prepare an education or training project describing the aims, activities and foreseen study/working plan while taking into account the objectives and goals of the programme.

8. If you are applying for a PhD mobility, you need to find a supervisor at your 3. Ensure that you master the language of preferred Host University. The best instruction or that the host institution way to do so is by contacting the head provides support for applicants without of the relevant department. Consult the the needed language skills university’s website for more information. Another option is contacting the 4. Ensure that you have the necessary Project Coordination (see page 15). academic background in terms of study Please enclose in both cases your CV areas/degree to apply to the type of and a research plan. scholarship and its activities 5. Read attentively the Guidelines for Applicants and the How to Apply section on the website 6. Collect all necessary information and required documents to fill in the Application form The documents are mandatory. If not uploaded in the application form, the application cannot be submitted. In case of unreadable documents the application will be considered invalid and will not be evaluated.

9. When applying for a PhD mobility you also need to prepare a project proposal. Make sure that it is objective and specific concerning its methodology and viability, impact and benefit, as well as the capacity of attaining the project’s purposes within the timeframe established by the duration of the scholarship. The lack of detailed information or objectivity will reduce the chances of success during the process of application’s evaluation. 10. Create a log in and password on the website ( to be granted access to the Application Form


Application documents Obligatory documentation

Optional documentation

• Curriculum Vitae in English (preferably Euro-pass format) • Scanned colour copy of Passport (bio-data page) • Two recommendation letters in English • Scanned copy of your last degree obtained • Transcript of Records • In case of master’s exchange mobility (6 months, or 10 months in case of 24 month programmes) proof of enrolment in a master’s program at a South African university • Research Plan (for PhD applicants) • In case of PhD mobility, you need a pre-acceptance letter from the EU host institution. This is mandatory for applicants to: University of Goettingen, University of Groningen, Uppsala University, Wroclaw University of Technology and Newcastle University. • Declaration of Honour that may be downloaded from the website

• Language Certificates (in any case use the European Self Assessment Language Grid to evaluate your level) • Second Letter of Motivation in case you apply to a 2nd EU host • Letter of Special Circumstances in case you belong to a vulnerable group • Statement Letter by home university that your (undergraduate, master) degree will be issued before the planned EU-SATURN mobility period Recommendations • Convert your documents into PDF files • The maximum file size is 2MB • You may only apply once to a maximum of 2 EU host universities or a maximum of 2 programmes at one EU host • Paper applications will under no circumstances be taken into consideration



Online submission First Steps To gain access to the application form, you Personal information first need to create an account. To do so, Fill in your complete name, birth date and follow these four steps: other relevant personal information. You may enter the email address that was 1. On the website ( used to create the account or a different click on Student Register. one. It is recommended to enter one that you frequently check as the email address 2. Enter your email address and choose entered here is the one we will use to a password. Make sure you choose a contact you. password that you won’t forget. 3. Log in with the email address and password entered in step 2. Grant Selection 4. Start your application. Select Target Group, Type of Mobility, Grant period and your home university. If you are TG2, select the University of the The application form Free State as a validating university. Study/University Choose your desired academic field from the drop-down menu and enter the exact name of the study programme you want to apply for. We recommend copy-pasting the name of the programme from the section Academic Fields (When clicking on a university, a list of all available programmes at that university appears). Choose the host university by simply dragging it to the white box labelled “1”. If you would like to enter another university as 2nd choice, drag it to the box labelled “2”.

Academic Data Under Last Degree Obtained, fill in the information of the degree that is required for the programme that you are applying for. If you have not obtained that degree yet but will do so before the start of your desired mobility programme (most mobilities start in September/October) you may fill in the information of that degree. However also remember to upload a statement by your home university that your degree will be issued before the planned mobility in the Documents section.


Languages If you speak more than one language, click the button to add more. Documents Here you need to upload all required documents. This should be done last, after all other parts of the application are complete, since documents cannot be saved in the system. Click Choose File to browse your computer for the right document. Files will be uploaded all at once when you click Submit Application. Note that once you have submitted the application, you can no longer make any changes to it. At any point of the application form you can save all information entered so far by clicking Save Application For Now at the bottom of the form. This allows you to return to the form later to edit it or to continue filling it out.

After submitting the application you will receive an email to the email address provided in the application form. This email is a confirmation that your application was submitted successfully and it also contains your unique application code. If you do not receive this email (also check your SPAM folder), try re-submitting the application. If not possible, contact the Project Coordination at!



Evaluation and Selection Valid applications will be included as read-only documents in a protected database. All the legal requisites concerning personal data will be observed and it will always be kept confidentiality of the information. The database will only be accessed and by authorized persons who have an access code. Validation process Before proceeding to the technical/scientific evaluation of applications, the contact person will verify all applications and will invalidate those that do not comply with the formal eligibility criteria established by the programme, the partnership and by the home institution (e.g. nationality, lacking documents, not being enrolled at a South African university for TG2). Evaluation process The evaluation panels composed by experienced academics, researchers and experts selected by each institution will have the responsibility to assess the applications and give a grade to the proposed mobility. Once all applications are assessed and graded, the host institution will then make a list with the position of the selected applicants. This list will be based on the academic quality, which is the most relevant aspect of the applications’ assessment, but will also respect the cross-cutting issues such as the geographic and the gender balance and the socio-economic situation of the applicants providing a more equal and fair selection process. The experts will assess and rank the applications, which will be the basis

for granting the scholarships, in full respect for the available mobility flows. Selection Process In early May, representatives of all partner institutions will meet in Uppsala, Sweden to select the scholarship grantees from all eligible applicants. The aim is to select an equal number of applicants coming from and going to each home/host institution. Communication of results After the final selection of the applicants and its approval all applicants will be informed by e-mail of the application’s result and these will be published on the EU-SATURN website as well.



Information and Support

Contact details If you have any further questions, please contact us through one of the following channels:

The Project Coordination Europe Project Coordination University of Groningen, The Netherlands Academic Coordinator: Dr. Michel Doortmont Institutional Coordinator: Erik Haarbrink Contact: Katharina Stroehm


South Africa

Co-Coordination University of the Free State, Bloemfontein Academic Coordinator: Prof. dr. Lucius Botes Coordinator: Dineo Gaofiwe-Ingram Contact: Sulet Du Plessis


Partner Universities Europe

South Africa

Belgium, University of Gent Coordinator: Barbara Claeys Contact: An Van Laeken

Stellenbosch University Contact: Huba Boshoff

Germany, University of Goettingen Coordinator/Contact: Mr. Netra Bhandari

Tshwane University of Technology Contact: Rita Raseleka

University of Cape Town Poland, Wroclaw University of Technology, Contact: Penny Van Zyl Coordinator/Contact: Dorota Fialkiewicz University of Fort Hare Spain, University of Valencia Contact: Arthur Johnson Coordinator: Prof. Jos茅 M. Peir贸 Contact: Rosa Orti Cotino University of Johannesburg Contact: Lebethe Malefo Sweden, Uppsala University Contact: Jonathan Schalk University of Limpopo Contact: Hlulani Mabasa United Kingdom, Newcastle University Academic Coordinator: Gerard Corsane Coordinator/ Contact: Sinead Devlin University of the Western Cape Contact: Lorna Holtman University of the Witwatersrand Contact: Samia Chasi



This project has been funded with support from the European Commission. This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein. e made of the information contained therein.

EU-SATURN Guidelines for Applicants  
EU-SATURN Guidelines for Applicants