Lorain County JVS Adult Career Center INSTRUCTOR HANDBOOK This handbook has been developed to provide Adult Career Center instructors with information concerning operating procedures. It should be used as a reference for the policies, procedures, and activities of the Adult Career Center and its programs. LCJVS 2011‐2012
Table of Contents Lorain County JVS Mission and Vision Adult Career Center Purpose and Philosophy Instructor Information and Procedures Computer Lab Use HelpSTAR Sample Forms and Instructions Adult Career Center Calendar State Department Report Contract Timesheet Requisition Copy Request AV Request Attendance Roster Certificate Request Evaluation Forms Building Use Reservation Tech Center Computer Lab Reservation Professional Visitation Monthly Mileage Expense Statement Donation Form Accident Investigation Report Employment Packet Map of School Student Handbook
3 4 5‐14 15 16 17‐56 18 20 21 24 27 29 31 32 34 36 39 41 44 46 48 50 52‐54 55 56‐77
Mission Focused on your future as a dynamic leader, Lorain County JVS excels to engage, educate and empower. Vision Lorain County JVS is the premier driving force where technology and learning converge to empower individuals for success in the global market Values • • • • • • •
Student centered Focused on the future Passionate Relevance Strive for excellence Collaborative Engagement
PURPOSE This handbook has been developed to provide Adult Career Center instructors with information concerning operating procedures. It should be used as a reference for the policies, procedures, and activities of the Adult Career Center and its programs. It is sincerely hoped, that as this handbook is used, instructors will have suggestions for improvement. It is important to realize that these materials were developed for use by beginning as well as experienced instructors to assist in the performance of his or her duties. The courses offered are based on requests and interests of individuals and industry for courses to meet the changing needs of adults in the world of work. It is the intent of the Lorain County JVS to make the Adult Career Center programs as meaningful and useful as possible to the entire community. Our future development will be a result of the degree of success we accomplish in meeting the instructional needs of our community.
ADULT CAREER CENTER PHILOSOPHY The Adult Career Center’s purpose is to provide job skills and the necessary related information for adults, enabling them to obtain employment and progress in a gainful occupation. Therefore, we will offer any program socially and occupationally beneficial, when facilities and enrollment permit. We will work cooperatively with area employers and occupations for the mutual benefit of the community by providing the opportunity for men and women to upgrade themselves within a given occupation or to retrain and prepare themselves for a new occupation. The Lorain County JVS Board of Education and its staff are dedicated to providing equal educational opportunities and equal employment opportunities without regard to gender, race, color, creed, national origin, religion, age or handicap.
INSTRUCTOR INFORMATION AND PROCEDURES CERTIFICATION An adult instructor must be certified by the State of Ohio in order to receive pay for instructing. Application for the Adult Education Permit can be for either a one or four year teaching certificate. Sample on Page 52. Instructors should consider the four year certificate. Four year certificate requests must be accompanied by a check for $100.00 made out to Treasurer, State of Ohio. First year instructors should apply for a one year certificate. One year certificates are valid from July 1st to June 30th and must be accompanied by a check for $25.00 made out to Treasurer, State of Ohio. Instructors are required to have a background check every five years. The Adult Career Center supervisors can complete the background check.
CONTRACT Instructors will receive one contract for instructional hours for the entire year with their hourly rate indicated on the contract. The contract year is from July 1st thru June 30th. An assignment sheet will be included with each class folder indicating course name and hours. Sample on page 22. A separate contract will be issued for course development if applicable.
INSTRUCTOR PAY The following procedures will be implemented: • Time sheets must be filled out and submitted the week your work is performed. • Adult Career Center staff will be paid on a 24 pays per year basis. • Due to payroll processing there will be a one pay period lag time from the date timesheets are turned in to the payroll date. • It is the responsibility of each instructor to complete a timesheet and return it to the Instructor Information Center Completed Timesheet box.
Timesheets must be completely filled out, including signature. Any timesheet not completed will be returned to the instructor, thus delaying payment. All Adult Career Center personnel are required to have their paychecks direct deposited. A sample of the Authorization for Direct Deposit of Payroll is on page 55.
For your convenience, a sample timesheet and a schedule indicating payroll dates corresponding to dates when timesheets are due for the current school year can be found on pages 25 and 26..
INSTRUCTOR PROCEDURES •
Pick up attendance folder from Instructor Information Center in the Adult Career Center office. • Mark attendance on student roster in hours do not use check marks. • Go over the Student Handbook. Emphasize the importance of notifying the office staff of any changes in address and/or phone number. • At the end of each class, make sure all equipment is put away and the classroom and lab areas are clean. Attendance folder and flash drives must be returned to the Adult Career Center Instructors Information Center. Students may not take flash drives home until the class is completed. Place folder in the appropriate day of the next class meeting. (Folders are used for communication between the Adult Career Center and teachers).
ATTENDANCE ROSTER Each instructor will be provided with an attendance roster for each class. Sample on page 33. Attendance should be taken at the beginning of each class. Mark actual hours attended at completion of each class session. It is imperative that accurate attendance records be kept. This information is necessary for reporting to the State Department of Education. Students that are not on your roster and do not have a paid in full receipt for the class, but who are in attendance in your class should be asked to report to the Adult Career Center office to register and pay for the class before being allowed to attend.
Instructors are encouraged to telephone and/or send post cards to students who are absent from class. Students appreciate this interest and your offer to assist them in making up class work missed during their absence.
GRADING SYSTEM The quality of course work at the Adult Career Center of Lorain County JVS is indicated by means of letter grades on the following percentages:
A = 93% ‐‐ 100% Can perform task easily without supervision B = 85% ‐‐ 92% Can perform task with minimal supervision C = 77% ‐‐ 84% Can perform task. Needs maximum supervision D = 70% ‐‐ 76% Trouble performing task even with supervision F = 0% ‐‐ 69% Cannot perform task P/F = At the discretion of the instructor, PASS/FAIL grades will be used in non‐unit programs
Career Enhancement instructors need to check with their students at the beginning of class to see if a grade letter will be needed.
NEXT TO LAST CLASS Be sure to complete Certificate Request Form provided in Attendance folder and turn it in to an Adult Career Center secretary. Sample on page 35.
LAST CLASS MEETING During the last class meeting instructors are to:
• • • • • • •
Have students complete final examinations. Have students complete the Evaluation forms provided in the attendance folder. Complete attendance record. Indicate student grades and hours attended on attendance roster. Pass out Certificate of Completion to students. Pass out current brochures. Collect all school materials.
ABSENCE OF TEACHERS If it is necessary to be absent, please notify the Adult Career Center staff as soon as possible. The class may be cancelled or a substitute may be called; this decision will be at the discretion of the Adult Career Center Director or Supervisor. Our goal is to provide students with instruction on a timely basis.
NUMBER OF CLASS SESSIONS The number of class sessions, total hours, and times for each class are in the Course Catalog. Changes in class meeting times, dates, makeup sessions, etc. must be approved by the Adult Career Center Director or Supervisor.
FIELDTRIPS Instructors may take students on fieldtrips that have educational value for their class. The location of the field trip and a phone number where you can be reached, in case of emergency, must be posted at the Instructors Information Center. This information must be made available one week in advance of the fieldtrip. Students must provide their own transportation. Instructors cannot transport students.
CLASS CANCELLATIONS If the high school sessions are not held at the Lorain County JVS, or are dismissed early due to bad weather conditions or building closure, the evening school classes will also be cancelled. Listen to the local radio stations WEOL 930AM and WOBL 1320AM or watch TV channels 3, 5 or 8 for closing announcements. School closing information can also be found on the internet at www.lcjvs.com or www.wtam.com.
CLASS SCHEDULE CHANGES You have the option to change a class meeting if: • All of the students in your class are in agreement. • The lab is available on the night when you want to reschedule it. • All of your hours will be completed within two (2) weeks of the scheduled end date of class. • The change has been approved by the Adult Career Center Director or Supervisor.
INSTRUCTOR ILLNESS OR SCHOOL CLOSING Classes missed due to illness of the instructor will be made up by extending the meeting date. If school is closed one (1) day due to weather or building closure, class will not be made up but students will be given full credit for that day. If classes are cancelled for two (2) or more days all classes but the first day will be made up. Part‐time instructors do not receive pay for days school is closed.
VISITORS It is important to emphasize that, although the school is public, we do not welcome unauthorized visitors or loiterers. All persons who are not staff members, employees, or students of Lorain County JVS must come to the Adult Career Center Office to be acknowledged and to receive a visitor’s pass.
REQUISITIONS FOR SUPPLIES If an instructor needs supplies, other than those provided, a Requisition Form must be filled out and processed before supplies can be ordered. Requisitions must be filled out and turned in to the Adult Career Center Director or Supervisor for approval. Requisitions for Career Enhancement classes must be turned in before the first class session. Requisitions for Job Training Courses need to be turned in at least one month before supplies run out. Sample on page 28.
COLLECTION OF FEES AND REFUNDS All fee collections and refunds will be handled by the Adult Career Center office staff. Any student who is not on the roster and does not have a paid in full receipt should be sent to the front desk to register and pay for the class before attending the first class session.
DUPLICATION OF INSTRUCTIONAL MATERIALS Tests, handouts, charts, etc. may be reproduced by the Adult Career Center secretaries or by the instructor as long as they are properly trained by an Adult Career Center staff member. Large projects, such as 20 page masters or more and 30 or more copies of each with or without hole punch need to be submitted at least two (2) weeks in advance (to be on the safe side of the completion date). Small projects, such as 19 page masters or less and 29 or less copies of each with or without hole punch need to be submitted at least three (3) days to one (1) week in advance. Single masters at least three (3) days in advance. Large copy projects may need prior approval. Completed materials may be picked up at the Adult Career Center office. Copy Request forms may be obtained in the Adult Career Center office. Secretaries should be notified when a Copy Request has been submitted. Sample on page 30.
CONSUMABLE SUPPLIES Consumable supplies such as chalk, paper, hand cleaner, hand towels, pencils, etc. may be procured in the Adult Career Center office.
TEXTBOOKS Instructors must sign out any books they borrow and return them the last night of class. Students are required to purchase their own textbooks and miscellaneous school supplies, which are available at the Bookstore. Instructor will receive, on the first night of class, a schedule for the Bookstore indicating a time to bring students to purchase books. The instructor must stay in the bookstore with the students.
TECH SUPPORT Information technology support is available to assist with needs as they arise. Day instructors are to submit a “Help Star” request. See instructions on page 17. Evening instructors are to contact IT via classroom phones by dialing 1234.
CLASS OBSERVATION The Adult Career Center Director or Supervisor will talk to each class instructor and sit in on a part of at least one of each instructor’s class sessions during the quarter. It is important that they understand the objectives and content of each class so that they may accurately describe the classes on their community coordination calls. Any problems or concerns that arise should be brought to the immediate attention of the Director or Supervisor.
INSTRUCTOR HOURS The instructor should be in the classroom before any students arrive. This gives the instructor an opportunity to greet the students and helps to establish the personal contact necessary for a successful class. The instructor needs to have enough material prepared for the entire class time so students receive all instruction time that is allotted for the class.
PARKING Instructors should park in the southeast parking lot behind the building. Students should park in the visitors' parking lot or the student parking lot on the west side of the building. Parking directly in front of the building or in the Fire Lane is prohibited. The driveways must be left open at all times. Persons blocking driveways will be asked to move their cars.
CLASS MEETING SCHEDULE Before each class meeting, instructors should stop at the Instructor Information Center and pick up their Attendance folder. Contained in the folder will be:
• • • • •
Attendance Roster, sample page 33 Student Handbooks, sample page 57 Instructor Time Sheet, sample page 25 State Department Report, sample page 20 Class Assignment Sheet, sample page 23
Attendance folders and materials are to be returned at the end of each class session to the Instructor Information Center.
STUDENT HANDBOOK Please cover all the items in the Student Handbook with your students. Place special emphasis on the policy and procedure section. Sample page 57.
BUILDING RULES All classes held in the Lorain County JVS must operate in accordance with building rules as set forth by the Board of Education and Administration. The general operational procedures which would apply includes the following:
1. The instructor will pick up a key in the Adult Career Center office to open and close the classroom area each evening. He/she shall be responsible for locking the facility, securing the equipment, extinguishing the lights at the end of the class period, and returning the key. 2. The instructor should report any damage to the room and/or equipment to the Director or Supervisor as soon as possible. Loss or deliberate breakage of tools by a student must be paid for by the student.
3. If the instructor rearranges any furniture or equipment, it should be replaced to its original position before the instructor leaves the room for the evening. 4. When the adult instructor leaves the room at the conclusion of the class, it should be certain that: a. Windows and doors are closed and locked. b. All tools and supplies are put back where they belong. c. Lights are turned off. d. Shop or room is clean. 5.
Equipment used during any class session is to be cleaned and placed back where it was found at the start of the period.
6. Chalkboards and dry erase boards should be erased at the end of each class session if it has been used. 7. All adult students will be responsible for the cleanliness of the shop areas after use. Each instructor will designate clean‐up procedures and students will be required to participate in clean up. Clean‐up time must be scheduled at the end of each session but within allotted class period. 8. This is a smoke free building. Smoking is only allowed outside the teacher’s entrance in the gazebo. Smoking is not allowed outside the main entrance doors to the building. 9. Food and drinks are to be consumed only in the Quarry Room by the vending machines. 10. No student should be permitted in the lab area before class begins. Students are not to be working in the lab areas unless the instructor is present. 11. Breaks are at the discretion of the instructor, but we suggest one 15‐minute break at the midpoint of a class session. Students and instructors should take their breaks in the Quarry Room. 12. All injuries shall be reported to the office area. We will have available an accident form for major injury. The Adult Career Center needs to be kept informed of all that may lead to any type of legal situation. First aid kits are provided in all lab areas, as well as in the office area. Use Accident Investigation Report form for reporting all injuries. See sample page 51. 13. Emergency exit procedure. Posted in each room is the route to be followed to leave the building in case of an emergency. Please follow those directions. If there are no directions available, please use the nearest exit.
DRUG FREE WORK PLACE The Lorain County JVS has a policy of a drug free work place. Anyone who suspects that an adult student or instructor is under the influence of an illegal drug or alcohol should report the individual to Adult Career Center personnel. Staff will evaluate the situation and may return the student or instructor to class, ask the student or instructor to leave, hold for further observation, seek emergency medical assistance or notify security personnel to assist their removal from the building. Anyone suspecting possession or distribution of drugs shall report the matter to an Adult Career Center administrator. If the drug is found to be a controlled dangerous substance, the administrator will take appropriate action, including termination from the program and notification of the Lorain County Sheriff’s Department. Student Services personnel, including licensed counselors, are available to counsel students and make referrals to appropriate agencies. Drug and alcohol abuse prevention information is available.
ADULT STUDENT DISCIPLINE Adult students are expected to conduct themselves according to the instructors classroom management rules as well as the policies and procedures of the LCJVS Adult Career Center. It is up to the instructor to set the tone for the class to comply with these rules. This is best done if you begin by firmly sticking to these policies and letting students know they must be followed. The instructor will be responsible for enforcing building rules and exhibiting good classroom management. Students who fail to comply should be referred to the Adult Career Center Director or Supervisor for further action.
STUDENT CERTIFICATE REQUESTS Certificates will be awarded to those students who satisfactorily complete 90% or more of the total class meetings and a minimum grade of 77%. If requested by the student, employers will be notified of the successful course completion of the student. Instructors will recommend students for Certificates on Certificate Request Form provided in Attendance folder. Please have this completed at least one class session prior to your final class meeting. Sample on page 35.
EVALUATION OF COURSE Evaluation forms will be in the Attendance folder on the last night of class. Full time Job Training classes will be evaluated midway through the class as well as at the end. The evaluation forms are used for research purposes and to give the instructor ideas for class improvements. Sample on page 37. The pink evaluation form contains information needed by the State Department of Education (used for Job Training classes only). Sample on page 38. A summary of the evaluations will be given to the instructor. Please be sure each student puts program name, instructor name, and the date on the top of the evaluation form and encourage them to put comments in the space provided on the back of the form. Instructor must choose a student to collect evaluations, put them in the envelope provided, and turn them in to the Adult Career Center office. Instructor must leave the classroom while students complete evaluation form.
ADULT STUDENT RESPONSIBILITIES Each adult student is required to equip himself/herself with the necessary protective clothing and safety glasses as prescribed by the instructor and by State Law.
COURSE OUTLINE All instructors are requested to turn a course outline in to the Adult Career Center office the first week of class. Updated outlines need to be turned in each new school year.
COMPUTER LAB USAGE It is important to follow the procedures below to avoid problems in the labs.
NO FOOD OR DRINKS ARE ALLOWED IN THE LABS.
Do NOT change program defaults or Windows features.
If Flash Drives are not included in class tuition, students may purchased one in the Adult Career Center Bookstore.
• • •
Students may NOT take flash drives home until the course is over. Instructor must collect flash drives after each class. Students may have their flash drive at the end of course.
Be sure all machines and printers are turned off when you leave.
Remind students not to open desk drawers (the contents belong to someone else).
If you need teacher manuals check with the bookstore or the Adult Career Center office.
If you change your class schedule to make up a class or need to move to another lab for any reason, please notify personnel in the Adult Career Center Office so lab conflicts can be handled in advance. If you have any other problems, questions, or needs, check with the Adult Career Center Director or Supervisor.
TECHNOLOGY CENTER RESERVATION To use one of the Technology Center’s Computer Labs you can now make an online reservation from any computer in the building with internet access. Sample page 41. On the day you use the computer lab you must sign in. There is a sign‐in book located on the Technology Center’s Supervisor’s desk. Once your students are seated please complete the Computer Lab Seat Assignment form and place in the binder located on the table of the computer lab you are using. Sample page 42.
IVDL RESERVATION Requests for use of the Interactive Video Distance Learning (IVDL) lab can be made by sending an e‐mail to Robert Moore, email@example.com, or by submitting a HelpStar request.
HelpSTAR Procedures For daytime personnel only: If you are having difficulty with technology in your classroom, you must file an online HelpStar request with our IT Department. If you are unable to access your computer or get online, dial 1234 from the phone in your room. Double‐click the HelpSTAR icon on your computer’s desktop. (If you do not have a HelpSTAR icon on your desktop, please notify your Supervisor or Director.) Enter your username and password. (This is the same username and password you use to log in to your computer each morning) Click “New Service Request” to log a new service request (SmartBoard, computer hardware or software, phone, printer, etc.) report an issue, or ask a question. You will have the opportunity to select the level or urgency of your request, the category it falls within, and when the request is due. HelpSTAR has some additional helpful features, including: Request History: View a complete history of all your requests. You can update requests from this view. Knowledge Base: Search for best solutions to common issues or questions. Account Information: View and update your account.
SAMPLE FORMS AND INSTRUCTIONS
STATE DEPARTMENT OPENING REPORT The State Department Report generates information used by the state of Ohio to determine funding for the Adult Career Center. You must complete both sides of the form and turn it in on the first night of class enabling us to turn the information in to the state in a timely fashion. This is how your class is funded and how you are paid. The information must be as accurate as is possible from your observation of the class. • Both sides must be filled out completely first night of class. • Return form to the Adult Career Center office. • Fill out form from instructor observation only. • Instructor’s name and social security number must be included. Please refer to sample included: 1. Fill in Instructor’s name. 2. Fill in Social Security Number and Teaching Certificate Number (if available). 3. Fill in course title and course information. 4. Record the number of males and females in each ethnic group. 5. Sign and Date. 6. It is important that you fill out the back page with students name, race, and sex. 7. Turn in to secretary on the first evening of class. This form must be turned in to receive funding from the state. If you have any questions regarding this form, please ask one of the secretaries.
CONTRACTS INSTRUCTIONAL HOURS Instructor’s contract will be in the Attendance folder the first night of class. There will be four (4) copies of the contract. Instructor must sign all four (4) copies of the contract, keeping one (1) copy and returning three (3) copies to the Adult Career Center office. The instructor’s hourly rate will be quoted on the contract. An assignment sheet will be included with each class folder. Only one contract will be given for the year beginning July 1and ending June 30.
COURSE DEVELOPMENT If your class is issued course development time you will be issued a second contract. Course development hourly rate at $15.50 is different than instructional hourly rate.
TIMESHEETS • • • • •
Adult Career Center staff is paid on a 24 pays per year basis. Due to payroll processing, there will be a one pay period lag time from the date timesheets are turned in to the payroll date. It is the responsibility of each individual to complete the time sheet and return it to the Instructor’s Information Center, Completed Timesheet slot, in the Adult Career Center office. Timesheets must be completely filled out, including signature. Any timesheet not complete will be returned to the teacher and payment will be delayed. A separate timesheet must be filled out for each class and course development (if applicable).
A schedule indicating payroll dates corresponding to dates when time sheets are due for the school year has been included.
Directions for completing a Timesheet: (See Sample on Next Page) 1. Complete name and address section 2. Next to Department: write “Adult Career Center” 3. Under date, complete individual dates worked 4. Under description of work completed, fill in course name 5. Under Time Management, fill in hours worked. (for example 5:30 pm to 8:30 pm) 6. Hours worked, fill in number of hours worked each day 7. Fill in total hours, rate of pay, and total due 8. Sign and Date One timesheet must be filled out for each contract/class. A separate timesheet must be filled out for course development. As a reminder, ALL timesheets must be turned in according to the payroll schedule. (See attached Payroll Schedule) If your timesheet is not in by the scheduled day, it will be turned in on the following pay period resulting in your pay being delayed! No Exceptions! If you have any questions, do not hesitate to call, 440‐774‐1051 ext. 2254. 24
2011-2012 Pay Schedule Thursday Friday Friday Monday Tuesday Wednesday Thursday Friday Friday Tuesday Wednesday Wednesday Thursday Friday Friday Monday Tuesday Thursday Friday Friday Friday Tuesday Wednesday Friday
September 15, 2011 September 30, 2011 October 14, 2011 October 31, 2011 November 15, 2011 November 30, 2011 December 15, 2011 December 30, 2011 January 13, 2012 January 31, 2012 February 15, 2012 February 29, 2012 March 15, 2012 March 30, 2012 April 13, 2012 April 30, 2012 May 15, 2012 May 31, 2012 June 15, 2012 June 29, 2012 July 13, 2012 July 31, 2012 August 15, 2012 August 31, 2012
REQUISITIONS Requisition forms may be picked up in the Adult Career Center Instructor Information Center. Requisitions for classroom supplies must be turned in two weeks prior to start of class. Requisitions for additional supplies, after the class starts, must be turned in at least 7 to 14 working days before supplies are needed for the form to be processed and your order to be delivered. STEPS FOR FILLING OUT REQUISITION FORM 1. Fill in Vendor name and address completely. 2. Fill in quantity, description, and price. (Make sure you total the requisition.) 3. Indicate on requisition form where supplies are to be delivered. 4. Sign and date. 5. Turn requisition into the Adult Career Center office for coding and the Directors signature. 6. When PO is generated, the white copy is mailed. 7. An invoice is then sent by the Vendor to receive payment.
COPY WORK • • • • •
Instructors may do their own copy work providing they have proper training from Adult Career Center staff. If they prefer they may request the secretarial staff to do the copy work for them by filling out a Copy Request form. Large projects, such as 20 page masters or more and 30 or more copies of each with or without hole punch at least two weeks in advance (to be on the safe side of the completion date). Small projects, such as 19 page masters or less and 29 or less copies of each with or without hole punch at least three (3) days to one (1) week in advance. Single masters at least three (3) days advance notice. Large copy projects may need prior approval. Provide good quality masters
Please fill out Copy Request form completely. 1. Indicate your name on the first line. 2. Enter date copy request is made and the date copy work is needed for class. 3. Number of copies needed. 4. Color of paper you want copies to be. (Original should be on white paper if possible.) 5. Indicate if copies are to be back to back, collated/stapled, uncollated, or collated only. 6. If you require copies to be hole punched or have other special requests please indicate under Other Instructions. 7. Secretary will sign and date when work is completed. 8. Notify secretary when copy request is turned in.
AUDIO VISUAL REQUESTS Special equipment such as VCR’s, DVD players, televisions, overhead projectors, tape recorders, movie projectors, etc. can be obtained from the Learning Resource Center. • Instructor must pick up equipment from the Technology Center storage area. • All equipment must be signed in and out. o A check in and out form is located in the book on the countertop of Missy Valenti’s desk. o Please include all information requested on the form. All equipment must be returned to the Technology Center storage area the same evening as signed out.
ATTENDANCE ROSTER • • • •
You will receive an attendance roster, with the names of registered students listed on it, in your Attendance folder the first night of class. Anyone in attendance who is not listed on the roster and does not have a receipt indicating they have registered and paid for the class should be sent to the Adult Career Center office to register. It is important that you indicate next to the student’s name, in the columns provided, the number of hours the student attended each class session. Do not use check marks. After the last class session the total hours attended and grade earned should be entered in the last two columns as indicated.
LORAIN COUNTY JVS ADULT CAREER CENTER ATTENDANCE ROSTER COURSE OSHA Compliance INSTRUCTOR R. Beach Parker HannifinnR. Beach Instructor: In the hours box, please mark actual number of hours student attends.
****Please write in the date classes are being held in the space below****
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22
CERTIFICATE REQUEST FORM Certificates are awarded to students completing 90% or more of the total class meetings and achieving a minimum grade of 77%. Certificate Request Forms must be completed and turned in at least one class session prior to your final class meeting. Instructors need to check with students at the beginning of class to see if a grade letter will be needed. 1. Complete information at top of sheet regarding course name, total hours, instructor, and date the class will end. 2. Certificate Request form will be in your Attendance folder approximately one (1) week before the last day of class. 3. Have students Print their name exactly as they would like it to appear. Name must be legible. 4. Return form to the secretary in the Adult Career Center office a least one session before the last night of class. 5. Certificates will be in your folder on last night of class. 6. Sign certificates and pass out to class. 7. Return any left over certificates to Adult Career Center office and they will be mailed to the students
EVALUATION FORMS RED FORM: 1. Indicate program name, teacher’s name, and date in the space provided at the top of the page. 2. There is a space for comments on the back of the sheet. Please encourage your students to put comments in the space provided. 3. Instructor must choose student to collect evaluation forms, put them in envelope provided, and turn in to the Adult Career Center office at the end of class. 4. Instructor must leave room while students complete evaluation 5. Please do not staple forms together. PINK FORM: Customer Satisfaction Survey is used for Job Training classes only. 1. Indicate course name and date in spaces indicated. 2. Have students fill out form as indicated.
BUILDING USE RESERVATION Any request for use of a room other than the one assigned to you must be handled by completing a Building Use Reservation Information sheet. Once the form is completed in its entirety, please turn it in to an Adult Career Center secretary. Upon receipt, the room will be checked for availability and, if approved, a copy of your request will be placed in your class folder. 1. Meeting Date The date or dates you are requesting 2. Time Starting time and ending time 3. Organization Name of your class 4. Activity Purpose of meeting 5. Number of People Number of people that will be attending 6. Room Room you are requesting 7. Person Requesting Reservation Your name 8. Address LCJVS Please indicate in the proper area if you need any special room setup and if any special equipment is needed. A Building Use request must be submitted if you wish to use the IVDL Lab. The request should be submitted at least one month in advance to use the IVDL Lab. After approval, confirmation will be placed in your class folder.
TECHNOLOGY CENTER COMPUTER LAB RESERVATION •
Open up your web browser such as Internet Explorer or Mozilla Firefox. Enter in the web address: http://calendar.lcjvs.net . You do not need to enter www.
Select the computer lab you wish to reserve from the options at left. Once you click on the computer lab you will see the calendar for that lab.
In order to change the month, you can click on the desired month near the top of the screen. You can also change the year by using the same method. Once you have found the date you wish to schedule click on the number inside of the desired date. You will then be prompted to login.
The username and password to login is: Username: teacher Password: education
Once you have logged in a form will appear to make a reservation.
There are vital fields that need to be filled out in order to make a reservation. o Calendar Text – This is text that will show up on the calendar. It is helpful if you add your name and room number. o Start Time and End Time – The time that the lab will be reserved. o Popup Text or Link – any additional information you may need.
Once this information is completed click Submit.
Your event is now entered on the schedule. If you wish to delete an event or if you have any questions about scheduling please call the Tech Center at x2388.
PROFESSIONAL VISITATION •
Professional Visitation form needs to be used whenever you are doing a professional visitation outside of Lorain County.
Professional Visitation form needs to be submitted for professional visitation inside Lorain County if you are due reimbursement. Must be turned in to the Director or Supervisor at least two (2) weeks prior to visitation for approval.
EXPENSE STATEMENT Monthly Mileage Expense Statement should be filled out and turned in to the Director when approved out of pocket costs are incurred. Lorain County JVS Mileage Rate: .51 cents per mile Food Allowance: $ 8.00 for Breakfast $ 10.00 for Lunch $20.00 for Dinner Total $38.00 per day No receipts are required for Food Allowance. All other expenditures must be accompanied by receipts. To receive credit for travel: All monthly travel should be turned in by the last working day of the month. For those who may be sick or otherwise can’t get the report in the last working day of the month, reports will be accepted up to one month later. Any reports turned in later than one month will be null and void for credit of either accrued expenses and/or extended days. Prior approval on professional leave form must be completed and approved for the following: a. All staff requesting lodging, meals, and mileage for any trip not part of student approved coordination plan of travel to student homes and/or employees. b. Staff members without an annual travel budget for any expense reimbursement request. Guidelines for expense reimbursement: a. Travel is from school to designation and return to school. b. Payment for lodging, a receipt must be attached to travel form. Double occupancy recommended whenever possible. c. A daily meal cost is allowed. (no receipt required) d. Registration fee must be accompanied by receipt attached to travel form. e. Parking and tolls must have receipt. For daily housing and meal allowance maximums, check with your supervisor for clarification. If you have any questions, refer these to Director’s office. Your cooperation is appreciated.
DONATION PICK UP / DELIVERY REQUEST FORM •
Donation Pick Up / Delivery Request form needs to be completed for any donation for equipment that needs to be picked up for use in labs or classrooms.
Completed form must be turned into the Director or Supervisor for approval.
Fridays are the normal pick up day for the maintenance department. If you need a special pick up date check with the Maintenance Supervisor.
ACCIDENT INVESTIGATION REPORT All accidents must be reported to the Adult Career Center office. First aid kits are available in the lab areas as well as the office area. An Accident Investigation Report form must be filled out completely by the instructor and returned to the Adult Career Center office for each injury.
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STUDENT HANDBOOK | LCJVS 56
TABLE OF CONTENTS
Academic Students and Attendance 3‐5 Financial Aid
Consumer Information 9‐11 Policies and Procedures 12‐14 Job Placement 15‐16 Adult Career Center Staff 17 Holidays 18 Calendar 19 School Map 20
ACADEMIC STANDARDS AND ATTENDANCE
GRADING SYSTEM The quality of course work at the Adult Career Center of Lorain County JVS is indicated by means of letter grades on the following percentages: • A = 93% ‐‐ 100% Can perform task easily without supervision • B = 85% ‐‐ 92% Can perform task with minimal supervision • C = 77% ‐‐ 84% Can perform task. Needs maximum supervision • D = 70% ‐‐ 76% Trouble performing task even with supervision • F = 0% ‐‐ 69% Cannot perform task • P/F = At the discretion of the instructor, PASS/FAIL grades will be used in non‐unit programs CERTIFICATE OF COMPLETION The Adult Career Center requires 90% attendance rate and a minimum grade average of 77% to receive a certificate of completion.
MINIMUM ATTENDANCE AND GRADE REQUIREMENTS FOR STUDENTS ENROLLED IN CAREER DEVELOPMENT PROGRAMS To successfully complete a program, a 90% attendance rate and a minimum grade average of 77% is required of each student. Attendance and grades are monitored on an ongoing basis. For programs that include a work based component, 90% attendance of the work based component is required for program completion.
FINANCIAL ASSISTANCE Students who qualify for Pell Grants and/or Direct Stafford Loans must maintain Satisfactory Academic Progress for continued eligibility. Satisfactory Academic Progress is defined as a 77% grade average and a 90% attendance rate. • For programs of study that are 900 hours or less in length, LCJVS must evaluate Satisfactory Academic Progress at the end of each payment period. • For programs of study more than 900 hours in length, LCJVS must evaluate at least annually to correspond with the end of a payment period. Any student who fails to make Satisfactory Academic Progress will be notified that he/she has been placed on “Financial Aid Warning” status.
PRIVACY NOTIFICATION The Privacy Act of 1974 does not permit the Lorain County JVS Adult Career Center to share information regarding a students grades, attendance or other issues except with prior written permission.
WITHDRAWALS AND REFUNDS
If a student finds it necessary to withdraw from a course, the student must contact the Adult Career Center. Students who wish to withdraw who receive Title IV funding (Pell Grants and/or Federal Direct Stafford Loans) must meet with the Student Services Department of the Adult Career Center. Refunds are given to students who withdraw prior to the first day of class with the exception of the following fees that will be withheld: 100 hours and above: $100 administrative fee will be held 99‐21 hours: $25 administrative fee will be held 20 hours and below: $10 administrative fee will be held Following the start of class, refunds will follow the protocol below, based on tuition paid in full: 100 hours and above: A 90% REFUND IS GIVEN DURING THE FIRST WEEK OF CLASS, AFTER THE $100 ADMINISTRATIVE FEE IS RETAINED. REFUNDS ARE CALCULATED BASED ON FULL TUITION FEES. After the first week of class, no refunds are given. If a balance remains, the student is required to pay. 99‐21 hour classes: A 90% REFUND IS GIVEN DURING THE FIRST WEEK OF CLASS, AFTER THE $25 ADMINISTRATIVE FEE IS RETAINED. REFUNDS ARE CALCULATED BASED ON FULL TUITION FEES. After the first week of class, no refunds are given. If a balance remains, the student is required to pay. Under 20 hours: A 50% REFUND IS GIVEN AFTER THE FIRST NIGHT OF CLASS, AFTER THE $10 ADMINISTRATIVE FEE IS RETAINED. REFUNDS ARE CALCULATED BASED ON FULL TUITION FEES. After the first NIGHT of class, no refunds are given. If a balance remains, the student is required to pay. Please allow four weeks for refunds to be processed.
ADMINISTRATIVE WITHDRAWAL POLICY A student may be administratively withdrawn from his/her program for missing eight or more consecutive days without contacting Adult Career Center Office personnel. Tuition and fees owed at the time of withdrawal must be paid according to the withdrawal/refund policy. Any student who is administratively withdrawn has the right to appeal this decision by meeting with the Director of the Adult Career Center. If a student chooses to appeal an administrative withdrawal, a written request must be submitted, along with corresponding documentation within 10 days of withdrawal in order for an appeal hearing to be scheduled. No further documentation or excuses will be accepted after the appeal hearing has taken place. The Director of the Adult Career Center has the right to accept or deny any appeal on a case by case basis. Any student whose appeal is accepted would be reinstated.
II. FINANCIAL AID PELL GRANT Programs of 600 hours or more are Pell Grant eligible. A Pell Grant is a federal grant that provides money to individuals to assist with expenses. It does NOT have to be repaid. Grants are based on income, family size, etc. and have various guidelines. A student may apply for a Pell Grant by submitting the Free Application for Federal Student Aid to the Federal government on his/her own or electronically through the Adult Career Center Financial Aid Office. The LCJVS SCHOOL CODE IS: 026038 Students applying electronically through the Adult Career Center meet with a Financial Aid Officer who advises potential students of other aid that may be available to them. (The Ohio Instructional Grant is not available at the Adult Career Center.) Once the Pell award has been determined, students must decide how any remaining balance of tuition will be paid. A complete financial aid package must be in place and approved by Student Services before students will be permitted to register for 600+ hour Career Development Programs. The Pell Grant will be credited twice a year to the student’s account.
FEDERAL REFUND POLICY For a student receiving a Pell Grant the following refund policy is followed: Number of scheduled hours divided by total number of program hours. This is the percentage of Pell Grant that can be applied to the balance. For example, a student completes 225 hours of a 900 hour program; 25% of total Pell Grant can be applied to balance. If the percentage is more than 60% the entire Pell Grant can be applied toward the balance. After the Pell Grant is applied, the above refund/payment policy is followed. 62
Pell Grants only cover the percent of class hours scheduled up to date up to date of withdrawal. A student withdrawing is responsible for the difference between the withdrawal policy and Pell payment.
INDIVIDUAL TRAINING ACCOUNT (ITA) Many programs are eligible for ITA Grants (Individual Training Account). ITA Grants are a federal grant to assist individuals with tuition and expenses. Contact the Employment NetWork for eligibility requirements. PAYMENT PLANS Students may conveniently make payment plan arrangements by speaking to an Adult Career Center secretary. A valid Visa, MasterCard, or Discover credit card must be presented. Debit cards are not accepted. Note: The cardholder must be present to sign the payment plan. Tuition only can be financed by a payment plan; payment plans cannot include books, tools, or other program related expenses. The first payment of any payment plan is due prior to the first class meeting. Subsequent payments are assigned. By signing the payment plan agreement, students are obligated to make payments as scheduled. If a payment is missed, it will be applied to the credit card on file. Students may be administratively withdrawn for past due payments. A certificate of completion will not be given to any student who has a payment plan balance. Students with payment plans who withdraw are subject to the terms and conditions of the LCJVS Withdrawal/Refund Policy. Payment in full is expected for any withdrawals after the refund period. Program Hours: 119 – 170 hours. After $100 deposit is paid, the balance will be divided into two installments. Program Hours: 171‐299 hours. After $100 deposit is paid, the balance will be divided into three installments Program Hours: 300‐599 hours. After $100 deposit is paid, the balance will be divided into four installments. 63
Program Hours: 600+ hours. After $100 deposit is paid, the balance is divided into seven installments. RGHTS AND RESPONSIBILITES OF STUDENTS RECEIVING FINANCIAL AID Each student is counseled as to the responsibilities of receiving financial aid. Students enrolled who receive Title IV Aid are required to sign an Agreement of Financial Aid Understanding.
III. CONSUMER INFORMATION The Lorain County JVS Adult Career Center is accredited by North Central Association and the Ohio Department of Education and is accessible to all individuals. Local oversight is by the Lorain County JVS Board of Education. The Lorain County JVS Board of Education and its staff are dedicated to providing equal educational opportunities and equal employment opportunities without regard to gender, race, color, creed, national origin, religion, age or handicap. Each teaching staff member is certified through the State Department of Education. The Adult Career Center offers to the public certificate full‐time and part‐time job training programs, short‐term and special interest classes. It is a commuter school, enrolling adult students. Adult classes are held between the hours of 8:00 a.m. and 10:00 p.m. Gainful Employment Information for Title IV-Eligible Programs The Lorain County JVS Adult Career Center is proud to publish gainful employment information in recognized occupations to consumers. As per the regulations by the U.S. Department of Education in accordance with student financial assistance programs authorized under Title IV of the Higher Education Act of 1965, this information is easily accessible on our website at www.lcjvs.com/adult/financial‐aid and on each eligible program’s webpage. Consumers will find the following information about each of our Title IV funded programs: The name and U.S. Department of Labor’s Standard Occupational Classification (SOC) code of the occupations that the program prepares students to enter, along with links to occupational profiles on the U.S. Department of Labor’s O*NET Web site; the on‐time graduation rate for students completing the program; the tuition and fees the institution charges a student for completing the program within normal time; the typical costs for books and supplies; the job placement rate for students completing the program; the median loan debt incurred by students who completed the program. 65
ADMISSION All students registering for Career Development programs are required to first attend a Program Information Session and to take the Work Keys Assessment prior to entrance. A $100 deposit is required for registration. This deposit may be covered by Pell/Direct Loan funds, if applicable, and approved by a financial aid advisor. TEXTBOOKS, FEES AND SUPPLIES Textbooks and supplies are not included in course fees. Students must provide their own hand tools when necessary. Bookstore Hours Monday – Thursday 4:00 PM – 7:30 PM DRUG FREE WORK PLACE The Lorain County JVS has a policy of a drug free work place. Anyone who suspects that an adult student is under the influence of an illegal drug or alcohol should report the individual to Adult Career Center personnel. Staff will evaluate the situation and may return the student to class, ask the student to leave, hold for further observation, seek emergency medical assistance or notify security personnel to assist in the removal of the student from the building. Anyone suspecting possession or distribution of drugs shall report the matter to an Adult Career Center administrator. If the drug is found to be a controlled dangerous substance, the administrator will take appropriate action, including termination from the program and notification of the Lorain County Sheriff’s Department. Student Services personnel, including licensed counselors, are available to counsel students and make referrals to appropriate agencies. Drug and alcohol abuse prevention information is available.
CAMPUS SECURITY The High Education Amendments of 1992, which defines the Student Right to Know and Campus Security Act requires institutions by September 1 of each year to report on campus security. As of September 15, 2004 no crimes, as defined by the federal security regulations, have been reported. The Federal Government requires information on sexual predators. This local information is available on the Lorain County Sheriff Department website at www.loraincountysheriff.com. A Lorain County Sheriff Deputy is on duty while the building is open.
IV. POLICIES AND PROCEDURES FOR ALL ADULT CAREER CENTER STUDENTS CLASSROOM RULES Each instructor will set individual classroom rules and discipline guidelines. You are expected to know and follow these rules. Removal from class and/or school may be issued if you violate any classroom rules or any of the following school rules: SCHOOL RULES No student shall: 1. Carry, convey, or possess weapons on school property. 2. Assault on school property. 3. Damage school property, steal or attempt to steal school property. 4. Use vulgar, profane or abusive language. 5. Cheat or attempt to cheat on an exam or copy work and hand it in as one’s own work. 6. Discriminate against or harass school employees, visitors, or other students. 7. Smoke in the building. Smoking is permitted by adults only outside the teachers entrance to the building in the gazebo. 8. Use narcotics in any form and/or alcoholic beverages on JVS property. DRUG IMPAIRMENT If an adult student comes to class smelling of alcohol, has impaired motor abilities, and/or is sleepy, such students should not operate school equipment, or
participate in class activities. All such incidents should be immediately reported to the Building Supervisor. The students may be removed from the building. SCHOOL CLOSINGS If the high school sessions are cancelled at the Lorain County JVS or are dismissed early due to bad weather conditions, the Adult Career Center classes will also be canceled. Listen to the local radio stations WEOL‐93 AM and WOBL‐1320 AM or watch TV channels 3, 5, 8 and 19 for closing announcements. Check for the most up‐to‐date school closings at www.lcjvs.com or www.wtam.com TELEPHONES Emergency messages received by the school will be relayed to you by a member of the office staff. PARKING Students should park in the front designated parking areas. To use the handicap parking spaces you must display a handicap sticker on your vehicle. Parking permits are not required after 4:00 p.m. Daytime students may obtain stickers through their instructor. CHANGE OF ADDRESS If you have an address or telephone number change, please notify the Adult Career Center office. Your information must be kept current in case we need to contact you. BREAKS Breaks are to be taken in Quarry Room B where food and beverages are permitted. FOOD AND BEVERAGES
Food and beverages are not allowed outside the cafeteria. This rule is enforced to protect equipment and to keep the school clean. ADULTS AT THE JVS BETWEEN 8 A.M. – 4 P.M. Adults must adhere to the high school policies. These policy highlights include: NO hats, NO shirts with vulgar language or profanity. Smoking is permitted by adults ONLY outside the teachers entrance to the building in the gazebo VISITORS Any person not enrolled in a course is considered a visitor. All visitors must report to the office upon entering the building. In an emergency situation, the Adult Career Center Office will then contact the student and have him or her report to the office. SECURITY The building hours are 8 a.m. to 10 p.m. Automatic door locks are secured at 10:15 p.m. Security cameras are in operation within the building to maintain internal security. A Lorain County Sheriffs Deputy is on duty throughout the evening hours to assure student safety. Any problems or concerns should be directed to the Adult Career Center director or supervisor. MEDICATIONS Students are encouraged to share with the instructor if they are taking medications that might affect their behavior. CHILDREN Adult classrooms are not intended for children and childcare is unavailable at the JVS. Please make arrangements prior to class.
ADULT STUDENTS FAILING TO COMPLY WITH THE ABOVE SCHOOL POLICIES WILL BE REFERRED TO THE ADULT CAREER CENTER DIRECTOR FOR FURTHER ACTION WITH POSSIBLE DISMISSAL FROM CLASS. NO TUITION WILL BE REFUNDED.
V. JOB PLACEMENT TO BE ELIGIBLE FOR JOB PLACEMENT IN A CAREER DEVELOPMENT PROGRAM, STUDENTS MUST: a) b) c) d)
Have the recommendation of their instructors Pay all fees Have reliable transportation Meet grade and attendance requirements
If a student chooses to leave a job placement station, for any reason, appropriate notice must be given and he/she must notify the placement office. If you choose to leave more than one placement station, your lab grade may be lowered. EARLY PLACEMENT PROCEDURES Full‐time attendance is mandatory the first semester regardless of employment status (300/450 hrs). EARLY PLACEMENT OCCURRING DURING THE SECOND SEMESTER MUST • • • •
Be a minimum of 20 hrs per week Be related to program Include competencies & skills learned in the program Have teacher recommendation and minimum competencies achieved by student • Complete early placement form – form must be signed by instructor and employer
The early placement form will verify competencies to be used, hours worked, salary and anticipated class schedule. • Students must attend class a minimum of seven (7) hours per week
• Students can substitute a short‐term evening class provided that the class is included in full‐time curriculum and it meets minimum hour requirement which is calculated on an individual basis. This must be approved by the teacher, placement office and reviewed by the Adult Career Center director. • Students can perform an independent individual development program designed, monitored and evaluated by full‐time instructor and with prior approval of the Adult Career Center Director. If a student is not scheduled to work during their regular scheduled classroom hours, they must continue to attend the unit program (i.e. class meets Monday – Thursday and employment is Saturday and Sunday). JOB PLACEMENT FOLLOW-UP • Phone contact with employer and student twice a month by instructor • Site visitation once a month by instructor, placement office or assigned JVS staff person
VI. ADULT CAREER CENTER STAFF ADMINISTRATION Chris Fletcher ................................................................................................ Director
Laura Dowdell ........................................................................................... Supervisor
Erin Gadd .................................................................................................. Supervisor STUDENT SERVICES Becky Dandurand .................................Student Services Coordinator / Financial Aid
Rick Schau ............................................................... Career Counselor / Financial Aid INSTRUCTORS Terri Brennan ............................................................................................... Business Nancy Smith .................................................................................. Medical Assisting PROGRAM DEVELOPERS Russ Beach ............................................................ Industrial Maintenance / Quality
Ralph Bentley .................................................................... PMT / Industrial Training
Diana Gott ......................................................... Assessment Services / Job Profiling
Marsha Leonard .................................................................. Safety Services Training
Marge Daidone ..................................................................................... Cosmetology BOOKSTORE CLERK Dorothy McGinty ADMINISTRATIVE ASSISTANTS Kris Hardoby Betty Rodriguez
Jan Mitchell Sandy Yovanovich 74
Labor Day .................................................................... Monday, September 5, 2011 Thanksgiving Break ............................................. Wednesday, November 23, 2011 Return Monday November 28, 2011 Winter Break ............................................................. Thursday, December 22, 2011 Return Wednesday, January 4, 2012 Dr. Martin Luther King, Jr. Day ....................................... Monday, January 16, 2012 Presidents Day ............................................................. Monday, February 20, 2012 Spring Break ......................................................................... Thursday, April 5, 2012 Return Monday, April 16, 2012 Memorial Day ...................................................................... Monday, May 28, 2012 No evening classes .................................................... Wednesday, October 19, 2011 Thursday, February 16, 2012
This handbook has been developed to provide Adult Career Center instructors with information concerning operating procedures. It should be...