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Digital Tools for Project Managers

Prospects & Challenges DigiTools for PM-iem talk,r.1-190518

2018-Eric CL Gan, www.ericgan2.com

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ERIC CL GAN QUALIFICATIONS

EXPERIENCES

> www.ericgan2.com>>>    

PROFESSIONAL ARCHITECT,Malaysia Quality Management Assessment Certificate, Portsmouth, UK Certified Construction Project Manager (CIDB) 30 YEARS EXPERIENCE > DEVELOPERS, CONSULTANTS ( Petronas , HDB - Singapore, Sunrise) EXPERIENCES > ARCHITECT , PROJECT MANAGER, QUALITY ASSURANCE MANAGER, GENERAL MANAGER- PROP, QUALITY SYSTEMS CONSULTANT, INVESTMENT CONSULTANT

CURRENT DESIGNATION

Founder: REDceo.net and Digitalred.org EXPERTISE

  

ISO 9000 / SOP SYSTEM for real estate & construction industry INTEGRATED PROJECT MANAGEMENT SYSTEM For property developer, contractor Online Monitoring for property development/construction System

Redmonitor.net

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Eric CL Gan: Digital Journey 1] Started career as an employee architect, project manager, quality / management systems manager and general manager- property before embarking on entrepreneurship as a seminar trainer, project management /SOP consultant and strategic advisory consultant. 2] Specialized in process mapping and cloud platform as business tools to enhance work deliverables.

3] Currently Founder of REDceo.net and on a journey to be an a Digital Cloud Entrepreneur empowering anyone to be a knowledge-centric DIGITAL REAL ESTATE DEVELOPER via REDceo.net and The Digital Real Estate Developer (www.digitalred.org)

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Eric CL Gan: Digital Journey

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Digital Tools for Project Managers

Digitalization =Current Buzz We are living in the Digital Era=Industry 4.0 (Fourth Industrial Revolution) ďƒ˜ digital transformation of biz driving productivity gains, and business success 2018-Eric CL Gan, www.ericgan2.com

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Digital Tools for Project Managers

Digitalization: Key Words Digital Economy>Creation of Digital Hub (ie Spore Digital Hub in Punggul District, Msia> DFTZ [Digital Free Trade Zone-led by Alibaba) Digital Banking- ie, CIMB Msia, DBS Spore Digital Biz-all biz are digitized /online (Alibaba, Amazon, AirBnB, Uber, Grab, YouTube, Spotify Music) 2018-Eric CL Gan, www.ericgan2.com

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Digital Tools for Project Managers

Digitalization: Effect & Impact

ďƒ˜Digitalization affect and disrupt all industries including Construction & Real Estate Development (RED)

2018-Eric CL Gan, www.ericgan2.com

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Digital Tools for Project Managers

What is Digitalization? The integration of digital technologies into everyday life & biz. Digitalization also means the process of making digital manual processes that can be digitized and converting information into digital format to improve productivity and deliver results on-demand in real time (i.e online instant access and delivery) 2018-Eric CL Gan, www.ericgan2.com

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Digital Tools for Project Managers

How can Construction/ RED Project Mangers meet the challenges of Digitalization? 2018-Eric CL Gan, www.ericgan2.com

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Digital Tools for Project Managers

First Understand

What is Project Management ? 10


What is Project Management ? ď śDefinition:. ďƒ˜Effective management of assigned tasks in order to meet stated project objectives, by

accomplishing the project within targeted Cost, Time & Quality standards. PM is the overall planning and coordination of a project from inception to completion aimed at meeting a clients requirements and ensuring completion on TIME, within COST and to required QUALITY standards 11


Project Management Challenges in Digitalization

What are the Challenges facing Construction / RED PMs in Digitalization? 12


Constrn/RED Industry Challengers Too Many Stakeholders / Players

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RED Industry> similarity to car manufactring supply chain

But unlike manufacturing “controlled� environment Constrn/ RED Industry face problems, ie, 1] work carried on site in uncontrolled environment 2] fragmentation (90% outsourced vendors) 3] supply chain mgmt difficulty 4] Inconsistency of work/service delivery by different vendors 5] Lack of coordination amongst different vendors 6] caused delay/ abandonment or financial loss 14


Digital Tools for Project Managers

Digital Tools: Definition The combination of Visual learning techniques include the use of digital technology to create diagrams, such as process maps, graphs, charts and images for analyzing and communicating information.

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How to apply Digital Tools to Construction RED PM Processes [Real Estate Development Process]

DigiTools for PM-iem talk-190518

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Case Study Applying Digital Tools to the RED Process [Real Estate Development Process]

DigiTools for PM-iem talk-190518

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What is RED Process: RED=Real Estate Development Process=a series of actions that produce something or that lead to a particular result Example of Process

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What is RED Process: Example of Real Estate Development Process covering various Stages of the project

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What is RED Process: RED Process >covers Project Life cycle from start of project to end of project Example of Project Life cycle

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RED Process covers the Life Cycle for a property development project from Start to Finish Example of Lifecycle Project for RE Development

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Why the need to Digitize the RE Development ďƒ˜Understand the roles of key players/Stakeholders

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Why the need to Digitize the RE Development See the Problems/ Issues affecting the project Cover the key concerns of [Time/Cost/Quality]

of 1 H & 4 Ws, ie How is the project is doing What are the Problems Why is it happening Who are responsible? When can the issues be resolved 23


What to Digitalize 1] Information 2] Knowledge 3] Product

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What to Digitalize 1] Information ď ą data=contents gathered relating to something eg. population data ď ą information=data output [after data are processed / formatted / printed in a presentable way] ď ą information= send out to convey a message/ messages 25


What to Digitalize 1] Information Example of RED infor

project infor sheet

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What to Digitalize 2]

Knowledge

ďƒ˜knowledge=understanding of subject matter, i.e facts [data]/ information acquired via learning, experience, skills ďƒ˜knowledge is necessary to create or do something

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What to Digitalize 2] Knowledge Example of RED Knowledge Contents

knowledge can be condensed, assembled & packaged [Ikea style] 28


What to Digitalize 3] Product

ďƒ˜ product=something offered to a market that satisfy a want or need [eg=RED market is to satisfy housing need] ďƒ˜ Infor & knowledge are necessary to produce a product

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What to Digitalize 3] Product product can be delivered to the customer effectively via project mgmt digital tool

example of PM Digital Tool Master Project Execution Map

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Digital Knowledge Tools: Example How to Create

RED Process Map 1] Identify the development key stages to create a product Process map

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Digital Knowledge Tools: Example

RED Process Map 2] Sequence the development stages

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Digital Knowledge Tools: Example

RED Process Map 3] Build-in the Processes within each stage and linked them to subsequent stages

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Digital Knowledge Tools: 4)

Create RED Canvas > To capture kContents In 1 pg Map

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What is RED Canvas: 1 page business canvas for

all RED key stakeholders, ie ceos, investors,

development / project managers, purchasers, etc. to have a helicopter view of the entire RED activities captured in a single sheet 35


What is RED Canvas: RED Canvas is similar to the popular Business Model

Canvas used for Business Startups.

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Purpose of RED Canvas: Enable the RED Owner/Stakeholders understanding how the RED knowledge contents can be organized for easy access and retrieval RED knowledge contents that are relevant to product execution and delivery to be organized as Templates [std form, checklist eg.proj info sheets, feasibility/budget reports, authority apprv checklists, sales bookings, construction status updates, etc]

TEMPLATES LIBRARY>>> 37


Purpose of RED Canvas: K-contents can be organized, condensed and packaged into KBlocks for physical or digital filing

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Purpose of RED Canvas: K-contents can be organized, condensed and packaged into K-Blocks for digital storage in the cloud/ private server

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Purpose of RED Canvas: The RED Canvas is a K-Map that enables key stakeholders [ceo, project manager and contractor] to capture the RED activities in a single map

RED Canvas= effective Digital Tool 40


RED Canvas-Populated K-Contents 1 pg Map

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5) K-Templates as project digital tools Select the most

important k-contents for inserting into the Master Execution Map

See folder link-thumb-1.4.6-1

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k-Templates as project digital tools SAMPLES of important

k-contents for inserting into the Master Execution Map

PROJECT INFOR SHEET

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k-Templates as project digital tools SAMPLES of important k-contents for inserting into the Master Execution Map SITE TECH ASSESSMENT CHECKLIST

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k-Templates as project digital tools SAMPLES of important

k-contents for inserting into the Master Execution Map

BUDGET SUMMARY FORM 45


k-Templates as project digital tools SAMPLES of important k-contents for inserting into the Master Execution Map AUTH APPROVAL CHECKLIST

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k-Templates as project digital tools SAMPLES of important k-contents for inserting into the Master Execution Map SALES BOOKING UPDATE

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k-Templates as project digital tools SAMPLES of important k-contents for inserting into the Master Execution Map

BUYERS IN-BOX

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k-Templates as project digital tools SAMPLES of important k-contents for inserting into the Master Execution Map SHOP DWGS TRACKING

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k-Templates as project digital tools SAMPLES of important k-contents for inserting into the Master Execution Map S-CURVE REPORTING

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k-Templates as project digital tools SAMPLES of important

k-contents for inserting into the Master Execution Map

FINAL INSPECTION CHECKLIST 51


k-Templates as project digital tools SAMPLES of important k-contents for inserting into the Master Execution Map HANDOVER CHECKLIST

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k-Templates as project digital tools SAMPLES of important k-contents for inserting into the Master Execution Map

VO TRACKING

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k-Templates as project digital tools SAMPLES of important k-contents for inserting into the Master Execution Map

EOT TRACKING

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6) Process Mapping: Definition ďƒ˜process mapping >identifying the activities/ processes involved in defining what a business/project seeks to achieve ďƒ˜involved mapping the processes that are interrelated to each other and its impact on the project execution and delivery.

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RED Process Map: Example of Real Estate Development Process covering various Stages of the project

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RED Process Map: Example of RED Process Map showing inter-relationship within each project stage and subsequent stages

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RED Process Map: Example of RED Process Map showing inter-relationship within each project stage and subsequent stages

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RED Master Project Execution Map (MPEM): Definition

> MPEM=identify and show the interrelationship of the key activities and processes of a project life cycle > Incorporate the 3 critical targets /outcome of Time, Cost and Quality

> provides a 1 page single overall view of a RED project from Start to Finish 59


RED Master Project Execution Map (MPEM): Definition

MPEM>1 page single overall view of a RED project from Start to Finish

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RED Master Project Execution Map (MPEM)

Benefits of MPEM 1] 1 pg snapshot view of overall project 2] effective monitoring of overall project progress and status 3] identify critical problems and issues affecting stakeholders 4] identify decision gaps/ delays in project implementation 5] allow for better planning, monitoring, tracking and execution of project

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RED Master Project Execution Map (MPEM) Examples of MPEM implementation

insert delay comments and highlight actions to be taken

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RED Master Project Execution Map (MPEM) Examples of MPEM implementation

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RED Master Project Execution Map (MPEM) Examples of MPEM implementation

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RED Master Project Execution Map (MPEM) Examples of MPEM implementation

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RED Master Project Execution Map (MPEM) Examples of MPEM implementation Forewarn Mgmt on possible delay by contractor

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RED Master Project Execution Map (MPEM) Examples of MPEM implementation Highlight defects report and warn contractor of on penalty on non-action of defects rectification

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RED Master Project Execution Map (MPEM) Follow-up Action=Snap & WhatsApp

Snap Pic and WhatsApp to Stakeholders to take action

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RED Master Project Execution Map (MPEM) Follow-up Action=Snap & WhatsApp

Snap Pic and WhatsApp to Stakeholders to take action

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RED Master Project Execution Map (MPEM) Follow-up Action=Snap & WhatsApp

Snap Pic and WhatsApp to Stakeholders to take action

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RED Master Project Execution Map (MPEM) Follow-up Actions >Display Project Status Summary ( at Board/Project Monitoring Room, Wall, Computer/ Tablet Screen)

Display as 1 pg Communication Board Communicate

Project Status Summary To key Stakeholders

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RED Master Project Execution Map (MPEM) Digital Tools for Project Mapping Hundreds of free & paid Process Mapping Digital Tools Which one to choose?

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Digital Tools across RED Supply Chain ERP Software

Tender/ Bidding

Design/ Proj Planning BIM /Scheduling

Constrn Reporting/ Monitoring

Site Inspections

Cost Mgmt/ Accounting

Mobile Apps

Marketing & Sales

Documentn & Records (SOP)

Defects Reporting/ Monitoring

Facility Mgmt

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Digital Tools across RED Supply Chain Digital Tools for Project Managers

Hundreds of free & paid Digital Tools Which one to choose?

Create online Cloud Portal, ie DIGITAL Real Estate Developer www.redceo.net

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Digital Tools across RED Supply Chain DIGITAL Real Estate Developer > www.redceo.net managing, controlling, executing, monitoring the A-Z of real estate development from project inception to completion online virtually anytime anywhere 75


DIGITAL Real Estate Developer

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Prospects of being a Digital PM

Prospects: Definition

Idea of something that will happen in the future that can make one more successful in life and work (Biz or Career) 2018-Eric CL Gan, www.ericgan2.com

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Prospects of being a Digital PM Improves Career Path as the Digital PM is able to Enhance work performance in terms of productivity & efficiency due to ability to, 1) Have a snapshot helicopter view of the projects’ performance 2) Able to monitor and track multiple projects in real time at different locations 3) Able to access, view critical project issues and information on-demand on multiple devices 4) Embedded Project documentation can be assessed as and when required in real time

2018-Eric CL Gan, www.ericgan2.com

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Improves Career Path as the Digital PM is able to Enhance work performance in terms of productivity & efficiency due to ability to >con’t

5) Have instant access to project progress /status reports and records 6) Allow instant project reporting, monitoring and tracking 7) Enables real time collaboration and document sharing among key stakeholders 8) Improve communication flow among the various parties leading to productivity gain

2018-Eric CL Gan, www.ericgan2.com

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Improves Career Path as the Digital PM is able to Enhance work performance in terms of productivity & efficiency due to ablity to >con’t

9) Have the latest up-to-date version of files and documents with audit trail. 10) Low initial investment cost, no capital expenditure on IT equipment and personnel based on "pay per use� pricing 11) Have competitive advantage against competitors in terms of cost savings, productivity and speed of service delivery. 12) Facilitates better decision making

2018-Eric CL Gan, www.ericgan2.com

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Google #ericgan2.com #redceo.net #redmonitor.net

Connect with Me

2018-Eric CL Gan, www.ericgan2.com

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Digital Tools for Project Managers Prospects & Challenges

End TQ 2018-Eric CL Gan, www.ericgan2.com

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Digital Tools for Project Managers-Prospects & Challenges  

How Construction and Property Development Managers can embrace digital tools for better productivity and efficiency in project management, e...

Digital Tools for Project Managers-Prospects & Challenges  

How Construction and Property Development Managers can embrace digital tools for better productivity and efficiency in project management, e...

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