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SharePoint Sites

LEARNING OBJECTIVES     

Understand SharePoint sites and sub-sites Understand SharePoint site collections Understand SharePoint permissions Understand site templates Know how to create a SharePoint site

CHAPTER OUTLINE     

What are SharePoint sites and sub-sites? What is a SharePoint site collection? How do SharePoint permissions affect you? What is the role of site templates? How do you create a SharePoint site?

USING YOUR KNOWLEDGE Introduction See if any other Pearson SharePoint support exists before beginning modules 2-8 in the textbook to verify that you have everything that may be available. It will be very useful to update both your and the students’ names in the User Information in SharePoint either before or as part of their first module. Updated User Information will display actual names verses a SharePoint username so that you and the students can clearly identify each user. Before beginning the first module, you may want to create a “scavenger hunt” that helps the students become more familiar with the SharePoint site hierarchy. The scavenger hunt could require each student to visit multiple sites and update announcements or discussion boards or some other list. The students are not familiar with SharePoint lists, but only a few minutes of explanation or a short write-up will be necessary.

1 Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall


Full file at http://testbank360.eu/solution-manual-sharepoint-for-students-1st-edition-coleCole, Fox, & Kroenke— SharePoint for Students—Instructor’s Manual

Figure 1: Instructor Team Site that includes Student Sites Since most of the modules in the textbook require collaboration, it will be beneficial to create student groups in your instructor’s site. Group sizes of 5-10 work well. For ease of use, add yourself and a graduate assistant (if you have one) to each student group. Figure 1 shows an example of an instructor team site that includes three student groups.

Module 1: Creating a Team Site Students will create their sub-sites within their group site. Be sure to modify student group permissions so that they are set correctly for both the group site and your instructor’s site. One approach is to give the students read access to the instructor site with contribute access to any list or library that you want them to be able to update. Another approach, would be to give the students contribute access to the entire instructor site. For the student group sites, give the students ownership permissions. There is some risk here since a student can accidently delete their site. Refer to Q3 in Chapter 2 of the textbook or to the end of this chapter if you want more information on Permissions. Refer to Q5 in Chapter 2 of the textbook if you need help setting up your site or the students’ group sites. After a student creates their first site it will look like Figure 2. In this example, the student group is called Student 1 Group and the student site is called Student 1. Before creating their individual sites, remind students to verify that they are located in their team site before they start to do so. Be sure to caution any student who creates a site in the wrong location about deleting it without double and triple checking their URL first since it is easy to delete the wrong SharePoint site.

Figure 2: Sample Student Team Site 2 Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall


Full file at http://testbank360.eu/solution-manual-sharepoint-for-students-1st-edition-coleCole, Fox, & Kroenke— SharePoint for Students—Instructor’s Manual

Figure 3: Sample Student Team Site with mutiple sites After completing the first module, the student team site called Student 1 will look like Figure 3. Notice that there are three sites in the Quick Launch area. The following three Figures (Figures4 through Figure 6) are examples of three different types of sites that a student may create in module 1. Figure 4 shows a Blog site.

Figure 4: Sample Student Blog Site

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Full file at http://testbank360.eu/solution-manual-sharepoint-for-students-1st-edition-coleCole, Fox, & Kroenke— SharePoint for Students—Instructor’s Manual

Figure 5: Sample Social Meeting Site Figure 4 shows a Social Meeting site and Figure 5 shows a blank site. Grading Suggestions for this module are as follows:   

Verify that each student created their own team site from their group site and that three other sites were created in their team site. If a site was created correctly, you should be able to visit each sub-site and verify that the student created three different site types. If this module is worth ten points, perhaps each of the four sites created is worth 2.5 points. If a student created one of the three sites in locations other than their group site, reduce their score by one point.

Figure 6: Sample Blank Site

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Full file at http://testbank360.eu/solution-manual-sharepoint-for-students-1st-edition-coleCole, Fox, & Kroenke— SharePoint for Students—Instructor’s Manual

Module 2: Creating a Blank Meeting Workspace Business Scenario

Figure 7: Sample Team Site created for Meetings Some basic SharePoint information was presented in this chapter’s Introduction section in the Instructor Manual. Read or review that section before proceeding unless you have a good working knowledge of SharePoint. After completing the first step of Module 2, a student team site will be created. An example site that was created for Student 2 called Student 2 Meeting Workspace is displayed in Figure 7. After completing this module, several more meetings will be included in the Quick Launch area of the Student 2 Meeting Workspace as shown in Figure 8. One possible alternative for this module is the substitution of the team site with a multipage meeting site (see Figure 12).

Figure 8: Multiple Meetings in Quick Launch 5 Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall


Full file at http://testbank360.eu/solution-manual-sharepoint-for-students-1st-edition-coleCole, Fox, & Kroenke— SharePoint for Students—Instructor’s Manual

Figure 9: Blank Meeting The following four Figures display one of the meeting sites created and displayed in the Quick Launch area of Figure 8. Figure 9 displays an example of a blank meeting. The second example is a basic meeting as shown in Figure 10.

Figure 10: Basic Meeting

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Full file at http://testbank360.eu/solution-manual-sharepoint-for-students-1st-edition-coleCole, Fox, & Kroenke— SharePoint for Students—Instructor’s Manual

Figure 11: Decision Meeting An example of a decision meeting site is shown in Figure 11 and an example of a multipage meeting is shown in Figure 12.

Figure 12: Multipage Meeting

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Full file at http://testbank360.eu/solution-manual-sharepoint-for-students-1st-edition-coleCole, Fox, & Kroenke— SharePoint for Students—Instructor’s Manual

Grading Suggestions for this module are as follows:   

Verify that each student created their own team site from their group site; three meeting sites were created in their team site. If a site was created correctly, you should be able to visit each sub-site and verify that the student created three different site types. If this module is worth ten points, perhaps each of the four sites created are worth 2.5 points. If a student created one of the three sites in some place other than their group site, reduce their score by one point.

Permissions Like most activities in SharePoint or any Microsoft product there are several ways to perform an activity. Below is one alternative to set up groups and permissions for student group sites. For the option explained below, the student groups are created first and then the student sites are created. The instructor will create all of the student groups. In order to create the student group sites, navigate to the instructor site and select Site Settings as shown in Figure 13.

Figure 13: Selecting Site Permissions

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Full file at http://testbank360.eu/solution-manual-sharepoint-for-students-1st-edition-coleCole, Fox, & Kroenke— SharePoint for Students—Instructor’s Manual

Figure 14: Selecting Site Permissions Select Site permissions as shown in Figure 14 and then select the Create Group option shown in Figure 15.

Figure 15: Create Group

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Full file at http://testbank360.eu/solution-manual-sharepoint-for-students-1st-edition-coleCole, Fox, & Kroenke— SharePoint for Students—Instructor’s Manual

Figure 16: Create Group In the resulting screen, Figure 16, add a group name and then create the group. Initially, the group will only include the instructor as shown in Figure 17.

Figure 17: New Group

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Full file at http://testbank360.eu/solution-manual-sharepoint-for-students-1st-edition-coleCole, Fox, & Kroenke— SharePoint for Students—Instructor’s Manual

Figure 18: Selecting Add Users Option Select the drop down menu and add users (students) as shown in Figure 18. In the resulting screen, add all of the students in the Users/Groups area as shown in Figure 19 and then select ok. Repeat the same steps for all of the student groups required.

Figure 19: Adding Users

11 Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall


Full file at http://testbank360.eu/solution-manual-sharepoint-for-students-1st-edition-coleCole, Fox, & Kroenke— SharePoint for Students—Instructor’s Manual

Figure 20: Unique Permissions Since all of the student groups have been created, it is time to create the student group sites in the instructor site. While creating the team sites in the wizard, navigate to more options and select unique permissions as shown in Figure 20. In the following screen, use an existing group and select the appropriate one for each site as shown in Figure 21. Occasionally, a site’s permssions need to be modified. In order to update a groups permissions for a site, navigate to the site where you need to modify the permissions. Select the option to get to the site permissions (refer to Figure 13 and 14). Select the group in question and update their permissions

Figure 21: Use an Existing Group

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Solution manual sharepoint for students 1st edition cole  

solution manual sharepoint for students 1st edition cole. Full file at http://testbank360.eu/solution-manual-sharepoint-for-students-1s...

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