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EnvironMentors Planning Retreat Estes Park, CO September 10, 2011

Meeting Agenda Longs Peak Lodge, Granite Pass Room 9:00

Review Workshop Goals/Agenda




Overview Core Expectations



Getting Started

Developing Chapter Expense Budgets


Intro to Online Community



Coffee Break

Chapter Communications, Marketing, and Outreach


Chapter Planning


Chapter Fundraising


Picnic Lunch Outside (weather permitting)


Creative Solutions to Chapter Challenges Activity


Guided "hands on" the Community Group Work


Sharing Chapter Goals, Strategies, Activities, & Tools


Intro to Strategic Partnerships On/Off Campus




Brainstorm Potential Strategic Partners & Integrate Into Draft Plans


Dinner in Aspen Dining Hall


Free time or After Dinner Walk (optional)

Working Groups Jennie Franks Shannon Dey Brian Gates Brock Nedland

Melissa Hedges Monk Courtney Saari John Dobosiewicz Dr. Miller

Dr. Tadesse Jackie Krisch Virgnia Thompson Traci Hudson

Bryan Penas Pia van Benthem Klaus van Benthem BK Robertson Candace Russell

Reflection Question Please be ready to share your answer to the following question at the end of the day: Share one highlight or innovation that has emerged over the course of the day that will be a part of your program plan and work towards EM’s overall goal of increasing students’ interest in environmentally-related STEM degrees and careers

Core Program Components 1. Foster the EnvironMentors mission at 8. Integrate college access/success into your chapter

2. Support a one- to-one mentoring program.

3. 8-month program delivery model


9. Participate in Preseason Planning Meeting

10. Participate in evaluation and research components of program

4. Aim for at least 15 students to complete the program

11. Provide timely delivery of chapter reports

5. Chapter team of Director, Coordinator, and Partner Teacher

12. Follow through on communications with national EM office

6. Develop an Annual Chapter Plan and Program Calendar

7. Integrate new technologies into chapter programming

National Staff Partner Susan














Jackie Kean

Best Practices Identified at May 2011 Workshop Program Planning • Partner with Gear Up, Upward Bound, or another math-science program like Math Science Education Network. • Identify a transportation strategy early in program planning. • Choose a high school partner that is not struggling with No Child Left Behind Standards. • Have thought out plan on how to address student retention Student/Mentor Recruitment and Training • Hand out fliers in classes to help recruit students • Have all school assemblies for recruitment • Focus on freshmen to juniors • Provide service credits for mentors as incentive or gas stipends in particularly rural areas • Provide mentors cultural competency training • Students should be given training on professional and personal etiquette, responsibilities to mentor, communication, and overall expectations. EM Events • Field trips and team building activities

• Mentors also enjoy their own social activities • Alternate timing of EM meetings to ensure all participants can attend • Consider meeting on Saturday afternoon outside of school • Take students to corporate labs that mentors work at (and ask employees to be mentors) Student Projects • Be explicit with students on expectations early on • Identify a project topic early to avoid early frustration • Ensure you have dedicated day/time to go into classes year round • Use a project review committee Student Retention • Offer course credit & graduation recognition to students • Have fun field trips (not all research) • Heavily advertise the incentive of the trip to Washington, DC • Consider stipends for students and mentors

EnvironMentors Logic Model EnvironMentors’ Resources Overall program structure incl. chapter team (Director, Coordinator, Partner Teacher)

EnvironMentors’ Activities

EnvironMentors’ Outputs

EnvironMentors’ Impact

Positive relations with mentors

1-on-1 mentoring Program Orientation

EnvironMentors’ Outcomes

# of students recruited

Enhanced STEM learning skills

15/12 students presenting at fair

Improved attitude and motivation regarding academic ability

Increased likelihood to go to college and study STEM related topics

Program Kick Off

Chapter partner incl. high school

Field Trips

Student-Mentors Manuals

Mentor/Mentee training workshops

Coordinator-Teacher Manual Chapter Director Manual Chapter Service Contracts

Skills building workshops Chapter Fair Data collection & communication w/national Capacity building workshops

# of Final Research Papers # of Pre and Post Program Surveys 3 Students/Chapter Presenting at National Fair Student Profiles on Online Community

EM Online Community Monthly one-on-one support Consultative sessions with outside consultants Webinars & Conference Calls Weekly E-Updates

Completed Chapter Reports

More awareness of college application process and STEM college options More organization and communication skills and followthrough Improved attitude and increased confidence

Enhanced STEM learning skills More students go to college and study STEM Informed and active stewards of the environment Increased motivation to engage in proactive learning opportunities

Chapter Goal Sharing Activity Step 1: In groups, please share your overall goals for your students, mentors, university/college and/or partners

Step 2: Work with your chapter partner and initiate the Event Planning Form

Step 3: All chapters report out to full group their overall vision for their chapter

Strategic Partnership Brainstorming

Identify 3-5 potential partners

Do you know specific people who could connect you to a potential partner or who may know of programs or organizations to contact?

What are some of the benefits that EM offers to a partnership?

Please list any next steps in forming this potential partnership

Technology Assistance

Bill Finnegan, Tamarack Media

Chapter Fundraising Resources The Foundation Center Director’s Manual

• Online Foundation Directory: username: ncse_2011 password: policy • Free webinar


Chapter Service Awards Program Support - Examples are field trips, supplies for student projects, testing equipment, etc. Technology Supplies - Examples are digital camera, GPS, basic water and air quality measurement devices, webcams, laptops, and or other equipment. Participant Incentives - Ensures student participation in research, including student pre and post surveys and student focus groups. EnvironMentors Coordinator to May Fair - Funds include airfare, lodging for two nights, transportation, and per diem. Three Students to May Fair - Travel for three students is included to attend the National Fair and Awards Ceremony in Washington, DC in May 2012. Funds include airfare, lodging for two nights, transportation, and per diem. Director to 2012 August Meeting - Travel for chapter director to attend meeting in summer 2012 to meet with NSF research team. Funds include airfare, lodging, transportations, and per diem.

Chapter Budget - Expenses Personnel

Director, Coordinator, Fringe Benefits

Program Expenses (Workshop & Events)

Orientation, Kick Off, Skills Building Workshops, College Access Activities, Mentor/Student Incentives, Partner Teacher Stipend, Food, Space

Student Supplies

Project Equipment, Student Incentives (i.e. student research)

Field Trips

Transportation costs,

Chapter Fair/Awards Ceremony

Space, Food, Prizes, Scholarships

Travel to National EM Fair

For One Adult and 3 students


Mentor Background Checks

(Very) Basic Steps to Fundraising  Step 1: Take stock of your assets and program strengths What are your unique chapter program attributes?

 Step 2: Understand Your Income and Expenses Consider you entire operation budget to figure out how much you will need to fundraise for

 Step 3: Know the Variety of Fundraising Sources and Develop a Plan of Action Individuals, Government, Foundation, Corporate sources of funding and plan which you will reach out to

Resources to Help You Plan ď‚— The Foundation Center website contains interactive planning guides and pre-recorded webinars:

ď‚— Capacity Building for Journalism website contains templates and other resources for creating a fundraising plan: gplanning.html

Tips to Begin  Start with your university development office!  Think about innovative ways to fundraise (NSF broader impact grants, Title I, etc.)

 Consider partnering with other programs, organizations, national EM office, each other

 Always check with your development office before beginning any proposals

 Other ideas?

EM Preseason Meeting Survey  Please take 10 minutes to complete this short survey on today’s meeting: