KAYE JILLIAN SY YAP Unit 45 BSA Townhomes J.B. Vargas St. Mandaluyong City 1550 Philippines 5326659, 09175058594, firstname.lastname@example.org
19 years old August 6, 1993 Education:
Bachelor of Arts, Major in Management Economics (2015) Ateneo de Manila University Immaculate Conception Academy (2011) Ateneo Consultants for Organization Development and Empowerment (2011present) Finance and Logistics Coordinator (2012-2013) Logistics Head, OD on Overdrive (2013) Processes, Systems and Structures Junior Consultancy Graduate (2012) Logistics team, OD on Overdrive (2012) Logistics team, CODE Induction Ball (2012) Organization Culture and Change Product Team (2011) Ateneo Management Economics Organization (2011-present) MEcOlony Head (2011) Lumiere Programs Head (2011) Showdown (Esplanade) Finance Head (2011) SOM Week Food Stall Project Executive (2012) Marketing Executive (2012) Supervisor for Corporate Relations (2012) Ateneo Christian Life Community (2012) ORSEM 2012 Security and Mobilization Volunteer (2012) A-Fair, Logistics team (2012) Ateneo Junior Marketing Association (2011) Finance Coordinator (2010-2011), Member (2008-2011), ICA Youth Christian Life Community ICA Days With The Lord, B128 Rectora (2011), Fantasy Giver (2010-present) Fair Committee, Member (2009-2010), Logistics Head (2010-2011)
Accelerator Pool's Training Content Workshop DepEd NLTSGO Facilitation Seminar Finance and Logistics Specific Leadership Training Seminar Junior Consultancy Training for Processes, Systems and Structures
I can speak Chinese (Mandarin or Fookien) well enough. I know how to use basic photoshop and basic video maker. I can adapt to different work environments (alone or in a group) and I don't crack easily under pressure.
I love watching TV shows and films, reading, and listening to music. I also enjoy trying new things.
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Name: Kaye Jillian Sy Yap Year and Course: 2 AB Management Economics Position Sought: Finance and Logistics Head Summarized Platform: There is so much room for growth in the Finance and Logistics department which is why for the coming year, I envision the department to have a stronger foundation through refining and adding to its current processes and system to be able to strive towards growth and expansion. People have this notion that the only way FinLog can grow is by obtaining more funds but I believe that it is not only having sufficient funds to cater to the needs of the different departments of CODE but to be able partake in the advocacy of the organization by providing opportunities and/or other avenues for growth through financial support. To achieve this vision, the emphasis of the department's operations would be on (1) Solidifying the current efforts of the FinLog department and (2) Providing opportunities for growth through proper fund management. !
Name: Kaye Jillian Sy Yap Year and Course: 2 AB Management Economics Position Sought: Finance and Logistics Head From the previous years, the Finance and Logistics department has established itself well and sustained its status through the continued implementation of different systems. The department was able to cater to our organization's administrative needs may it be through room reservations or monitoring the inventory for different activities. Through the span of this school year, new processes have also been implemented to supplement the previous year's efforts. I think that something that was a bit lacking this year though was the finance aspect of the department. There were limited fundraisers this year that may have opened more doors and opportunities for the organization. Given this, I think it's the right time to take the FinLog department to greater heights. There is so much room for growth which is why for the coming year, I envision the FinLog department to have a stronger foundation through refining and adding to its current processes and systems to be able to strive towards growth and expansion. People have this notion that the only way FinLog can grow is by obtaining more funds but I believe that it is not only having sufficient funds to cater to the needs of the different departments of CODE but to be able partake in the advocacy of the organization by providing opportunities and/or other avenues for growth through financial support. To achieve this vision, the emphasis of the department's operations would be on (1) Solidifying the current efforts of the Finance and Logistics department and (2) Providing opportunities for growth through proper fund management. I.
Solidifying the current efforts of the FinLog Department: To be able to attain the growth of the department, the first step is to make sure that the basics are intact. A. Cleanliness of the CODE room This year, the department tried to clean the room once a month and implement the room raiders but this problem proved to be more difficult to handle. With the removal of the room raiders, the Left Coder bin and a bigger trash bin was put in place. These are slowly getting good results but more reinforcement is needed to keep the CODE room clean. Two ways to do this would be through: (1) A 5-minute clean up everyday that would be facilitated by a Finance and Logistics Coordinator. Everyone in the CODE room during the scheduled clean up time would have to stop whatever they're doing and start fixing the room. Everything unnecessary on top of the table would have to be placed in the Left Coders bin, all bags should be placed on the shelf and trash on the floor should be picked up. (2) Investing in a broom and dustpan to make cleaning easier for CODErs. Also, so we wouldn't have to borrow from the janitors or other organizations when we need to clean the room. B. Reimbursement The current reimbursement system, integrated in the engagement team kits, is effective but wasn't noticed by CODErs. A more aggressive approach from the department would be used to make sure that the expenses for the dry runs or engagements would be subsidized by the organization. The department would utilize
the social media networking sites of the organization through online promotions and also include reminders in the weekly IPM text blasts. For the first semester, an FLC would be assigned to each engagement team admin to remind and ensure the submission of the reimbursement form. The Finance and Logistics Head would be the one to track the engagements through the email blasts and assign the FLCs. C. Online Inventory Tracker This year, the department releases the current amount of the 8 most used dry-run materials every other week, if not weekly. Though it garnered a high evaluation rating, I believe that this could be improved on if we have a google docs that will contain all the materials inside the Inventory Cabinet. It will have 2 sections, one of which is for the most used items and the other one would be for everything else. The most used items list will be updated weekly and the second section would be updated monthly. The google docs would also state the date when it was last updated by the FLC assigned. Note that the 8 most used dry-run materials poster blast will still be done next year. D. Inventory Drop-off After almost every dry run, the Inventory Cabinet becomes messy and the department has to rearrange the materials and put them back on their proper places. In line with the Online Inventory Tracker, I propose to use the currently unused black bin in the CODE room as a drop off for returnable/excess materials from dry runs or engagements. An FLC/s would be in charge of checking the bin everyday or every other day, return the materials and update the tracker after. This would address the problem of the disorganized cabinet and at the same time assures that the tracker is updated constantly. II.
Providing opportunities for growth through proper fund management: Since the Ateneo CODE is a non-profit organization, money has always been a problem. Though we receive money at the start of the year, there are still some opportunities that the organization had to let go or didn't pursue because of insufficient funds. Money doesn't make the world go round but in our case, it could definitely be a game changer. Basically, the two efforts below are geared towards the growth and expansion of the department through indirectly being involved in the advocacies of CODE through financial support. A. Generating funds through innovative fundraisers Like what was mentioned above, one thing that the FinLog department lacked this year were fundraisers. The only one that we had was caroling last December. Next year, I hope to have fresh and fun fundraiser projects for the organization and not the usual bake sale or human auctions but getting the core of these tried and tested ideas and putting a twist to them. Given that the department is relatively small compared to others, I have taken into consideration that limited manpower should be needed for the execution of fundraisers to be held or some fundraisers would be spearheaded by the department but could ask members to be part of the team. Also, to be able to maintain the cash flow in our organization, both small and big fundraisers would be executed. Below are some of my proposals: (1) CODE's Kitchen Products - Last year, the department had a great idea of making donut pops and naming it after the 7 products of CODE. Due to
unforeseen circumstances, the project has been discontinued. With more time for preparation, I wish to pursue this idea since it's the tried and tested bake sale and at the same time another avenue to promote the services of CODE. These baked goods would be named after a certain CODE product and will have a small tag that would contain a brief description of our organization's particular service. This project would have 2-3 phases since it's would be hard and irrational to sell 7 products at once. Since this fundraiser aid the publicity of CODE in the Ateneo, this could possibly be a tie-up with the Client Relations Department. Type: External (2) Kiss a Newbie Hello, Kiss a Senior Goodbye - Every year, the organization makes it a point to welcome the newbies with open arms and "surprise" the seniors before sending them off into the world. What better way to do these than by giving them chocolates and sweet notes? Based on the wholesale price of Hershey's kisses, the department would be pricing these per piece and will give the sender the option to write a short note. The department would take orders for a week and be in charge of packing these per person and sending the packages as well. Type: Internal (3) CODEr Coupons - Another tried and tested fundraiser is the Human Auctions. This project would have the basic framework of the auctions but instead of selling the person as a "yaya" or a date, the department would be asking different CODErs what services they can offer and turn these into coupons. What everyone would be paying for would be these coupons. For example: Kaye Yap - Movie (of your choice) buddy coupon, Jezelle Ong - Win an argument with me coupon, Person - I'll cook a meal for you coupon Type: Internal and External (4) Finals Week Care Package - Everyone dreads finals week because it translates to late nights, eye bags, information overload, too much pressure and so many more. Wouldn't it be nice to get a care package a week before finals to help you prepare for one of the toughest weeks in college? A few things that could be included are pens for taking the test, sweets and coffee for those late nights, peanuts (brain food), tension ball to relieve stress, etc. Two weeks before finals week, the department would be taking orders along with the details of to whom we should send it to, where and what time. Then, the week before finals week, we would assemble these care packages and deliver them. Type: Internal and External (5) T-shirt Designing Contest - During the year, the FinLog department will host a T-shirt designing competition for a CODE shirt (different from our CODE engagement shirt). The winning design would be produced and sold to the entire organization as a fundraiser and the winner would get a free shirt as his/her prize. Type: Internal (6) Guess the number of candies in the jar - This is a simple and mini fundraiser that can happen around the time of Halloween or Valentine's because of sweets involved. A jar filled with candies will be placed inside the CODE room and each person can
take a guess on how many are in it for P5. The person who gives the exact (or nearest) amount would get to keep the candy filled jar. Type: Internal (7) Lost and Found Rummage Sale - In line with the effort to keep the CODE room clean, at the end of every (or two) months, the department will conduct a general cleaning of the CODE room. All pictures of lost and found items would be posted in the CODE group and could be claimed within a week. All unclaimed items would be collected and kept until the end of the year rummage sale. Type: External B. Proper allocation of resources for the growth and advocacies of CODE. Every start of the year, the organization gets P15,000 from OSA to help with our expenses for the year. Currently, more than 50% of this budget remains untouched. From the OSA subsidy along with the additional money from the fundraisers, each department would be given a budget based on their needs that could enable them to pursue projects that were seen as impossible or difficult to do before due to the lack of funds. Maximization of these funds would also address the problem of CODErs shouldering expenses. Although all departments would be given an allowance, I would like to highlight possible avenues for growth for the entire organization. I believe that more doors could be opened to the organization through venturing outside of the Ateneo. If before, engagements with public schools were tough because our clients would usually shoulder the expenses for engagement materials, the organization can accommodate more if we have the resources. Other possibilities for engagement expansion, as suggested in the Year End Panel, would be to cater to groups like the Manila Boys Town in Marikina. Additional money could also open more opportunities for professional OD Training for the organization or to invest in more OD resources like books that CODErs can browse through anytime in the room. Essentially, I envision the department not only to grow for the organization but also WITH the organization.
Junior Consultancy Training Certification 2013 This letter certifies that Kaye Yap has satisfactorily completed all of the requirements for Junior Consultancy Training and is thus an official Processes, Systems, and Structures Junior Consultancy Training graduate of the first semester of school year 2012 â€“ 2013.
Signed by: ____________________ Joachim Alfonso P. Dompor Ateneo CODE Training, Research and Development Head 2012 â€“ 2013
February 12, 2012 To: CODE COMELEC 2012 Ateneo CODE Ateneo de Manila University
This is to certify that KAYE JILLIAN S. YAP has graduated from the Finance and Logistics Departmentâ€™s Specific Leadership Training Seminar for S.Y. 2012-2013. This letter is to endorse her filing of candidacy for the position, Finance and Logistics Head of the Ateneo Consultants for Organization Development and Empowerment (CODE) S.Y. 2013-2014.
Sincerely, Patrick Andrew B. Del Rosario Finance and Logistics Head Ateneo CODE