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Utility Consumption Database:

Using Energy Consumption Data to Make Informed Decisions 1 Energy Matters Summit 2010

Greening Ontario’s Schools Strategy Objective ď ą Create a comprehensive strategy to reduce energy consumption in schools across Ontario


Education Sector Overview  4,900 schools and 150 administrative buildings  age of construction 1791 – present  size of sites 70 – 25,000 m2

 operated by 72 district school boards  asset portfolios range in size from 10 to 604  varied capacity across school boards • management • knowledge • opportunities to implement best practices • financial capacity

 Other factors that impact the asset portfolio  declining enrolment  population shift from rural to urban communities  asset consistency


Greening Ontario’s Schools Strategy Ministry Overview  multi-pronged approach  Capital Policy • Expert Panel on Green Schools • Green Schools Pilot Project ($30M)

 Capital Programs • Energy Efficient School Funding ($550M) • Renewable Energy Initiative ($50M)

 Strategies to Build Management Capacity • • • •

Energy Management and Conservation Initiative Green Clean Program Green Schools Resource Guide Operational Reviews 4

Energy Management and Conservation Initiative Purpose  To provide school boards with relevant information on energy management and create tools to assist them in reducing their energy consumption Background  Launched in July 2008  Appointed an Energy Conservation Officer from the sector • provide Ministry with advice • provide other school boards with technical support and advice • lead and manage specific energy initiatives 5

Energy Conservation Officer Current Projects  Utility Consumption Database  Incentive Programs Advisor  Inventory of Green Initiatives in Ontario Schools (COSBO E&E)  Energy Conservation Web Portal


Utility Consumption Database Rationale  The Green Energy Act  Anticipated regulatory requirement for boards to report the energy consumption of every site in their asset portfolios  The majority of boards have no record of their consumption of electricity and natural gas  As a result, the Ministry did not have access to data re: energy consumption for the sector

 2008/09 school board expenditures for utilities – $404.5M • • • • •

$216.7M Electricity $148.1M Natural Gas $ 32.9M Water and Sewage $ 4.3M Heating Oil $ 2.5M Heating Other

 Costs/savings do not accurately represent conservation efforts  Need for accurate year-over-year measurement of consumption


Utility Consumption Database Overarching Goal ď ą Develop a sector-wide energy management tool for both school boards and the Ministry that will meet existing needs and anticipated regulatory reporting requirements Purpose ď ą To provide school boards with an energy management tool that will allow them to analyze the energy consumption of all facilities in their asset portfolio and establish comprehensive energy management strategies


Utility Consumption Database Overview  Currently collects data on electricity and natural gas accounts  only utilities that electronically provide consumption data  system has the capacity to expand - water, propane and other heating fuels

 when complete  approximately 5,000 natural gas accounts • approximately 7,500 electricity accounts • some schools have more than one account – portables etc.

• 24 months of historical consumption data (where available) from first information request  pre-populated with applicable facility data from the Ministry’s School Facility Inventory System to provide meaningful analysis • • •

building area age of construction air conditioning (percentage of space)

 collects consumption data from utilities on a daily basis  provided to all boards at no cost


Utility Consumption Database Implementation  rollout began in August 2009  9 waves  grouped by geographic location • based on the need for service agreements with LDCs • regional training sessions

 timeline for rollout to the sector • 18-24 months for all waves to be fully implemented • anticipated completion date February 2011


Utility Consumption Database Rollout Process  Each wave takes approximately three months from start to training Each board  signs an Authorization Form allowing Aegent to collect consumption data on their behalf from appropriate local distribution companies (LDCs)  provides a photocopy of every electricity and natural gas account bill to Aegent (one-time setup) Reviews and confirms facility data for all sites • square footage, hours of operation, site specific details – pool etc. Aegent  signs service agreement with LDCs (by geographic wave)  enters account information into the UCD  provides training sessions for boards  two representatives from each board (e.g. energy officer, facility manager) 11

Utility Consumption Database Current Status  Waves I - IV complete  Waves V-VIII in progress Accounts  ~ 3,000 electricity  ~ 2,800 natural gas Number of Users  100 people with access  32 boards with access 12

Utility Consumption Database How Boards will Use it Energy Intensity Ranking Report  Lists all sites in a board’s portfolio by GJ/m2  Allows quick identification of both high- and low-performing sites  Low-performing • Technical advice/support from Incentive Programs Advisor • Potential prioritization of capital investments

 High-performing • Potential sites with best practices for energy conservation


Utility Consumption Database How Boards will Use it Variety of Reports  Utility  Energy consumption  Emissions  Consolidated meter readings Level of Reports  Board  By category  Elementary  Secondary  Child care

 Individual school


Utility Consumption Database How Boards will Use it Energy Consumption Yearly Performance Comparison  Actual consumption  uses a baseline – Fiscal 2008 for comparison purposes  Strips out the weather factor (HDD, CDD) for year-over-year

 “Typical” based on 50 years of weather data for that location applied to baseline Benefits  A school board can set reduction targets  individual or portfolio  track consumption reduction against targets

 Forecast energy consumption of newly constructed schools  Forecast board’s utility budget 15

Utility Consumption Database Energy Consumption Yearly Performance Comparison


Utility Consumption Database How Boards will Use it Utility Consumption Performance  month-by-month consumption  Electricity  Natural gas  Compares to baseline  Board can identify periods where energy consumption has “spiked” beyond typical threshold

Benefits  Open a dialogue with custodians to identify opportunities to reduce consumption  Identify actual energy savings of newly implemented capital investments based on weather adjusted year-over-year data 17

Utility Consumption Database Utility Consumption Performance


Utility Consumption Database How the Ministry will Use it  Fulfill anticipated regulatory reporting requirements of the Green Energy Act on behalf of the sector  Meet Ministry requirements to reduce school board reporting

 NR Can Building Rating Labelling System  All necessary data for participation is included in UCD

 Ontario Power Authority  Opportunity to work with the sector to measure energy conservation projections against results for projects that receive incentive funding


Utility Consumption Database How the Ministry will Use it  track energy consumption at schools where new or innovative technology has been implemented to determine ROI and potential feasibility of implementation in the broader sector  identify low-performing boards  provide links to additional resources  identify high-performing boards  promote best practices in energy management to the sector  determine the impact of programs on energy consumption across the sector  community use  Early Learning Initiative




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