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European Medical Students’ Association EMSA – c/o Standing Committee of European Doctors (CPME) – Rue de la Science 41 – B1040 Brussels - Belgium

Minutes of

13th EMSA General Assembly

September 23rd – 29th 2003, Lublin, Poland

Created by: Ulrike Zerndt, Marije Wagelaar, Fiona Horneff

Edited by: Gesthimani (Mania) Misirli Secretary General 2002-2003 EMSA European Board

www.emsa-europe.org


European Medical Students’ Association EMSA – c/o Standing Committee of European Doctors (CPME) – Rue de la Science 41 – B1040 Brussels - Belgium

September 23rd –29th 2003, Lublin, Poland People present: Bulgaria: Ivaylo Minev Croatia: Marcel Marjanovic Ana Jurin (IFMSA) Hrvoje Vrazic Mirna Kikec Divo Ljubicic FY.R.O.M.: Stefan Arsov Finland: Timo Mohnani (EPSA) Germany: Anita Henniger Fiona Horneff Christian Reinhardt Daniel Ribeiro Ingo Salzmann Nick Schneider Ulrike Zerndt Greece: Gesthimani (Mania) Misirli Malta: Melvin D'Anastasi Stephanie Sammut John-Paul Tabone Netherlands: Menno Smit Chris Teunissen Marije Wagelaar Christel Verstraelen

www.emsa-europe.org

Poland: Emilia Bielecka Rafal Ignaczuk Joanna Kardela Katarzyna Klodnicka Emilia Krakowska Tomasz Kucmin Anna Michalak Emilia Pabis Filip Stoma Jolanta Szeliga-Król Portugal: Nuno Cacador Filipe Farinha Anabela Serranito Ricardo Reis Ana Rita Vicente Serbia and Montenegro: Mirko Ratkovic Milos Icevic Slovenia: Peter Cernoga Marko Culetto Tanja Derzic Tanja Djukic Ajda Skarlovnik UK: Amanda Victorine Wong Zhi Yan Emily Spry (IFMSA)


European Medical Students’ Association EMSA – c/o Standing Committee of European Doctors (CPME) – Rue de la Science 41 – B1040 Brussels - Belgium

GA Session I (Wednesday, September 24th 2003) 1. Opening; time 12:00 Welcome speech by the President of EMSA, Hrvoje Vrazic. 2. Changes to the agenda No changes to the agenda. 3. Election of the GA 2003 Board Election of Chairperson, Vice-chairperson and Secretary for GA 2003 # 1

Time 12:10

1

12:11

1

12:11

Motion To elect Nick Schneider, Germany as Chairperson of the GA 2003 To elect Marije Wagelaar, Netherlands as ViceChairperson of the GA 2003 To elect Ulrike Zerndt, Germany as Secretary of the GA 2003

Proposer Hrvoje Vrazic Hrvoje Vrazic Hrvoje Vrazic

Seconder Anabela Serranito Anabela Serranito Anabela Serranito

Result Motion passes nemo contra Motion passes nemo contra Motion passes nemo contra

Election of Constitutional, Credential and Financial Commissions for GA 2003 # 1

Time 12:12

1

12:13

1

12:14

2

12:15

2

12:16

To elect Ana Rita Vicente for Credential Commission

2

12:17

To elect Kasia Klodnicka for Credential Commission

2

12:18

To elect Divo Ljubicic for Financial Commission

2

12:19

To elect Christian Reinhardt for Financial Commission

2

12:20

To elect Ajda Skarlovnik for Financial Commission

www.emsa-europe.org

Motion To elect Marcel Marjanovic for Constitutional Commission To elect Chris Teunissen for Constitutional Commission To elect Daniel Ribeiro for Constitutional Commission To elect Mirna Kikec for Credential Commission

Proposer Hrvoje Vrazic Hrvoje Vrazic Hrvoje Vrazic Amanda Victorine Wong Amanda Victorine Wong Amanda Victorine Wong Amanda Victorine Wong Amanda Victorine Wong Amanda Victorine Wong

Seconder Anabela Serranito Anabela Serranito Anabela Serranito Mania Misirli

Result Motion passes nemo contra Motion passes nemo contra Motion passes nemo contra Motion passes nemo contra

Mania Misirli

Motion passes nemo contra

Mania Misirli

Motion passes nemo contra

Mania Misirli

Motion passes nemo contra

Mania Misirli

Motion passes nemo contra

Mania Misirli

Motion passes nemo contra


European Medical Students’ Association EMSA – c/o Standing Committee of European Doctors (CPME) – Rue de la Science 41 – B1040 Brussels - Belgium

4. Presentation of external organizations Presentation of IFMSA by Emily Spry (IFMSA President) and Ana Jurin (IFMSA Liaison Officer to EMSA); time 12:38 until 12:49 - History of IFMSA - Work of IFMSA: international exchange of ideas in all kinds of medical issues, cooperation, training, conferences, workshops, publications • More than 7000 students go on exchange per year over IFMSA • Research and cultural exchange: about 1000 students per year • Public Health projects: e.g. Rwanda Village Concept Project • Refugees and Peace Projects: e.g. International Training Congress on Refugee Health • Medical Education issues • Reproductive health including AIDS projects - Explanation of IFMSA structure - IFMSA and regionalization: There is a need for more collaboration between IFMSA members from one continent. - EMSA and IFMSA are regional partners, as described in Porto Agreement and Jena Agreement. The two organizatio ns work together on local, national and international level by attending each other meetings, appointing the respective liaison officers and exchanging information. Presentation of EPSA by Timo Mohnani (EPSA President); time 12:50 until 13:05 EPSA represents around 120,000 pharmacy students in 36 European countries and its aims are to develop interest among the students on several issues, to form opinions about European pharmacy and organize activities. The structure of EPSA consists of 8 executive members and one permanent officer in the Netherlands, 5 sub committees, liaison officers, ordinary, associate, individual, honorary life members and friends. Some of the EPSA Projects are: -Health awareness Campaigns - Life-long learning Certificate -Pharmacy World Project -Drug Awareness Project -EUROMOB Projects (Education, sport, Social-educational, mobility databases, twining projects) EPSA has some new projects such as: -Career Development Project -EPSA “meet me” Fair More information on EPSA can be found on the homepage: www.epsa-online.org or by contacting EPSA at: epsaofficer@epsa-online.org

5. EEB Reports Yearly Report by Filipe Farinha, EMSA WHO-EURO Liaison Officer; time 13:08 until 13:20 Filipe presented short curriculum vitae about himself and his work so far in Students’ Associations. During his term as Liaison Officer he searched for information through IFMSA and EMSA, established contact to the IFMSA WHO Liaison Officer and informed via mails both EMSA and IFMSA members on activities of WHO. He represented both organisations in meetings such as the World Health Assembly in Geneva in May and meeting at the WHO Regional Office in Barcelona in March. He also attended the 3rd EEB meeting in Brussels and the EMSA Portugal GA in Lisbon. Filipe stated that he faced some problems throughout the year because of lack of guidance and information at the beginning of his term. For the next year he suggested better cooperation with the WHO Liaison Officer of IFMSA, division of work and spreading of information on different health topics.

www.emsa-europe.org


European Medical Students’ Association EMSA – c/o Standing Committee of European Doctors (CPME) – Rue de la Science 41 – B1040 Brussels - Belgium

Yearly Report by Nick Schneider, EMSA CPME/PWG Liaison Officer; time 13:25 until 13:36 Nick explained the structure of CPME, which is an umbrella organization for several European medical associations including EMSA. CPME has one annual meeting where all the organisations’ leaders meet to discuss the CPME program for the next five years. EMSA is the voice of European students in CPME and its meetings and the input of EMSA members is important in order to strengthen our collaboration with CPME. One of the CPME members is PWG, which is the closest partner organisation to EMSA in CPME and are very interested in our activities and in future collaboration between the two organizations. Yearly Report by Tomasz Kucmin, EMSA Medical Ethics Director; time 13:38 until 13:44 Tomek attended the ESC in Berlin in October 2002, where he held a workshop on “Medical ethics and future” and also promoted EMSA during the conference. He attended the NCM in Skopje in April 2003 and held a workshop on euthanasia. Unfortunately he was not able to go in Groningen in June 2003 where EMSA was invited to hold a workshop during the students’ conference, but EMSA was represented by Amanda Wong. Regarding hi activity in the mailing lists, he tried to establish an Ethics forum but unfortunately he did not get much feedback. Tomek also helped with the preparation of the application for the Study session in cooperation with the Council of Europe. Yearly Report by Anabela Serranito, EMSA Vice President; time 13:44 until 13:56 Anabela over the past year tried to bring new members to EMSA and some new faculties from Portugal, Austria, Bulgaria, Croatia joined EMSA in 2003. She participated in 4 EEB meetings where some main problems such as lack of communication over the year were discussed, as well as the relations of EMSA with other organizations like IFMSA, CPME etc. She has also worked on the new EMSA homepage by collecting the material to be uploaded and on the EMSA Council. End of GA session I; time 14:00

GA Session II (Wednesday, September 24th 2003) Opening; time 15:30 Yearly Report by Daniel Ribeiro, EMSA Liaison Officer to IFMSA; time 15:30 until 15:40 Daniel explained the framework of the Liaison Officer, which is based on the Porto Agreement signed by both organizations in 2001 and it’s the baseline for long term-cooperation between them. He participated in the EEB meetings in Jena (October), in Heidelberg (December) and Lublin (September) and he was continuously participating in discussions on the EEB mailing list. He also attended the ESC in Berlin, the IFMSA March Meeting in Estonia and the IFMSA August Meeting in the Netherlands, where he had the chance to discuss with the IFMSA Officers topics such as the Teddy Bear Hospital and the Jena Agreement. Overall the relation between the two organizations remained stable throughout the year, with well functioning cooperation on local level. The Jena Agreement and the Porto agreement need to be re-discussed and the direct communication between the Boards needs to be improved. Yearly Report by Gesthimani (Mania) Misirli, EMSA Secretary General; time 15:42 until 15:54 Mania attended the following EMSA meetin gs: EEB meetings in Jena, Heidelberg, Skopje and Lublin, NCM in Skopje and GA in Lublin. Her work over the past year was focused on: • NCM: communication between OC and EEB, NCM Program, facilities arrangements, workshop on EMSA Structure and Internal Rules • Changes to the Internal Rules: Discussion with EEB and proposal for the GA • Application for Consultative Status in the Council of Europe • Application for Study Session with the cooperation of the Council of Europe www.emsa-europe.org


European Medical Students’ Association EMSA – c/o Standing Committee of European Doctors (CPME) – Rue de la Science 41 – B1040 Brussels - Belgium

• • • • •

Digital archive (files on Yahoogroups) and creation of new EMSA documents (report format for FMOs, contract for hosting EMSA meetings, etc.) EMSA website Updated membership database in Access Communication with members Development of the EMSA Summer Schools idea

Yearly Report by Amanda Victorine Wong, EMSA Treasurer; time 15:55 until 16:07 During the past year Amanda worked on: • October -December 2002 -EU Grant 2003 application -Reimbursement and guidelines -Collection of information from all members -Membership database -EMSA Merchandises-corporate Identity • January -March 2003 -Production of EMSA calendars • April-June 2003 -EMSA was denied the EU grant due to lack of personnel -Search for sponsors and advertisements -Production of new EMSA leaflets • July-Sept 2003: -EUROMEDS: June and September issue -Attended IFMSA August Meeting in the Netherlands and BMA meeting Yearly Report by Hrvoje Vrazic, EMSA President; time 16:10 until 16:23 Hrvoje presented the current EEB members 2002-03 and some of the topics that were discussed during the 5 EEB meetings throughout the year. He also gave a short update on EMSA’s external relations to nonstudent organizations such as CPME, PWG, EFMA/WHO, AMEE, WHO -EURO and to student organisations such as IFMSA, EPSA, AMA-MSS, ESC, EDSA, AMSA. He explained that the annual reports of Medical Science Director and Internet Director will not be presented and the reasons for that.

# 3

Time 16:10

4

16:25

Motion To move the Medical Education Director’s Report to the beginning of GA session III To skip break and move directly to presentations of EEB candidates

Proposer Hrvoje Vrazic Mania Misirli

Seconder Nick Schneider Hrvoje Vrazic

Result Motion passes nemo contra Motion passes nemo contra

Presentation of candidature by Stefan Arsov for the position of EMSA Vice-President; time 16:26 until 16:32 Stefan presented his capabilities and experience, together with his vision fir next year. He also presented his prior EMSA-activities: • TBH • Summer school of Emergency and Drug abuse • Congress of the Physicians of the Macedonian Preventive Medicine • Twinning project with Bucharest • NCM # 5

Time 16:33

www.emsa-europe.org

Motion To leave the list of candidates for EEB Positions open until 1 hour before the election

Proposer Daniel Ribeiro

Seconder Hrvoje Vrazic

Result Motion passes nemo contra


European Medical Students’ Association EMSA – c/o Standing Committee of European Doctors (CPME) – Rue de la Science 41 – B1040 Brussels - Belgium

6

16:40

7

16:45

To have the questionnaire of candidates all together on the final candidates presentations To have the candidates presentation at GA session III after the presentation of the Medical Education Director

Daniel Ribeiro

Mania Misirli

Withdrawn

Nick Schneider

Marije Wagelaar

Motion passes nemo contra

End of the GA session II; time 16:50

GA Session III (Thursday, September 25th 2003) Opening; time 10:30 # Time 8 10:30 9 10:50

Motion To give the financial report in the GA sessio n IV To change the agenda of GA session III as follows: 1.Credential Commission Report 2. Medical Education Report 3. Financial Report 4. EMSA Projects 5. Break 6. Internal Rules changes and discussion

Proposer Christian Reinhardt Nick Schneider

Seconder Divo Ljubicic Hrvoje Vrazic

Result Withdrawn Motion passes nemo contra

Report of the Credential Commission; time 11:00 until 11:35 Distribution of voting cards; explanation of voting procedure. Report on Finances by Amanda Victorine Wong; time 11:36 until 11:45 Amanda gave a short presentation on the income and expenses of the last year. Open discussion on finances; time 11:45 until 12:25 The discussion was mainly focused on the change of EMSA’s bank account system and the way of membership fees payment. There were suggestions by members to pay the membership fees at every GA in order to save bank transfer charges, which are relatively high. Some parts of the Internal Rules dealing with membership fee payment were read and possible changes on them were also discussed. Presentation of the Teddy Bear Hospital Project by Amanda Wong; time 12:25 until 12:35 Amanda presents the Project to the GA delegates and some current developments. TBH has been recognized by the Royal Committee of Psychiatry in Great Britain and i n the future every TBH “doctor” has to undergo a course of lectures and trainings before he gets involved in the project. # 10

Time 12:33

www.emsa-europe.org

Motion To introduce the Medical Education Director’s Report directly after the TBH presentation in GA session III

Proposer Nick Schneider

Seconder Hrvoje Vrazic

Result Motion passes nemo contra


European Medical Students’ Association EMSA – c/o Standing Committee of European Doctors (CPME) – Rue de la Science 41 – B1040 Brussels - Belgium

Yearly Report by Filip Stoma, EMSA Medical Education Director; time 12:35 until 13:00 During the past year Filip has worked joint EMSA-IFMSA Medical Education workshop in Poland organized by EMSA in Poznan and stressed out the need for another event of this kind in 2004. He also participated in th the 13 ESC in Berlin where he held a workshop and promoted EMSA during the conference. Furthermore, Filip worked on JEMSA by reviewing articles, kept contacts with AMEE and contributed to the construction of the EMSA website. Presentation of the EMSA Council by Anabela Serranito; time 13:00 until 13:45 The aim of EMSA Council is to be the body of EMSA to represent the interests and opinions of European medical students, discuss and form policies related to medical studies, defend rights and interests and improve cooperation and communication. Anabela presented the proposed structure and function of the EMSA council, as well as the plan of action for the next year. End of GA session III; time 13:45

GA Session IV (Thursday, September 25th 2003) Opening; time 15:25 # 11

Time 15:25

12

15:30

13

15:35

Motion To move the Internal Rules (discussion on changes) to first item on GA session V To add presentations and discussion candidates NC Meeting 2004 and EMSCon & GA 2004 to the agenda of GA V To instate the following rule for the duration of this meeting: Every representative has to pay a 0,50 EUR fee for every minute he or she is late after the start of a GA session. This fee has to be paid to the Treasurer who will consider the fee as income for the central budget.

Proposer Hrvoje Vrazic Menno Smit

Seconder Mania Misirli Chris Teunissen

Result Motion Passes nemo contra Motion passes nemo contra

Divo Ljubicic

Anita Henniger

Motion passes nemo contra

Financial commission report; time 15:35 until 15:45 Christian Reinhardt, Ajda Skarlovnik and Divo Ljubicic presented the report of the financial commission. # 14

Time 15:45

15

15:50

16

15:50

17

15:50

18

15:50

19

15:52

www.emsa-europe.org

Motion To accept financial commission report 20022003 To postpone the adoption of the EEB reports to GA session V To propose Ajda Skarlovnik to present her candidature as Vice-President

Proposer Nick Schneider Menno Smit Hrvoje Vrazic

To let Fiona Horneff present her candidature for position of Secretary General To candidate Stefan Arsov for position of general Treasurer To let Hrvoje Vrazic announce the candidature of Nena Irena Gjorceva for the position of Medical Ethics Director

Hrvoje Vrazic Hrvoje Vrazic Hrvoje Vrazic

Seconder Amanda Wong Chris Teunissen Amanda Victorine Wong Daniel Ribeiro Ajda Skarlovnik Mania Misirli

Result Motion passes nemo contra Motion passes nemo contra Motion passes nemo contra Motion passes nemo contra Motion passes nemo contra Motion passes nemo contra


European Medical Students’ Association EMSA – c/o Standing Committee of European Doctors (CPME) – Rue de la Science 41 – B1040 Brussels - Belgium

Presentation of candidature by Ajda Skarlovnik for the position of EMSA Vice-President; time 15:53 until 16:08 th

Ajda is a 5 year medical student in the medical faculty of Ljubljana in Slovenia. She has been a SloMSIC member since 2001. She has attended the EMSA GA in Jena and the NCM in Skopje last year and organized may activities, projects and events like the Ski week in Slovenia. Ajda presented her experience and skills for this p osition and her plans for the next year, including promotion of EMSA and new members, website, finding sponsors

# 20

Time 16.15

Motion To postpone Hrvoje´s motion (19) to when he re-appears in this room

21

16.16

To let Divo Ljubicic to present his candidature for position of Medical Science Director

Proposer Amanda Victorine Wong Hrvoje Vrazic

Seconder Anabela Serranito

Result Motion passes nemo contra

Marcel Marjanovic

Motion passes nemo contra

Presentation of candidature by Divo Ljubicic for the position of EMSA Medical Science Director; time 16:17 until 16:24 Divo has attended several science congresses, he has been editor of his high-school newspaper and journalist of medical students journals. Some of his plans for the future are to promote scientific conferences within EMSA, to follow up contacts with other organizations such as EPSA and supervise the production of JEMSA.

# 22

Time 16.20

Motion The debate on the motion 19 be reopened

Proposer Nick Schneider

Seconder Amanda Wong

Result Motion passes nemo contra

Presentation of candidature by Hrvoje Vrazic on behalf of Nena Irena Gjorceva for the position of EMSA Medical Ethics Director; time 16:26 until 16:33 Nena Irena Gjorceva is a medical student from Skopje, unfortunately she was not able to join the GA as she is currently on a clerkship in Mexico. Nevertheless, she has sent her candidature on the EMSA-Europe mailing list and it’s available to all members to read it.

# 23

Time 15.52

Motion To let Kataryzna Klodnicka present her candidature for position of Medical Education Director

Proposer Hrvoje Vrazic

Seconder Amanda Victorine Wong

Result Motion passes nemo contra

Presentation of candidature by Kataryzna Klodnicka for the position of EMSA Medical Education Director; time 16:17 until 16:24 Kasia is currently the National Coordinator of Poland and she has been a member of EMSA-Lublin for 3 years. She has participated and organized many activities such as: • TBH (3 times) • Conference on pain treatment • Workshop on psychosomatic diseases • Summer camps th • 13 GA in Lublin She also presented some of her plans for the future, like workshops and publications. www.emsa-europe.org


European Medical Students’ Association EMSA – c/o Standing Committee of European Doctors (CPME) – Rue de la Science 41 – B1040 Brussels - Belgium

# 24

Time 16.40

Motion To propose to let Amanda Victorine Wong present her candidature for president

Proposer Hrvoje Vrazic

Seconder Anabela Serranito

Result Motion passes nemo contra

Presentation of candidature by Amanda Victorine Wong for the position of EMSA President; time 16:43 until 16:55 Amanda has worked a long time for EMSA, as the TBH coordinator and EMSA Treasurer in the past year. Some of her plans as EMSA president if elect are: • Realize EMSA council and Working Abroad Database • Facilitate new projects • Enlarge EMSA • Improve external relations

# 25

Time 17.10

Motion Procedural motion number 12: Observers leave the hall

Proposer Filipe Farinha

Seconder Daniel Ribeiro

Result Motion passes nemo contra

Elections for the new EMSA European Board; time 17:10 until 17:45

# 26

Time 17:50

Motion To seal the ballot box until the missing representative reappears at the GA session

Proposer Anabela Serranito

Seconder Nick Schneider

Result Motion passes nemo contra

27

18.00

Ajda Skarlovnik

Divo Ljubicic

Motion passes nemo contra

28

18.05

To give Marije Wagelaar the last and definite deadline for her financial report for the year 2001-2002, which should be finished until 2510-2003. The EEB will then decide whether her report is acceptable. If not Marije Wagelaar will not be reimbursed. There will be no prolongation tolerated To move to direct vote on the 2001-2002 EMSA treasurer’s report

Nick Schneider

Withdrawn

29

18.20

To accept copies of receipts to create final financial report for 2001-2002

Filip Stoma

Amanda Victorine Wong Nick Schneider

30

18.30

To reopen the ballot box to conclude the voting procedure for the EEB 2003-2004 elections

Nick Schneider

Anabela Serranito

Motion passes nemo contra

31

18.40

Prepare a 10 minutes break so that the Credential Commission can count the votes

Filipe Farinha

Amanda Victorine Wong

Motion passes nemo contra

Break; time 18:40 until 18:55

www.emsa-europe.org

Motion passes nemo contra


European Medical Students’ Association EMSA – c/o Standing Committee of European Doctors (CPME) – Rue de la Science 41 – B1040 Brussels - Belgium

Results of the elections: Position President Vice-President Secretary General Treasurer Medical Education Director Medical Science Director Medical Ethics Director

For 19 26 29 15 26 27 8

Against 6 2 0 9 2 2 13

Abstention 5 2 1 6 2 1 9

End of GA session IV; time 19:05

GA Session V (Friday, September 26th 2003) Opening; time 10.12 Discussion on Internal Rules changes • •

# 32

Presentation of proposals Discussion on proposals. Some of the conclusions were: o The official FMO Statutes, if they already exist on local level, do not necessarily have to be in English, but they can also be translated if possible. Countries that do not yet have statutes should create them and EMSA can provide help. FMOs can submit the officialy published statutes in the original language and an explanatory note in English. o FMOs who register for the first time have to pay a registration fee of 30 EURO plus the membership fee of 50 EUR, to distinguish registration from prolongation o f membership. o EEB monthly reports: It was asked if it is mandatory to write reports saying that there was nothing to do during the summer months where usually no actions take place. General opinion was to make that a rule in order to avoid that people do n ot have contact with the rest EEB for several months in a row. That way it is ensured that everybody knows what are the priorities of the other members. One report every 3 months, as it was suggested, wasn’t seen as sufficient since the period EEB officers are in charge is only 12 months. The Secretary General has been asked to compile these reports and send them through the mailing list to EMSA net, since it contains information that should only be available to EMSA members. o There were some more suggested changes to the Internal Rules concerning the EEB structure, the EEB budget and the number of GAs. The ideas have been presented now and are to be discussed later via mailing list. Since it would be necessary to change about half of the Internal Rules in o rder to make those changes, it will be worked in the upcoming months.

Time 11:30

Motion To accept all amendments in Internal Rules as assumed

End of the GA session V; time 11.30

www.emsa-europe.org

Proposer Amanda Wong

Seconder Hrvoje Vrazic

Result Withdrawn


European Medical Students’ Association EMSA – c/o Standing Committee of European Doctors (CPME) – Rue de la Science 41 – B1040 Brussels - Belgium

GA Session VI (Saturday, September 27th 2003) Opening; time 10:35

# 33

Time 10:45

Motion To allow IFMSA Panacea Groningen to present themselves as candidate for NCM 2004 and to proceed to a vote afterwards

Proposer Menno Smit

Seconder Chris Teunissen

Result Motion passes nemo contra

Presentation of candidature for hosting the NCM 2004 by Menno Smit;

#

Time

Motion

Proposer

Seconder

Result

34

10:50

To let IFMSA Panacea Groningen to host NCM 2004

Nick Schneider

Menno Smit

Motion passes nemo contra

35

10:50

To have the IFMSA representatives make an announcement.

Chris Teunissen

Christel Verstraelen

Motion passes nemo contra

IFMSA representatives made an announcement that IFMSA changed its Liaison Officers’ system. IFMSA Regional Coordinator for Europe will also be the IFMSA Liaison Officer towards EMSA. # 36

Time 10:55

Motion To adopt EEB 2002-2003 Report

Proposer Nick Schneider

Seconder Hrvoje Vrazic

Result Motion passes nemo contra

Changes to Internal Rules #

Time

Motion

Proposer

Seconder

Result

37

10:59

Anabela Serranito

Amanda Victorine Wong

Motion passes nemo contra

38

11:02

Anabela Serranito

Mania Misirli

Motion passes nemo contra

39

11:03

Anabela Serranito

Amanda Wong

Motion passes nemo contra

40

11:03

Anabela Serranito

Mania Misirli

Motion passes nemo contra

41

11:04

To change article 1312 so it shall read: To become a Faculty Member Organization (FMO) every organization has to pay a registration fee of 30 EUR. To change a rticle 1330 so it shall read as DURATION, PROLONGATION AND TERMINATION OF MEMBERSHIP To change article 1331 so it shall read: The membership is valid for one calendar st st year, from 1 of January until 31 of December. To renumber old articles starting from 1332, 1333, 1334 into 1333, 1334, 1335 respectively To add a new article 1332 so it shall read as: MEMBERSHIP FEE Each Faculty Member Organization has to pay annual membership fee of 50 EUR. The membership fee is determined annually by the General Assembly in the budget, after the proposal of the financial commission assisted by the Treasurer.

Amanda Wong

Mania Misirli

Motion passes nemo contra

www.emsa-europe.org


European Medical Students’ Association EMSA – c/o Standing Committee of European Doctors (CPME) – Rue de la Science 41 – B1040 Brussels - Belgium

42

11:04

43

11:05

44

11:05

45

11.05

www.emsa-europe.org

To change article 1007 so it shall be read: Every EMSA member, associate member, honorary trustee, senior, representative and executive is expected to know and observe the EMSA Statutes and Internal Rules. When an EMSA member, associate member, honorary trustee, senior, representative and executive is proven guilty of violating the EMSA Statutes and Internal Rules, his/her membership and/or status can be temporarily suspended by the EMSA European Board until the next General Assembly. This decision will require two thirds majority of the EMSA European Board. The matter must be presented at the next General Assembly for a final decision, reached by two -thirds majority To change article 1311 to read as follows: Registration of Faculty Member Organizations (FMOs) is done by the EMSA European Board. In order to become registered as Faculty Member Organization (FMO) it is necessary to: • Send in the necessary data. • Pay the registration and membership fee • Submit the officially published Statutes of the organization in original language and an explanatory note in English. To change article 1334 so it shall be read: For prolonging membership status: • The membership fee for the next calendar year has to be paid st prior to the 31 of October of the current calendar year. • Along with the membership fee, an updated datacard has to be submitted to the EMSA European Board. • All pending obligations, if any, need to be fulfilled. To change article 1335 so it shall read as: In case the membership fee is not st received before the 1 January of the new calendar year, the Faculty Member Organization (FMO) will be no longer considered active and membership will be terminated. In this case, the Faculty Member Organization will have to submit new registration to obtain membership status.

Mania Misirli

Hrvoje Vrazic

Motion passes nemo contra

Mania Misirli

Hrvoje Vrazic

Motion passes nemo contra

Mania Misirli

Hrvoje Vrazic

Motion passes nemo contra

Anabela Serranito

Hrvoje Vrazic

Motion passes nemo contra


European Medical Students’ Association EMSA – c/o Standing Committee of European Doctors (CPME) – Rue de la Science 41 – B1040 Brussels - Belgium

46

11:06

47

11:07

48

11:07

49

11:07

50

11:08

www.emsa-europe.org

To add article 1336 so it shall read as LATE FEE PAYMENT st Membership fee received from 1 st November until 31 December for the next calendar year will be considered as late fee. An additional 25 EUR will be charged for this reason. To add article 2106 HANDOVER PERIOD Immediately after the elections a handover period of four weeks will follow in which the past EEB will still be responsible for all actions and decisions. After this period the EEB elect will take over. To change article 3213 so it shall read: The General Assembly Organizing Committee (OC) and the EMSA European Board (EEB) should sign a written contract regarding the organization of the GA. The OC and the EEB should clearly outline the registration fee, estimated budget, preliminary programme, the working facilities, board and lodging. The registration fee for EMSA meetings should not exceed 200 EUR. The contract for the forthcoming GA should be signed within two months of the preceding GA. To change article 2110 so it shall read as: Every EMSA European Board member must present a written report on the activities undertaken in the past year to the General Assembly. Each EEB member including Liaison Officers must send a monthly report to the EEB mailin g list on his/her activities at the end of each month and his/her priorities for the following month. The EEB has the right to decide upon immediate sanctions in case an EEB member does not submit a report for at least 3 months in a row. To amend motion number 49 to: Every EMSA European Board member including all appointed officers must present a written final report on activities undertaken in the past year to the General Assembly and send a copy two weeks before the General Assembly to the EMSA-net mailing list. Each EEB member including all appointed officers must send a monthly report to the EMSAnet mailing list on his/her activities at the end of each month and his/her priorities for the following month. The EEB has the

Amanda Wong

Mania Misirli

Motion passes nemo contra

Amanda Wong

Anabela Serranito

Motion passes nemo contra

Mania Misirli

Anabela Serranito

Motion passes nemo contra

Anabela Serranito

Hrvoje Vrazic

Amended, motion number 50

Menno Smit

Chris Teunissen

Motion passes nemo contra


European Medical Students’ Association EMSA – c/o Standing Committee of European Doctors (CPME) – Rue de la Science 41 – B1040 Brussels - Belgium

51

11:09

52

11:09

53

11:11

54

11:13

55

11:15

56

11:16

57

11:22

www.emsa-europe.org

right to decide upon immediate sanctions in case an EEB member does not submit a report for at least 3 months in a row. To change article 2910 so it shall read as follows: The Social Seat is situated at: EMSA c/o Standing Committee of European Doctors (CPME) Rue de la Science 41 B-1040 Brussels, Belgium It may be transferred to any other part of Belgium through a decision of the EMSA European Board. To change article 1333 so it shall be read: When all requirements are met, the status Faculty Member Organization is granted after the registration and membership fees are received by the treasurer. In case of registration between st th 1 of January and 30 of June membership is granted directly for the current calendar year. In case of st st registration between 1 of July until 31 of December membership is granted for the next calendar year. To change internal rule 2820 and read it with: “At the General Assembly, 50% of the registered Representatives present or represented by a proxy shall form a quorum.” To change Internal Rule 1136 and read it with: “An EMSA Executive is any EMSA member belonging to an EMSA Executive Body as defined in the Internal rule 1121.” Amendment to motion 54: To add: “All persons appointed by the EMSA European Board to perform specific tasks, as described in Internal rules article 2102, are considered EMSA Executives as well.” To change the following in article 2123 of the Internal Rules: “take the minutes of all EMSA European Board meetings and the General Assembly” to the following: “take minutes of all EMSA European Board meetings, NCM and the General Assembly, and send them to the EMSAnet mailing list within 2 weeks after the meeting takes place.” Procedural motion number 7: Consideration of the motion on table to be postponed.

Amanda Wong

Hrvoje Vrazic

Motion passes nemo contra

Mania Misirli

Hrvoje Vrazic

Motion passes nemo contra

Chris Teunissen

Menno Smit

Motion passes nemo contra

Chris Teunissen

Menno Smit

Amended, motion number 55

Chris Teunissen

Menno Smit

Motion passes nemo contra

Menno Smit

Chris Teunissen

Withdrawn

Anabela Serranito

Amanda Wong

Motion fails


European Medical Students’ Association EMSA – c/o Standing Committee of European Doctors (CPME) – Rue de la Science 41 – B1040 Brussels - Belgium

Discussion on Motion 56 Discussion on whether it is appropriate or not to send the EEB Meetings minutes across the mailing list and generally about their availability and to whom. The GA believes that only NCM and GA minutes should be available to all EMSA members, while EEB minutes should be available for EEB members only. At this point, the newly introduced monthly reporting system to the EMSA-net list will be enough without the need to send the EEB meeting minutes.

# 57

Time 11:50

58

11:55

59

11:58

60

12:25

61

12:30

Motion To propose that we impose and regulate article 1334 on prolongation in the Internal Rules at this GA meeting. This will give EMSA an opportunity to see if this method of membership fee payment works. To propose Filip Stoma from Poland, EMSA Medical Education Director 20022003, to become EMSA Honorary Trustee To proceed to a role -call to collect all the fees that should be paid according to the rule instated by motion 13 of this GA Procedural Motion number 15: To overrule decisions upon constitutional controversies (motion 13) We would like to suspend the motion 13 about the payment for being late

Proposer Amanda Wong

Seconder Hrvoje Vrazic

Result Motion passes nemo contra

Nick Schneider

Hrvoje Vrazic

Motion passes nemo contra

Chris Teunissen

Menno Smit

Filipe Farinha

Nuno Cacador

Motion passes by relative majority Withdrawn

Marcel Marjanovic

Kasia Klodnicka

Invalid (decision of the Constitutional Commission)

Discussion on the implementation of the being late rule payment and on the actual amount to be collected and how; time 12:30 until 12:50

# 62

Time 12:50

Motion Proposer th To instate GA session VII September 27 Nick 16:45 – 20:00 Schneider

Seconder Hrvoje Vrazic

Result Motion passes nemo contra

Proposer Filipe Farinha Filipe Farinha

Seconder Emila Bielecka Emila Bielecka

Result Withdrawn

Ricardo Reis

Amanda Wong

Motion fails

End of GA session VI; time 12:51

GA Session VII (Saturday, September 27th 2003) Opening; time 16:50

# 63

Time 16:55

64

16:58

65

17:02

www.emsa-europe.org

Motion To overrule the decision taken about the payment of fee about being late Procedural Motion number 3: The debate on the motion be reopened (motion 13) To add a new article 2821 in the Internal Rules and renumber corresponding articles: If no quorum is reached 10 minutes after the scheduled time of beginning of the GA,

Motion fails


European Medical Students’ Association EMSA – c/o Standing Committee of European Doctors (CPME) – Rue de la Science 41 – B1040 Brussels - Belgium

66

17:08

67

17:14

68

17:28

69

17:36

70

17:38

71

17:38

72

17:40

73

17:41

a fee must be paid by all late representatives. The fee will be 0,50 EUR per minute and it will have a maximum amount of 30 EUR, which corresponds to the amount paid after 1 hour tardiness. This money will be used for EMSA central fund. To introduce a regular wake-up service for all participants at all GAs and EMSA meetings No fee for being late for GA should be paid To add Internal Rule 2821 reading: “The OC shall arrange for a regular wakeup service for all participants at all GAs and NCMs in order to achieve a quorum during meetings” To suspend Internal Rule “3131 Budget” until the next General Assembly To request the EEB to send a preliminary budget to the EMSA-net mailing list after the nd th 2 EEB meeting and at latest the 30 of November To add the following to Internal Rule 2123: “send out the minutes of the General Assembly and the National Coordinators Meeting to the EMSA-net mailing list within four weeks” Procedural motion number 12: Observers leave the hall To ask Amanda Wong to present Best Buddy Project to the GA

Tanja Derzic

Nick Schneider

Amended, motion number 68 Motion fails

Kasia Klodnicka Chris Teunissen

Marcel Marjanovic Nick Schneider

Menno Smit Menno Smit

Chris Teunissen Chris Teunissen

Motion passes nemo contra Motion passes nemo contra

Menno Smit

Ricardo Reis

Motion passes nemo contra

Amanda Wong Mirna Kikec

Mania Misirli Marcel Marjanovic

Motion passes nemo contra Motion passes nemo contra

Motion passes by absolute majority

Presentation of the Best Buddy Project by Amanda Wong; time 17:42 until 17:50

# 74

Time 17:50

Motion To propose for EMSA Best Buddy Project to be an official EMSA Project

Proposer Amanda Wong

Seconder Hrvoje Vrazic

75

18:00

To ask Mania Misirli to present the EMSA Summer Schools project

Nick Schneider

Hrvoje Vrazic

Result Motion passes by absolute majority Motion passes nemo contra

Presentation of the EMSA Summer Schools Project by Mania Misirli; time 18:01 until 18:11

# 76

Time 18:12

77

18:14

www.emsa-europe.org

Motion To adopt the EMSA Summer Schools project as official EMSA project That Hrvoje Vrazic presents 1. The current status of the elections and the consequences concerning this matter 2. Call for candidates for next EMSA GA

Proposer Nick Schneider Anabela Serranito

Seconder Hrvoje Vrazic Amanda Wong

Result Motion passes nemo contra Motion passes nemo contra


European Medical Students’ Association EMSA – c/o Standing Committee of European Doctors (CPME) – Rue de la Science 41 – B1040 Brussels - Belgium

78

18:17

79

18:19

Due to various irregularities detected in the EMSA Statutes and In ternal Rules during th the 13 EMSA GA the above proposer and seconder propose that a specific EMSA task force be constituted to revise these The task force concerning revision of EMSA Statutes and Internal Rules will be constituted by 1EMSA European Board member and 4 non EEB members, who were most active in discussions on matters concerning Internal Rules and Statutes th during the 13 EMSA GA. The task force shall be appointed by EMSA Secretary General after completion of the minutes referring to above mentioned GA

End of GA session VII; time 18:20

www.emsa-europe.org

Anabela Serranito

Hrvoje Vrazic

Motion passes nemo contra

Hrvoje Vrazic

Anabela Serranito

Motion passes nemo contra

EMSA GA 2003 Report  
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