New Faculty Orientation
2013â€“2014 Faculty Orientation Information Office of Academic Affairs
COLLEGE MISSION STATEMENT Emerson College educates students to assume positions of leadership in communication and the arts and to advance scholarship and creative work that brings innovation, depth and diversity to these disciplines. This mission is informed by core liberal arts values that seek to promote civic engagement, encourage ethical practices, foster respect for human diversity, and inspire students to create and communicate with clarity, integrity and conviction.
Maragaret Ings Associate Vice President Government and Community Relations
Emerson College Organization Chart 2013-14
Robert Orchard Executive Director Office of the Arts Kevin Bright Executive Founding Director Los Angeles Center
Board of Trustees Board of Overseers
Christine Hughes Vice President General Counsel
Sylvia Spears Vice President Office of Diversity and Inclusion
Kelly Bates, Executive Director Elma Lewis Center for Civic Engagement, Learning and Research
William Gilligan Vice President Information Technology
Academic Computing Information Technology Television, Radio and Film WERS
Jeffery Schoenherr Vice President Development and Alumni Relations
Alumni Relations Alumni Board Development
Donna Heiland Vice President Special Assistant to the President M. Lee Pelton President Emerson College
Michaele Whelan Chief Academic Officer Academic Affairs
School of the Arts School of Communication Institute of Liberal Arts and Interdisciplinary Studies Graduate and Professional Studies Office of Internationalization and Global Engagement Institutional Research Office of Research and Creative Scholarship Academic Advising Center for Innovation in Teaching and Learning Lacerte Family Writing and Academic Resource Center Iwasaki Library Registrar
Maureen Murphy Vice President Administration and Finance
Facility Management Business Services Finance Purchasing Human Resources
MJ Knoll Finn Vice President Enrollment
Undergraduate Admission Graduate Admission Student Financial Services
Ron Ludman Dean of Students
Student Life Residence Life Health and Wellness Center Counseling Center Disability Services Career Services Athletics
Andy Tiedemann Vice President Communication and Marketing
Media Relations Creative Services Web Services Overseers
Emerson College Organization Chart Academic Affairs Spring 2014 Ladette Randolph Editor Ploughshares Robert Fleming Executive Director Iwasaki Library Anthony Pinder Assistant Vice President Internationalization and Global Engagement
Virga Moshini Director International Student Affairs
Dulcia Meijers Executive Director Emerson College European Center, Kasteel Well, The Netherlands
David Griffin Director International Studies & External Programs Elizabeth Demski Associate Vice President Office of Research and Creative Scholarship
Edith Valeri Associate Director
Andrew Shepard Assistant Director
Marc Miller Senior Advisor Academic Administration and Finance
Michael Duggan Associate Vice President Institutional Research
Maria Piteros Assistant Director Institutional Research
William DeWolf Registrar
Anne Doyle Executive Director Academic Administration
Matthew Finn Assitant Director Faculty Administration and Information
Lynne Butkovsky Director Academic Advising
Lacerte Family Writing and Academic Resource Center
Lori Beth Way Senior Advisor Academic Affairs
Claude Bartholomew Project Manager Academic Affairs
Center for Innovation in Teaching and Learning
Richard Zauft Associate Vice President Academic Affairs
Eric Matthews Coordinator Web and Information Services
Jill Davidson Senior Administrative Associate Academic Affairs
Michaele Whelan Chief Academic Officer Academic Affairs
Dean Graduate Studies / Professional Studies and Special Programs
Hank Zappala Director Professional Studies and Special Programs
Amy Ansell Dean, Liberal Arts / Institute for Liberal Arts & Interdisciplinary Studies
Nigel Gibson Director Honors Program
Phillip Glenn Dean School of Communication
John Anderson Chair Communication Studies
Wyatt Oswald Chair Communication Sciences and Disorders
Paul Niwa Chair Journalism
Donald Hurwitz Chair Marketing Communication
Melia Bensussen Chair Performing Arts
Jerald Walker Chair Writing, Literature and Publishing
Robert Sabal Dean School of the Arts
Brooke Knight Chair Visual and Media Art
Academic Affairs Academic Department Contact List
School of the Arts: Lauren Azzalina, Administrative Assistant, Deanâ€™s Office: 617-824-8983 Performing Arts: Jason Allen-Forrest, Administrative Assistant: 617-824-8742 Visual and Media Arts: John-Albert Moseley, Administrative Assistant: 617-824-8345 Writing, Literature and Publishing: Shaylin Hogan, Administrative Assistant: 617-824-8228 School of Communication: Diego Salazar, Administrative Associate, Deanâ€™s Office: 617-824-8354 Communication Disorders: Estelle Ticktin, Administrative Assistant: 617-824-8303 Journalism: Bianca Sedillos Jiron, Administrative Assistant: 617-824-8818 Marketing Communication: Sarah Collins, Administrative Assistant: 617-824-8492 Communication Studies: Gabriela Camargo, Administrative Assistant: 617-824-8491 Institute for Liberal Arts and Interdisciplinary Studies: Ashley Alexander, Administrative Assistant: 617-824-8309
Academic Affairs: Matthew Finn, Assistant Director of Faculty Administration and Information: 617-824-8527
EMERSON COLLEGE FREQUENTLY CALLED NUMBERS Academic Affairs………………………………….. Admission…………………………………………. Academic Advising Center………………………. Bookstore…………………………….…………….. Administration & Finance………….…………….. Campus Center……………………………………. Career Services……………………………………. Communication Studies……….…………………. Comm. Sciences & Disorders Department……... Computer Help Desk……………………………... Counseling and Psychological Services………… Dean of Students Office…….…………………….. Disability Services Office…………………………. Emergencies………………….……………………. Cutler Majestic Theater………….……………….. Facility Management (Work Orders)…………… Graduate Admission……………………………… Graduate Studies…………….……………………. Health & Wellness (Center for)………………….. Human Resources…………………….................... Information Technology………………………….. Institute for Liberal Arts………………………….. Instructional Technology Group………………… International Student Affairs……………………. Journalism Dept…………………….……………... Iwasaki Library……………………………………. Marketing Communication Department……….. Payroll………………………………….................... Performing Arts Dept…………………………….. President's Office………………………………….. Print and Copy Center……………………………. Public Safety……………………………………….. Registrar's Office………………………………….. School of the Arts…………………………………. School of Communication………………………... Service Learning and Community Action……… Student Financial Services……………………….. Student Service Center…………………………… TRF…………………………………………………. Visual & Media Arts Department……………….. Writing, Literature & Publishing Department…. Writing & Academic Resource Center…………..
617.824.8570 617.824.8600 617.824.7876 617.824.8696 617.824.8575 617.824.8680 617.824.8586 617.824.8491 617.824.8730 617.824.8080 617.824.8595 617.824.8640 617.824.8592 617.824.8888 617.824.8000 617.824.8880 617.824.8610 617.824.8612 617.824.8666 617.824.8580 617.824.8665 617.824.8756 617.824.3093 617.824.7858 617.824.8805 617.824.8668 617.824.8492 617.824.8522 617.824.8780 617.824.8525 617.824.8593 617.824.8555 617.824.8660 617.824.8983 617.824.8354 617.824.8774 617.824.8655 617.824.8655 617.824.8801 617.824.8800 617.824.8750 617.824.7874
SCHOOLS, DEPARTMENT, MAJORS AND MINORS School of the Arts Department of Performing Arts • Acting ; BFA • Design/Technology; BFA • Musical Theatre Performance; BFA • Stage and Production Management; BFA • Theatre Education: Acting; BA • Theatre Education; BA • Theatre Studies: Acting; BA • Theatre Studies; BA Department of Visual and Media Arts Media Production Track; BA, BFA • Animation and Motion Media • Cinematography/Videography • Directing Narrative Fiction • Documentary Production • Experimental Narrative Fiction • Film • Interactive Media • Photography • Post-Production • Producing • Sound Design/Audio • Studio Television Production • Writing for Film and Television Media Studies Track; BA Department of Writing, Literature and Publishing Writing, Literature and Publishing; BA, BFA Minors Offered by the School of the Arts • Art History • Dance • Fiction • Literature • Music Appreciation • Photography • Poetry • Publishing • Writing
School of Communication Department of Communication Sciences and Disorders Communication Disorders; BS Department of Communication Studies • Communication Studies; BS • Political Communication: Leadership, Politics and Social Advocacy; BS Department of Journalism Journalism; BS Department of Marketing Communication Marketing Communications; BS Minors Offered by the School of Communication • Business Studies for Communication and the Arts • Entrepreneurial Studies • Health Communication • Hearing and Deafness • History • Journalism • Leadership and Management • Marketing Communications • Philosophy • Political Communication • Political Science • Psychology • Radio • Sociology • Science Institute for Liberal Arts and Interdisciplinary Studies • Individually Designed Interdisciplinary Majors • Honors Program Minors Offered by the Institute • Environmental Studies • Global and Post-Colonial Studies • Women’s, Gender, and
THE OFFICE OF ACADEMIC AFFAIRS
The Office of Academic Affairs provides College-level coordination and review of all academic programs, policies and instructional budgets. It also coordinates faculty hires and promotions and faculty-related academic support opportunities. Please visit our website at: http://www.emerson.edu/academic_affairs for information on the following: • • • • • • • • • • • • • • • •
Academic Timelines 2013-14 Academic Policies Academic Forms Faculty Contracts (ECCAAUP, AFEC-AAUP) Department Chair Duties and Responsibilities Syllabus Guidelines Internal Faculty Grant Opportunities Faculty Annual Reviews Program Review Guidelines Faculty Reporting Form for Allegations of Plagiarism or Academic Misconduct Leaves Online Course Evaluations Promotion and Tenure Strategic Planning Institutional Research Promotion and Tenure
We encourage you to please visit the Human Resources website at http://www.emerson.edu/hr to review the Employee Handbook. Click on the Current Employee link on the upper left corner and choose the Employee Handbook option where you will be prompted to enter your user name and password (same as your email log in). Here you can find employee information and policies such as: • • • • • •
Equal Employment Opportunity Policy Affirmative Action Policy Electronic Information Statement Employee Ethics and Conflict of Interest Policy Consensual Relations Policy Sexual Harassment Policy
The Office of Academic Affairs is located at 180 Tremont Street, 13th floor can be reached at 617-824-8527.
Fall 2013 September 2 September 4 September 18 October 14 October 15 October 18-20 October 22 October 23 *October 25
Labor Day (no classes held) First day of classes Last day to add or drop classes for Fall 2013 Columbus Day observed (no classes held) (Tuesday) Monday class schedule observed Family Weekend 2013 First 7-week session ends Second 7-week session begins Midterm grades (below C only) for undergraduate students due online by 12:00 noon ET November 11 Veteran’s Day observed (no classes held) November 26 Classes end at 9:45 pm for Thanksgiving break November 27 Residence halls close at 12:00 noon November 27-29 Thanksgiving vacation (no classes held) December 1 Residence halls open at 12:00 noon December 7 (Saturday) Makeup day** December 10 Last day of regular instruction December 12–17 Final examinations (Thursday, Friday, Monday, Tuesday) December 17 Last day of Fall 2013 December 18 Residence halls close at 12:00 noon ET *December 20 Fall 2013 grades due online by 12:00 noon ET Spring 2014 January 15 January 20 January 22 January 29 February 17 February 20 February 28 March 1 March 1-9 March 9 March 10 March 11 March 12 *March 14 April 19 April 21 April 25 April 26 April 28-30
Classes begin at 8:00 am Martin Luther King Jr. Day observed (no classes held) (Wednesday) Monday class schedule observed Last day to add or drop classes for Spring 2014 Presidents’ Day observed (no classes held) (Thursday) Monday class schedule observed Classes end at 9:45 pm for Spring Break Residence halls close at 12:00 noon ET Spring Break (no classes held) Residence halls open at 12:00 noon ET Classes resume at 8:00 am First 7-week session ends Second 7-week session begins Midterm grades (below C only) for undergraduate students due online by 12:00 noon ET (Saturday) Makeup day** Patriot’s Day observed (no classes held) (Friday) Monday class schedule observed Last day of regular instruction Reading day Final examinations (Monday, Tuesday, Wednesday)
(cont.) May 1 *May 6 May 11
Final examinations (Thursday) Last day of Spring 2014 Spring 2014 grades due online by 12:00 noon ET Commencement
Summer 2014 May 19 May 21 May 26 June 30 July 2 July 3 July 4 August 12 *August 15
Full Summer and Summer Session 1 courses begin May Intersession grades online by 12:00 noon ET Memorial Day observed (no classes held) Last day of Summer Session 1 classes Summer Session 2 courses begin; Full Summer courses continue Summer Session 1 grades due online by 12:00 noon ET Independence Day observed (no classes held) Last day of Full Summer and Summer Session 2 classes Full Summer and Summer Session 2 grades due online by 12:00 noon ET
To view the full 2013-2014 Academic Calendar online, please visit emerson.edu/academics/registrar ** Additional Saturdays may be used for makeup days at the College’s discretion. To make a classroom reservation for an individual class on a makeup day or for final exam conflict day, please email email@example.com. If the College closes due to inclement weather, the College may use a Saturday to make up the day, and will notify the Emerson community in that event. Policy of Emerson College Pertaining to Religious Observance Students who are unable, because of religious beliefs, to attend class or participate in any examination, study-, or class-related activity on a particular day should contact their instructors ahead of time to facilitate their absence without prejudice.
EMERGENCY CLOSING/EARLY RELEASES If the College must close, or delay opening, due to severe weather conditions or emergency, the following will apply. The official opening time for the College is 8:00 a.m. A delayed opening of two hours means that the College will open at 10:00 a.m. If the College announces a delayed opening of two hours, all first shift employees (other than those designated as “essential” personnel) should report to work at 10:00 a.m. Your regular start time may be different than the College’s official opening time of 8:00 a.m. In that case, report to work at 10:00 on a delayed opening day, or your regular start time, whichever is later. If your supervisor has designated your position as “essential” personnel you should report at your regularly scheduled time. Non-exempt (overtime eligible) employees who are essential personnel will receive premium pay (1.5) for each hour, or portion of an hour, that they work while the College is closed. For example, a non-exempt employee who reports at 8:00 a.m. on a delayed closing day will receive premium pay for the hours from 8:00a.m. until 10:00 a.m. when the College opens, and straight pay thereafter. Exempt, salaried employees who are essential personnel are expected to report for duty as part of their jobs, and do not receive extra compensation for doing so. The College will announce cancelled classes by 6:30 a.m. for day classes and by 3:00 p.m. for evening classes. An announcement cancelling classes cancels both classes and work, unless otherwise indicated. During these periods you can obtain a recorded message of the College’s operating schedule by calling the main number (617) 824-8500 and selecting option “2” or by checking the Emerson website at emerson.edu. The College announcements will also be on the following: Radio: WRKO 680 AM WBZ 1030 AM WERS 88.9 FM
Television: WBZ Channel 4 WCVB Channel 5 WHDH Channel 7 FOX Channel 25
ORDERING TEXTBOOKS In order to process textbook orders in a timely way and to provide a higher level of service to the students, deadlines have been set for each semester as follows: Ordering may be done through one of several options: (1) Order by phone: (617) 824-8696 (2) Order by Fax: (617) 824-8049 (3) Order on-line: Either (a) emerson.edu/about-emerson/officesdepartments/business-services/bookstore or (b) via email at firstname.lastname@example.org (4) Order by the traditional method of filling out the pre-printed or blank adoption form (furnished to you by your staff assistant) and returning it either to your staff assistant or to the bookstore directly through interdepartmental mail. Contact Info: Barnes & Noble at Emerson College 114 Boylston Street Boston, MA 02116 Holly Marino Store Manager Tel 617-824-8696 Fax 617-824-8049 Sm400@bncollege.com
ACADEMIC COURSE PACKET INFORMATION An academic course packet is a collection of materials (usually photocopied) used in the classroom, distributed either in book format or as class handouts. Course packets are offered for sale in the Emerson Print and Copy Center. Most publishers grant "clearances" for course packets--that is, for a fee, publishers give permission for their books or articles to be copied and distributed in educational contexts. Such clearances normally last for one semester or for one school term. After that, the instructor must seek clearance again. 1. Course Packets and Copyright In 1991 a federal court ruled that a publisher's copyright was infringed when a Kinko's copy shop reprinted portions of a book in an academic course pack. (Basic Books Inc. v. Kinko's Graphics Corp., 758 F.Supp. 1522 (S.D. N.Y. 1991).) The court said that reprinting copyrighted materials in academic course packs was not a fair use and that permission was required. The owner of a copy shop in Ann Arbor, Michigan, began a personal crusade to prove that the Kinko's case was wrongly decided by advertising that he would copy course materials for students and professors. As a result, he was sued by several book publishers. A federal Court of Appeals decided against the copy shop owner, ruling that the copying did not qualify as a fair use. This ruling was based on the amount and substantiality of the portions taken and because academic publishers were financially harmed --they lost licensing revenues--while the copy shop was making money on the course packets. (Princeton Univ. v. Michigan Document Servs., 99 F.3d 1381 (6th Cir. 1996).) This and similar court rulings establish the rule that you need to obtain permission before reproducing copyrighted materials for an academic course packet. Emerson Print and Copy Center performs course packet assembly for Emerson College. We have affiliated with an established clearance service and are prepared to obtain clearance on behalf of instructors. 2. Obtaining Clearance for Course Packets It's the instructor's obligation to obtain clearance for materials used in class. By filling out the necessary forms available at the Emerson Print and Copy Center, we will be able to handle your permission requests 3. Using the Emerson Print and Copy Center It can be time-consuming to seek and obtain permission for 20 to 30 or more articles used in a course packet. Fortunately, private clearance services will, for a fee, acquire permission. After the course packets are created and sold, the clearance service collects royalties from the Print and Copy Center and distributes the payments to the rights holders. The Print and Copy Center would like all requests for Copyright permissions in no later than 5 weeks before the start of classes.
If you have any questions please feel free to call Emerson Print and Copy Center at 617824-8593 or contact by email at email@example.com. The copy center is located at 98A Boylston Street, Boston, MA 02116.
Emerson College Office of Academic Affairs – Guidelines for Syllabi
All Emerson College course syllabi should contain the following items. Identifying Information Include course and faculty member identification and location information: course name and code number; number of credits; day(s), time(s) and location of when and where the course meets; faculty member’s name, office location, office hours, office telephone number, and email address. Course Description This brief description of the disciplinary nature of the course typically corresponds to the catalogue description. Learning Objectives Learning objectives (also referred to as learning outcomes or learning goals) are statements describing what successful students will know or be able to do upon completion of the course. List which programmatic learning objectives the course addresses. Add learning objectives that are specific to the course. Course Calendar List dates for the following: examinations, assignments, students’ presentations, guest speakers, topic introductions, etc. If calendar flexibility is desired, indicate that on the syllabus. Course Requirements Delineate exactly what work students are expected to complete and what will, and will not, count toward the final grade. In the syllabus, or in separate documents referred to in the syllabus, provide specific instructions for completing required written work, projects, presentations, etc. Texts and Other Materials List the required and recommended/supplementary texts and other materials for the course, and where they may be obtained (e.g., the bookstore, library reserve, handouts provided in class, purchase course packs, etc.). Grading Policy Explain how final grades are determined. Include the portion of the final grade that is assigned to each requirement, as well as the basis on which these requirements are evaluated (e.g., clarity, argument, adherence to format, etc.). Disability Statement Include the following statement to alert students with disabilities about how they may request accommodations: Emerson College is committed to providing equal access to its academic programs and social activities for all qualified students with disabilities. While upholding this commitment, we require all Emerson students to meet the high standards of achievement that are essential to the College’s programs and services. To advance these dual aims, the College will provide reasonable accommodations to disabled students who request accommodations through the College’s Disability Services Office (DSO), if the DSO determines that accommodations are both medically necessary and reasonable. Please note that a requested accommodation will only be approved as ‘reasonable’ if it does not compromise any essential requirements of a course. Students who wish to request a disability accommodation must submit their request to the DSO, and not to faculty, since only the DSO is authorized to approve or deny any requests for accommodations. College employees and student’s family members cannot request accommodations on a student’s behalf. Rather, students who wish to request accommodations must themselves contact the DSO since Emerson’s philosophy is that its students are independent and self determined and students with disabilities—like non-disabled students—have control over their lives here at Emerson and are ultimately responsible for making their own decisions. Students who know at the start of a semester that they will need accommodations must submit their accommodation requests to the DSO within the first two weeks of the semester. If a student becomes ill or disabled during the course of a semester, or discovers after the start of a semester that he or she needs a disability accommodation, he or she is encouraged to submit his or her request to the DSO as soon as possible since the process of approving accommodations takes time, and approved accommodations will not be granted retroactively. The Associate Director for Disability Services can be reached at: 617-824-8592, firstname.lastname@example.org, 5th Floor 216 Tremont Street. Plagiarism Statement Include the following statement to alert students to Emerson College’s policy on plagiarism: It is the responsibility of all Emerson students to know and adhere to the College's policy on plagiarism, which can be found at: http://www2.emerson.edu/academic_affairs/policies/Plagiarism-Policy.cfm. If you have any questions concerning the Emerson plagiarism policy or about documentation of sources in work you produce in this course, speak to your instructor. Updated June 2013
STUDENT ATTENDANCE POLICIES Faculty Assembly: Student Attendance Policy – In 1996, the Faculty Assembly passed a resolution recommending that instructors adopt the following attendance policy for all undergraduate courses. For courses meeting twice a week, 3 unexcused absences would result in a failing (F) grade. For courses meeting three times a week, 5 unexcused absences would result in a failing (F) grade. It was pointed out, that during the first two weeks of classes, students are still “shopping” and have not yet realized their course selections; therefore instructors may want to start counting absences after the first two weeks of classes. While this attendance policy is not required, instructors are encouraged to adopt the policy, as attendance in some course has been a significant problem. College Policy: Students are expected to attend classes regularly and promptly and are responsible for all work done in their classes while they are absent. Individual instructors determine the number of times a student may be absent or tardy before a grade is lowered. In classes where attendance is required, students are responsible for notifying the instructor in advance of unavoidable absences. Students must adhere to individual instructors' attendance policies. Attending an out-of-class activity or event for another course may not be used as an excuse to disregard a given class’s attendance policy. A faculty Member may not require a student to attend specified out-of-class activities that conflict with the student’s schedule for another class. In addition, Massachusetts state law requires that any student who is unable, because of religious beliefs, to attend classes or to participate in any examination, study, or work requirement on a particular day shall be excused from any such requirement. The student will receive an opportunity to make up the examination, study or work requirement, which may have been missed because of such absence on any particular day, provided, however, that such make-up examination or work does not create an unreasonable burden upon the College. The College’s Center for Health and Wellness (CHW) does not provide students with notes excusing them from missing class or academic obligations. When indicated as a part of clinical management, the CHW may recommend alteration of academic requirements, deferment of responsibilities, non-participation in certain activities, and other appropriate measures for health reasons. With the written authorization of the student, the center may verify the nature and extent of the illness. Note: Be sure that the attendance policy for a course is clearly stated on the course syllabus and indicate how you want students to notify you if they know they will be missing a class. You may also want to address tardiness in your
attendance policy, for example setting a time limit after which a student will receive an unexcused absence. It is important to establish a clear attendance policy at the beginning of your course, and consistently apply it throughout the semester (with all students, at all times). You also may want to address tardiness in your attendance policy, for example setting a time limit after which a student will receive an unexcused absence. No Shows. If you have a student on your class list that has never attended your class or disappears during the semester, please notify the Academic Advising Center at 824-7876. Prolonged Absence. When a student anticipates or experiences a prolonged absence due to accident or illness, the student should immediately notify the dean of students and each of his or her instructors. Under these circumstances, the student is advised to work with each professor to either obtain a course withdrawal, or if she or he is in good standing within a given course seek a time limited Incomplete, or, depending on the situation, arrange a leave of absence for the semester in question. Withdrawal/Leave of Absence from the College. All students considering withdrawing or taking a leave of absence from Emerson must report to the Student Service Center to complete the appropriate paperwork. Performing Arts BFA majors must consult with the Performing Arts Department prior to filing for a Leave of Absence. A student who subsequently chooses to return to the College returns at the same academic standing at which she or he left. Students who have either withdrawn or taken a leave of absence are not eligible to participate in varsity or intramural athletics, student clubs and organizations, student employment programs, or any other College-sponsored activity or program. Resident students who withdraw or take a leave are required to vacate College housing immediately. A leave of absence is good for a period of two years from the date of the leave. During this two-year period, students are eligible for readmission to the College through the Academic Advising Center. Students planning to return to the College must contact the Academic Advising Center by the established deadline for the semester under consideration and return a Request for Readmission Form. Readmission to a Performing Arts BFA program is contingent upon course sequencing and space within the program. Absence Because of Jury Duty. Any U.S. citizen 18 years or older who resides in Massachusetts for 50 percent or more of the calendar year is eligible to be called for jury duty. However, keep in mind that the laws have been modified both to shorten the length of jury duty and to allow people to schedule their duty at a convenient time. For more information, students may visit mass.gov/courts/jury. Faculty will provide a reasonable substitute or compensatory opportunities for any required work missed so long as it doesnâ€™t create an unreasonable burden upon the College. *For more information, please refer to the Undergraduate Catalogue at emerson.edu.
CLASSROOM BEHAVIOR PROTOCOL From time to time, faculty may encounter students whose personal difficulties and behaviors can pose a challenge in the classroom. For example, you may become concerned about a student’s behaviors, such as multiple absences, repeated verbal interruptions, or inappropriate classroom behaviors. In addition, you may become aware of students who are encountering significant health or academic problems. Resources exist on campus to provide you with consultation and support. Below is a list of internal referral options that are available to you. a. Issues concerning standards and expectations for classroom behavior and class attendance are the province of the academic community and will, of necessity, be discussed in that domain (e.g., code of conduct in classroom, limits of acceptability of behaviors, limits of tolerance, attendance, etc.). You are encouraged to articulate and maintain academic and behavioral standards at the beginning of each semester. For assistance with any of these issues, you should contact your department chair or Anne Doyle, Executive Director of Academic Administration, Extension 8527. b. If you are concerned about a student’s psychological well-being or a student’s disruptive behaviors in the classroom you can contact Elise Harrison at the Counseling Center, Extension 8595. c. If you are concerned about a student’s physical health or wellness, you can contact Ms. Jane Powers, R.N., C., M.S.N. at the Center for Health and Wellness, Extension 8666. d. If your concern focuses on the need for academic supports or you have questions regarding disability-related concerns, you can contact the Writing and Academic Resource Center or Disability Services Office, Extension 8415. e. If your concerns focus on student discipline (e.g., violations of the behavior code, plagiarism, etc.), you can contact Dr. Ron Ludman, Dean of Students, at extension 8640. f. If a medical, psychological or safety emergency arises at any time, contact 911 immediately and then contact the College’s Department of Public Safety at extension 8888. Some offices of the campus are bound by the laws of confidentiality and may not be able to provide you with detailed and specific information about a student. However, these offices can provide general consultation and information that will be helpful. Those who work in student support services are committed to working toward early identification of students who may be at risk and require assistance to address and resolve issues. Please, do not hesitate to contact the appropriate office for assistance in resolving your concerns and addressing student needs.
GRADING SYSTEM Grading System. The College uses a system of letter grades and quality points to evaluate student performance. Grade point averages are computed on a scale where A = 4.0 (93–100), A– = 3.7 (90–92), B+ = 3.3 (87–89), B = 3.0 (83–86), B– = 2.7 (80–82), C+ = 2.3 (77–79), C = 2.0 (73–76), C– = 1.7 (70–72), D = 1.0 (60–69), F = 0 (failing). W
A W (Withdrawn) is recorded for students who take a leave of absence or withdraw from the College before the last two weeks of the semester. This grade does not affect the grade point average (GPA).
A NF (No-Show) grade indicates that the student never attended the class and did not drop the course. This grade does not affect the GPA.
WP A WP (Withdrawn Pass) grade means the student was passing the course at the time of withdrawal. This grade does not affect the grade point average. WF A WF (Withdrawn Fail) grade means the student was failing the course at the time of withdrawal. This grade does not affect the grade point average. I
An I (Incomplete) grade is assigned when students engaged in passing work are unable to complete class assignments for medical reasons or other extenuating circumstances. An I grade must be removed the next term in which the student is registered or it automatically becomes an F grade. For each Incomplete grade change, a Grade Change Form must be completed and signed by the faculty member and must be submitted to the Registrar.
A P (Passing) grade indicates performance in a course for which specific grades are not given. A P is equivalent to a grade of C or better and may be used in designated pass/fail courses only.
A PH (High Pass) grade indicates exceptional performance in a Senior Creative Thesis.
S/U A S indicates a Satisfactory performance while a U indicates Unsatisfactory performance in a non-credit course. AUD An AUD (Audit) grade designates registration for a course as an auditor. PLEASE NOTE: It is the student's responsibility for requesting a withdrawal prior to the 12th week of classes. WP/WF forms can be obtained in the Registrar's Office.
GRADING POLICIES An I (Incomplete) grade should only be given when a student has satisfactorily completed most of the required work for the course, but due to medical reasons or other extenuating circumstances, is unable to complete the work by the end of the term. Incompletes should not be given in lieu of a letter grade to simply extend the time given to the student to complete the work in the absence of the required conditions. An I grade must be removed the next term in which the student is registered or it automatically becomes an F grade. For each Incomplete grade change, a Grade Change Form must be completed and signed by the faculty member and must be submitted to the Registrar. Grade Changes. Grade changes will not be accepted or entered on a studentâ€™s permanent record after the end of the third week of the semester following the one in which the course was taken, except for Incompletes as discussed above. Any change must be proposed and justified by the course instructor and approved by the instructorâ€™s dean. No changes will be made to the studentâ€™s official academic record after the student has officially withdrawn or graduated from Emerson College. Once a course is graded, the credits for that course may not be changed. Grade Reports. All students may access their final grades and complete grade history online by logging onto eCommon. Midterm Evaluations. As part of the College advising program, midterm grade reports are made available online to undergraduate students whose grades fall below a C in any subject. Students who receive such warnings should meet with their instructor, consult their advisor and, if appropriate, seek help from the Lacerte Family Writing and Academic Resource Center. Academic Grievances. Students who wish to make a complaint or grievance regarding any College academic policy should file a petition with the Academic Petitions Committee through the Office of Academic Affairs. Grievances regarding a grade or other matters in a course should be discussed first with the course instructor. If the student remains dissatisfied, he or she should advance the grievance to the department chair. If the chair is unable to mediate a resolution, the student should advance the grievance to the dean of the appropriate school. If the grievance is not resolved after mediation at this level, the student should file a petition with the Academic Petitions Committee in the Office of Academic Affairs.
GRADING PROCEDURES Please visit the Registrarâ€™s Office website at www.emerson.edu/academics/registrar and choose the link on the left titled Forms and Instructions, then scroll to the bottom to find faculty instructions on grading.
(The following form can be found at emerson.edu/academic_affairs) Midterm Course Feedback Resource 1 This instrument is intended to be formative in nature and to encourage faculty to make adjustments in courses based on students’ perspectives with the goal of enhancing student learning. The responses gathered here are intended solely for faculty use and will not be collected, distributed, or used for evaluation. Course Title _______________________ Course # _________ Section # _________
1. What has been most effective in this course?
2. What changes would you suggest?
3. What would help you succeed in this course?
4. Are you challenged? If so, why? If not, why not?
(The following form can be found at emerson.edu/academic_affairs) Midterm Course Feedback Resource 2
This instrument is intended to be formative in nature and to encourage faculty to make adjustments in courses based on students’ perspectives with the goal of enhancing student learning. The responses gathered here are intended solely for faculty use and will not be collected, distributed, or used for evaluation. Course Title _______________________ Course # _________ Section # _________ 1. What teaching methods have you found most helpful in this course? Examples may include group work, presentation/lecture, discussion, and projects. 2. Are there other methods, assignments, or approaches that you would recommend for the course? 3.If another student asked you, “What have you learned in this course?” how would you answer at this point in the semester?
(The following form can be found at emerson.edu/academic_affairs)
Midterm Course Feedback Resource 3 Course Title _______________________ Course # _________ Section # _________
1. What is going well?
2. What could be improved?
3. What do you need to succeed in this course?
4. Other comments:
Final Exam Schedule | Spring 2014 To determine a course’s exam time, find the meeting day(s) and start time on the chart, then look to the left column for the exam time and the top of the column for the exam day. Many courses only have one time listed (e.g., MWF 10:00–11:15). If your course has more than one meeting time and/or meeting location, such as a course that has a large lecture session and a small lab session in a different room, please refer to the table below the final exam schedule to determine the time and location of your exam (view an example of a course with multiple meeting times/locations). Please email any questions or concerns to email@example.com. Examples: • Your course meets TR 8:00–9:45 am in Walker 201: Final Exam is Tuesday, 12/17, 8:00–10:00 am in Walker 201. • Your course meets MWF 2:30–3:15 pm in Ansin 203: Final Exam is Friday, 12/13, 1:00–3:00 pm in Ansin 203. • Your course meets M 10:00 am–1:45 pm in Tufte 1114: Final Exam is Monday, 12/16, 10:30–12:30 pm in Tufte 1114. For Instructors: All courses are required to meet during their final exam time, regardless of whether or not you are administering a final. If you need to schedule makeup exams, please contact the Registrar’s Office.
Monday, April 28
Tuesday, April 29
Wednesday, April 30
MWF: 10:00 am MW: 10:00 am MF: 10:00 am M: 8:00 or 10:00 am
TR: 8:00 or 9:00 am T: 8:30 or 9:00 am
MWF: 8:30 am MW: 8:00, 8:30 or 9:00 am WF: 8:00 am W: 9:00 am
10:30 am–12:30 pm
MWF: 11:30 am WF: 10:00 am F: 8:00, 9:00 or 10:00 am
TR: 10:00 or 11:00 am T: 10 am
MWF: 1:00 pm MW: 12:00 or 1:00 pm WF: 12:00 pm W: 10:00 am
F: 12:00, 1:00, 2:00 or 2:30 pm
TR: 2:00 pm T: 2:00 pm
MWF: 2:30 pm WF: 2:00 pm W: 2:00 pm
MW: 2:00 or 3:00 pm M: 2:00 or 3:00 pm
TR: 4:00 pm T: 4:00 pm
MW: 4:00 pm M: 4:00 pm
M: 5:00 or 6:00 pm
TR: 6:00 pm T: 5:00 or 6:00pm
W: 4:00, 5:00 or 6:00 pm MW: 6:00 pm
Thursday, May 1
R: 8:30 or 10:00 am
TR: 12:00 or 1:00 pm T: 12:00 or 1:00 pm
R: 1:00 pm F: 4:00 pm
R: 2:00, 3:00 or 4:00 pm
R: 5:00 or 6:00 pm
Academic Standards and Grievances The College requires students to achieve a 2.0 cumulative average to earn a baccalaureate degree. This is a minimum requirement. Each School has the prerogative to require a higher cumulative average in any major field of study. Satisfactory Academic Progress (Academic Probation and Suspension). The College has set the following standards for satisfactory academic progress: 1. Students are expected to maintain a cumulative and semester grade point average of 1.7 for freshmen and 2.0 for all other students. Students who fall below this standard are placed on academic probation. 2. Students must successfully complete 75 percent of attempted credits per semester. Grades or recorded symbols of F, WF, WP, and I are not considered as successfully completing a course. Students who do not meet the College’s standards for satisfactory academic progress for two consecutive semesters are subject to academic suspension for not less than one year. Students who have been academically suspended may appeal their suspension through the Office of Academic Affairs. After a year of suspension, the student may apply for readmittance to the College. Students on academic probation are not eligible to compete in varsity athletics or run for Student Government Association office. They may be prohibited from participating in extra- and co-curricular activities (e.g., WERS, EIV, theater productions, and forensics) by the chair of the academic department in which they are majoring, and from serving in student affairs leadership positions (e.g., resident assistants and orientation leaders) by the Dean of Students. Academic Dismissal. If, after a thorough review of a student’s academic record, the Academic Probation and Suspension Board determines that a student’s academic success at Emerson College is not feasible, that student will be dismissed. A second suspension results in automatic dismissal. An undergraduate who is dismissed may not be granted re-admittance to Emerson College. Academic Ethics. A student who fails to meet minimum academic ethical standards by cheating, plagiarism, theft, or vandalism related to library or laboratory materials or equipment, or similar acts, shall be subject to disciplinary proceedings that may result in suspension or dismissal. If there is any question about the appropriateness of an act, the student is urged to consult with a faculty advisor, instructor, or a School Dean. Academic Grievances. Students who wish to make a complaint or grievance regarding any College academic policy should file a petition with the Academic Policy Committee through the Office of Academic Affairs. Grievances regarding a grade or other matters in a course should be discussed first with the course instructor; if the student is not satisfied after discussing the matter with the instructor, the student should speak with the instructor’s Dean. If the Dean cannot resolve the conflict with the student and instructor, the student should file a petition with the Academic Policy Committee through the Office of Academic Affairs.
TEACHER/COURSE EVALUATIONS Dear Faculty Member: Please note the following procedures which will be employed in this semesters Teacher/Course evaluation process: â€˘ Students will be contacted via email approximately one week prior top the last day of class with instructions on how to complete their instructor evaluations. â€˘ Students will be directed to a secure website where they will be presented with the instructor evaluation form for all of their courses (example on next page). NOTE: students will not be able to view their grades until all course evaluations are complete. Faculty will be able to access their own evaluation results after a few weeks and will receive notification via email followed by instructions on how to access the evaluations.
Emerson College Instructor Evaluation Survey This Evaluation Survey is an important way for you to provide information about your experiences in this course to the college and your instructor. The information collected from the entire class will be shared with the instructor and department as well as the college administration. -
The information is used by the instructor to develop his/her teaching skills and the course. The information is used by the college and academic department when decisions are being made about an instructor’s employment.
All responses are confidential and all results including any written comments will not be delivered to instructors until after grades are submitted. Please read each question carefully. Select the number that best reflects your response. In addition, a set of open-ended questions will ask you to provide any written comments you may have. We thank you for taking the time to complete this important part of the evaluation process. (1) (2) Not Organized (1) (2) Not Clear (1) (2) Not Knowledgeable (1) (2) Not Clearly (1) (2) Not Timely (1) (2) Not Respectful (1) (2) Not Enthusiastic (1) (2) Not Effective (1) (2) No Understanding
The course was well organized by the instructor.
The instructor made course requirements clear.
The instructor was knowledgeable of the subject matter.
The instructor presented material clearly.
The instructor provided timely feedback on tests, papers and/or assignments
The instructor treated me with respect.
The instructor was enthusiastic about the material.
The instructor’s teaching methods were effective.
The instructor helped me to gain an understanding of the concepts and/or skills in this subject.
The instructor presented material at an appropriate level of difficulty for me.
What aspects of this instructor’s teaching did you find most beneficial?
Please offer any suggestions about what the instructor could do to enhance the instruction in this course.
Please use the space below for additional comments on your experiences with this instructor.
Please use the space below for additional comments about this course.
(1) Too Easy
(3) (3) (3) (3) (3) (3) (3) (3)
(5) Very Organized (4) (5) Very Clear (4) (5) Very Knowledgeable (4) (5) Very Clearly (4) (5) Very Timely (4) (5) Very Respectful (4) (5) Very Enthusiastic (4) (5) Very Effective (4) (5) Excellent Understanding
(3) (4) Appropriate Difficulty
(5) Too Difficult
THE ACADEMIC ADVISING CENTER Academic advising is integral to Emersonâ€™s mission to educate students for life and prepare them for careers in communication and performing arts. The advising programs at the College are designed to recognize the individual needs of students. Through partnerships with faculty and professional staff, students are afforded unique opportunities for defining and achieving academic, career, and personal goals. Throughout the advising process, students are provided access to the rich information resources at Emerson and guided to make informed and independent decisions. Advising serves as a primary means for integrating students into the larger college community. The Academic Advising Center coordinates all aspects of the undergraduate academic advising process and supports academic advising provided by the faculty. The professional academic advisors are attentive to student needs and preferences, as well as personal goals and values. More information can be found online at emerson.edu/advising_center or by contacting the Academic Advising Center at 617-824-7876 or via email at firstname.lastname@example.org.
LACERTE FAMILY WRITING AND ACADEMIC RESOURCE CENTER
The Lacerte Family Writing and Academic Resource Center (WARC) provides academic support services to all Emerson studentsâ€” graduate and undergraduateâ€“-and gives them the opportunity to develop skills necessary for academic success and independence at the college level. The WARC staff consists of four full-time professionals and a team of well-prepared graduate assistant writing tutors who support writing across the curriculum. The Center offers individualized tutoring in all phases of the writing process, from brainstorming to editing. The Center also offers support in study strategies, including reading comprehension, note-taking, test-taking, and time-management. Peer tutoring in content areas is available upon request. Academic assistance is available for international students and students with special learning requirements. The Lacerte Family Writing and Academic Resource Center also provides academic counseling to students, especially those experiencing academic difficulty. The staff of the Center monitors academic performance at mid-term and works, as needed, with students to design appropriate study plans. The staff collaborates with the faculty and offices of the College to address other student needs. For further information please visit http://www.emerson.edu/academics/academic-services/writing-academicresource-center or contact the WARC at 617-824-7874.
CAREER SERVICES In addition to the outstanding preparation students receive in the classroom and through participation in co-curricular activities, Career Services provides the programs, resources, and services students need to help them reach their professional goals. Career Services advisors help guide students along their career paths, no matter what stage they are at. From their first day at Emerson until long after they graduate, students are encouraged to take advantage of all that Career Services has to offer. Career Services offers: individual assistance with self-assessment, career exploration, career decision-making, internship/job searching, and more; an extensive resource library of communications- and arts-related career exploration and trade publications; a variety of career-related workshops, programs, and events; networking and mentoring opportunities with alumni and other industry professionals; assistance with internship and job search preparation, resume and cover letter preparation, interview preparation, and mock interviews; online job and internship listings; and internship fairs. For more information, visit emerson.edu/career_services or stop by the office at 216 Tremont Street, sixth floor.
COUNSELING AND PSYCHOLOGICAL SERVICES Counseling and Psychological Services (ECAPS is an excellent place for Emerson students to begin looking for help with personal concerns, family problems, or other psychological issues. ECAPS serves as a resource to assist students in developing to their potential. To achieve this goal, a variety of services are provided. These include: shortterm individual psychotherapy; support and therapy groups; crisis intervention; psychiatric consultation for students in ongoing psychotherapy at ECAPS ; and referral to outside agencies, private psychotherapists and psychiatrists. Counseling and Psychological Services employs a short-term therapy model. Typically students come for between 6-10 sessions and meet with a therapist about once every two weeks. If an assessment indicates that a studentâ€™s therapeutic needs are beyond the scope of what ECAPS is able to offer (e.g. frequency of therapeutic contact indicated or a need for specialized therapy such as substance abuse treatment or eating disorder treatment), the student will be provided assistance in securing alternative off-campus therapeutic resources. Counseling and Psychological Services provides confidential, free psychotherapy. The staff considers issues of student privacy to be of utmost importance. No information is shared with anyone, inside or outside of the College, without the studentâ€™s knowledge or written consent, within the guidelines of professional ethics and legal principles. Emerson Counseling and Psychological Services is located at 216 Tremont Street on the second floor and can be reached at (617) 824-8595 or visit emerson.edu/counseling_center
THE OFFICE OF SERVICE LEARNING AND COMMUNITY ACTION (SLCA) The Office of Service Learning and Community Action (SLCA) promotes civic engagement by encouraging critical and creative enterprise around real-world social justice issues. In collaboration with community partners, faculty, students, and staff, the SLCA develops, promotes and supports opportunities for Emersonians to learn by contributing their energy and skills to community-based organizations and initiatives. The SLCA partners with institutions, nonprofits and professors to design discipline-specific service projects for undergraduate and graduate students in over 30 communication and arts courses. By building consciousness through coursework and co-curricular programs (such as Jumpstart), service learning fosters a respect for the complexities of human diversity. The SLCA also assists faculty in developing service learning course components and in applying for Service Learning Innovation Grants that support community-based research and creative work. Emersonâ€™s service work emphasizes the Collegeâ€™s commitment to preparing community members for life and work as engaged and influential citizens of the 21st century. Contact SLCA Suzanne Hinton, Associate Director 120 Boylston Street, Walker Building 1008 617-824-8774 Suzanne_Hinton@Emerson.edu emerson.edu/service_learning
DISABILITY SERVICES OFFICE Two federal statutes govern the rights of Emerson students with disabilities. Qualified students have the right to equal access to the Collegeâ€™s programs, activities, and services. Reasonable accommodations, academic adjustments, and/or auxiliary aids and services are afforded students registered with the Disability Services Office. The accommodations are in accordance with appropriate documentation and with the studentâ€™s specific requests. Faculty are notified via letter when qualified students are enrolled in his or her class and are to receive accommodations. Information about the accommodations and confidentiality requirements are detailed in the letter. The Disability Services Office serves Emerson students, and it supports faculty as they undertake their responsibilities. Faculty and staff with disabilities are served by the Office of Human Resources. Contact Disability Services 216 Tremont Street, 5th Floor 617-824-8592 email@example.com emerson.edu/academics/academic-services/disability-services
Faculty FAQ about Accommodations for Disabilities A student told me that she has a disability. She does not have a letter from the DSO, but she wants to show me a doctorâ€™s letter. What should I do in this situation? It is not your responsibility to read letters or other documentation from doctors. Please direct the student to the Disability Services Office (DSO). The DSO will evaluate the documentation and proceed according to established policies. If the student is qualified to receive accommodations, she will deliver a letter to you detailing the accommodations. You are always encouraged to contact the DSO with questions about the accommodations. My student gave me a letter from you listing the academic accommodations she needs. I am making those accommodations, but she is having trouble succeeding in my course. What else can I do to help her reach the courseâ€™s learning goals? You can contact the staff in the DSO at (617)824-8592 to discuss the problem and possible solutions. The staff will be able to give you suggestions so your course is inclusive â€“ all students have similar opportunities to learn. You can also contact Karen St. Clair, Director for the Center for Innovation in Teaching and Learning at (617)8248246 for information. In addition, the following website is an excellent resource on how to create a classroom environment that is inclusive and supportive of students with disabilities: http://www.washington.edu/doit/Faculty/ I believe I could more effectively accommodate a student in my class if I knew his disability. Can I have access to this information? A student with a qualified disability, and who has requested accommodations, will provide you with a letter detailing the accommodations he is entitled to. The student has the right to decide whether or not to disclose details of his disability to you. According to the Family Educational Rights and Privacy Act of 1976 (FERPA), once a student is enrolled in a post-secondary institution, the student is the guardian of his records and is the only person who is allowed access to his files; this includes records from the DSO. In some cases, a student may feel that letting you know some details about the nature of his disability will be helpful to you and to him. In other cases, a student may not wish to disclose the nature of his disability, and the DSO cannot give you that information. If you have questions about how best to work with the student according to the accommodations described in the letter he gave you, please feel free to contact the DSO. If a student has an accommodation for extended deadlines for assignments or lenience with attendance, what should I do if she exceeds the limits with respect to her accommodation? At the beginning of the semester, you should meet with her to discuss the details of the extended deadline and/or lenience with attendance accommodation that are listed in the letter she provides, which is from the DSO. She was told when she was approved for the accommodation that it has limits that will be determined by the professor in accordance with departmental objectives for the course. If she exceeds the limits of the accommodation you the right to apply the same course policies that you have set in your
syllabus for all students in the course. During the meeting, be sure to make your course policies clear to her. What if I think the accommodations for a student with disabilities infringe on my class process or cause me to significantly alter my course? If you are concerned about how much you will need to alter your course to provide accommodations, you can contact the DSO to confirm that you understand the accommodations the student is entitled to. The DSO staff may have suggestions that have worked for others, and they may work for you. You should also discuss your concern with your department chair. The chair will evaluate your concerns based on department policies and the objectives for your course and help you resolve the issue. A student in my class was absent due to illness. He has not given me an accommodations letter. Do I need to excuse these absences? The DSO does not generally support temporary disabilities, such as an extended illness. If a student is repeatedly absent you may suggest that he visit the DSO to discuss the possibility of receiving accommodations. If the DSO does determine that accommodations are warranted, they will go into effect after the student has provided appropriate documentation and followed the process for receiving accommodations. The DSO will not provide accommodations retroactively. The only exception to this is if a student is hospitalized, in which case the DSO will inform you of the exact dates on which the student was unable to attend class. A student in my class seems depressed and sometimes exhibits odd behaviors. I am concerned that this student may be a danger to himself or others. How can I reach out to this student? Emersonâ€™s Office of Student Life has a handbook that discusses its Assessment and Care Teamâ€™s process in supporting students in distress. Refer to the flyer: Recognizing and Helping Students in Distress: A Guide for Faculty and Staff: http://www.emerson.edu/student-life/health-safety/center-health-wellness/wellnesseducation/students-distress. You can also discuss your concerns with staff in the Center for Health and Wellness at (617)824-8666 or with Emerson College Counseling and Psychological Services (ECAPS) at (617)824-8595.
Diane Paxton, Director Disability Services Office July 31, 2013
PAYROLL POLICIES Pay Periods and Payday. All full-time and part-time faculty are paid semi-monthly. Payroll Deductions. The College is legally required to make certain deductions including: federal and state withholding taxes, FICA and Medicare taxes. The amounts withheld for these purposes are dependent upon the employees' earnings and exemptions claimed. To change the number of exemptions claimed, a new withholding form (W-4 for federal and M-4 for state) must be completed and submitted to the Human Resources Office. Additional deductions may be made from an employee's gross earning upon receipt by the Office of Human Resources/Affirmative Action of a signed authorization from the employee. Examples of such deductions include: voluntary retirement, medical and/or dental insurance premium contributions (if meet eligibility guidelines set forth in the AFECAAUP collective bargaining agreement), donations to the United Way or any other benefits you are eligible for and elect that have an employee cost. Direct Deposit. Direct Deposit of an employeeâ€™s paycheck is mandatory. To set up or change your direct deposit you must complete and submit the Direct Deposit Authorization form to the Human Resources Office. Once an employee has signed up for direct deposit there will be approximately one to two payroll cycles before it takes effect. The first 2 checks will be live checks, and must be picked up at the office of your department assistant (see page 4 for contact information). PLEASE NOTE: The W-4, M-4, and Direct Deposit forms are available on-line at emerson.edu/hr/forms.cfm or at the Human Resources Office, 8 Park Plaza, Suite 204.
Updating Personal Information Academic Affairs and your Academic Department uses the address information listed in Banner for all faculty mailings. It is important that you keep your address, as well as your phone numbers and email information accurate and upto-date. To make updates, please visit eCommon at ecommon.emerson.edu. After you log into eCommon, go to the Employee tab and under Personal Information you can add or update your address, phone and email information.
Campus on the Common 120 Boylston Street Boston, MA 02116-4624 Main Telephone: 617-824-8500 emerson.edu
Boston Common Garage
Motor Mart Garage
on nt W ar
99 Summer Street (.5 mile)
St Ritz-Carlton Garage
Rotch Field (1 mile)
Parking Garages MBTA Subway Stations
Tufte Performance and Production Center 10 Boylston Place Admission Visitor Center Greene and Semel Theaters Huret & Spector Gallery Makeup Lab, Costume Shop Performing Arts Department Television Studios Theatre Design/Tech Center Piano Row Residence Hall and Max Mutchnick Campus Center 150 Boylston Street Athletics Department Brown-Plofker Gym Dean of Students Multicultural Student Affairs Off-Campus Student Services Professional Studies and Special Programs (Continuing Ed.) Student Activities Student Life
Walker Building 120 Boylston Street Academic Computing and Help Desk Center for Spiritual Life Communication Studies Department Diversity and Inclusion Emerson Channel Institute for Liberal Arts and Interdisciplinary Studies Iwasaki Library Journalism Department Levy Marketing Suite Marketing Communication Department Colonial Building 100 Boylston Street Mail Services Residence Hall Little Building 80 Boylston Street Dining Services Film-Video Equipment Center Fitness Center Housing and Residence Life Police Department
Residence Hall Student Service Center
Ansin Building 180 Tremont Street Academic Affairs Graduate Studies Information Technology Media Services Center Presidentâ€™s Office Visual and Media Arts Department WECB and WERS radio Writing, Literature and Publishing Department Paramount Center 555 Washington Street Bright Family Screening Room Jackie Liebergott Black Box Theatre Paramount Center Mainstage Residence Hall Scene Shop/Soundstage 216 Tremont Street Advising Center Bill Bordy Theater Career Services
Center for Health and Wellness Communication Sciences and Disorders Department Counseling and Psychological Services International Student Affairs Lacerte Family Writing and Academic Resource Center Registrar
Cutler Majestic Theatre 219 Tremont Street Transportation Building 8 Park Plaza Human Resources Ploughshares Rotch Field Albany and Randolph Streets 99 Summer Street Communications and Marketing Development and Alumni Relations Financial Affairs
Code ANSIN CHILD COL KMC KOC KTS KVB LAAA LB PARA PROW SCSH TUFTE TUFTS UBANK WALK
Building Ansin Building Childrens Hospital Colonial Building Kasteel Well - Main Castle Kasteel Well - Off Campus Kasteel Well - Big Barn Kasteel Well Building Los Angeles Little Building Paramount Building Piano Row Scene Shop Tufte PPC Building Tufts School of Medicine Union Savings Building (216 Tremont) Walker Building
Address 180 Tremont Street 300 Longwood Avenue 100 Boylston Street
Alameda Avenue 80 Boylston Street 555 Washington Street 150 Boylston Street 467A Summer St. S. Boston 10 Boylston Place 216 Tremont Street 120 Boylston Street
COPYRIGHT POLICY INTRODUCTION As an institution committed to leadership in communication studies and the performing arts, Emerson College requires that its faculty, staff, and students comply with all applicable laws concerning copyright and intellectual property. Members of the College community who violate copyright law will be liable for their infringement. Violation of copyright law can give rise to both criminal and civil liability and penalties. In cases of willful infringement, a court may impose statutory damages awards of as much as $150,000 for each work infringed. Emerson College also recognizes the importance of the fair use provisions of the Copyright Act in communication studies, the performing arts, and higher education more generally. Under the fair use provisions, as further discussed below, certain uses of copyrighted materials may be made without the permission of the copyright holder for purposes that include teaching, scholarship, and research. The College reserves the right to modify or waive specific guidelines set forth in this Policy when it believes that such modification or waiver is consistent with fair use. The Emerson College Copyright Policy for Instructional Materials and Library Services was updated in 2004 by a task force that included the following members of the Emerson College staff: James Capobianco, Coordinator of Web Development & Reference Librarian; Kimberly Hall, Director of Instructional Technology Group; Elena O'Malley, Head of Library Computer and Internet Services; and Robert Fleming, Executive Director of the Iwasaki Library. The Copyright Policy was approved by the Faculty Assembly and by the College's administration. Emerson College encourages its members to learn more about copyright compliance and welcomes input about this Copyright Policy. Please contact the Copyright Committee, firstname.lastname@example.org, if you have any questions, concerns, or suggestions. EXCLUSIVE RIGHTS OF COPYRIGHT HOLDERS The federal Copyright Act grants certain exclusive rights to copyright holders in works of authorship. These protected works include both published and unpublished works in a wide range of media - for example, books, articles, photographs, films, and computer programs. The exclusive rights of the copyright holder include: 1. 2. 3. 4. 5.
The right to reproduce the work in copies. The right to distribute the work to the public. The right to make derivative works (i.e., modified versions of the work). The right to display the work publicly. The right to perform the work publicly.
As a general matter, these exclusive rights make it unlawful to transmit copyrighted work over the Internet without the permission of the copyright holder, except when such transmission falls within the fair use guidelines. Individuals and institutions may be able to obtain permission from the copyright holder to copy, display, or make other specific uses of works. For advice about how to obtain such permission, please contact the Copyright Committee (email@example.com). In certain instances, copyrighted works may be copied, displayed, or otherwise used without permission from the copyright holder. The Copyright Act's fair use provision provides that copyrighted works may in some instances be used without permission for purposes such as teaching, research, and scholarship. In addition, the Copyright Act specifically permits certain uses of copyrighted works in educational settings, both within the classroom and in distance learning. FAIR USE The fair use provision of the Copyright Act (Title 17, Section 107 of the U.S. Code) provides guidelines to determine whether a copyrighted work may be distributed or otherwise used without obtaining permission from the copyright holder. Fair use provides the legal basis for many educational uses of copyrighted materials. These guidelines apply to the use of copyrighted materials both for teaching and for research at Emerson. Four factors must be considered in determining whether a particular use is a "fair use": 1. 2. 3. 4.
The purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes. The nature of the copyrighted work. A use of a factual or scholarly work is more likely to be considered fair than is a use of a work that is predominantly expressive (such as a work of fiction or a dramatic film). The amount and substantiality of the portion used in relation to the copyrighted work as a whole. The smaller the portion used, the more likely the use is to be considered fair. The effect of the use upon the potential market for or value of the copyrighted work. A use is more likely to be fair if it does not have a substantial negative impact on the market for the work.
So, if you are using a work in a class at Emerson (Factor 1), the work is made up mostly of published facts (Factor 2), you are using only a small portion of the work (Factor 3), and the use would be unlikely to harm the market for that work (Factor 4), you may be able to rely on fair use to make copies of that portion of 39
the work for classroom use. Fair use determinations, however, always depend on the specific facts of the use. In each instance, all of the fair use factors must be considered, and there is no simple formula for determining whether or not a particular use is "fair." If you have questions about whether a particular use is fair, please consult the Copyright Committee (firstname.lastname@example.org). In addition, the following resources provide helpful information and examples of fair use determinations: University of Texas Copyright Crash Course, Four Factor Test and Regents Guide to Understanding Copyright & Educational Fair Use, University System of Georgia. USE OF SOUND RECORDINGS, ILLUSTRATIONS, AND PHOTOGRAPHS IN MULTIMEDIA PRODUCTIONS Up to 10% of a copyrighted musical composition may generally be reproduced, performed, or displayed as part of a multimedia program produced by an educator or student for educational purposes. As a general rule, a single photograph or illustration may be used in its entirety, but no more than five images by any one artist or photographer may be incorporated into any one multimedia program. No more than 10% of the photographs or illustrations in any one collection may generally be used in a multimedia program. TEACHING AND LEARNING IN THE CLASSROOM Section 110(1) of the Copyright Act allows teachers and students to display or perform copyrighted works in face-to-face classroom situations. For instructors, this would include the display of art images, the playing of a motion picture or audiotape, or the performance of a musical or theatrical piece. The same items could be included in student presentations in a classroom setting. Motion pictures or other audiovisual works (or images from them) may not be displayed, however, if the copies were not lawfully made and the instructor or student displaying the work knew or had reason to believe that they were not lawfully made. For more details about using films and videos, please see the Media Services Center Policy. Section 110(1) of the Copyright Act applies only to the display or performance of copyrighted works in the face-to-face classroom setting, not to the making multiple copies of material for classroom use. Under a set of generally accepted Guidelines for Classroom Copying, an instructor may make copies or excerpts of certain copyrighted materials - for example, an article, poem, or cartoon without obtaining permission if there is not enough time to seek permission. In addition to these Guidelines for Classroom Copying, limited copying for classroom distribution may be permitted as fair use.
DISTANCE LEARNING AND THE TEACH ACT The TEACH (Technology, Education, and Copyright Harmonization) Act of 2002 updated Section 110(2) of the Copyright Act to extend some of the face-to-face teaching copyright exemptions to distance learning situations. Under the TEACH Act, nondramatic literary and musical works (e.g., an essay, a song) and "reasonable and limited portions" of other works may be displayed or performed in class sessions that are transmitted online, subject to a number of specified conditions. We recommend the following guidelines, based on the North Carolina State University Libraries' TEACH Toolkit, for distance learning: 1.
4. 5. 6.
The course material should be accessible only to students in the course, for the duration of the course, through a secure, password protected course Web site or through a password protected course management system (such as WebCT). The instructor should post a notice to students that copyrighted work is being made available through the course and that students may not distribute or use the material outside of the course. An example of such a notice follows:!United States law governs the use of copyrighted material. These laws prohibit reproduction of the material for purposes other than the intended instructional purposes of this course. Other uses, including commercial use and any further electronic distribution of the material, may constitute copyright infringement. Reasonable controls should be employed to prevent downloading and distributing the material by students. This can be done by using technology, such as streaming video, that allows for viewing but not downloading and distributing. The material should be used only for instructional purposes as an integral part of the course session. The copy of the material used must be lawfully made and lawfully acquired. There is no exemption under the TEACH Act for the use of works that were specifically produced for the purpose of educational use. Examples of such materials are electronic course packs and electronic textbooks provided by publishing companies. This type of material may be used only in accord with the contracts or licenses entered into between the intellectual property holder and the user. Materials may not be digitized if they are already available in a digital format. The use of newly digitized material must be protected technologically. As noted above, in the case of nondramatic literary or musical works (e.g., a poem or a song), the entire work may be transmitted in an online class session. Visual images that may be presented in a face-to-face class (e.g., a photograph or a painting) may also be transmitted online. But only "reasonable and limited portions" of other works, such as a motion picture, may be presented online.
As noted above, the TEACH Act applies only to class sessions, not to other aspects of distance learning courses (such as the distribution of background material to students). The fair use provisions apply to all aspects of distance learning, and in some instances fair use may permit more extensive use of copyrighted materials than that specifically permitted by the TEACH Act. LIBRARY POLICY Reserve Desk Policy The Iwasaki Library's Reserve Desk assists course instructors in providing copies of required or recommended readings for students enrolled in their classes. Books from the Iwasaki Library's Circulating Collection will be placed on the Reserve shelf at the request of an instructor. If the Library does not own the requested book, the instructor may request that the book be ordered, or may place his or her own personal copy on reserve. Instructors may also have photocopies or other reproductions of required and recommended course materials placed on reserve in the Iwasaki Library. These reproductions must meet the following guidelines: 1. 2.
All reproduced materials must be the property of the instructor placing the item on reserve. The reproductions must have been made in compliance with copyright law. Reproductions of copyrighted material must have been made either with the permission of the copyright owner or after determination by the instructor that the reproduction constituted fair use. The full bibliographic citation must be clearly written or typed on the first page of the reproduced material. The instructor must sign the reserve form's copyright compliance statement before the Library will place material on reserve.
The following photocopied materials are unacceptable for reserve: course packs, or other collections of photocopied materials compiled to create or replace an anthology or course pack. Copies of, or from, consumable works, such as workbooks, test booklets, answer sheets and the like. Instructors wishing to place material on reserve must fill out and submit a reserve form. Please allow two weeks to process the request. Electronic Reserves The migration of library resources from print to digital format and the advent of course management systems like WebCT provide new ways to deliver
reproductions of copyrighted materials to students. Such digital transmission of course materials is sometimes referred to as "electronic reserves." As with print reserves, the four fair use factors are the primary tool for evaluating whether copyrighted materials may be placed on electronic reserve without permission from the copyright holder. In addition, the College's licensing agreements with full-text databases allow in some cases for the delivery of copyrighted materials to enrolled students for their personal use. In these cases, no permission is required, and a fair use analysis is unnecessary. The Association of Research Libraries' (ARL) Electronic Reserves and Fair Use Statement provides further guidance in this area. Due to space and staffing considerations, the Iwasaki Library must generally limit to 25 the number of items that may be placed on reserve by any instructor for a single class. Copy Machine Use Several copy machines are available in the Iwasaki Library for Emerson users with the understanding that copying by or for Library users will not involve any infringement of copyright. Any copying of copyrighted works without the permission of the copyright holder must be kept within the limits of fair use. In general, one copy of one article from an issue of a journal may be made for nonprofit educational purposes. As a general rule, a single copy may also be made of a portion of a book or monograph that does not exceed ten percent of the work. Unpublished material, such as manuscripts and theses, may in most instances be copied only with the permission of the author or the copyright holder. Interlibrary Loan Because libraries will not usually lend actual issues of periodicals, the Iwasaki Library will borrow photocopies of articles for students, faculty and staff for research purposes within the guidelines of Section 108 of the Copyright Act and fair use. The Iwasaki Library follows the guidelines for fair use that were formulated by the National Commission on New Technological Uses of Copyrights Works (commonly referred to as the CONTU guidelines). The CONTU guidelines specify that a library may borrow copies of up to five articles from the most recent five years of a periodical during each calendar year. For requests after the first five, copyright clearance charges must be paid. The Iwasaki Library will order copies from document delivery suppliers that provide copyright clearance as part of their service. If an article is not available from such a provider or cannot be cleared by the Copyright Clearance Center, the Library may not be able to obtain a copy for the patron. MEDIA SERVICES CENTER POLICY Film and Video Collection The Media Services Center follows the classroom exemption provision of the 43
Copyright Act (Section 110), and the Conference on Fair Use (CONFU) Fair Use Guidelines for Educational Multimedia. Under these guidelines, most classroom uses of films and videotapes are permissible, provided that the showing is by instructors, guest lecturers, or students and is done in connection with face-to-face teaching activities. Films and videos from the Media Services Center collection may not be shown to a for-profit gathering. Films and videos may be shown outside the classroom, provided that the showing is to an individual or small group as part of an educational program (for example, an out-of-class assignment). Off-Air Taping Media Services will tape off-air television or cable programming at the request of faculty members and course instructors for purposes of instructional support and scholarship. The following conditions must generally be met to ensure that the taping does not violate copyright guidelines: 1. 2. 3. 4.
The requester must submit a signed requisition stating the program will be used only for instructional, scholarly, or research purposes. The requester may not copy the tape, and must return the tape to Media Services within 30 days of the broadcast. Media Services will erase the tape 45 days after the broadcast. The above regulations do not pertain to C-Span programming, which is provided as a public service and which may be taped without these restrictions.
Audio and Video Duplication The Media Center provides audio and video duplication services for faculty members and instructors for classroom support and scholarship. Copyrighted work may not generally be duplicated without permission from the copyright holder. It is the instructor's responsibility to obtain such permission. The Media Center may also duplicate copyrighted audio or video works for purposes of preservation and security, provided that a replacement copy is not available for purchase. COPYRIGHT POLICY LINKS The following resources are recommended to members of the Emerson College community who are interested in learning more about copyright. Please note, however, that these resources are not themselves part of the Iwasaki Library Policy. CONTU Guidelines on Photocopying under Interlibrary Loan Arrangements, National Commission on New Technological Uses of Copyright Works (CONTU), Final Report, pg.54-
55!http://www.cni.org/docs/infopols/CONTU.html Copyright, American Library Association (ALA)!http://www.ala.org/ala/washoff/WOissues/copyrightb/Default1964.ht m Copyright & Fair Use, Stanford University Libraries!http://fairuse.stanford.edu/ Association of Research Libraries (ARL) • • •
Copyright and Intellectual Property, Association of Research Libraries (ARL)!http://www.arl.org/info/frn/copy/copytoc.html Digital Millennium Copyright Act - Status & Analysis, Association of Research Libraries (ARL)!http://www.arl.org/info/frn/copy/dmca.html Electronic Reserves and Fair Use, Association of Research Libraries (ARL)!http://www.arl.org/newsltr/232/ereserves.html
Copyright Clearance Center, Inc. (CCC)!http://www.copyright.com/ Copyright Law of the United States (Copyright Act of 1976 and amendments), United States Copyright Office!http://www.copyright.gov/title17/ • • • •
Section 106: Exclusive rights in copyrighted works!http://www.copyright.gov/title17/92chap1.html#106 Section 107: Fair use!http://www.copyright.gov/title17/92chap1.html#107 Section 108: Reproduction by libraries and archives!http://www.copyright.gov/title17/92chap1.html#108 Section 110: Exemption of certain performances and displays (classroom exemption provision)!http://www.copyright.gov/title17/92chap1.html#110
Digital Future Coalition!http://www.dfc.org/ Digital Millennium Copyright Act [PDF] (1998), United States Copyright Office!http://www.copyright.gov/legislation/hr2281.pdf University of Texas • •
Fair Use of Copyrighted Materials, University of Texas System!http://www.utsystem.edu/ogc/intellectualproperty/copypol2.ht m Four Factor Fair Use Test!http://www.utsystem.edu/ogc/intellectualproperty/copypol2.htm# test
Guidelines For Classroom Copying of Books and Periodicals [adapted]!http://www.utsystem.edu/ogc/intellectualproperty/clasguid. htm
Professional Guidelines & Policies, The Consortium of College and University Media Centers (CCUMC)!http://www.indiana.edu/~ccumc/copyright/guidelines.html Regents Guide to Understanding Copyright & Educational Fair Use, University System of Georgia!http://www.usg.edu/admin/legal/copyright/#part2 Report on Copyright and Digital Distance Education (CONFU Educational Fair Use Guidelines for Distance Learning), United States Copyright Office [PDF]!http://www.uspto.gov/web/offices/dcom/olia/confu/confurep.pdf Reproduction of Copyrighted Works by Educators and Librarians [PDF] (Circular 21), United States Copyright Office!http://www.copyright.gov/circs/circ21.pdf![Guidelines agreed to by the Association of American Publishers and The Author's League of America] The TEACH Act [PDF], U.S. Senate Report 107-31, June 5, 2001.!http://frwebgate.access.gpo.gov/cgibin/getdoc.cgi?dbname=107_cong_reports&docid=f:sr031.107.pdf The TEACH Toolkit, North Carolina State University Libraries!http://www.lib.ncsu.edu/scc/legislative/teachkit/ United States Copyright Office!http://www.copyright.gov/ What College and Universities Need to Know about the Digital Millennium Copyright Act, EDUCAUSE!http://www.educause.edu/ir/library/html/cem/cem99/cem9913. html
PROCEDURES FOR SEEKING COPYRIGHT PERMISSION Request permission early. Publishers will often need several weeks to respond to requests and occasionally the publisher is not the copyright owner, so the greater lead time you give the publisher to respond to your request, the better. Direct your request to the publisher’s copyright permissions department. The Library will be happy to help you obtain the correct address if it is not published with the material. Please indicate to the copyright holder that the material will be placed on course reserve at the Emerson College Library. In order to avoid confusion, include all of the following information in your request. Author’s, editor’s, translator’s full name(s); Title, edition, and volume number of book or journal; Copyright date; ISBN for books, ISSN for journals; Exact number of pages; Number of copies to be made; Course name and number; Instructor’s name. Provide your address and telephone number in case the publisher has any questions for you. An alternative to requesting permission from the publisher is to use the Copyright Clearance Center (copyright.com). Ask at the Reserve Desk at the Iwasaki Library about using the CCC. If you have questions or concerns about reserves or copyright, please contact the Reserves Coordinator, Julie Petzold, by email at Julie_petzold@emerson.edu or call 617-824-8326.
INTELLECTUAL PROPERTY OWNERSHIP POLICY 1. Introduction The purpose of this policy is to encourage research, publication, and artistic, creative, and pedagogical work of the highest possible caliber and to protect the intellectual property of the College and its faculty, staff, and students. 2. Copyright Law Generally "Copyright" means that bundle of rights that protect original works of authorship fixed in any tangible medium of expression, now known or later developed, from which they can be perceived, reproduced, or otherwise communicated, either directly or with the aid of a machine or device. "Works of authorship" (including computer programs) include, but are not limited to the following: course materials such as syllabi, lesson plans, and lecture notes; written works; musical works, including any accompanying words; dramatic works, including any accompanying music; pantomimes and choreographic works; pictorial, graphic, and sculptural works (photographs, prints, diagrams, models, and technical drawings); motion pictures and other audiovisual works; sound recordings; and architectural works. "Tangible media" include, but are not limited to, books, periodicals, manuscripts, phonorecords, films, tapes, and disks. You can find a general description of copyright law at http://www.emerson.edu/policy/Copyright-Policy.cfm. If you have specific questions about College copyrights, contact the Office of the General Counsel. The Office of the General Counsel can refer you to competent counsel for personal copyright matters. 3. Copyright Ownership Policy 3.1 Staff, administrators, student employees, and other non-faculty employees. Emerson College owns the copyright to any works created by staff, administrators, student employees, and other non-faculty employees in the course of their College duties. This includes, but is not limited to, copyright in works such as publications, software, web design, graphic and artistic work, photographs and other visual images, audio recordings, music, dramatic, or theatrical work, and data compilations. If the employee asks, the College may, but is not required to, grant the employee a non-exclusive license to use the work for mutually-agreed purposes. 3.2 Faculty. Tenured, tenure track and term faculty intellectual property ownership is governed by and subject to the procedures established in the Emerson College Faculty Handbook. That policy is reprinted here in order to establish a unified College-wide Intellectual Property Ownership Policy. 3.2 (a) Faculty rights generally. “Faculty,” as used in this section, means tenured, tenuretrack, term, and part-time faculty. “Faculty” includes staff, librarians, and administrators when they create work while teaching a course for credit. “Faculty” also includes academic administrators when they are creating scholarly, creative, or artistic work unrelated to their College duties. The faculty members retain ownership of copyright in their works, with the following limitations: 3.2 (b) Faculty rights in work created with significant College equipment or staff. If faculty create the work using College cameras, film editing software or hardware, audio editing software or hardware, focus group rooms, specialized staff assistance, multimedia development staff assistance, equipment in computer production labs and suites, television studios, WERS facilities, or theaters and sound stages, then the faculty member owns the copyright in the work, and College retains a non-exclusive royalty-free license to use the work for the College’s educational, promotional, and public relations purposes. This
limitation does not apply to materials developed and used for classroom or other course work; that is, the College does not claim a non-exclusive royalty-free license to use faculty created syllabi, lecture notes, PowerPoint presentations, and the like created for teaching responsibilities. 3.2 (c) Faculty rights in work created with significant College financial support. In general, if faculty create the work as part of an explicit assigned task, such as the development of a new course, and receive specialized financial support, such as a special assignment contract, then the faculty member owns the copyright in the work, and College retains a nonexclusive royalty-free license to use the work for the Collegeâ€™s educational, promotional, and public-relations purposes. However, on occasion the College may provide faculty significant financial support on the condition that the College own the copyright in the work. The College must assert, in writing at the time the funds are first released, its ownership of the copyright in the work, and the College must grant the faculty member a non-exclusive royalty-free license to use the work for educational purposes. 3.2 (d) Faculty rights in work created with external grant or contract support. When work is created with the support of an outside entity, such as a grant or contract from a government entity (local, state, federal, or foreign), a grant or contract from a foundation or other non-profit, or a grant or contract from private industry, the terms of that grant or contract will determine ownership of the intellectual property in that work. The College will make commitments regarding ownership of a faculty member's Work only with the faculty member's consent at the time of the grant application. Grants or contracts may be negotiated and signed on behalf of the College only by the President or Vice Presidents. The College expects that those signing grants and contracts on behalf of the College will obtain legal advice from the Office of General Counsel prior to execution of grants and contracts. The College also expects that those negotiating on the College's behalf will consult with faculty members regarding issues of ownership of works generated using the grant, as these issues arise. 3.2 (e) Faculty Responsibilities Each faculty member who participates in the creation of a work is responsible for his or her contribution to such work including, without being limited to, ensuring that his or her contribution to such work does not violate or infringe on any copyright, any right of privacy, or any other right of any person, and that such work is not libelous, obscene, or otherwise contrary to law. Each faculty member is responsible for obtaining any necessary permissions for the use of any copyrighted materials the faculty member contributes to such work. Any advice or assistance given by any other representative of Emerson College to any faculty member in relation to the foregoing responsibilities, or otherwise in relation to the preparation or production of a work, shall not be construed (a) as the assumption of such responsibility or of any liability by such person or by Emerson College; (b) to deem the College or such person a joint venturer with such faculty member; or (c) to grant such faculty member the power, right, or authority to create any obligation or responsibility on behalf of, or otherwise, to bind the College or such person. Each faculty member who creates or participates in the creation of a work agrees to indemnify and hold harmless Emerson College against any loss, damage, liability, or expense that the College incurs as a result of the preparation or production of such work, including, without being limited to, any material in such work that infringes or violates any copyright, right of privacy, or any other right of any person, or is libelous, obscene, or contrary to law. 3.2 (f) The Vice President for Academic Affairs has the authority to negotiate exceptions to this section 3.2 for particular members of the faculty. Such exceptions are valid only if in writing and if signed by the Vice President for Academic Affairs and the faculty member.
3.3 Students 3.3 (a) Student Rights Generally. “Student Works” are those works produced by Emerson students in fulfillment of class assignments, as projects for academic credit, or as projects with co-curricular or extra-curricular organizations. Student Works’ primary purpose is educational. Student Works are owned by the student(s), subject to a non-exclusive royaltyfree license to use the Student Work for the College’s educational, promotional, and public relations purposes if the Student Work is not a confidential educational record. 3.3 (b) Student Responsibilities Each student who participates in the creation of a Student Work is responsible for his or her contribution to such Student Work including, without being limited to, ensuring that his or her contribution to such Student Work does not violate or infringe on any copyright, any right of privacy, or any other right of any person, and that such Student Work is not libelous, obscene, or otherwise contrary to law. Each student is responsible for obtaining any necessary permissions for the use of any copyrighted materials the student contributes to in such Student Work. Any advice or assistance given by any faculty member or other representative of Emerson College to any student in relation to the foregoing responsibilities, or otherwise in relation to the preparation or production of a Student Work, shall not be construed (a) as the assumption of such responsibility or of any liability by such person or by Emerson College; (b) to deem the College or such person a joint venturer with such student; or (c) to grant such student the power, right, or authority to create any obligation or responsibility on behalf of, or otherwise, to bind the College or such person. Each student who creates or participates in the creation of a Student Work agrees to indemnify and hold harmless Emerson College against any loss, damage, liability, or expense that Emerson College incurs as a result of the preparation or production of such Student Work, including, without being limited to, any material in such work that infringes or violates any copyright, right of privacy, or any other right of any person, or is libelous, obscene, or contrary to law. 3.3 (c) Limitation on Transfer Rights in Student Works. Student Works may also have market value. However, if a student markets, commercially distributes, or transfers to a third party his or her rights in a Student Work, it may deprive other students of the opportunity to work with the Student Work and hinder faculty supervision of the Work, thereby limiting the primary educational purpose of the Student Work. Students should also be sure that their marketing, commercial distribution, or transfer of rights does not infringe upon the rights of co-authors of the Student Work. Any Student Work that is produced by more than one student is subject to the following policy, and all students agree, as a condition of their attendance at the College, to abide by the provisions of this policy. Students agree to wait until every student who contributed to the Student Work students has either graduated from Emerson College or is no longer enrolled before distributing their own interest in joint Student Work. This temporary limitation on distribution of joint Student Work includes distribution in any manner, such as by sale or other transfer of the ownership or other rights, license, lease, loan, gift, or otherwise. Students may, however, enter joint Student Work in festivals or competitions. Students shall make joint Student Work available to other students and to faculty members of Emerson College who participated in creation of the Student Work for any use relating to his or her education or to the education of such other students. The dean of the appropriate school at Emerson College may, in his/her sole discretion, in consultation with the Vice President for Academic Affairs and the President of the College, waive these restrictions for any reason satisfactory to the dean. 3.3 (d) Emerson Credit. Emerson College will decide whether or not to put its name on a given Student Work. If so requested by the appropriate dean at Emerson College, the student(s) who owns each Student Works agrees to credit in such Student Work, in a
manner satisfactory to the dean, any donor to Emerson College whose donation contributed directly to the production of such Student Work. 3.3 (e) Destruction of student work. It is the obligation of the student to retrieve his or her work. The College has no obligation to preserve student work and reserves the right to destroy it after the end of the semester in which the work was created. 3.4 Works created by outside vendors and contractors. In general, the College expects to own the copyright in the work of outside vendors and contractors. The College official engaging the outside vendor or contractor and signing the contract is responsible for insuring that the contract protects the Collegeâ€™s rights. The College expects that employees engaging outside vendors and contractors on behalf of the College will obtain legal advice from the Office of General Counsel prior to their engagement or the execution of a contract. 4. Disclosure Faculty or students who create works in which the College may have an ownership interest should make an immediate disclosure, in writing, to the Dean of their respective School. 5. Trade and Service Marks. The College owns certain trademarks and service marks. These include, but are not limited to: Emerson College Emerson E 1880 (design plus date in black and white) E 1880 (design plus date in color) Bringing Innovation to Communication and the Arts EVVY Ploughshares WERS Music for the Independent Mind American Comedy Archives Faculty, staff, and students must obtain the written consent of the Vice President for Administration and Finance before using Emerson trademarks or service marks (or any phrase or mark likely to cause confusion with Emerson trade marks or services marks) in connection with works in which they have a personal ownership interest.
FERPA FERPA and FACULTY Emerson College What is FERPA? It is the Family Educational Rights and Privacy Act, a federal law that guarantees students the right to inspect and review their educational records, the right to seek to amend educational records, and the right to have some control over the disclosure of information from educational records. Educational records are all records that contain information that is directly related to a student and are maintained by an educational institution or by a party acting for the institution. So how does FERPA concern faculty? Since faculty have information about students’ names, schedules, and grades, and may have the ability to access other information about students, they have an obligation to protect the privacy of those student records. Does FERPA allow a faculty member to share any information about students? Although the law permits a university to include as directory information a student’s name, address, phone number, date and place of birth, major, schools attended, dates of attendance, degrees and awards, participation in athletics, and weight and height of athletes, Emerson College has chosen to be more restrictive in the release of directory information. So what student information can I release to a third party? It would be best to refer third-party inquiries to the Registrar’s Office, but no university employee should release a student’s address, phone number, grades, class schedule, or other academic information. The Registrar’s Office tells inquirers only whether a student is enrolled and whether the student has completed a degree. What about students with special confidential status? Students who have asked for their records to be flagged as confidential must be treated with extra care and faculty would generally have no knowledge of this. University employees must not even acknowledge that such a person is enrolled. The Registrar’s Office responds to such inquiries in this manner: “I’m sorry, but we have no information on that person.” Okay, the big question: Can I post mid-term and final grades on my office door? The law prohibits disclosure of grades; posting them in a public place along with student names and/or ID numbers would certainly violate the law. Basically, there is no safe and legal method for posting grades. In addition it is also a FERPA violation, to leave exams, papers and projects that have grades assigned outside offices for students to pick up. Is there more information on FERPA? There is a wealth of information about FERPA, found on the Registrar’s web site, including a FERPA Tutorial. emerson.edu/registrar Please contact the Registrar’s Office if you have any questions not answered here or on our web site. William DeWolf – 617.824.3077
PLAGIARISM POLICY (Issued by the Academic Policy Committee and approved by the Faculty Assembly May, 1983, and updated and approved by Faculty Assembly, October 2005.) I. Introduction Plagiarism is the use of the words and ideas of another as if they were one's own and without acknowledgment of their source. Plagiarism is stealing, and constitutes a serious offense against any ethical code, be it scholastic, artistic, or professional. Plagiarism can be committed intentionally, or it can happen inadvertently, due to careless note-taking, or to a lack of knowledge of the conventions by which sources are credited, or even because of a misunderstanding on what constitutes original thinking. Plagiarism is unethical in any context, and especially so in college, where the development of personal integrity and original thinking are the primary goals. Emerson College is no exception. Indeed, Emerson's specialized nature as a preparer of professional communicators makes the issue of plagiarism more critical, and more complex, than it might be elsewhere. In all Emerson's areas of specialization, the accurate and honest communication of ideas is fundamental. What follows is an attempt to a) clarify the nature of the risks involved in plagiarism, b) to identify the various types of plagiarism at risk at Emerson College, and c) to reaffirm and expand upon the mechanism by which plagiarism may be obviated. There are aspects of academic honesty other than plagiarism to which the student or faculty member is expected to adhere. Other examples of what might be considered inappropriate or dishonest academic behavior can be obtained from the Director of Graduate Studies. The submission of materials which are purchased from various "term paper" companies or from another student is considered by the faculty to be a blatant disregard of the regulations involving plagiarism. The attempt of any student to present as his or her own work, the work of another, or any work which he or she has not honestly performed, or to pass an examination by improper means, renders the offender liable to immediate suspension. The aiding and abetting of a student in any dishonesty is likewise held to be a grave breach of discipline. The sabotage of another student's work, or simple theft of academic materials, theft or damage of library materials or College equipment used for academic purposes, or lying, will subject the violator to the severest penalties. A lack of awareness of the regulations governing plagiarism and cheating on the part of the student does not exempt a student from the responsibility to abide by the College's regulations governing the matter.
II. The Nature of the Problem Any form of creative work, whether academic, professional, or artistic, is composed of three essential elements: research, analysis, and critical reintegration. These elements are interdependent and cyclical. Without research, no acquisition of knowledge is possible; without analysis, the useful application of that knowledge is not feasible; and without critical reintegration, no new knowledge can be developed. Colleges and universities exist as environments in which the pursuit, analysis, and institutions of higher learning have a responsibility to supervise the process that leads to those goals, and thus ensure its furtherance. (The process is, of course, further protected, both within and outside education, by copyright laws.) Plagiarism, intentional or otherwise, is a major threat to this process. If the products of research of any kind are displayed in any form without being duly credited, the advancement of understanding becomes mired in the rehashing of old information; fresh analytical and/or creative thinking is lost in the confusion, at both individual and societal levels and individuals are neither given credit or blame for their labors. In addition, the accurate crediting of sources serves as something of an education shorthand, in which footnotes and bibliographies function as guideposts for those concerned with pursuing specific aspects of the information presented. In addition to the other harms caused by plagiarism, it almost certainly is causing misunderstanding and committing a fraud upon the readers and viewers of the material. Thus the scrupulous and accurate crediting of sources, via the accepted forms, is critical to the effective sorting and communication of information. Only in the presence of such crediting can the three elements of the intellectual/creative process be recognized for what they are, either by the individual communicator or by those receiving the information. III. Types of Plagiarism A. Print Media While plagiarism can occur in any area of endeavor, it is most commonly thought of in terms of expository writing (research papers, theses, essays, etc.). Generally the types of plagiarism occurring in this area can be sorted into two categories. The most obvious is plagiarism in which a writer simply copies from a text not his own. The work of another is presented, word-for-word or nearly so, under the name of one who has not written but only copied. This, as noted, is a matter
of simple theft, and there is little question about the motive of anyone who commits this offense against the academic (or any) community. A defense often used by undergraduates accused of this kind of plagiarism is the claim that their high school teachers regularly accepted reports copied from encyclopedias or other books, without any crediting of sources. Whatever the truth of this, it should be understood that the practice is not acceptable at Emerson College. The other, more common type of plagiarism is often referred to as "mosaic plagiarism." It can be committed by the astutely dishonest thief, in a deliberate attempt to deceive; or by a well-meaning, but uninformed or careless writer, who takes research notes poorly or who misunderstands the forms required for accurate crediting. In mosaic plagiarism, words are not copied directly, but are changed or rearranged; original sentences or even whole paragraphs are often interspersed with the plagiarized material. Unless properly credited, however, that plagiarized material is no less theft in this type than in the first, nor can it be any more tolerated at Emerson College. B. Non-Print Media and the Arts The issue of plagiarism is certainly not limited to expository writing. Equally subject are the non-print media -- television and radio and the visual and performing arts. While the lines may be less easily drawn in these areas, the principles remain the same: the work of others must be credited as such. Proper crediting format differs in these areas, certainly, from the footnote/bibliography forms accepted in expository writing, but they should be no less carelessly observed. In radio broadcasting, for example, quotes or bodies of material taken from other sources must be identified verbally, either in the course of conversation or in spoken "footnotes" at the end of a programming segment. Film/video crediting may occur either in the sound track or by way of written on-screen credits, typically at the end of a tape or film. Program notes may cite credits for artistic exhibitions or performances. Emerson students producing work in any of these areas are expected to be familiar with the appropriate forms and to use them scrupulously. C. Shadow Areas Three areas of confusion are frequently encountered in the process of crediting sources. The first, essentially formal, centers on the use of paraphrasing or direct quotation from a source. Both are common and accepted ways to cite research, but confusion often arises as to whether they require formal crediting. In the case of paraphrasing, it must be remembered that while the words may indeed be one's own, the ideas they express are not; and those ideas must be formally credited to their source. When one uses direct quotations, it is not enough to set
them apart, visually, with quotation marks; both quotations and paraphrased passages must be footnoted. A second area of confusion surrounds the use of "public" or "encyclopedic" information. This is information that is generally assumed to be shared by everyone, and it need not be credited. (If one refers, for instance, to the fact that in the standard decimal system two plus two equals four, there is no need to cite an arithmetic book as a source.) What information may be safely assumed to be "public", however, is often uncertain. A good rule of thumb here is to credit anything that was new when one encountered it in the course of research since it is better to appear naive than dishonest. The third common area of uncertainty is more or less specific to the creative arts and may be referred to as "artistic quoting." Often, creative material produced by others (a photograph or a piece of dialogue for instance) may be used in one's own work for the purpose of commenting on its original style, attitude, technique, etc. The key questions for crediting here is, again, familiarity. One would probably not need to cite sources for the Mona Lisa, for example, or for "To be or not to be"; but the sources of more obscure references do need credit. Students who are found guilty of plagiarism or cheating will be subject to receiving the grade of "F" for the course, and an official record of such action becomes part of the student's permanent file. One offense of this nature makes the student liable to immediate academic suspension. Any further offense results in dismissal from the College. The submission of materials which are purchased from various "term paper" companies or from another student is considered by the faculty to be a blatant disregard of the regulations involving plagiarism. The attempt of any student to present as his or her own work, the work of another, or any work which he or she has not honestly performed, or to pass an examination by improper means, renders the offender liable to immediate suspension. The aiding and abetting of a student in any dishonesty is likewise held to be a grave breach of discipline. In addition, academic work previously submitted to meet a requirement in one class cannot be used to meet a requirement in a subsequent class without the explicit authorization of the subsequent classâ€™s instructor. A lack of awareness of the regulations governing plagiarism and cheating on the part of the student does not exempt a student from the responsibility to abide by the College's regulations governing the matter. For more information regarding Procedures, Hearing Options for Students, and Sanction Options view the Academic Misconduct Guidelines. The committee is indebted to the President and Fellows of Harvard University for permission to draw heavily from their brochure, "The Use of Sources for Papers in Expository Writing" (Richard Marius, 1988) in the preparation of this section of the report.
ACADEMIC MISCONDUCT Definition of Academic Misconduct Academic misconduct includes traditional textual plagiarism and its manifestations, including self-plagiarism, falsifying work or academic records, cheating, substitution of work or the work of another, actively participating in or condoning these activities with others, appropriating creative works of art in whole or part(images, sounds, lighting designs, audio tracks, scripts, etc). Please refer to the Student Handbook, Rules and Regulations section, and the Emerson College Policy on Plagiarism. Procedure for Faculty The following procedure is intended to provide guidance to faculty members in reporting suspected plagiarism and other acts of academic misconduct and ensure a fair and due process. Faculty members should speak with a student suspected of committing an act of academic misconduct immediately and report it to their department Chair without delay. Resolution of cases of academic misconduct will be dealt with as swiftly as possible. 1. If a faculty member suspects a student of academic dishonesty the faculty member is encouraged to speak with the student to gather further information. 2. If the faculty member believes that there is sufficient evidence that an act of academic dishonesty has taken place, intentionally or inadvertently, the faculty member will notify her/his department Chair immediately regarding her/his findings. 3. If the Chair concurs that the incident may be an act of academic dishonesty, the Chair will immediately contact the Office of the Dean of Students for review, documentation, and adjudication. 4. The faculty member will notify the student of the allegation, informing her/him that the matter is being forwarded to the Office of the Dean of Students for review and adjudication. 5. The faculty member will forward to the Chair and Dean of Students a statement that includes the studentâ€™s name, student contact information (e-mail and telephone) if known, a description of the act of suspected academic dishonesty, all evidence to support the charge, and a sanction recommended by the faculty member. 6. The faculty member and department Chair will have an opportunity to provide testimony and recommend a sanction.
Hearing Options for Student 1. If the student has no previous record of academic dishonesty, the matter will be forwarded to a designated Hearing Officer. The Hearing Officer will contact the student and arrange for a meeting to discuss the instructor’s allegation. This meeting will provide the student an opportunity to learn about the procedures of adjudication. The student will be provided the option to have the matter heard by the Hearing Officer or a Conduct Board as defined by the Student Handbook.The Hearing Officer or the Conduct Board will follow protocols according to College policy, take into consideration all information presented and recommend an appropriate sanction. 2. If the student was previously found responsible for an act of academic dishonesty, the matter will be automatically referred to a Conduct Board for review and adjudication. The Conduct Board will follow protocols according to College policy, take into consideration all information presented and recommend an appropriate sanction The Dean of Students and the appropriate school Dean reserve the right to review sanctions to ensure their appropriateness prior to implementation. If the student wishes to appeal the finding of a hearing, s/he can file an appeal to the Dean of Students as defined in the Student Handbook. Sanction Options The following sanction options, to be recommended by the faculty member, Chair, Hearing Officer and Conduct Board should allow for consideration of the severity, type, and circumstances of plagiarism and other acts of academic misconduct in order to impose a sanction that is appropriately matched with the specific act of misconduct. In determining an appropriate sanction the following factors will be assessed and considered: • • •
Was the academic misconduct deliberate or unintentional? Was the act of academic misconduct isolated or pervasive? Was the act of academic misconduct minor or gross in nature?
1st violation (minimum sanction shall include disciplinary probation, an educational assignment and one or more of the following): 1. 2. 3. 4. 5.
Repeat the assignment/project/exam for a lower grade* Receive a failing grade for the assignment/project/exam* Receive a failing grade for the course Suspended from the College Dismissed from the College 58
*Reserved for acts of misconduct that is determined to be unintentional, isolated and minor in nature. 2nd violation (minimum sanction shall include disciplinary probation, an educational assignment and one or more of the following): 1. Receive a failing grade for the course* 2. Suspended from the College 3. Dismissed from the College *Reserved for a 2nd act of misconduct that is determined to be unintentional, isolated and minor in nature. 3rd violation (minimum sanction shall include a failing grade for the course and one of the following): 1. Suspended from the College 2. Dismissed from the College
Complainant’s Reporting Form Allegations of Plagiarism or Other Forms of Academic Misconduct If a faculty member suspects a student of academic dishonesty the faculty member is encouraged to speak with the student to gather further information. After the faculty member has spoken with the student and it is determined that the allegation should go forward, the faculty member completes this form and submits it to the Department Chair. The Department Chair submits the completed form to the Office of the Dean of Students for review and adjudication. If the faculty member is unable to speak with the student, leave blank items 6 and 7. 1.
Complainant’s name and contact information:
Student’s name and contact information:
Department Chair’s name and contact information:
Day/Date/Time of alleged offense:
Detailed description of allegation including physical evidence: 1. Attach a copy of the paper indicating (e.g. highlighting, marking, etc.) the text allegedly plagiarized. 2. Attach a copy of the original source indicating (e.g. highlighting, marking, etc.) the text corresponding to that which was allegedly plagiarized.
Office of Student Affairs and Office of Academic Affairs December 2009
Date Complainant discussed allegation with student:
Student’s response to allegation during discussion with faculty member:
Date Complainant met with Department Chair:
Chair’s review of the allegation:
I have reviewed the evidence regarding this matter and believe the allegation warrants adjudication through the College’s conduct system.
I have reviewed the evidence regarding this matter and do not believe this matter warrants adjudication through the College’s conduct system.
________________________________ Signature of Department Chair
Faculty recommendation regarding sanctions:
I hereby acknowledge that the aforementioned facts are true to the best of my knowledge and belief. _______________________________ Signature of Complainant Office of Student Affairs and Office of Academic Affairs December 2009
CITATION TIPS FOR AVOIDING PLAGIARISM The graduate writing tutors at the The Lacerte Family Writing and Academic Resource Center are trained to provide assistance to those students needing help with summarizing, paraphrasing, and citing sources. We encourage students to make an appointment with a writing tutor if they are unsure about, or if they are having trouble with, any of these issues. In addition to the services, Emerson College provides two helpful online guides for proper citation: 1. The Emerson Library maintains a comprehensive Citation & Styles guide online at guides.library.emerson.edu/citation. 2. Giving Credit, A Guide on Why, When, and How to Cite is a guide produced and maintained by Graduate Studies, the Instructional Technology Group, and the Emerson Library and can be found at itg.emerson.edu/givingcredit/. For further citation assistance, the WARC has prepared a Using Sources to Prevent Plagiarism presentation for students to consult which can be found at their website emerson.edu/writing_center/index.cfm.
HUMAN RESEARCH SUBJECTS Background The mission of the Emerson College Human Research Subjects Committee (also known as the Institutional Review Board, or IRB) is to assure quality research involving human subjects conducted under the auspices of the College. The Committee is guided by ethical principles outlined in the Belmont Report (1979) and legal mandates outlined in the Code of Federal Regulations Title 45, Part 46 (1994). Purpose The main purpose of the Committee is to ensure the protection of human subjects through the review, approval, modification, or disapproval of research applications submitted by faculty, staff, or students. Who Must Apply All researchers that utilize human participants, whether for in-class projects, surveys, interviews, or research projects must submit application materials for review by the Human Research Subjects Committee. Researchers include faculty members, staff, and students. An application must be filled out and submitted by an Emerson employee or student even if the research proposal originates at another institution or organization that is seeking partnership or a co-investigator. The primary responsibility for the establishment and maintenance of acceptable ethical practice in research rests with the principal investigator. Human Subjects Review Committee The Committee for Research with Human Subjects is authorized to review and to approve or disapprove, state conditions for, the conduct of any research involving human subjects in accordance with the policies stated herein. The Committee is responsible for communication, record keeping, reporting, monitoring, education of the campus community about ethical issues, and the overseeing of all research activity involving human subjects. The membership of the Committee shall be chosen with a view to its ability to represent the varying perspectives of subjects, investigators, and society at large. In appropriate circumstances, the Committee shall solicit advice from others especially qualified to represent the views of a particular discipline and subject population. Committee members shall not participate in the approval of Projects in which they have a conflicting interest. The Committee for Research with Human Subjects comprises the Dean of Graduate Studies as Chair, plus faculty members from the College selected by the Dean, plus one other administrator from the College selected by the Dean, and, in special review cases, consultation from appropriate sources outside of the College who have no vested interest in the research under review, but who possess a background of knowledge bearing upon the research topic. Proposals The investigator must submit a written summary of any human subjects used to the Dean of Graduate Studies, who serves as Chair of the Committee for Research with Human Subjects. Submissions must include a description of the research instruments. Research that exposes subjects to risks of unreasonable harm shall not be conducted. No study shall expose the subjects to any risk that practically can be avoided without undermining the research design. If subjects are to be exposed to a risk or harm, or if there is reason for uncertainty, or if the research involves the circumstances noted below, the investigator shall seek the advice of the Committee for Research with Human
Subjects. Proposals are due the first of the month October-December, February-April, and June-August. Principal Investigator Responsibilities The principal investigator shall explain to subjects, orally and in written form, prior to their participation, the procedures to be followed and the potential risks and benefits. Investigators shall not use individuals as subjects unless satisfied that they, or others are legally responsible for their well-being, consent to participation freely and with understanding of the potential consequences. Investigators shall respect the privacy of the subjects. They shall protect any confidential information given to them. Investigators shall not induce subjects to participate by means or in circumstances that might affect their ability to decide freely. Subjects shall be informed that they are free to withdraw from participation in the research at any time. Subjects who indicate a desire to withdraw shall be allowed to do so promptly and without prejudice to their legitimate interests. Investigators shall disclose to a subject, upon request, the source of support for the research. After the data are collected, the investigator shall provide the participant with a full clarification of the nature of the study and to remove any misconceptions that may have arisen. Faculty members who assign or supervise research conducted by students and staff are responsible for ensuring that the student or staff member is qualified to safeguard adequately the wellbeing of subjects. Investigators may indicate their position at Emerson but shall not represent that the research is sponsored by the College or a Department within the College except by explicit arrangement with appropriate administrative authorities. Faculty members and staff who propose to conduct, direct, or supervise research involving human subjects shall evaluate the undertaking and ensure that it is consistent with the policies and procedure stated herein. The investigator must submit a written summary of any human subjects used to the Dean of Graduate Studies, who serves as Chair of the Committee for Research with Human Subjects. The investigator shall inform the Chairperson of existing knowledge about the risks involved in the research. Research shall be suspended immediately if the investigators observe an adverse change in the health or behavior of a subject that may be attributable to the research. The Committee shall be informed of the circumstances promptly and research shall not resume with human subjects without the approval of the Committee. Guidelines Guidelines for submitting research proposals to the Committee for review are available on the Human Subjects Review page of the Office of Graduate Studies website: http://www.emerson.edu/graduate_studies
EMERSON COLLEGE NON-DISCRIMINATION POLICY
(Revised June 2007, and replacing Emerson College’s Sexual Harassment Policy as revised Oct. 1998) I. Emerson’s Commitment to Non-Discrimination Emerson College (“Emerson” or “College”) is committed to fostering a climate of respect for students, staff and faculty, as well as others who participate in the College’s programs and activities. As part of that commitment, Emerson prohibits discrimination or harassment based on an individual’s gender, race, color, religion, national origin, ethnicity, age, disability, sexual orientation, gender identity, or any other characteristic protected under applicable local, state or federal law (“protected characteristics”). Emerson also prohibits discrimination or harassment based on an individual’s participating in a protected activity (such as reporting alleged discrimination or harassment.) This policy complies with federal, state and local laws. In addition, Emerson expects that its students, faculty, staff, vendors, contractors, alumni and guests (collectively, “members of the Emerson community”) will conduct themselves appropriately and refrain from behavior that infringes on the rights of others. Accordingly, individuals who discriminate against or harass others, regardless of whether such conduct rises to the level of unlawful discrimination or harassment, may be subject to disciplinary action, up to and including immediate termination of employment, or association with Emerson, or expulsion from Emerson. II. Definitions A. Unlawful discrimination is unfavorable or unfair treatment of a person or a “class” of people based on their protected characteristic(s). Examples of unlawful discrimination would include denying an individual a job or a promotion, or denying a student the opportunity to participate in an educational activity because of his or her protected characteristic(s).
B. Discriminatory Harassment is harassment based on an individual’s protected characteristic(s). Discriminatory harassment is defined, for purposes of this policy, as conduct that degrades or shows hostility towards an individual because of his or her protected characteristic(s) and which: 1. has the intent or effect of unreasonably interfering with the individual’s employment or educational endeavors, or 2. has the purpose or effect of creating a hostile, intimidating or offensive working or educational environment (“hostile environment”). C. Sexual Harassment is a form of unlawful sex discrimination. A person may be found to have engaged in unlawful sexual harassment if he or she makes unwelcome sexual advances or requests for sexual favors, or engages in other verbal or physical conduct of a sexual nature where: 1. submission to such advances, requests or conduct by an employee or student is made either explicitly or implicitly a term or condition of his or her employment or educational experience (“quid pro quo” harassment); 2. such advances, requests, or conduct have the purpose or effect of unreasonably interfering with an employee’s or student’s professional or educational performance by creating an intimidating, hostile, humiliating or sexually offensive work or educational environment. (“hostile environment” harassment). Both men and women can be perpetrators and victims of sexual harassment. Sexual harassment can also involve conduct towards members of the same or opposite sex as the harasser. Whether unwelcome sexual conduct rises to the level of unlawful sexual harassment depends on how severe or pervasive the conduct is. Sexual harassment may include the following: a) Unwelcome physical touching of a sexual nature; b) Unwelcome verbal comments of a sexual nature (lewd jokes, sexual inquiries or comments about individuals’ 66
bodies, repeated requests for dates, or comments about one’s sexual activity, deficiencies, or prowess); or c) Displaying or distributing sexually suggestive objects, pictures, cartoons, graffiti, drawings, or written materials; D. Unlawful Retaliation is taking negative or adverse actions against someone because he or she has engaged in legally protected activities. The College will not tolerate members of its community taking adverse actions towards anyone who, in good faith, alleges illegal discrimination or harassment. Nor will the College tolerate retaliation against individuals who cooperate with an investigation related to any investigation or another individual’s discrimination complaint. The College may discipline individuals who retaliate. Such discipline may rise to the level of immediate termination of employment, or association with Emerson, or in the case of students, expulsion from the College. III. Complaint Procedure Employees and students are encouraged to bring complaints of discrimination or harassment immediately to the attention of the following individuals, or to the attention of the College’s General Counsel. The individuals identified below are available to discuss any concerns employees or students may have, as well as to provide information about Emerson’s complaint procedure. The College has designated the Associate Vice President for Human Resources and the Dean of Students to investigate complaints of unlawful discrimination. The College will ensure that no person who is the subject of a complaint will be assigned to investigate that complaint. The College’s General Counsel and Associate General Counsel are available to provide advice or assistance to the investigating officer. A. Employee Complaints: Complaints under this policy by any employee of the College, including faculty members (defined as all part-time and full-time professors, assistant professors, associate professors, lecturers, instructors, and visiting professors,) administrators, or staff, should be brought to the Associate Vice President for Human Resources, 120 Boylston Street, 4th Floor, (617) 824-8580. B. Student Complaints:
Students who believe they have been subjected to unlawful discrimination or harassment may initiate a complaint under this policy by speaking to the Director of Multicultural Affairs (617) 824-8637, the Coordinator of GLBT Student Life (617) 824-8637, or the Dean of Students (617) 824-8640, all of whom are located on the 2nd floor of 150 Boylston Street (Piano Row). 1. Investigation and Resolution of Student Complaints The individuals available to receive complaints, identified above, were selected to give students the opportunity to initiate a complaint in a place which they will feel most comfortable doing so. These individuals have the responsibility, after speaking with the complainant and/or reviewing a written complaint, to ensure that the complaint is promptly directed for investigation to: (1) the Dean of Students, when the accused is a student, or (2) the Associate Vice President for Human Resources for all other complaints. IV. Investigation Procedure Emerson will promptly, equitably, and thoroughly investigate all complaints of discrimination, harassment, or retaliation it receives. All investigations will include private interviews with the individual filing the complaint, the person alleged to have committed the discrimination or harassment, and third-party witnesses, and will include consideration of other relevant evidence. When Emerson has completed its investigation, it will inform both the complainant and the subject of the complaint that the College has concluded its investigation and the Collegeâ€™s determination as to whether sufficient evidence exists to support a claim of discrimination, harassment, or retaliation. Emerson shall conduct the investigation and resolution of complaints with as much confidentiality as possible, without compromising the thoroughness of the investigation or the rights of the alleged offender.
V. Collegeâ€™s Response to Harassment or Retaliation If the investigation reveals that a member of the Emerson community has engaged in inappropriate discrimination, harassment, or retaliation, Emerson will take prompt remedial action to eliminate the conduct, prevent recurrence and correct its effects, including, where appropriate, imposing discipline on the offender. Such disciplinary action may include, but may not be limited to, a written warning, temporary
suspension, and/or immediate termination of employment, or expulsion from the College or its residence halls. Emerson recognizes that false accusations of discrimination, harassment, or retaliation may have a serious effect upon innocent persons and the community as a whole. Therefore, if the College becomes aware that an individual has knowingly made a false accusation of discrimination, harassment, or retaliation against another, it will take disciplinary action against the individual who made the false accusation. VI. State and Federal Resources for Victims of Unlawful Discrimination, Harassment, or Retaliation In addition to filing a complaint with Emerson College, as described above, an Emerson student or employee who believes that he or she has been subjected to unlawful discrimination, harassment, or retaliation may file a formal complaint with the government agencies that are identified below. Please not that state and federal agencies only permit individuals to file complaints within a limited time frame from when the discrimination occurred. A. Both Employees and Students May Bring Complaints of Discrimination and Harassment to the Following State or Federal Agencies:
Massachusetts Commission Against Discrimination One Ashburton Place, Room 601 Boston, MA 02108 617-994-6000 mass.gov/mcad/ United States Equal Employment Opportunity Commission (EEOC) John F. Kennedy Federal Building Government Center Room 475 Boston, MA 02203-0506 1-800-669-4000 www.eeoc.gov
B. Students May Also Bring Complaints To: Office for Civil Rights (OCR) United States Department of Education 33 Arch Street, Suite 900 Boston, MA 02110-1491 (617) 289-0111 Email: OCR.Boston@ed.gov Web: www.ed.gov/ocr