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OJ/S S139 21/07/2012 232815-2012-EN

Member states - Service contract - Contract notice - Negotiated procedure

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This notice in TED website: http://ted.europa.eu/udl?uri=TED:NOTICE:232815-2012:TEXT:EN:HTML

B-Diegem: hire of helicopters with crew 2012/S 139-232815 Contract notice – utilities Services Directive 2004/17/EC Section I: Contracting entity I.1) Name, addresses and contact point(s) Elia Asset sa/nv Culliganlaan 1G For the attention of: Nathalie Vierset 1831 Diegem BELGIUM Telephone: +32 25467653 E-mail: Nathalie.Vierset@elia.be Fax: +32 25464078 Internet address(es): General address of the contracting entity: http://www.elia.be Further information can be obtained from: The above mentioned contact point(s) Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s) Tenders or requests to participate must be sent to: The above mentioned contact point(s) I.2)

Main activity Electricity

I.3)

Contract award on behalf of other contracting entities The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract II.1) Description II.1.1)

Title attributed to the contract by the contracting entity: Helicopter inspection flights of high voltage lines.

II.1.2)

Type of contract and location of works, place of delivery or of performance Services Service category No 3: Air transport services of passengers and freight, except transport of mail Main site or location of works, place of delivery or of performance: Belgium. NUTS code

II.1.3)

Information about a public contract, a framework agreement or a dynamic purchasing system (DPS) The notice involves the establishment of a framework agreement

II.1.4)

Information on framework agreement Duration of the framework agreement Duration in years: 4

21/07/2012 S139 http://ted.europa.eu/TED

Member states - Service contract - Contract notice - Negotiated procedure Supplement to the Official Journal of the European Union

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OJ/S S139 21/07/2012 232815-2012-EN

Member states - Service contract - Contract notice - Negotiated procedure

II.1.5)

Short description of the contract or purchase(s): Inspection flights of the Belgian high voltage network (5 600 km) by helicopter.

II.1.6)

Common procurement vocabulary (CPV) 60424120

II.1.7)

Information about Government Procurement Agreement (GPA) The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)

Information about lots This contract is divided into lots: no

II.1.9)

Information about variants Variants will be accepted: no

II.2)

Quantity or scope of the contract

II.2.1)

Total quantity or scope: Inspection of the 5 600 km of high voltage lines over several years, according to an yearly planning.

II.2.2)

Information about options

II.2.3)

Information about renewals This contract is subject to renewal: no

II.3)

Duration of the contract or time limit for completion Duration in months: 48 (from the award of the contract)

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Section III: Legal, economic, financial and technical information III.1) Conditions relating to the contract III.1.1)

Deposits and guarantees required: If applicable, will be described in the call for tenders.

III.1.2)

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: If applicable, will be described in the call for tenders.

III.1.3)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded: If applicable, will be described in the call for tenders.

III.1.4)

Other particular conditions: The performance of the contract is subject to particular conditions: no

III.2)

Conditions for participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers Information and formalities necessary for evaluating if the requirements are met: Following conditions will be used for the selection for participation. The applicant may be excluded from participating in the contract if he: a) Is bankrupt or is being wound up, whose affairs are being administered by the court, who has entered into an arrangement with creditors, has suspended business activities or is an any analogous situation arising from a similar procedure under national laws and regulations; b) Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or for an arrangement with creditors or of any similar proceedings under national laws or regulations;

21/07/2012 S139 http://ted.europa.eu/TED

Member states - Service contract - Contract notice - Negotiated procedure Supplement to the Official Journal of the European Union

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OJ/S S139 21/07/2012 232815-2012-EN

Member states - Service contract - Contract notice - Negotiated procedure

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c) Has been convicted of an offence concerning his professional conduct by a judgment which has the force ofres judicata; d) Has been guilty of grave professional misconduct proved by any means which the contracting entity can justify; e) Is guilty of serious misrepresentations in supplying the information herein required; f) Does not submit a recent certificate of good behaviour or extract from the “judicial record”. These documents may be replaced by a declaration on oath. The standard form for the oath is available on the Elia web site: www.elia.be --> Suppliers --> Information and tools for suppliers (http://www.elia.be/en/suppliers/ information-and-tools-for-suppliers); g) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contraction entity; h) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority; i) Does not submit a recent certificate of non bankruptcy or of absence of proceedings for a declaration of bankruptcy or of absence of a similar situation or proceeding issued by the registry of the Court of Commerce or by the competent authority of another state. With regard to points g, h and i, the applicant has to submit a certificate issued by the competent authority in the Member State concerned. In case of a joint venture, each of the partners separately has to submit the documents mentioned above. Furthermore, a joint venture has to submit copy of the act of its establishment and of the proxies concerning representation. The Contracting entity reserves the right to demand at any time from the applicant the written evidence and all the justificatory, official documents related to the legal position as specified above. III.2.2)

Economic and financial ability Information and formalities necessary for evaluating if the requirements are met: Following conditions will be used for the selection for participation: 1. The applicant is required to provide full details of the Entity who would be the contracting party; 2. The applicant is required to submit the following documents: balance sheets, statements of the overall turnover as well as a calculation sheet with the financial ratio’s proving his financial solvability (based on e.g.liquidity ratio, solvency, efficiency ratio, etc.) for the past three years (this calculation sheet is available on the Elia web site:www.elia.be --> Suppliers --> Information and tools for suppliers(http://www.elia.be/en/ suppliers/information-and-tools-for-suppliers); 3. The applicant is required to list any company able to offer similar supplies/services and which has direct or indirect control over his company, as well as any company who is controlled – directly or indirectly – by his company (control being defined as having the possibility to influence materially the appointment of the majority of directors and/or the orientation of the strategy and governance) or must indicate if this is not applicable; 4. The applicant is required to describe the shareholder structure; 5. The applicant needs to provide an organization chart showing the main functional responsibilities and departments relevant for the tender; 6. The applicant needs to provide a statement of the firm's average annual manpower and the number of managerial staff for the last 3 years.

III.2.3)

Technical capacity Information and formalities necessary for evaluating if the requirements are met: 1) The applicant must provide 3 to 5 detailed references from customers where he rendered similar services during the last 5 years;

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Member states - Service contract - Contract notice - Negotiated procedure Supplement to the Official Journal of the European Union

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OJ/S S139 21/07/2012 232815-2012-EN

Member states - Service contract - Contract notice - Negotiated procedure

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2) Supplier must be authorised by FOD Mobiliteit & Transport (former Bestuur der Luchtvaart) for inspection flights (AOC-Air Operators Certificate); 3) Certification of used aircraft with licence number indicated; 4) Commercial certificate for each pilot and number of flight hours > 1.500 hours; 5) Knowledge of English level 4 required for the pilot for communication with air traffic control authorities with certificate and able to speak the language of the service center (NL or FR); 6) Supplier must be insured according to CE N째 785/2004 (covering passengers, luggage, freight and third parties). III.2.4)

Information about reserved contracts

III.3)

Conditions specific to services contracts

III.3.1)

Information about a particular profession Execution of the service is reserved to a particular profession: yes Reference to the relevant law, regulation or administrative provision: Civil Aviation Authority Regulations or other competent authority.

III.3.2)

Staff responsible for the execution of the service Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure IV.1) Type of procedure IV.1.1)

Type of procedure Negotiated

IV.2)

Award criteria

IV.2.1)

Award criteria The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)

Information about electronic auction An electronic auction will be used: no

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting entity: Helicopter inspection flights

IV.3.2)

Previous publication(s) concerning the same contract Periodic indicative notice Notice number in the OJEU: 2012/S 8-012277 of 13.1.2012

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time limit for receipt of tenders or requests to participate 20.8.2012 - 12:00

IV.3.5)

Language(s) in which tenders or requests to participate may be drawn up English. French. Dutch.

IV.3.6)

Minimum time frame during which the tenderer must maintain the tender

IV.3.7)

Conditions for opening tenders

Section VI: Complementary information VI.1) Information about recurrence 21/07/2012 S139 http://ted.europa.eu/TED

Member states - Service contract - Contract notice - Negotiated procedure Supplement to the Official Journal of the European Union

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OJ/S S139 21/07/2012 232815-2012-EN

Member states - Service contract - Contract notice - Negotiated procedure

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This is a recurrent procurement: no VI.2)

Information about European Union funds

VI.3)

Additional information:

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures Elia Assets NV/SA Culliganlaan 1G 1831 Diegem BELGIUM E-mail: Alexandre.Duquesne@elia.be Telephone: +32 25467924 Fax: +32 25467840 Body responsible for mediation procedures Elia Assets NV/SA Culliganlaan 1G 1831 Diegem BELGIUM E-mail: Alexandre.Duquesne@elia.be Telephone: +32 25467924 Fax: +32 25467840

VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Date of dispatch of this notice: 18.7.2012

21/07/2012 S139 http://ted.europa.eu/TED

Member states - Service contract - Contract notice - Negotiated procedure Supplement to the Official Journal of the European Union

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