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OJ/S S33 17/02/2012 53758-2012-EN

Member states - Service contract - Contract notice - Negotiated procedure

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This notice in TED website: http://ted.europa.eu/udl?uri=TED:NOTICE:53758-2012:TEXT:EN:HTML

B-Diegem: marine survey services 2012/S 33-053758 Contract notice – utilities Services Directive 2004/17/EC Section I: Contracting entity I.1) Name, addresses and contact point(s) Elia Asset Culliganlaan 1, Prater Building For the attention of: Dominique Van Craenendonck 1831 Diegem BELGIUM Telephone: +32 25467923 E-mail: dominique.vancraenendonck@elia.be Internet address(es): General address of the contracting entity: www.elia.be Further information can be obtained from: The above mentioned contact point(s) Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s) Tenders or requests to participate must be sent to: The above mentioned contact point(s) I.2)

Main activity Electricity

I.3)

Contract award on behalf of other contracting entities The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract II.1) Description II.1.1)

Title attributed to the contract by the contracting entity: Marine Consulting for the belgian offshore Grid.

II.1.2)

Type of contract and location of works, place of delivery or of performance Services Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services Main site or location of works, place of delivery or of performance: Belgium. NUTS code BE

II.1.3)

Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

II.1.4)

Information on framework agreement

II.1.5)

Short description of the contract or purchase(s): The scope will include:

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Member states - Service contract - Contract notice - Negotiated procedure

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— general coordination and Project Management of the marine requirements, — reporting, — pre desk study (route & platform optimisation), — establishment of design bases, — drafting of specifications for seabed survey and sampling (Geophysical & geotechnical), — preliminary Health, Safety & Environment assessments & requirements, — technical evaluation of seabed survey proposals, — supervision of seabed survey and sampling, — environmental Impact Analysis offshore part including contact with local authorities and obtaining consents and permits where applicable although support where applicable, — specialist services including but not limited to sand wave modeling, ecology, dredging, survey, studies,sediment modeling, in-shore surveys, archeology, flora and fauna, — preparation of offshore consents for seabed survey and realization. Support advice during consenting process when required, — management and preparation of all third party crossing agreements, — support advice during the construction phase when required. Pre desk study will start immediatly after contract awarding (best estimate: end 05/2012). Planning of the different activities will be described in the invitation to tender knowing that the seabed survey is planned to start in the spring of 2013. A publication “high -voltage grid in the North Sea - A vision for the future“ can be downloaded on www.elia.be in section Elia - Publications. II.1.6)

Common procurement vocabulary (CPV) 71354500, 71351200, 71332000

II.1.7)

Information about Government Procurement Agreement (GPA) The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)

Information about lots This contract is divided into lots: no

II.1.9)

Information about variants Variants will be accepted: no

II.2)

Quantity or scope of the contract

II.2.1)

Total quantity or scope: Detail will be described in the call for tenders. Invitation to tender will be sent to the prequalified Companies short after the qualification phase with as objective to award the contract at the latest end may 2012. The completion date given in II.3 (31.10.2013) is the provisional date for the end of the analysis of the seabed survey. Other activities will still have to be performed after this date: Consents and permits, support advice during the construction phase.

II.2.2)

Information about options

II.2.3)

Information about renewals This contract is subject to renewal: no

II.3)

Duration of the contract or time limit for completion Starting 25.5.2012 Completion 31.10.2013

Section III: Legal, economic, financial and technical information 17/02/2012 S33 http://ted.europa.eu/TED

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OJ/S S33 17/02/2012 53758-2012-EN

Member states - Service contract - Contract notice - Negotiated procedure

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III.1)

Conditions relating to the contract

III.1.1)

Deposits and guarantees required: If applicable, will be described in the call for tenders.

III.1.2)

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: If applicable, will be described in the call for tenders.

III.1.3)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded: If applicable, will be described in the call for tenders.

III.1.4)

Other particular conditions: The performance of the contract is subject to particular conditions: yes Description of particular conditions: The contract(s) will contain a SLA (Service Level Agreement) with application of penalties. All the contractual documents will be in English. The required reporting by the contractor to the contracting entity regarding the execution of the contract will be in Dutch and/or in English. The contact with the Belgian authorities will be in Dutch. The applicant has to provide the contracting entity altogether with his request the prequalification questionnaire (PQQ) “Prequalification Marine Consulting“ to be requested by sending an e-mail to: dominique.vancraenendonck@elia.be. To be prequalified for the tender phase, the applicant must: 1. Have sent a complete candidature file according to Elia’s requirements; 2. Have replied ‘yes’ to any of the exclusion parameters in chapter B of the questionnaire; 3. Have received a score of minimum 50 % for each of the chapter Company Information I Specific Information and HS&E; 4. Have received a total score of 60 % considering following weighting factors: 30 % Company Information 40 % Specific Information (Related to the subject of the Contract Notice) 30 % Safety. Number of copies requested: 3 paper copies and 1 electronic copy on CD-ROM or USB-Key.

III.2)

Conditions for participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers Information and formalities necessary for evaluating if the requirements are met: The applicant may be excluded from participating in the contract if he: a) is bankrupt or is being wound up, whose affairs are being administered by the court, who has entered into an arrangement with creditors, has suspended business activities or is an any analogous situation arising form a similar procedure under national laws and regulations; b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or for an arrangement with creditors or of any similar proceedings under national laws or regulations; c) has been convicted of an offence concerning his professional conduct by a judgment which has the force of res judicata; d) has been guilty of grave professional misconduct proved by any means which the contracting entity can justify; e) is guilty of serious misrepresentations in supplying the information herein required; f) does not submit a recent certificate of good behaviour or extract from the “judicial record”.

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These documents may be replaced by a declaration on oath (template will be sent together with the questionnaire). g) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contraction entity; h) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority; i) does not submit a recent certificate of non bankruptcy or of absence of proceedings for a declaration of bankruptcy or of absence of a similar situation or proceeding issued by the registry of the Court of Commerce or by the competent authority of another state. With regard to points g, h and i, the applicant has to submit a certificate issued by the competent authority in the Member State concerned. In case of a joint venture, each of the partners separately has to submit the documents mentioned above. Furthermore, a joint venture has to submit copy of the act of its establishment and of the proxies concerning representation. The Contracting entity reserves the right to demand at any time from the applicant the written evidence and all the justificatory, official documents related to the legal position as specified above. III.2.2)

Economic and financial ability Information and formalities necessary for evaluating if the requirements are met: Info to be provided is described in the PQQ.

III.2.3)

Technical capacity Information and formalities necessary for evaluating if the requirements are met: Info to be provided is described in the PQQ.

III.2.4)

Information about reserved contracts

III.3)

Conditions specific to services contracts

III.3.1)

Information about a particular profession Execution of the service is reserved to a particular profession: no

III.3.2)

Staff responsible for the execution of the service Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure IV.1) Type of procedure IV.1.1)

Type of procedure Negotiated

IV.2)

Award criteria

IV.2.1)

Award criteria The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)

Information about electronic auction An electronic auction will be used: no

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting entity:

IV.3.2)

Previous publication(s) concerning the same contract Periodic indicative notice

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Notice number in the OJEU: 2012/S 22-035968 of 2.2.2012 IV.3.3)

Conditions for obtaining specifications and additional documents Time limit for receipt of requests for documents or for accessing documents: 5.3.2012 - 13:00 Payable documents: no

IV.3.4)

Time limit for receipt of tenders or requests to participate 12.3.2012 - 13:00

IV.3.5)

Language(s) in which tenders or requests to participate may be drawn up English. French. Dutch.

IV.3.6)

Minimum time frame during which the tenderer must maintain the tender

IV.3.7)

Conditions for opening tenders

Section VI: Complementary information VI.1) Information about recurrence This is a recurrent procurement: no VI.2)

Information about European Union funds

VI.3)

Additional information:

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures Elia System Operator S.A. Culliganlaan 1 Prater Building 1831 Diegem BELGIUM E-mail: danny.vanderhaeghen@elia.be Telephone: +32 25467932

VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Date of dispatch of this notice: 14.2.2012

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Member states - Service contract - Contract notice - Negotiated procedure Supplement to the Official Journal of the European Union

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