• benefit of use of data for AUD; • future use of collected information; and • agreement to provide a copy of the final report. The Institutional Effectiveness Director or his or her designee will review the information provided and respond as to whether or not the requests can be honored, in addition to an expected delivery date. Responsibility of Data Collectors . All published reports that incorporate university data must be made available to the IE Department. Additionally, by accepting the responsibility to receive the data, individuals understand and acknowledge that they will have a responsibility to use compiled data responsibly, ensuring that data are not redistributed to parties inside or outside the university community, unless clearly detailed when making the data request. Additional Information . To obtain more information regarding how institutional data are used to inform and shape university policy, please contact the IE Department at ied@aud.edu.
Purchasing Policies and Procedures Purpose . The purpose of this policy is to establish the Finance Department’s existing guidelines for processing Purchase Requisition (PR) Forms. Policy . The Central Services Department has the authority and responsibility for procuring the requirements for all materials, equipments and services within the university system. The Finance Department is responsible for ensuring adequate control procedures are in place to secure the proper disbursements of funds. Procedures • Fill a Purchase Requisition Form (in four copies) available in the Finance Department or with the administrative assistant of each academic unit. • Complete the name of the vendor, the items required and the cost. Attach a quotation when possible. If you need any help, please do not hesitate to ask the Finance Department. • After completing the form, get the department head to sign it and then submit it to the Finance Department. • The Finance Department will compare the request to the department’s budget, sign the form and submit it to higher management for approval. • Once the Provost (for all purchase requisitions made by academic units), the President and/or the Executive Vice President sign the form, the Finance Department will return one copy to the department head to inform him or her whether the requisition was approved or rejected. Another copy is forwarded to the Director of Central Services for processing. The Finance Department will keep one copy in the “pending for invoice” folder and the last copy to be filed in numerical order. After receiving the approved copy of the Purchase Requisition, the requestor should coordinate with Central Services to check on the status of the PR.
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AUD . Faculty Handbook . 2013-2014