El Camino Country Club Tournament Information Packet Extraordinary Golf Events
A private club experience like none other. El Camino Country Club is home to a William H. Johnson-designed 18-hole championship golf course. Set against the backdrop of Henie Hills, the course follows the natural contours of the land—offering a scenic and challenging golf experience. El Camino will test every player’s precision and shot-making ability. With its challenging layout, fast greens, and sweeping vistas, this is a true golfer’s paradise.
3202 Vista Way, Oceanside, CA 92056 (760) 757-2100 • www.elcaminoclub.com
Introduction Golf Outing Information At El Camino Country Club, golf outings are our specialty. We have a long history of welcoming groups and golf outings to our club. Golf packages are available for groups of all sizes. Whether you are planning a small golf outing of 20 players or a full field shotgun, allow our experienced hospitality experts to assist you with every detail. Our staff works with you to host a top-quality golf experience every time. Outside tournaments are available to non-members on Mondays. Format considerations are important when blocking space or collecting pricing information. From tee time events and modified shotguns to full fields, our club can accommodate almost all requests. Equipment rental is available for men and women provided that the tournament requests are received by the course within one week of the outing date. Group lessons and clinics are available for a fee or included in the golf outing package. Warm-up range balls, scoring, putting, and chipping contests are included in the price per guest. Custom tee prizes, merchandise and certificates are available to complement any golf outing. A Confirmation Agreement will be sent with all details including number of players, format, start time, date, and any other requirements determined at the time to hold space. Once the signed Confirmation Agreement is returned with the full deposit, the event is considered definite. The non-refundable deposit, applied to the outing total, is required to reserve a date. The amount of the deposit is equal to 25% of the total estimated event total. 100% of the final estimated balance is due 10 days prior to the outing date. Outings are obligated for and guarantee payment of all charges. All outstanding balances must be settled on the golf outing date. Payment for final charges will be based on the greater of the Guaranteed Guest Count or actual number of participants, and may also include service charges, breakage, other services, or merchandise purchased on the Golf Outing Date, and cash bar. Adjustments to the groupâ€™s size and requirements may be made without penalty or surcharge pending final guarantees are received by the course within thirty (30) days prior to the event date. To complete an outing experience, our Garden Patio is a perfect complement to a fabulous day of golf and is complimentary for use with a tournament package.
Golf Course Profile William H. Johnson designed this 18-hole championship course featuring undulating fairways and wellmanicured greens that follow the natural contours of the land—creating a scenic and a challenging golf experience. Golf Course Information: Par 72 Black Blues White Forward
Yards 6840 6567 6084 5778
Rating 72.9 71.9 69.6 68.4
Slope 134 131 125 120
Features: • Located 5 minutes from the 78 Freeway • Extensive tournament services to include registration, contests, cart assignments and scoring • Beautiful banquet facilities • Convenience cart • Fully stocked Golf Shop • Practice Range and Practice Facility • Group lessons and clinics available • Premium Rental Clubs Dress Code • Collared shirts and tailored mid-length shorts. • Soft spikes only The following clothing is prohibited in the clubhouse, on the patio, and on course grounds: • Bare Midriffs • Board/Skate Shorts • Cargo Shorts/Pants • Denim • Halter Tops • Jogging Suits • Sweatpants • Tank Tops • T-Shirts Caps must be worn bill forward. Caps, visors and other headwear are not permitted for gentlemen in the dining room. Shirts must be tucked in, except camp shirts with a straight hem. Bermuda-style shorts are acceptable attire. Ladies’ shorts and skirts must have at least a 17” outer seam. Ladies’ tops must conform to the following guidelines: tops without a collar must have sleeves (e.g., short sleeves, long sleeves, cap sleeves, etc.) Tops without sleeves must have a collar. Clubhouse & Patio Dress Code: Golf attire is acceptable on the patio and in the dining room (see above) as is business attire (i.e., dress shirts & slacks for men and dresses, skirts, suits for the ladies). Hats and visors are not permitted in the clubhouse but may be worn on the patio. When tasteful, bare shoulders or tops and dresses with thin shoulder straps are permitted. Skirts and dresses more than 4 inches above the knee are not permitted. Denim will be allowed in the clubhouse and on the patio provided it is tasteful and in good repair. Denim must be free of tears, holes, rips, tatters or frays. Management will determine denim in good taste.
Directions Directions from Interstate 5 (San Diego Freeway): Take Route 78 East to El Camino Real exit (the second exit). Turn left from the off-ramp onto El Camino Real, cross over the freeway, and make a right onto Vista Way. At the first signal (Valley Glen), turn left and follow the road to the lower parking lot. The clubhouse is atop the hill. Directions from Interstate 15 (Escondido Freeway): Take Route 78 West to El Camino Real exit. Turn right from the off-ramp onto El Camino Real, then take an immediate right onto Vista Way. At the first signal (Valley Glen) turn left and follow the road to the lower parking lot. The clubhouse is atop the hill.
Timeline Reserve Your Golf Outing Date Your golf outing date will be reserved when we receive a signed copy of the Golf Agreement and your Initial Deposit within (30) days of date reservation. If we do not receive a signed copy of the Golf Agreement with your initial deposit or pre-payment by the due dates, your reservation may be cancelled with notice and we will be relieved of all further obligations for the golf outing. 90 Days • Tournament Coordinator and/or Tournament Sales Director will make contact with you to schedule time to meet and start discussing details. • Order additional carts for volunteers, staff, etc. • Confirm format of event. 60 Days • Updated player counts to Tournament Coordinator. • Place special orders for merchandise and acquire hole-in-one insurance. • Confirm menu selections and agenda with Tournament Sales Director. • Confirm contests and additional golf needs. 30 Days • Updated player counts sent to Tournament Coordinator. • Meet with Tournament Coordinator and Sales Director to confirm all remaining details. 10 Days • Final player counts and meal counts due. ** • Pre-payment for final estimated charges due. • Confirm number of rental sets needed. • Final changes to event can be made. 2 Days • Pairings list due. Day of Tournament • Enjoy and leave the rest to El Camino Country Club! ** The attendance figure you provide by this date will not be subject to reduction. You will be charged for the final guarantee or actual attendance, whichever is greater.
On-site Facilities and Services Available General Information Tournaments are considered to consist of 16 players or more and starting times are always necessary. Tee times for tournaments may be made well in advance to guarantee availability. Tournaments are responsible for any unused blocked tee times not cancelled 10 days prior to the scheduled time. Equipment Rental El Camino Country Club rental sets are $25 per set. Golf club rentals are available for men and women provided that tournament requests are received by the course within 10 days of the tournament date. Golf Carts Carts can be rented for $15 each. (Special Note: El Camino Country Club requires the driver of a cart to be at least 16 years old and have a valid driverâ€™s license.) Practice Facilities El Camino Country Club Offers an on-site practice facility (practice range, putting green, and a chipping green) which are included in the tournament package for tournament use 2 hours prior to the start of the event. Food & Beverage All tournaments require some planned food and beverage. This requirement has been an important part of a successful event for most groups. Please consider your group needs in advance and discuss any questions or requirements well in advance of the event date. El Camino Country Club has a variety of enticing cuisine for all budgets and occasions. The Main Dining Room, Garden Room, and Patio are available for your awards banquet and include many amenities to complete your event. All food and beverage consumed on site must be purchased from us unless otherwise authorized by management. We do not permit the service of alcoholic beverages to anyone who is under the age of 21, or who we determine is intoxicated. Only our employees may prepare and serve food and beverages, including alcohol. El Camino Country Club will provide one or more beverage carts for $75 each. The $75 fee will be waived with a minimum of $250 in cart sales.
Tournament Starting Options Single Tee This option is ideal for small groups (16-40 players). Each foursome will tee off at the first (1st) tee in sequential order. After the first foursome (Group #1) tees off and has completed the second shot, the second foursome (Group #2) tees off next and the third foursome (Group #3) is considered “on deck.” The tee times continue until all groups are in play. Modified Shotgun Best option for groups with 72 to 120 players. The entire tournament will start at the same time. Two foursomes (Groups #1 & #2) will start on each assigned hole. EXAMPLE: a tournament of 80 players would make 20 teams of 4 players. Two teams would start on each hole, 1-10. The course may attempt to fill the remaining holes 11-18 with another group and/or additional players. To allow the required tees for a modified shotgun, the course normally must “shutdown” for an extended period to allow for the “starting” holes. Full-Field Shotgun This option is designed for groups with 120-144 players and requires the full course. Two groups start on most holes. All players will start and finish at approximately the same time.
Tournament Formats Scramble (Recommended) This format is probably the most enjoyable type of tournament because only the good shots are played and the pace of play can be very fast. All players hit a tee shot and the best tee shot is selected. All players take their next shot from that point. The process is repeated until the ball is “holed out” and the team records a score. The winning team is the one that records the lowest 18-hole score. This format promotes easier and faster scoring. Net scoring options are available with this format (see the El Camino staff for more details). Best Ball Twosome 2 people play as a team, taking handicaps as they fall on the card. The lowest score on the hole with a handicap counts towards the team’s best ball score for the round. Only the lowest score on the hole is counted. The team with the lowest 18-hole score wins. Best Ball This format may be played as 2, 3, or 4-person teams. Golfers play their own balls on each hole and the lowest score is recorded as the team score. This format may be played with or without a handicap, and is a fun format with a medium pace of play. Results can be calculated quickly. Shamble This format is also one the more enjoyable types of tournaments because, like a scramble, you use good shots only for a portion of the hole, but you also get the opportunity to play your own ball. Each person hits a drive and the team selects the best one. From that point forward, each player plays his own ball through the hole and the team records a score. The winning team is the one that records the lowest 18hole score.
Special Events and Contests Closest to the Pin A prize is awarded for the shot that comes to rest closest to the pin; normally played on the par 3’s. Closest to the Pin on 2nd Shot A prize is awarded for the shot that comes to rest closest to the pin; can be played on any hole on the golf course except the par 3’s. Longest Drive in Fairway A prize is awarded for the longest drive off the tee box that lands in the fairway; normally played on #10. Longest Putt A prize is awarded to the longest putt on a specific green. We recommend that this contest is played on the course’s putting green at the clubhouse prior to the start of the tournament to promote a fun and competitive atmosphere, yet while providing a reasonably rapid pace of play. Straightest Drive A white line is placed down the middle of the fairway. The drive off the tee box that comes to rest closest to the line is the winner; this is normally played on the course’s last par 5, but not necessarily the same par 5 used for the longest and shortest drive contests
Tournament Menus Breakfast Continental Breakfast $11.45/$15inc • Freshly Squeezed Orange Juice • Assorted Muffins & Croissants with Preserves • & Butter • Freshly Brewed Coffee, Decaf, and Tea With Fruit $12.97/$17inc
Deli Buffet $19.08/$25inc • Ham, Turkey, and Roast Beef Deli Meats • American, Swiss, and Cheddar Cheese • Mixed Greens Salad with Dressing, Potato Salad, or Pasta Salad • Fresh Relish Tray, Assorted Breads and Rolls, • Condiments • Chef’s Famous Homemade Cookies and • Brownies • Fresh Brewed Coffee, Iced Tea, and Lemonade
Healthy Start $12.97/$17inc • Assorted Fruit Juices • Sliced Bananas & Seasonal Berries • Yogurt & Cottage Cheese • Granola & Hot Oatmeal with Raisins • Assorted Pastries, Bagels, and Cream Cheese • Freshly Brewed Coffee, Decaf, and Tea
Picnic on the Greens $22.13/$29inc • Tossed Green Salad with Choice of Dressing • Roasted Red Potato Salad • Coleslaw • Fruit Salad • Hamburgers • Hot Dogs • Marinated Chicken Breast • Condiment platter of Cheddar & Swiss • Cheeses, Lettuce, Pickles, Onions & Tomatoes • Chef’s Selection of Desserts • Fresh Brewed Coffee, Iced Tea, and Lemonade • **Grill Attendant $75 extra
Lunch Deli Choice Box Lunch $9.92/$13inc • Roasted Turkey Breast, Maple Deli Ham, or • Pastrami • Sandwich on Wheat, Sourdough, or Rye with • Choice of Cheese, Lettuce, Tomato • Includes Chips, Apple, House-made Cookie • Ice Cold Bottled Water Deluxe BBQ Buffet $15.26/$20inc • Choice of Two: • Potato Salad • Coleslaw • Seasonal Fruit Salad • Pasta Salad • Choice of Two: • Grilled Hamburgers • Cheeseburgers • Hot Dogs • Marinated Chicken Breast • Served with Buns and Assorted Condiments • Potato Chips • Freshly Baked Cookies
Roma Buffet $22.90/$30in • Tossed Greens with Choice of Dressing • Caesar Salad • Tomato & Basil Salad • Three-Cheese Tortellini with Pesto Cream • Sauce • Meat or Vegetable Lasagna • Garlic Bread • Tiramisu • Fresh Brewed Coffee, Iced Tea, and Lemonade Western Lunch BBQ $24.42/$32inc • Fresh Sliced Fruit Display • Tossed Green Salad with Choice of Dressing • Roasted Red Potato Salad • Coleslaw • BBQ Chicken • Grilled Marinated Tri-Tip • Buttered Corn on the Cob • Jalapeño Corn Bread Muffins • with Honey Butter • Apple Pie • Fresh Brewed Coffee, Iced Tea, and Lemonade
Mexican Taco Buffet $19.08/$25inc • Fresh Tortilla Chips and Salsa • Refried Beans • Spanish Rice • Pollo Asada and Carne Asada • Flour and Corn Tortillas • Lettuce, Pico de Gallo, Cheese, Sour Cream, • Guacamole • Chef’s Selection of Dessert
*Pricing does not include standard service charge or current sales tax
Beverage Pricing Wine & Champagne House Wine/Champagne
*Prices will vary
Beer & Cocktails Well Drinks
Premium & Imported Beer
Non-Alcoholic Soft Drinks
Coffee & Hot Tea
*Pricing does not include standard service charge or current sales tax
Corkage and Hole Sponsor Information Hole Set-Up Fees & Information for Hole Sponsors If there will be on-course hole sponsors at your tournament, please have them contact Anne Handley, the Tournament Sales Director, to make arrangements for set-up of individual holes. Please refer to below pricing for on-course set-up and food and beverage. All Food and Beverage consumed on site must be purchased from EL Camino Country Club unless otherwise authorized by management. Only club employees may serve alcohol as they have obtained proper California State alcohol licensing. Standard Set-Up Included in Tournament Package Standard Set-Up includes a table with linen, chairs, a trash bin to hold a keg if required, and any equipment needed for food and beverage ordered. Additional Staffing $90 PER HOUR/STAFF If any ALCOHOL is being served at a hole on course, only a person with a current California State alcohol license is permitted to serve guests. If El Camino Country Club staff is required to serve at the hole or continuously restock product on the hole, the above set-up rate is charged for the duration of play. Outside Product Fees Typically, outside product is not allowed unless otherwise authorized by El Camino Country Club Management. If the product can be served from staffed outlets or is stationed on course without a staff person (non-alcoholic beverages only), the following charge will occur only without the additional staffing charge. Outside Product Corkage Fees Wine Corkage $15/bottle Items not Allowed on Course Please inform all of your hole sponsors, volunteers, staff and players of these restrictions. • No BBQs • No equipment staked in ground • No glass • No donated products or outside beverages • No loud music
Tournament Planning Planner “To Do’s” •
Have your groups arrive “on time,” no later than 30 minutes before the starting time and/or first meal function.
Alert the course on how the group will be arriving: motor coach, limo, vans, or individual.
Have complete and legible NAMES on each golf bag.
Provide players with pre-tournament agenda listing starting times, locker room usage, catered functions and golf, including which expenses are the responsibilities of each golfer.
Provide the player’s list to the course no later than 72 hours prior to the event.
Notify and deliver to the course no later than 72 hours prior to the event: all sponsor signs, welcome banners, tee markers or contest prizes. When shipping to course, address all shipping labels to the “attention of”: (tournament director) and note “hold for (tournament and date)” to ensure proper delivery and holding.
If using a master bill (or full payment at the completion of the event), provide and make known to the host club the list of person(s) authorized to charge to the group’s account.
If length of playing time is a concern due to daylight hours (seasonal); planned functions before/after the tournament back at the hotel; and/or difficulty of course, review these hints to maximize the playing time: 1.
Select the proper tournament format for the level of players.
2. Limit the number of contest holes; too often there are too many and each takes twice the average length of time to play given the prizes offered. 3. Start on time. 4. Promote “ready golf” - remind players to: •
Have (or purchase) golf balls, tees, tee markers, divot repair tools.
Carry an extra ball in their pocket at all times.
Carry a putter with other clubs when within chipping distance of the green.
Be ready to putt when it’s your turn.
ONLY ONE practice swing for each shot.
Keep track of your score throughout the hole/game.
Add and record scores away from the putting green and en route to the next hole.
Check to ensure all clubs used for chipping and bunker shots are picked up after putting.
Purchase food and beverage items only when it is clearly not your turn to play
Tournament Contacts Tournament Sales Director Kristen Dawson Direct: (760) 757-2100, ext. #108 Fax: (760) 966-7117 Email: email@example.com Head Golf Professional Jeff Richter Direct: (760) 757-2100, ext. #116 Fax: (760) 966-7117 Email: firstname.lastname@example.org General Manager Gary Glaser Direct: (760) 757-2100, ext. #111 Fax: (760) 966-7117 Email: email@example.com
El Camino Country Club: 3202 Vista Way Oceanside, CA 92056