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2014

TRAVEL HANDBOOK

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IN JUST A FEW WEEKS, YOU’LL BE EMBARKING ON ONE OF THE MOST IMPORTANT AND EXCITING JOURNEYS OF YOUR LIFE: OBTAINING A HIGH SCHOOL EDUCATION AT EF ACADEMY.

Rest assured that our faculty and staff members are already preparing for your arrival. From now through September, they will be organizing your course schedule, getting the campus ready and working on finding the perfect roommate or host family match for you. We know you have a lot to look forward to. To make your transition as easy and simple as possible , we have created this Travel Handbook for first-time EF Academy students, a great reference guide for everything you need to know: from what to pack your first time heading to campus, to what to do in your new host city. Additionally, we have included tips on sharing space with your roommate, but most importantly on sharing your culture with all of your new friends and teachers. An amazing experience awaits you at EF Academy. Feel free to contact us with any questions and we will be happy to support you on your journey.

Best wishes, THE ADMISSIONS TEAM, EF ACADEMY

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TABLE OF CONTENTS

PREPARING FOR YOUR JOURNEY WHAT TO DO WHAT TO BRING DO YOUR RESEARCH AT THE AIRPORT VISA REQUIREMENTS ON ARRIVAL YOUR EF ACADEMY COMMUNITY WHAT TO EXPECT YOUR FIRST DAYS AND WEEKS SETTLING IN RESIDENCE LIFE HOST FAMILY LIFE GENERAL ACCOMMODATION RULES LIVING ABROAD MANAGING YOUR TIME AND MONEY STAYING HEALTHY / HEALTH INSURANCE COVERAGE WITH ERIKA MAKING THE MOST OF YOUR EXPERIENCE UNIVERSITY EXPLORATION BREAKS & EXCURSIONS SUMMER INTERNSHIPS 2

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”I’ M TA KIN G PH OTOS O F M Y N EW FRIE NDS HE R E AT E F ACADEMY. IT R E M IN DS ME O F HOW M U CH FU N I’M HAV I N G AN D H OW LUCKY I AM TO B E HE R E .”

NANNPOT VORAYOTSRI, THAILAND

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I T ’S A L M O S T T I M E ! THERE’S A LOT TO DO BEFORE YOU LEAVE FOR EF ACADEMY, SO START PREPARING EARLY FOR A SUCCESSFUL JOURNEY. IN THIS SECTION WE’VE PUT TOGETHER A HANDY LIST OF TO-DO ITEMS, AS WELL AS INFORMATION ON WHAT TO PACK , WHAT TO EXPECT AT THE AIRPORT AND HOW TO BEGIN THE IMPORTANT VISA APPLICATION PROCESS. GETTING AN EARLY START WILL MEAN MORE FUN AND EXCITEMENT NOW — AND LESS STRESS WHEN YOU HEAD TO THE AIRPORT.

Send us your flight details and airport transfer

Go shopping

We need to know your flight details in advance so that we

If there are any special personal products you use

can make sure your host family/house parents are ready

(cosmetics, food, vitamins, medicine) that might not be

for your arrival. We also need to know if you’ll need an

available in the US or UK, buy them in advance, but make

airport transfer/pickup. Parents are welcome to travel with

sure it’s OK to bring them into your host country.

students and visit the school, but even if your parents are with you, we still need to know when you’ll arrive.

Manage your prescription medications If you are bringing any prescription medicine, please make

Send us your contact information

sure that you also bring the doctor’s prescription with you.

Send all contact numbers and email addresses for parents

The customs agents might need to see it when you enter

and participants, as well as a designated emergency

the country.

contact, to your local EF Academy Admissions team.

Alert us to your allergies and diet restrictions Prepare your paperwork

Let your Admissions Team know in advance if you have any

Make sure you submit your visa paperwork in plenty

allergies or diet restrictions so that we can make sure your

of time and let our office know when you receive your

dorm, host family and cafeteria have suitable alternatives

visa. (Allow at least four weeks for processing. See page 9

available for you. This includes dietary restrictions related

for more information.)

to your personal or religious beliefs.

Get connected You don’t have to wait until you arrive on campus

EF Academy New York:

to connect with your new friends and teachers. Just

www.facebook.com/efacademynewyork

visit our Travel Portal www.ef.com/myacademy and

EF Academy Torbay:

like us on Facebook to meet new people and see

www.facebook.com/efacademytorbay

what life will be like in your new city.

EF Academy Oxford: www.facebook.com/efacademyoxford

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PACK YOUR BAGS

Select a bag that you can use as a book bag.

Bring your favorite tunes.

Bring your favorite snacks from home.

Do your research!

Make sure you sign up for a phone plan in your new country.

Don’t forget your necessary electronics. Your most important travel document.

A gift for your house parent or host family. Capture the moment. Keep a notebook handy.

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WH AT TO B R I N G REMEMBER TO PACK ONLY THE ESSENTIALS. ONCE YOU ARRIVE YOU WILL ENJOY SHOPPING IN YOUR NEW TOWN. AND REMEMBER, YOUR PARENTS CAN ALWAYS MAIL THOSE ITEMS YOU TRULY MISS LATER IF THEY DON’T FIT IN YOUR BAG. THE FOLLOWING IS A SHORT LIST OF THE BASICS YOU’LL NEED WHEN YOU ARRIVE.

Important items to bring

Clothing items you will need

__ Valid passport, including your visa (and I-20 if you are

__ Nice shoes, casual shoes, athletic shoes and

going to the USA)

warm boots

__ Your travel itinerary

__ Underwear and socks for at least 10 days (you will do

__ Properly-sized carry-on bag (check with the airline to

__ Athletic clothes for school or extracurricular

find out the size and weight allowed)

laundry about once a week)

__ Luggage tags for your suitcases

__ Camera

__ Shirts or t-shirts

__ Electrical appliance converter

__ Sweaters or sweatshirts

__ English dictionary

__ Jeans or other casual pants to wear to school

__ Glasses/contact lenses, if needed. An extra pair and

__ Raincoat or light jacket

__ Winter coat if you have one, otherwise you can buy one

prescription for glasses/contact lenses

sports (swimsuit, shorts, etc.)

__ Prescription medicine, if needed. You must bring

__ For special occasions (events, dinner out), bring at least

documentation from your doctor of what the medicine

two sets of nice clothes (jackets and ties for boys,

consists of and why you are taking it. This is for flight

skirts or dresses for girls)

and customs purposes.

__ Travel size toiletries such as toothpaste, shampoo,

__ Receipts for new suitcases. If your suitcases are

soap, body cream and deodorant. (You can buy bigger

damaged or lost during your travels, you must

sizes later.)

be able to produce the receipts for insurance

purposes

__ Receipts and invoices of any valuables, for customs

purposes and insurance

Don’t forget to take with you…

__ Information about your home country—books, photos

The EF Academy Emergency phone number

New York: +1 914 505 4874

etc. to share with your new friends and teachers

__ Pocket money for at least two months

Oxford: +44 (0) 7834 479979

__ Small change and small currency notes to buy a snack

Torbay: +44 (0) 7834 753 135

or make a phone call during your travels __ Your school address __ Your residence or host family address and

telephone number

__ Home and post addresses of your family and friends __ Official copies of your school transcripts, translated

into English. If you are going to the USA and plan

to apply to university, you should have 10 sets of your

transcripts for your university applications.

__ Vaccination proof and original Health Certificate

forms

__ Insurance papers (Erika insurance card or other proof

of insurance). Please note: If you elect to purchase a

non-Erika policy, you must bring a copy of your

policy and insurance card. (See page 25.)

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D O YO U R R E S E A R C H TAKE TIME TO LEARN MORE ABOUT YOUR NEW CITY BEFORE YOU LEAVE HOME. FIND A SHOP, A RESTAURANT OR A FAMOUS LANDMARK YOU WOULD LIKE TO VISIT. FAMILIARIZE YOURSELF WITH YOUR NEW CITY’S BUS AND TRAIN SYSTEM SO YOU FEEL CONFIDENT AND READY TO GO AS SOON AS YOU ARRIVE. HERE IS A BRIEF INTRODUCTION TO YOUR NEW SCHOOL AND CITY.

EF Academy New York

Students at EF Oxford actively participate in the school’s

EF Academy’s New York campus is located in a quiet

wide range of clubs, from the Medical Society and Model

residential community called Westchester County, just

UN to Rugby and Soccer. They also frequently visit Oxford

an hour from New York City. It offers a safe and peaceful

University to attend any number of free lectures and

learning environment, with plenty of coffee houses,

activities offered to the community.

restaurants, and shopping nearby. A train connects Westchester County to New York, making day trips quick

EF Academy Torbay

and easy.

EF’s Torbay campus is located on the South Coast of the United Kingdom in a quiet beach region commonly known

EF Academy New York is situated on a green and spacious

as the “English Riviera.” With a population of 130,000

campus, including a large sporting field, theatres, and

residents — many of them students — the city has all of

numerous student dormitories. It is the largest EF Academy

the conveniences of larger cities — restaurants, shopping,

location. More than 600 students live on campus, creating

and entertainment — with a relaxing holiday feel. One

a vibrant and active student community. Students are

of Torbay’s most popular assets: it’s beaches. Students

involved in a wide range of clubs and sports, including

enjoy the sandy shore, perfect for surfing, studying or just

football, basketball, cheerleading, and tennis. They’re also

hanging out with friends. And, the campus is just a short

involved in the local community, making time to volunteer

train ride to major cities like Plymouth and Exeter, and 3.5

in elementary schools and libraries, lakes and waters

hours to London by train.

clean-up projects, and even perform musical fundraisers at Central Park in New York City.

The first thing students say when they arrive at EF Torbay is that it instantly feels like home. Students spend most of

EF Academy Oxford

their time in the school’s “Castle” and adjoining classroom

EF Academy Oxford’s campus is located just 10 short

buildings, which are situated on a large hill overlooking

minutes from Oxford City Center. A walkable city bursting

the city. Because most students live with host families

with energy and tradition, Oxford is home to 150,000

off-campus, the Castle and surrounding campus area are

people — largely students — from all over the world. The

a major gathering point for socializing and catching up

city is packed with museums, libraries, book stores, coffee

with friends before and after class. Students also enjoy a

shops, shopping centers, and restaurants, with bikes filling

wide range of clubs and excursions organized by a full-time

the streets even in the earliest morning hours. Oxford is

director of student activities, be it the Cooking Club, the

also just one hour from London by bus.

Young Enterprise Club, or an afternoon of paintball or hiking in the surrounding region.

The EF Academy Oxford campus is located on a safe, wooded, suburban campus away from the hustle-bustle of Oxford City Center, but is easily accessible by bus or bike. Modern student residences are just a short walk away from the classroom building, and students enjoy a large cafeteria, numerous student lounges, and plenty of grassy areas perfect for grabbing a cup of tea — and bit of sun — throughout the day.

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“ WHEN YOU’RE LIVING AND STUDYING WITH PEOPLE FROM ALL OVER THE WORLD, CHANGE IS INEVITABLE. YOU’LL BECOME MORE TOLERANT, MORE INDEPENDENT, AND YOU’LL BE MORE AWARE OF WHO YOU ARE IN THIS WORLD.”

Ja cob o Bel i l ty, Venezu e l a

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AT T H E A I R P O RT THE PROCESS FOR FLYING TO THE US OR UK IS QUITE SIMILAR TO TRAVELING WITHIN YOUR OWN COUNTRY. THE MAJOR DIFFERENCE IS THAT YOU’LL NEED TO GO THROUGH CUSTOMS WHEN YOU ARRIVE. WE’VE PUT TOGETHER A QUICK LIST OF THINGS TO DO TO PREPARE FOR A SMOOTH DEPARTURE AND ARRIVAL.

Print your ticket

At the customs desk

Most of you will travel on electronic tickets. You might be

Whether you are arriving in the UK or the US, you will be

able to check in at home and print your boarding pass. This

asked about the purpose of your trip and how long you

cannot be done until at least 24 hours before your flight.

are staying. These are normal questions that are asked

REMEMBER: Be sure to send your flight details to your

to everyone arriving into the country. Stay calm and be

Admissions contact, even if you don’t need a transfer to

honest. Just confirm to them: 1) where you are studying 2)

campus when you arrive.

which academic program you will be studying and 3) when you will be returning to your home country.

Weigh your luggage Check with your airline to see how much luggage you are

The following are a few documents you will need to have

allowed to take on your flight. Typically, you are allowed

with you at customs:

one suitcase to check (max. 23 kg), and one small piece of

> A letter showing you’ve been accepted to a full-time

carry-on hand luggage.

course of study > Evidence that you have enough money to support

Pack your carry-on

yourself while you’re away

Besides your music player, laptop, and some snacks, you

> A health or medical certificate, chest x-ray (if required),

also should make sure to have:

and vaccination report

__ Your school emergency number (see page 7) __ Your passport

When you exit immigration, you should collect your luggage

__ A little cash in case you need snacks or other supplies

and then pass through the customs area and, lastly, head

__ Your health insurance card

to the arrival hall. If you have booked our airport welcome,

__ Your important documents and any medications

look for your airport greeters. They will be carrying EF

__ All immigration paperwork 

Academy signs and should be easy to find. Make sure you

__ Camera (insurance may not cover it if it gets lost)

verify that they have your name on their pick up list since

__ For those with a Tier 4 Visa for the UK, you will need

many students are arriving on the same dates. You should

to carry all copies of all documents used for your visa

also make sure you have your host family address or school

(transcripts, English test, CAS confirmation letter, bank

address with you if you are staying in residence.

letter, etc.) IMPORTANT: Remember to keep your hand-luggage with you at all times. If you leave it unattended, the staff at the airport has the right to remove it for security reasons.

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VISA REQUIREMENTS OBTAINING YOUR VISA IS AN IMPORTANT PART OF THE TRAVEL PROCESS. WITHOUT ONE, YOU WON’T BE ABLE TO ENTER THE COUNTRY. FOLLOW THESE GUIDELINES TO ENSURE THAT YOU OBTAIN YOUR VISA CORRECTLY, AND ON TIME.

For the New York Campus All students attending EF Academy New York will be issued

Our school will issue you a document called “Confirmation

a document called I-20 in order to apply for their visa. The

of Acceptance for Studies” (CAS) with a special reference

I-20 document certifies that you have been admitted to a

number. This number will be used when you make your

full-time study program and that you have demonstrated

application. Before a CAS number can be issued, we will

sufficient evidence to support your studies in the United

need to see your passport, transcripts, proof of English

States. With this document, you will apply for an F-1 student

language level, and will also do a short assessment

visa at your local US embassy or consulate. You will need

interview.

to show both your F-1 visa and I-20 to an Immigration inspection when you arrive in the US.

Your application can be done online or on paper (check the website for the specific instructions for your country).

If you happen to travel outside of the US during your

You must complete the application form carefully

studies (going home for Christmas break, taking a trip,

and include all of the required documents such as

etc.), you will need to show the I-20 once again to re-enter

educational transcripts (officially translated into English),

the country so it’s very important to always keep this

accommodation information, evidence of payment made

document in a safe place.

towards your course, and proof that you have the funds to support yourself. It is important that you include

For the UK Campuses

everything required or you will risk your application being

Students who are from European countries will not require

rejected. If your visa application is refused, your CAS will

a visa to study in the UK. Students from all other countries

become invalid and you will require a new CAS to re-apply.

will need a visa. Most of our students will require a Tier 4

Our schools will only issue a maximum of two CAS per

Visa. The application process can take a little time, so it’s

student.

important to apply at least four weeks before your course starts. There are a few different visas that you can apply

In certain countries, students will be required to attend an

for and the process might be slightly different depending

interview with a UK Border Agency Entry Clearance Officer.

on the country you are from. Have a look at the UK visa

At these interviews, you will be assessed based on your:

questionnaire to find out more about the types of visas

> Ability to speak English

and their requirements here: https://www.gov.uk/visas-

> Knowledge about the course you will study

immigration

> Academic background > Plans to return home after your studies

Tier 4 Visas

> Finances

Tier 4 Visas are based on a certain number of points and require that students are sponsored by a school that is registered with the UK Border Agency. Our schools are fully inspected and accredited and we are listed as a Highly Trusted sponsor with the UK Border Agency.

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“ EF WAS EVEN BETTER THAN I EXPECTED. THE CAMPUS WAS BEAUTIFUL. THE COURSES WERE INTERESTING. AND THERE WAS SO MUCH MORE. THINGS YOU CAN’T PROMISE IN A BROCHURE — GREAT TEACHERS, AMAZING FRIENDS — I FOUND IT ALL HERE AT EF.”

MARTINA DIVKOVIC, SWEDEN

–Martina Divkovic, Sweden

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YO U R E F A C A D E M Y C O M MU N I T Y DURING YOUR FIRST FEW WEEKS ON CAMPUS, YOU WILL MAKE MANY FRIENDS FROM AROUND THE WORLD AND DISCOVER A WHOLE NEW WAY OF TEACHING AND LEARNING. IN THIS SECTION, WE SHARE MORE INFORMATION ON THE STAFF MEMBERS YOU WILL MEET, HOW YOU WILL SPEND YOUR FIRST WEEK AT EF ACADEMY AND ALL ABOUT YOUR NEW HOME.

Headmaster

House Parent/Host Family Coordinator

Each school has a headmaster who is the leader in the

House parents live in residence with you and provide

school. Our headmasters are very involved in the day-to-

supervision, help you when you are sick, or are just there

day school life. They even coach clubs and teach cooking

to listen if you are feeling a bit lonely or homesick. The

classes. Never be afraid to say hello.

host family coordinator will fulfill the same role for those students who live off-campus.

Course Coordinator Each of our programs (Preparation course, Grades 9/10,

Host Family

International GCSE, IB, and A Levels) have a designated

If you’re living with a host family off-campus, you’ll meet

academic course coordinator who helps students plan and

their entire family and begin to settle in to your new home.

guide their studies. You will meet with them regularly to

Your host family will be part of your daily support system,

make sure you understand all the course requirements.

preparing your meals and offering support along the way.

Guidance Counselor

Roommates

Guidance Counselors work with students as a point-person

If you’re living in the residence, you’ll likely have one or

for all matters, both academic and personal. They will also

more roommates — and there’s a good chance they’ll

help with giving university guidance. Parents are encouraged

be from a different country than your own! Get to know

to contact the counselors if they would like any information

each other by asking about their culture, sharing some

about their child’s progress or have any concerns.

snacks from your home country, and exploring the campus

together.

University Counselors Our university counselors help students make a strong plan

Activities Coordinator

for their university applications. From seminars on career

They plan regular after-school activities for students and

exploration, to visiting universities, and filling out university

are a good point person when you want to know what to do

applications, our university counselors, together with your

in your free time.

main counselor, will help you make sure you have the best university admission’s plan possible.

Administration Team They monitor attendance, give you important updates and

Advisor/Tutor

can help you get sorted with bank accounts, telephones,

This is the person who will check in with you every day to

etc. Usually they are located in the same place so they are

make sure everything is going well. Your daily advisory/

easy to find when you need help!

tutor groups meet at least once per day in small groups. They will also be the person to give you the daily school’s important updates or remind you to hand in an assignment.

Teachers You will also be in contact with many different teachers throughout your studies and in club activities. Our teachers will get to know you both inside and outside the classroom and are always willing to give extra help or listen to any problems you might experience.

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WH AT TO E X P E C T YO U R F I R S T D AY S A N D WE E K S ASIDE FROM LEARNING YOUR WAY AROUND CAMPUS, GETTING USED TO YOUR HOST FAMILY OR RESIDENCE SCHEDULE, AND MAKING NEW FRIENDS, YOUR FIRST FEW DAYS AND WEEKS AT EF ACADEMY ARE AN IMPORTANT TIME TO PREPARE FOR THE ACADEMIC YEAR AHEAD. YOUR FIRST DAY EXPERIENCE WILL DIFFER SLIGHTLY DEPENDING ON WHETHER YOU ARE LIVING IN A STUDENT RESIDENCE OR WITH A HOST FAMILY. NO MATTER WHERE YOU ARE, OR WHAT SCHOOL YOU’RE IN, JUST KNOW THAT YOU ARE NOW PART OF A WELCOMING INTERNATIONAL COMMUNITY. THE FOLLOWING IS A SHORT DESCRIPTION OF WHAT TO EXPECT WHEN YOU ARRIVE.

Induction Days

COURSE SELECTION. You will attend initial academic

All new students should aim to arrive in time for the

orientation meetings where staff will find out more about

Induction Days, which are scheduled to begin September 3,

your academic and career goals. As part of the induction

2014, at each of our EF Academy campuses. This is a really

process, we will assess your areas of strength as a student

important time to make sure you get settled in and prepare

and find the best combination of subjects for you. Subject

to start your classes the following week. It’s also the best

combinations are designed to provide you with an effective

time to make friends! Most EF Academy students say they

university entrance profile.

made life-long friendships their very first week on campus because there are so many others who, just like you, are far

TEACHER MEETINGS. You will meet all subject teachers to

from home and looking for a friendly face. The easiest way

learn about course content so that you will be able to make

to break the ice: just say hello!

the best subject choices. IB and A-Level students will also have some discussions with university counselors about

YOUR NEW HOME. For those living in student residences,

potential careers to make sure that your subject choices

you will check in, get a key to your room and a welcome

match your career plan.

package with your upcoming schedule and house rules. You will be guided by a staff member or fellow student to

CLUBS AND ACTIVITIES. During Induction Days, you will

your room and you will also be given a tour. For those living

learn about the many clubs and activities available to you.

with a host family, you’ll meet your family, given a tour and

If you don’t find something you like, create your own. All of

begin to settle into your new home.

our clubs are student-organized, so your only limit is your imagination. Your first week on campus should be one of

ENGLISH TESTING. All students will take a test to assess

your best weeks on campus. Explore. Make friends. Check

their English skills. We will also test your general knowledge

out the town. Set up your room. Get ready for all that lies

in Math and Science. There is nothing that you need to

ahead.

study for in advance but this information will help advisors and course coordinators identify your ability and any areas where you might need extra support as well as areas where you can handle extra challenge.

IF FOR ANY REASON YOU MISS INDUCTION DAYS DON’T WORRY! WE’LL STILL SHOW YOU AROUND AND MAKE SURE YOU GET A PROPER WELCOME WHEN YOU ARRIVE.

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“IT’S SO EASY TO MAKE FRIENDS AT EF ACADEMY. WE’RE ALL FROM DIFFERENT COUNTRIES, BUT AT THE SAME TIME, WE’RE ALL FAR FROM HOME. THAT UNITES US. IT MAKES US A FAMILY.” NAN TENG, CHINA

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RESIDENCE LIFE EF ACADEMY HAS STUDENT RESIDENCE FACILITIES ON ALL THREE CAMPUSES. LIVING IN A RESIDENCE GIVES STUDENTS THE CHANCE TO GAIN INDEPENDENCE AND RESPONSIBILITY AS PART OF THEIR EXPERIENCE OVERSEAS. MOST STUDENTS FIND LIVING IN A DORM INCREDIBLY FUN AND INSPIRING. IT GIVES THEM THE OPPORTUNITY TO LEARN ABOUT NEW CULTURES —AND MAKE NEW FRIENDS — NEARLY EVERY HOUR OF THE DAY.

Rooms

Getting to know your roommates

Students will be in either Multi or Twin rooms. If you

Getting used to sharing space with someone new can be a

have a Multi room, you will be sharing with two or three

fun experience, but it also takes a lot of communication and

roommates. If you have a Twin room, you will be sharing

mutual respect. Talk to your roommate early on about

with one roommate. You will be provided with sheets and

wake-up times, bed times, and study times to ensure a

towels but you can also buy these items locally if you

smooth transition. The following are some other tips for

prefer. Feel free to decorate your space any way you like to

living with your new roommate (and friend):

make it feel like home. SHARE YOUR CULTURE. Talk to your new friends about

Bathrooms

what life is like in your country, your customs, your food

The bathroom facilities differ from campus to campus. In

and teach them some words in your own language.

Torbay, students live in an off-campus residence and each

SEE THE SIGHTS. Take a picture at a famous landmark,

dorm room has its own full bathroom. In Oxford, there are

visit a trendy store, or try a local dish together in your

sinks in every room, but toilets and showers are shared.

new city.

There are several bathrooms with showers on each floor. In

BE OPEN-MINDED. Be open to new perspectives. It might

New York, students sharing a triple room will have en-suite

change the way you look at the world.

bathrooms and those in double rooms will have access to

ASK QUESTIONS. If there is something you don’t know

shared ones available on each floor.

or understand about your roommate’s culture, just ask. Chances are he / she will have some questions about you

Your house parents

as well.

You will meet your house parents when you arrive. They will be like your parents while you are living there. They

Mealtimes

will explain all the rules for living in residence; explain

In Oxford and New York, you will have breakfast, lunch, and

about mealtimes, daily schedules, safety and emergency

dinner in the cafeteria on weekdays; brunch and dinner on

procedures.

weekends. If you live in residence in Torbay, you will have breakfast and dinner on weekdays; brunch and dinner on

Internet access

weekends. Torbay students have the choice to pack a lunch,

There is wifi internet available throughout our campus — in

or buy something from the canteen or the nearby high

residence rooms, lounges, and in the cafeteria.

street. Lunch at the canteen costs £3-5.

Laundry

House Rules

You will be able to do your laundry on campus with coin-

Just like any home environment, your residence is your

operated machines in New York and Oxford (1.50 per

home and there are rules to follow. House parents will

wash/1.50 per dry). In Torbay, students can use a local

always be with you to supervise and support you.

laundromat or take advantage of a local wash and dry service for approx. £7 per week. In New York there is also a

Communicate

local wash and fold service charging $1.00 per pound.

If you have problems with a roommate, talk with them to try and resolve it. If you can’t seem to make it better, talk

Your new routine

to your house parent about it. The more you communicate,

Over the first few days, you will learn about the daily

the easier and more rewarding it will be.

routine for meals, breaks, classes, activities, and so on. You will also learn the rules about weekend routines, when it’s appropriate to leave campus, who to inform, and so on. E F ACA D E M Y

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YO U R H O S T FA M I LY LIVING WITH A LOCAL FAMILY OFFERS THE BEST OF BOTH WORLDS: THE CHANCE TO SPEND YOUR DAYS SURROUNDED BY A VERY INTERNATIONAL MIX OF STUDENTS, AND YOUR EVENINGS WITH A CARING FAMILY WHO WILL SUPPORT YOU, GUIDE YOU, AND INTRODUCE YOU TO THE LOCAL CULTURE. STUDENTS WHO LIVE WITH A HOST FAMILY OFTEN SAY IT’S ONE OF THEIR FAVORITE PARTS ABOUT LIVING OVERSEAS. THE FOLLOWING ARE A FEW TIPS TO HELP YOU GET TO KNOW — AND LOVE — YOUR FAMILY AWAY FROM HOME.

Who is your host family

Internet

Host parents are carefully selected and thoroughly

Most families have internet at home, but if they do not, you

screened to ensure that students will live in a safe and

can request for them to have access installed at your own

comfortable family environment. Most of the families we

expense.

work with have hosted students before — many for decades.

Special meals Settling in

If you follow a special diet or have food allergies, your host

On your first day, the host family will show you around

family may expect your help to buy and prepare what you

their home, and most importantly you will finally see your

might need.

new room. Most likely you will be sharing with another EF Academy student.

Communications Like all relationships, communication is really important to

Setting expectations

make everything work. If you are unhappy about anything,

Your host family will have some rules to follow when you

talk to your host parents about it. If you are unable to solve

are in their home, so it’s a good idea to learn about them

the situation yourself, talk to the host family coordinator

on your first day. You should be prepared to discuss:

at your school or even to your advisor. We all want you to

curfew, family routine, meal times, house chores, house

have a positive experience and we are committed to help

keys, telephone, internet, laundry and storage of some of

you make it the best it can be.

your larger items.

Getting to School Laundry

We try our best to have families who live within an hour of

Families may charge you extra to wash your clothes at

school using public transportation. Some students may also

home, please discuss this with them (usually an additional

live within walking or cycling distance. Your host family will

$5 or £5 per week). You may also like to take advantage of

help you find the best way to get to school.

a local wash and dry service for approximately £5 a week in Torbay.

Tips for living with your host family TALK! It’s the best way to improve your English.

JOIN IN FAMILY LIFE. Eat. Watch TV. Go to the mall

ASK QUESTIONS. It will help you learn more about

together. The more time you spend with your host

your new culture.

family, the more fun you’ll have.

DEFINE THE RULES. Let your host family know

SHARE YOUR CULTURE. Cook. Bring a gift. They

when you like to sleep, eat and study — and they’ll let

want to know you.

you know their home curfew and other house rules.

RESPECT THE LOCAL CULTURE. Expectations about

INVITE THEM TO SCHOOL. Having a host family

how and when to wash your own clothes, keeping

means having someone to invite to school events and

your room clean, or even personal space might be

share in your success on campus. Invite them to your

different than they are in your own country. It is

art show, soccer game, or theater production.

important to respect the ideals and customs in your

TELL THEM WHAT YOU NEED. Too hot? Too cold?

host family’s household.

Too loud? Too ... hungry? Let them know.

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“ M Y HOST FAMILY IS ONE OF THE THINGS I LOVE MOST ABOUT MY EF ACADEMY EXPERIENCE. THEY ALWAYS TAKE TIME TO CHECK IN AND SEE HOW I’M DOING. WE EAT DINNER TOGETHER AND TALK ABOUT OUR DAY. HAVING SOMEONE HERE TO CARE ABOUT ME AND HELP WHEN I NEED THEM — THAT’S BEEN A HUGE PART OF MY SUCCESS.”

STANISLAV TIMONIN, RUSSIA

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G E N E R A L A C C O M M O D AT I O N RU L E S NO MATTER WHERE YOU’RE LIVING — RESIDENCE OR HOST FAMILY — THERE ARE CERTAIN RULES THAT WILL ALWAYS APPLY. FAMILIARIZE YOURSELF WITH THEM. ONE OF THE BEST WAYS TO HAVE A GOOD ROOMMATE OR FAMILY IS TO BE ONE.

Study hours, lights out and curfew

Parent visits

In the student residence, there will be designated study/

Your parents and family members can certainly visit you

quiet hours, as well as a curfew and lights out times. Your

throughout the year. We only ask that family is mindful of

host family may also designate a curfew and quiet periods

our exam periods and that students not miss school during

throughout the day, especially if they have young children.

these visits. Family visits would be best at the start/end of

All students are expected to adhere to these rules.

the year or during set holiday periods.

Sharing and respect

Family members are not allowed to stay at the residence

You will be sharing a room and a home with friends or

facilities or with a student's host family. Instead, they

family of a different culture. It’s important to share your

should seek accommodation at a local hotel. A member

perspectives and ideas with others, while at the same time

of our staff can provide your parents with hotel

respecting their cultures and beliefs. Keep this in mind

recommendations.

when decorating your room. Try to keep your personal space tidy and be considerate when chatting to friends

Toiletries

back home on the phone.

You will also be expected to bring your own personal toiletry items such as shampoo, soap, toothpaste, etc.

Home visits and holidays

and can buy these once you arrive to save space in your

We have a number of school holidays during the year. You

luggage.

are welcome to stay on campus during short holidays, but will be expected to leave campus for the longer Christmas/

Hygiene

New Year holiday, as well as Spring Break.

In the US and UK, it’s common to shower and change clothing every day. You’ll be expected to handle your

If for some reason you are unable to return home for the

own laundry, so be prepared to wash clothes and

holidays, please inform us as soon as possible so that we

undergarments at least once a week.

can try to work out an alternate arrangement for you.

The best way to settle-in

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Visits from friends

It takes time to get to know one another and for this

It's possible that you will make friends outside of EF

reason, during the first month of school host family or

Academy, within the local community. However, non-

room changes are not recommended. If you’re having

EF Academy students are not permitted in the student

communication problems with your roommate or family,

residence buildings. If you’re living with a host family, ask

inform your guidance counselor and they will be help you

your host parents for permission to bring friends

find the best solution. If you are still not comfortable after

to visit.

the first month, you may request a permanent change.

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“ L IVING IN THE RESIDENCE IS SO FUN. ALL YOU NEED TO DO IS KNOCK ON YOUR NEIGHBOR’S DOOR AND ASK FOR A CUP OF TEA. YOU CAN CHAT ANY- TIME YOU NEED A FRIEND OR HELP WITH YOUR STUDIES.” DARIA STRUKOVA, RUSSIA

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M A NA G I N G YO U R T I M E A N D M O N EY MOST STUDENTS REPORT CHANGING — IN BIG WAYS — THANKS TO THEIR EF ACADEMY EXPERIENCE. AFTER ALL, LIVING FAR FROM HOME MEANS MANAGING YOUR OWN TIME AND MONEY, AND TAKING RESPONSIBILITY FOR YOUR OWN ACADEMIC SUCCESS. THE FOLLOWING ARE A FEW TIPS FOR A SUCCESSFUL INTRODUCTION TO INDEPENDENCE.

Time management

Your classes are your responsibility

Chances are good that you will have a lot more work — and

Both the US and UK authorities require that you attend all

a lot more fun! — at EF Academy than you experienced in

your classes and obey all rules of the country in order for

your home school. Being able to enjoy it all to the fullest

your Visa to stay current. If your attendance rate at school

will depend on your time management skills.

is poor, this will be reported to immigration officials and you may lose your student status. This would result in you

Most EF Academy students say that one of the most

having to return home before the program is complete. To

valuable things they learned during their high school

be on the safe side, always attend your classes and take

program was time-management. Knowing how to balance

your academic responsibilities seriously.

your time is a huge benefit in high school, as it allows you to take advantage of all that EF Academy has to

Finances

offer, from your courses to sports and clubs, and time in

Since you are going to be “on your own” you will also have

the surrounding community. Alumni also say that strong

to administer your own expenses. That means buying items

time-management was an incredible asset in university and

like food or clothes that your parents probably provided for

preparing for success in their careers.

in the past. Therefore, you’ll need to plan to have enough pocket money on-hand to last a few months — at least until

The following are a few tips for juggling your academic,

you’ve had time to establish a bank account and allowance

athletic, and personal commitments at EF Academy.

plan with your family.

SET STUDY TIMES. Your studies are the main reason

POCKET MONEY. You should plan on having a certain

you’re here, so make them a priority. If your residence or

amount of pocket money dedicated for each month. Most

host family don’t already have set study times in place,

students spend around USD300 or GBP200 per month,

create them for yourself — and stick to them — every day.

depending on the activities they choose to do. Parents

FIND THE RIGHT BALANCE. You’ll have a lot more

should ensure that students have access to this amount

freedom at EF Academy than you did back home, with

minimum per month.

lots of chances to explore new sports, clubs, and service

BUDGET. Agree on a budget with your parents. Remember

projects throughout your new city. Though your academics

that some periods of the year you might spend more than

are a priority, make sure you make time to enjoy the fun

others (your arrival, Christmas, spring, graduation, etc.).

things at your new school, as well.

In addition, you are responsible for all your personal costs,

CREATE LISTS AND CALENDARS. Keep track of important

such as: movie tickets and snacks, going out with friends,

tests, projects and other due-dates, especially during the

school lunch (if you choose to purchase it), toiletries, phone

university application process, when your time is split

bills, specialty/gourmet groceries, school lunch, optional

between class work and application preparation.

excursions etc.

MAKE PRIORITIES. As much as you may want to, you won’t

BANK AND CREDIT CARDS. We recommend that you bring

have time to do everything on campus. Have an honest

a debit or credit card from home for your expenses in your

discussion with yourself about which courses, clubs, and

new host country (Visa, Mastercard or similar).

sports are most important to you.

BANK ACCOUNTS. We will give you advice on how to

SLEEP. A productive person is one who gets enough sleep!

set up a local bank account where your parents can send

Never deprive yourself of the sleep you need. You’ll get

money to you on a regular basis to save on international

more done in less time if you are well rested.

banking charges.

E F ACA D E M Y

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“ BEING AT EF ACADEMY TAUGHT ME THAT THERE ARE CERTAIN THINGS IN LIFE YOU NEED TO DO ON YOUR OWN. THERE ARE CERTAIN PROBLEMS ONLY YOU CAN FIX. MY PARENTS ARE PROUD OF ME FOR BECOMING SO INDEPENDENT. EVEN MORE IMPORTANTLY, I AM PROUD OF MYSELF FOR LEARNING WHAT I’M CAPABLE OF.”

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JOEY HO, CHINA

T RAV E L H A N D B O O K


S TAY I N G H E A LT H Y HEALTHCARE ABROAD CAN BE VERY EXPENSIVE. IT IS THEREFORE MANDATORY FOR ALL STUDENTS TO HAVE TRAVEL INSURANCE THAT FULFILLS THE MINIMUM REQUIREMENTS OF OUR PROGRAMS BEFORE HEADING TO CAMPUS.

Coverage with ERIKA

You also have the possibility to add the Sports & Activities

We recommend students to purchase the Erika Travel

Addition which covers you for risky activities such as white

Insurance since our schools are very used to how it works

water rafting, martial arts, skiing and sailing. It will not be

and can assist you better in case of an emergency.

possible to add this insurance in the middle of the school

year, so please make sure to book it before departure.

Erika Insurance is a travel insurance policy which covers health, travel and liability related claims. It meets all

If you are not purchasing the Erika insurance coverage,

required guidelines and there is additional limited coverage

please submit documentation showing purchase of another

for non-accidental dental treatments. Information on terms

travel insurance which meets our guidelines.

and conditions and how to file a claim will all be provided to you in your native language.

Should you get sick during your stay: FOR MINOR COLDS AND ILLNESS. You will visit a local

Erika has a 24-hour emergency assistance service. All

clinic. Staff will help you register with a local clinic once

contact details can be found on the insurance card and in

you arrive.

the general conditions booklet. In the US you can visit a network doctor (900 000 doctors/hospitals are part of the

FOR SERIOUS INJURIES, ILLNESS OR ACCIDENTS.

network) and you don’t have to pay up front. The doctor

You will visit a hospital. Hospital emergency rooms tend to

will send the invoice straight to Erika’s US claims agent.

be costly, and depending on your insurance and the

Otherwise, there is a larger deductible for doctors outside

attending doctor’s treatment policies, students may

of the network.

have to pay for all medical costs up front (and then be reimbursed in part or in full by their insurance provider).

OPTIONAL SPORTS & ACTIVITIES ADDITION. The Erika Travel Insurance coverage excludes coverage for certain risky sports and activities. However, with the Erika Travel Insurance, all sports organized by your school are covered.

E F ACA D E M Y

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T R I P S A N D E XC U R S I O N S AT EF ACADEMY, YOU’LL HAVE MANY OPPORTUNITIES TO TRY NEW THINGS, GO NEW PLACES, AND EXPLORE CULTURES YOU NEVER EVEN KNEW EXISTED. WHETHER THAT’S TRYING A NEW SPORT, EATING A NEW FOOD, OR LEARNING A NEW LANGUAGE — EVERY DAY WILL BE FILLED WITH THE CHANCE TO GROW AS A PERSON AND EXPAND YOUR WORLD VIEW. WE ENCOURAGE YOU TO TAKE ADVANTAGE OF AS MANY AS POSSIBLE WHILE YOU’RE WITH US.

EF Academy staff plan events, excursions and other

Imperial College. The fair also attracts universities from

opportunities to get involved in your new city and country.

many other countries such as The Netherlands and

The following are just a few of the things you can look

Australia. The fair focuses primarily on international

forward to when making the most of your high school

students.

experience abroad.

Breaks and excursions School excursions

Though you’ll be busy with studies during your stay at

There will be a number of excursions throughout that you

EF Academy, we encourage students to use their holiday,

will join with your teachers and classmates. Some of these

spring and summer breaks to explore their new country or

will be educational and a way to expand on your classroom

pursue a work study or internship program. Students are

learning, others will be focused on visiting universities and

not allowed to stay on campus during these break periods.

preparing you for the application process.

The following are break dates for 2014-2015: TORBAY: In Torbay, students have two opportunities to

Holiday Break: December 6 - January 4

visit universities through EF Academy during their Junior

Spring Break: March 21 - April 5

Year. Those interested in attending a UK university can

visit and learn about more than 150 different schools at

Popular ways to spend school holidays

the HE University Convention at Exeter in March. Those

NEW YORK: Spend time exploring Boston, Washington, DC,

interested in US schools will have a chance to attend the

and Philadelphia — all of which are within a short bus or

US University Fair in Taunton in May. Past universities

train ride of the school. Amtrak and Greyhound are popular

in attendance include Harvard, New York University,

— and affordable — ways of exploring New York and beyond.

Vanderbilt and Rutgers.

While you’re out and about, be sure to check out the wealth of universities in the Northeast United States, from NYU

NEW YORK: Students at EF Academy New York have plenty

and Columbia University, to Boston College, Princeton, and

of universities to explore in New York City, including NYU,

Harvard University.

Columbia and Yale. In addition, the school plans numerous excursions throughout the year, which allows students

OXFORD & TORBAY: The UK has one of the best train

to explore universities outside the immediate area. Trips

systems in the world, meaning that almost any city in the

for 2014-15 include Boston and Philadelphia (Fall) and

country is just a train ride away. Head to London (1 hour

Washington, D.C. (Spring).

from Oxford, 3.5 hours from Torbay), or even further afield to places like Manchester, Bath, or Edinburgh. It’s all within

OXFORD: Each fall, students attend the EF University Fair

reach! Don’t miss the chance to visit Oxford University,

in London, dedicated entirely to EF students in the London

London School of Economics, University College London,

area with many of the top 20 UK universities participating

Cambridge University, and more while you’re at it!

such as Birmingham and Lancaster. In spring, they have the chance to participate in the QS World University Fair in March, which attracts universities from different countries such as MIT in the USA as well and other top universities in the UK such as the London School of Economics and

E F ACA D E M Y

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SUMMER INTERNSHIP PROGRAM AN EF ACADEMY SUMMER INTERNSHIP IS A WONDERFUL WAY TO TAKE YOUR GLOBAL FUTURE TO ANOTHER LEVEL. THROUGHOUT THE SUMMER, YOU WILL HAVE THE CHANCE TO GAIN NEW SKILLS AND KNOWLEDGE, WORKING ALONGSIDE OUR EF TEAM IN FIELDS LIKE MARKETING, FINANCE, SALES AND BUSINESS MANAGEMENT IN OUR OFFICES ALL OVER THE WORLD. WHAT’S MORE, YOU’LL GAIN IMPORTANT PROFESSIONAL CONNECTIONS, IMPROVE YOUR INDUSTRY-SPECIFIC LANGUAGE SKILLS, AND GAIN AN EDGE IN THE UNIVERSITY APPLICATION PROCESS.

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BECOME AN INTERN AT EF ACADEMY IN SUMMER 2015

Locations

Program details

New York, Mexico City, London, Lucerne, Dusseldorf,

> Minimum age: 17

Moscow, Dubai, Ho Chi Minh City, Shanghai, Hong Kong,

> For students who will finish IB Year 1 or A level Year 1

Taipei, Beijing, Bangalore, Almaty, Bangkok or Jakarta.

at one of the EF Academy campuses in summer 2015 and who plan to continue their studies at EF Academy in

Program length and timeline

September 2015.

Minimum 2 weeks, Maximum 4 weeks

> A stipend towards food and accommodation will be

Summer Break Begins: June 12, 2015

provided by EF Academy depending on destination. (Travel and accommodation expenses not included.) > A limited number of internships will be provided to the top applicants after screening and interview. > Final selection will be at EF Academy’s discretion. More details about next summer’s program will be released in Spring 2015. Stay tuned!

E F ACA D E M Y

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EF ACADEMY INTERNATIONAL BOARDING SCHOOLS ADDRESSES AND CONTACTS

UNITED STATES

UNITED KINGDOM

UNITED KINGDOM

HEADQUARTERS

EF Academy New York 582 Columbus Avenue Thornwood New York 10594

EF Academy Oxford Pullens Lane Headington Oxford OX3 0DT

EF Academy Torbay Castle Road Torbay Devon TQ1 3BG

EF Education First Haldenstrasse 4 6006 Lucerne Switzerland

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EF Academy Travel Handbook  

EF Academy Travel Guide for students joining one of our campuses in New York, Oxford or Torbay.

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