Emergency Action Plan Education Studies Pepper Canyon Hall 3rd & 4th Floors EMERGENCY PHONE NUMBERS Call 9-1-1 from campus phones
From other phones: UCSD Police (858) 534-HELP (4357)
In the event of a major emergency affecting the campus, check UCSD status using one of the methods below: Emergency status phone number UCSD Campus: (888) 308-UCSD (8273) Emergency status web page http://ucsd.edu/emergency
EDS Department Safety Officer: Pamela Frugé
Education Studies Specific Emergency Information Location of EDS’s emergency supplies: the Teaching Lab (room 340), in the back cabinets. The cabinet is labeled "Emergency Kit" for quick & easy identification. Every staff and faculty member should have a red emergency pack in their office. If you do not have an emergency pack, please contact the MSO. Procedure for closing EDS in the case of emergencies: In cases of emergency, the MSO and Chair will make the decision to close EDS jointly based on information provided by campus officials. If either is unavailable, the other will make that determination. If neither is available, the Student Affairs Manager and the Associate Chair will make the decision, jointly if possible. If none of these people are available, any available faculty member will make the decision. Whoever makes the decision will notify all staff and faculty who are in EDS, post signs, close down the office making sure no one is in our teaching facilities or common spaces, and contact staff and faculty who are not at EDS to stay home.
Location of first aid kits: the supply room (Room 389) and in the open mail area (marked on the mpas below by a ):
EDS Evacuation Procedures Buildings may need to be evacuated for a number of reasons, including: Fire Earthquake Other immediate threats to safety Evacuation Procedures o Safely stop your work. -Shut down your computer. -Gather your personal belonging such as glasses, prescription medication, keys, and purse. o Quickly evacuate the building using the nearest door marked with an EXIT sign. -Do NOT use elevators. -Use a safe stairway. -Help those who need special assistance (disabled persons, small children). -Touch closed doors before opening. If surface is hot, DO NOT OPEN, use alternative exit. -Close but do not lock all doors as you leave. o Report to your designated assembly area. -Stay in designated assemble area for a head count. - Report any missing individuals and last known locations. -Notify emergency responders about sensitive research/equipment/animals left in building. o Wait for instruction from Emergency Responders. -Remain outside in your designated assembly area. -Do not re-enter the building until authorized to do so by an appropriate authority (Police, Fire Department, etc..)
EDS Evacuation Location (Note that location has been updated) DATE: 8/27/12
THOMAS BROS COORDINATE: 1228, A2
24-HOUR CONTACT: (858) 534-4357
BUSINESS NAME: University of California, San Diego BUSINESS ADDRESS: 9500 Gilman Drive, La Jolla, CA 92093
Visual Arts Complex
Student Services Center
Pepper Canyon Hall You Are Here
301 UC 303
Gilman Parking Structure
UCSD NEIGHBORHOOD: Sixth College BUILDING INDEX: 780
PEPPER CANYON HALL â€“ Area Map
Page 1 of 5
DESCRIPTION: Offices, Conference Rooms
FIRE Small Fire (waste basket size, needs only 1 fire extinguisher) • •
• • •
Pull the fire alarm to notify building occupants and fire department. If you have been trained to use a fire extinguisher, and it's safe to do so, attempt to extinguish a small fire using the P-‐A-‐S-‐S procedure: o P -‐ Pull the pin located in the extinguisher handle. o A -‐ Aim the nozzle, horn, or hose at the base of the fire. o S -‐ Squeeze or press the handles together. o S -‐ Sweep from side to side at the base of the fire until it is out. Evacuate the building and assemble at your designated area. Call 9-‐1-‐1 from a safe area. Provide incident-‐specific information to arriving emergency responders.
Large Fire (larger than a waste basket, needs more than 1 fire extinguisher) • • • •
Pull the fire alarm to notify building occupants and fire department. Evacuate the building and assemble at the designated area. Call 9-‐1-‐1 from a safe area. Provide incident-‐specific information to arriving emergency responders. UTILITY FAILURE
Notify Facilities Management or Facilities Engineering immediately. • • •
Campus Facilities Management: (858) 534-2930 Hillcrest Medical Center Facilities Engineering: (619) 543-6454 La Jolla Medical Center Facilities Engineering: (858) 657-6400
General precautions • • • •
Ventilation: If smoke or burning odor is present, evacuate the area. Elevator: Push button or use telephone in elevator to contact emergency help. Plumbing/Flooding: Disconnect electrical devices if safe to do so and evacuate the area. Electrical: Call Facilities Management or Facilities Engineering.
Major utility failure • •
If you are responsible for a backup generator and it doesn't begin to operate, contact Facilities Management or Facilities Engineering. Department Safety Coordinator and/or department head may contact Facilities Management or Facilities Engineering for information regarding scope and duration of expected outage.
Emergency utility failure •
Gas leaks: Evacuate the area immediately. Call 9-1-1 from a safe area. Do not use spark-producing devices.
When shaking is felt • • • • •
Get under a desk, table, or stairwell or move against an interior wall. Cover your head with your arms. Stay away from big windows, shelves, or tall room partitions. Remain under cover until the movement subsides. When shaking stops, look for trapped or injured people and ruptured utilities.
Minor earthquake • •
If minor damage occurs in your area, inform your Department Safety Coordinator. Remain at your station and await further instructions from key personnel.
Major earthquake • • • • • • •
If severe building damage occurs, evacuate the building. Assemble at your designated area; wait for instructions from emergency personnel. Report missing persons and ruptured utilities to emergency personnel immediately. Provide CPR and first aid to seriously injured people, if you have been trained. Take injured people to a triage area: Student Health Service or an area hospital. Food, water, first aid supplies, etc., will be distributed by emergency personnel as part of the campus wide emergency response program. Campus emergency personnel will report to prearranged areas and receive instructions from the main Emergency Operations Center (EOC). EXPOSURE TO BLOOD OR BODY FLUIDS
Protocol for needle stick or exposure to human or primate blood, body fluids, blood borne pathogens, or recombinant DNA.
Immediately do the following • • •
Wash wound thoroughly with soap and water. Use the eyewash to rinse out splashes to mucous membranes. Seek medical advice and treatment as directed below. Report the incident immediately to Environment, Health & Safety: (858) 534-‐ 3660.
Submit an Employee Incident Report online form to Workers' Compensation. o At the top of the form, select the Workers' Compensation tab. Complete and submit the Employee Report page. o See What to Do if a Work-‐Related Injury, Illness, or Exposure Occurs for details.
Seek medical advice and treatment During business hours, 8 a.m. - 4 p.m. • •
Option 1: Call the Medical Center paging operator at (619) 543-‐6737 and ask them to page 1447 Option 2: Call a UCSD Center for Occupational & Environmental Medicine (COEM) and ask for an emergency consultation with an Occupational Medicine Nurse: o COEM Hillcrest: (619) 471-‐9210 | COEM La Jolla: (858) 657-‐1600
After business hours or if paging does not work •
Proceed directly to the emergency room at Thornton Hospital or UCSD Medical Center.
NOTE: Post-exposure prophylaxis drugs are designed to stop HIV infection and replication. The sooner prophylaxis can be started, the better. Even if you have been delayed by several hours or days, seek medical advice. The interval after which post-exposure prophylaxis provides no benefit is not known.
When a work-related injury or illness occurs: • •
• • •
Give first aid if you have been trained. Call 9-‐1-‐1 if emergency help is needed. Get medical treatment, as necessary, during business hours at a UCSD Center for Occupational & Environmental Medicine (COEM). Call the closest COEM location: o Campus COEM: 8899 University Center Lane, Suite 160, San Diego, CA 92122 (858) 657-‐1600 (call for an appointment, if possible), Monday–Friday, 8 a.m. – 4:30 p.m. o Hillcrest COEM: 330 Lewis Street, Suite 100, San Diego, CA 92103 (619) 471-‐9210 (call for appointment, if possible), Monday–Friday, 8 a.m. – 4:30 p.m. After business hours or for emergency medical care, go directly to the emergency room at Thornton Hospital or UCSD Medical Center at Hillcrest. Call California Poison Control System if hazardous material is involved: (800) 222-‐1222. Report work-‐related injury or illness to Workers' Compensation: (858) 534-‐2454.
Submit an Employee Incident Report online form to Workers' Compensation. o See What to Do if a Work-‐Related Injury, Illness, or Exposure Occurs for details. o Report serious incidents immediately: Call 9-‐1-‐1 o Immediately secure any incident scene from all access and preserve all evidence for no less than 24 hours.
Clothing on fire • • •
Drop and roll to smother flames, or drench with water if an emergency shower is available. Obtain medical attention as required. Report incident to supervisor.
Hazardous material splashed in eye or skin • • • •
Immediately rinse exposed areas with water for 15 minutes. Forcibly hold affected eyes open to ensure effective rinsing behind eyelids and inner eyelid surface. OBTAIN IMMEDIATE MEDICAL ATTENTION! Report incident to supervisor.
Minor cuts and puncture wounds • • •
Thoroughly wash injury with water for several minutes. Obtain medical attention as required. A tetanus booster may be needed. Report incident to supervisor. ACTS OF VIOLENCE
If you are confronted by a violent person • • • •
Try to maintain a calm demeanor. Survey your surroundings for escape routes. If the violent person talks to you, speak as clearly and as confidently as you can. Avoid challenging or debating with the person. Avoid confrontation with the violent person unless you feel your life or the lives of others are in danger. If you feel there is immediate danger, you'll have to decide what is best to do. This may include fighting or fleeing. Think about the violent incidents you've heard about in the media. Learn from the responses or lack of responses of the victims. Think about what your options would be if you were placed in a situation of violence. Thinking about your options ahead of time and discussing them with others may help you make better decisions under terrifying circumstances.
If you are involved in a violent incident • •
Report any violent incidents to the UCSD Police or Medical Center Emergency Operator. Seek medical attention as required.
Once the UCSD Police are informed, they will determine a response that could include activation of the text and voice emergency notification system, as well as the campus public address system.
If you witness violent behavior •
Move to a safe area. Report the threat to UCSD Police or Medical Center Emergency Operator: o 9-‐1-‐1 or UCSD Police: (858) 534-‐HELP (4357) o Medical Center Emergency Operator: (619) 543-‐6111 Provide as much information as you can, including: o Location of incident and type of violence o Description of person(s) involved (gender, age, clothing, appearance, weapons) o Any information about victims (number of victims, appearance, condition) o Direction of travel (where were the suspects last seen, where were they going)
If you hear about a violent incident on campus • •
Stay away from the area and warn others to do the same. Check for UCSD status updates using one of the methods below: o Consult the Emergency Status web page o Call the UCSD Emergency Status phone number: § Campus: (888) 308-‐UCSD (8273) § Medical Centers: (619) 543-‐6555 or (858) 657-‐6767
Response to an active shooter • • • •
Lock or barricade the door. Block the door using anything available. Stay behind solid objects away from the door as much as possible. Consider trying to escape. If possible, call 9-‐1-‐1.
BOMB THREAT ALL BOMB THREATS WILL BE TAKEN SERIOUSLY!
If you receive a bomb threat in writing • • •
DO NOT SEARCH FOR AN EXPLOSIVE DEVICE DO NOT TOUCH ANY UNUSUAL OR SUSPICIOUS OBJECTS REPORT THE THREAT IMMEDIATELY TO UCSD POLICE OR MEDICAL CENTER EMERGENCY OPERATOR: o 9-‐1-‐1 or UCSD Police: (858) 534-‐HELP (4357) o Medical Center Emergency Operator: (619) 543-‐6111 If the bomb threat was hand delivered, try to recall a description of the messenger or other suspicious persons in the area.
If you receive a bomb threat over the phone •
Stay calm. Do not hang up on the caller. Try to let someone know you are on the phone with the caller. Ask someone to call the UCSD Police or Medical Center Emergency Operator. Try to get as much information from the caller as possible. Write down the time of the call, take notes, and ask these questions: o When will the bomb go off? o Where is it? o What does it look like? o Why was it placed in the building? o Who is calling?
Try to notice any of the following information • • • •
Caller's gender and approximate age Was the voice familiar? Did the person have an accent or unique speech attribute? Any unique background noises?
Once you have informed the UCSD Police, you will be advised as to the appropriate course of action, based on the nature and circumstances of the threat in question.
If the building is evacuated • •
Take keys, purses, and wallets with you. Remain outside in your designated assembly area until the building has been searched and declared safe to enter.
Emergency Supplies – Personal Checklist *EVERY staff and faculty member should have a red emergency pack in their office. If you do not have an emergency pack, please see the MSO. The following are guidelines to build your own emergency kit: When preparing for an emergency, be sure to have enough food, water, and supplies for at least 72 hours. A stockpile of supplies can add to your safety and comfort during and after an emergency. Here are recommended items: Workplace/home essentials • • • • • • • • • • • • • •
Water (1 gallon per person per day — a week's supply is best) Food Flashlight and batteries Portable radio First aid kit, freshly stocked Whistle Essential medications Cash and change Can opener (non-electric) Blankets or sleeping bags First aid book Flash drive (for important documents) Cell phone and charger Local map
Safety and comfort
• • • • • • • • •
Additional essentials • • • • •
Water purification kit and wipes Fire extinguisher (A-B-C type) Extra pair of eyeglasses Extra set of house and car keys Baby supplies (formula, bottle, pacifier, soap and baby powder, clothing, blankets, wipes, disposable diapers, canned foods and juices) Pet supplies
Cooking • • • •
Sanitation supplies • • • • • • • •
Large plastic trash bags (for waste) Tarps and rain ponchos Bar soap and liquid detergent Personal hygiene items: shampoo, toothpaste Toothpaste Feminine hygiene supplies Toilet paper Household bleach
Sturdy shoes, heavy gloves (for clearing debris) Heavy gloves (for clearing debris) Candles and matches Light sticks Change of clothes Knife or razor blades Garden hose (for siphoning and fighting fires) Tent Communication kit (paper, pens, stamps)
Plastic knives, forks, and spoons Paper towels Heavy-duty aluminum foil Camping stove (Caution: Before using fire to cook, make sure there are no gas leaks. Never use charcoal indoors.)
Tools and other supplies • • • • • • •
Ax, shovel, and broom Adjustable wrench (for turning off gas) Tool kit (including screwdriver, pliers, hammer) Coil of 1/2-inch rope Plastic tape, staple gun, and sheeting (for window replacement) Bicycle City map
Registering for Emergency Notifications Last updated July 27, 2012 4:41:58 PM PDT Give more feedback
Learn how to register to receive emergency notifications from the university. UCSD uses this phone and e-mail notification system, in addition to the UCSD Emergency Status website, to keep the campus community updated in emergency situations. Registration for emergency notifications is voluntary and all members of the UCSD campus community are eligible, including students, staff, faculty, parents, and visitors.
1. Register for notifications. 1. Go to the UCSD Emergency Notification system and select the tab "Register." 2. Enter your first name, last name, and primary e-‐mail address and click Register. You'll then receive an e-‐mail from the Account Portal Administrator with your assigned password. 3. Go back to the registration website. Enter your primary e-‐mail address and password, then click Login. 4. Enter the requested information, and be sure to: o Create and confirm a new password o Extend the expiration date if desired 5. Click Save Page. 6. Review your information. o Make any additional changes on either the "General" or "Devices" tabs. o To confirm your entries, click Save Page. Note: You'll receive periodic test messages. Depending on your cellular service plan, you may be charged for incoming messages.
2. Maintain your profile. • •
You can update your profile information by logging into the registration website. Make any necessary changes to your profile, and click Save Page.
3. Unregister from the UCSD emergency notifications system. 1. Go to UCSD Emergency Notification system. 2. Enter your primary e-‐mail address and password and click Login. 3. Option 1: Enter this month's date as the "Registered Through Date". o Profile will be removed on the last day of the specified month. 4. Option 2: Click Opt Out in the left navigation o Profile will immediately be removed from the system. Note: This will delete your information from the UCSD Emergency Notification system.
Expedition Way (to Birch Aquarium and SIO â€“ see R11 Map)
La Jolla Shores Dr. (to SIO & Coast Apts.)
Jolla Scen ive ic Dr
N. Torrey Pines Rd. La Jolla Farms Rd. (to University House)
N. Torrey Pines Rd.
Torrey Pines Road
Hopkins Dr. Gilman Dr.
Ge n e see D
l ag eD
Regents Road (to La Jolla Del Sol Apartments)
Click on your region number to see a printable (PDF) enlargement
Housing Emergency Supply Container
Hazardous Materials Use/ Storage Area
Emergency Supply Container
UCSD EMERGENCY RESPONSE REGIONS 1 - 10