European Dental Students’ Association Dublin Dental School and Hospital, Lincoln Place, Trinity College Dublin, Dublin 2, Ireland Web: www.edsaweb.org – Email: email@example.com
Minutes of the 46th EDSA Meeting 23th to 25th of August 2010 Amsterdam, The Netherlands Agenda of the Meeting: 1. Opening of the Meeting 2. Establishment of the quorum 3. Election of Chairpersons 3. Apologies for absence 4. Adoption of the agenda 5. New members: Liga Studentilor Targu Mures, Romania, Timisoara Dental Students' Association 6. Adoption of Minutes of the 45th EDSA Meeting from Bucharest, Romania 7. Executive Committee members Reports 8. Country Delegates’ Reports 9. Finance 11. EDSA Magazine 12. EDSA Prevention 13. EDSA Partnerships 14. EDSA Annual theme 15. EDSA Volunteer work 16. EDSA Ethics 17. EDSA Newsletter 18. EDSA Website 19. EDSA Projects EDSA Dental Guide EDSA Visiting Program (EVP) 20. Brainstorming on potential new programs 21. Next EDSA Meetings: the 47th EDSA Meeting in Leeds, United Kingdom and the 48th EDSA Meeting, Antalya, Turkey 21. Honorary Lifetime Memberships and Alumni 22. EDSA Promotion Materials 23. EDSA activities on national level 24. Update on FDI (World Dental Federation) activities 25. Update on ADEE (Association for Dental Education in Europe)activities 26. Contacts with other student organizations: IADS i, IFMSAii, EMSAiii, EPSAiv, ASDAv, ESIBvi 27. EDSA partners: scientific associations: EFPvii, IADRviii, ABSTDix 28. Evaluation of the EDSA-GC training in Restorative Dentistry in Leuven, Belgium 29. EDSA-Meisinger Training in Oral Surgery in Seebruck am Chiemsee, Germany 30. EDSA Summer Camp in Alexandria, Egypt 31. Constitutional Issues 33. Other Matters 34. Election of the new EDSA Board 2010-11 35. Summary of the meeting and delegation of tasks 36. Closing of the Meeting
European Dental Students’ Association Dublin Dental School and Hospital, Lincoln Place, Trinity College Dublin, Dublin 2, Ireland Web: www.edsaweb.org – Email: firstname.lastname@example.org
1. Opening of the Meeting The 46th EDSA Meeting was opened by the EDSA President Ms. Irina Dragan that welcomed everybody and expressed her wish for a fruitful meeting. Each member of the Board was introduced and the session was officially open. 2. Establishment of the quorum The quorum was established: 97 participants were present from 15 full member countries and 4 observer member countries. Participants from full member countries: Austria: no participants Bosnia & Herzegovina: Naida Karup (Sarajevo) Bulgaria: (Sofia) - Emiliya Taneva – Immediate Past President, Marin Ivanov, Anton Tumbalov, Dimitar Stoyanov Ludmilov, Savina Seferinova Mircheva, Christiana Mountaki (Varna) – Plamen Nenkov – Vice President Croatia: Maja Sabalić – General Secretary Estonia: no participants Finland: Maija Eerola (Helsinki) France: Matthieu Wipf (UNECD) Georgia: no participants Greece: (Athens) Ralou Varela, Ioanna Oekonomou (Athens) (Thessaloniki) Elpida Samara, Panagiota Sakelariou, Dimitrios Tatsis (Thessaloniki) Hungary: no participants Ireland: Brian O’Donovan – Treasurer, Richard Condon, Diarmuid Coffey (Dublin) Italy: Matteo Piergentili, Paolo Gallesi (AISO) The Netherlands: Aron Kumar Kharbanda, Hassib Kamell, Faro Zanaski, Steven Hannewijk (Amsterdam) Norway: no participants Romania: (Bucharest) - Irina Dragan – President, Diana Craciun, Cristina Rizea, Claudiu Ciortea, Mihai Ciortea, Acon Petru, Mihai Valeriu Dumitru, Cosmin Moraru, Alina Rizea, Catalina Maria Blanaru, Focseneanu Olivia Cristiana, Ana Florian, Oana Cristina Popa, Raluca Georgiana Petrache, Oana Ionescu, Mara Prodan, Andreea Paun, Gabriela Ardeleanu (Iasi) - Cristina Balan, Ionut Nistor, Nicu Mera, Barladenu Vasile, Talmaciu Cristina Oana (Cluj Napoca) – Andreea Maria Bezerita, Adrian Vasile Muresan (Targu Mures) –Corina Roxana Cimpean (Timisoara) – Bogdan Popa Serbia: (Belgrade) – Ana Simić, Danilo Arsenijevic (Novi Sad) – Milica Šakota (Niš) – Ana Stevanović Slovakia: Janka Ohlas (Kosice) Slovenia: Neja Jurjec, Nataša Obreza (Ljubljana) Spain: Iria González Regueiro, Alfonso Souto Miguez, Irene Real Benlloch, Amparo Pedros Piñon, Juan Castro, Clara Carol (Madrid) Sweden: (Malmo) Sara Nordevall, Emma Hasslebäck (Stockholm) Quynh Nguyen, Mina Tägt Kodhabandeloo, Mattias Lindsater Turkey: (Ankara) Berk Celikkol (Konya) Ongun Celikkol (Istanbul) Mustafa Mert Acikgoz, Ceren Güney Talgay, Ozge Keziban İlbas United Kingdom: (Cardiff): James Blecher, Emily Stanworth, Ross Paul Lewis
European Dental Students’ Association Dublin Dental School and Hospital, Lincoln Place, Trinity College Dublin, Dublin 2, Ireland Web: www.edsaweb.org – Email: email@example.com
(Manchester): Christopher Wooldridge, Kunal Shah (London): Amar Jagsi (Leeds): Kirpal Benawra, Imogen Bexfield (Preston): Matthew Goodall (Bristol): Graham Oliver, Jonathan Davies Participants from observing countries: Albania: Glen Meti, Ismail Karabudak Former Yougoslav Republic of Macedonia: Denis Baftijari (Skopje) Poland: Marta Miernik (Wroclav) Portugal: Andrés Sánchez Monescillo, Diogo Castro Lopes Vitorino, Pedro Daniel Ambrósio, Sara Margarida Susano de Oliveira João, Ana Rita Martins Tavares Pereira, Joana Filipa dos Santos de Almeida (Coimbra), Miguel Ângelo Pinto (Viseu) Russia: no participants Official guests of the meeting were: - Colgate/GABA representative – Ms. Dagmar E. Slot - ASDA representative – Mr. Corwyn Hopke - EFP representative – Dr. Korkud Demirel - ADEE representative – Prof. Damien Walmsley 3. Election of Chairpersons The chairpersons were assigned for the five sessions of the meeting as below: 1st session – Irina Dragan (EDSA President) 2nd session –Brian O’Donovan (EDSA Treasurer) 3rd session – Maja Sabalić (EDSA General Secretary) 4th session – Plamen Nenkov (EDSA Vice president) 5th session – Irina Dragan (EDSA President) 4. Apologies for absence Apologies for absence were received from Sebastian Scarlat (EDSA Web Editor) and Mihovil Greguric Bajza (EVP coordinator). “Dear friends, I am very sorry I can't be with you in Amsterdam for yet another fabulous EDSA meeting. I have many exams in September so skipping the meeting was unfortunately something that couldn't be avoided. I am sure you will be productive as always and of course follow the established EDSA tradition of partying hard. I would also like to wish the best of luck to all the candidates for the upcoming ex-co elections. Be healthy, happy, and handsome. I hope to see all of you in Leeds next year. Best regards, Mihovil Gregurić Bajza EVP Coordinator” 5. Adoption of the Agenda All the delegates agreed upon the Agenda, but it was suggested to move the update on FDI activities and ADEE activities in session V. Presentation on the EDSA Research was added in session II. 6. New members: Liga Studentilor Targu Mures, Romania, Timisoara Dental Students' Association Liga Studentilor targu Mures was in contact with Maja Sabalic ( EDSA General Secretary) and submitted all the necessary documents to become a full member of EDSA. Corina Cimpean presented a Letter of intent and a copy of their constitution in English one month before the meeting and hold a presentation on activities of the association. The Students' League of targu Mures is a non profit organisation founded in 1990. Their activities include organising the National Congress for Scientific Communications for Students and Young Doctors “Marisiensis”, Student Exchange Program “Interdentis” ,
publishing magazine “Massmedica” , organising the National Student Festival “Medifun”, Public health campaigns and Freshmen’s Ball. Since Liga Studentilor Targu Mures met all the requirements to become full member everybody agreed to welcome them in the EDSA family as a full member. Timisoara Dental Students' Association represented by Bogdan Popa submitted a letter of intent and a copy of constitution of the association in English. TDSA is a non-governmental organization for the students at the Faculty of Dental Medicine from Timisoara, Romania founded in 2007. Their activities include organising the National congress of dental medicine for students and young doctors for Students and Young Doctors - DenTim, Student Exchange Program “Interdentis” , publishing magazine “Molarul din Minte” and prophylaxis project. 7. Adoption of Minutes of the 45th EDSA Meeting from Bucharest, Romania The document “Minutes of the 45rd EDSA Meeting from Bucharest, Romania” was adopted by all. 8.
Executive Committee members Reports
Report of EDSA President My dear EDSA friends, It is a real pleasure to welcome you all in the beautiful city of Amsterdam! A city that for me is full of remarkable memories, since here I discovered the EDSA spirit for the first time and I can still remember the event like it was yesterday, although more than 3years passed since… I would like to continue the report with the special thanks for the guys from the LOC – leaded by Hassib and Aron. All your efforts guys were highly appreciated and we are sure we will spend a wonderful time here, considering the full agenda of the event and also the social programme prepared. After the last EDSA event from Bucharest, we all worked together as a team and we managed to develop and straighten up some new connections with important associations/ companies from the dental community. We are very proud to announce that the negotiations with the current partners (Colgate/ GABA, GC Europe, W&H) went very well and all the companies agreed to continue for another year and support the next EDSA Meetings: Amsterdam and Leeds. Also we are very happy that Planmeca agreed to straighten up the cooperation and they are now one of our Bronze partners. We hope that the relations will go on the right way, and in the future we will have more common points and projects arranged. I was honoured to represent EDSA for the first time at the ASDA (American Student Dental Association) Annual Meeting from Baltimore, Maryland – where we discussed about the future cooperation and established certain guidelines for some potential projects. On behalf of EDSA we would like to thank the American colleagues for inviting us and also to welcome their leader – Corwyn Hopke at our event. We hope that joing each others meetings will become a tradition in the next future. I tried to work on the Volunteer Work project and also to continue the Summer camp project, that’s why during my visit to Egypt – Alexandria, we agreed about a potential event that can include more activities volunteering, working in a dental clinic and socializing. We hope that the event will have the expected feedback and students will be interested in attending. I want to thank Ziad Tarek and Amir El-Kholi for al the efforts they made in order to arrange this event and we hope is going to be a nice cooperation with the dental students from Africa. Together with Maja and Cobby we managed to finalize the survey regarding the “Common problems of the European dental students” and we launched it online in order to be able to to receive some feedbacks from the students. More information will be provided during the ADEE Meeting if you would like to join the EDSA Special Interest Group on the topic. Together with Ana Stevanovic, I had the pleasure to attend the IADR ( International Association of Dental Research) Annual Meeting from Barcelona in middle July. It was the first time EDSA was officially represented there and announced at the opening ceremony as special partner. We got a chance to meet Dr. Christian Fox – IADR Executive Director and also reconnect with other important leaders, that we are currently working with as: Prof. Winfried Harzer and Prof. Damien Walmsley – members of the ADEE Board. We took over this opportunity and introduced Ana to the representatives of the current companies we are working with and discussed about the present cooperation.
At end of my report I would like to thank all the delegates for sending us their feedbacks during the past months and for their involvement in the working groups, for taking their time to participate at the Skype meetings. Special thanks for my dear friends from the Board – Executive Committee members and Officers. It was a real pleasure to work with you guys! For the ones that are participating for the first time at the EDSA event: please feel free to ask if you have any questions and please receive my warm welcome in the EDSA family! Wishing everybody a magnificent meeting and I am sure is going to be a meeting that we will not forget!! Greetings, Irina Dragan EDSA President Report of EDSA Vice President Dear EDSA friends, On my modestly opinion it was a successful year for EDSA. That was the brief version of the report. In general the officers from the Executive committee manage to fit easily to each other and we made a great-working team. The new Ex-Co and particularly I are trying to follow the high level of management of the previous EDSA officers. We are trying to develop and improve every single part of the association to perfection. Maintaining and developing the connections and relations with affiliate associations was one of my main tasks. Associations like ASDA, IADS, ESU, EMSA, EPSA, IFMSA, BEST have very warm and close relations with EDSA because of the efforts of the whole Ex-co. American Student Dental Association (ASDA) is one of our achievements. I started our relations in the beginning of my mandate and with the help of our General Secretary Miss Maja Sabalic the correspondence went so well that Maja represented EDSA on their meeting. Now on the 46th EDSA Meeting we have ASDA President Mr. Corwyn Hopke as our guest. IFMSA are very interested in working together with EDSA, so after an e-mail correspondence they send me a questionary, aiming to define the aspects of our work which will lead to future common projects. Unfortunately no one from IFMSA Ex-Co will be able to attend 46th EDSA Meeting because their meeting is at the same time. IADS – we’re having close and friendly relations after series of discussions. IADS Scientific officer, Pavel Scarlat represented our friend during 45th EDSA Meeting in Bucharest, Romania. Unfortunately no one was able to come to Amsterdam. For the first time we had EDSA representative on BEST (Board of European Students of Technology) meeting in Lviv. Our representative was Miss Elpida Samara (EDSA Partership Officer). EPSA President (Tomaso Piaggio) and Vice President (Fokion Sinis) represented pharmaceutical students during our last meeting. I’m keeping the relations with the rest of the associations on a great level and I’m sure that soon we’re going to have common projects. Due to financial issues or other congresses at the same time they were not able to attend our event. I manage to represent EDSA on one of our new activities – GC training camp in Leuven, Belgium. I held a presentation to the participants about EDSA. It was quite a success – participants from 7 different countries, confirming that an event like this is unforgettable experience and of great assistance to your practical work as dental student and in the future as a dentist. It was pleasure and honour for me to be EDSA Vice president during that year and if you, dear delegates approve me to be Vice president for the upcoming year I’m convinced that my intentions and steps for new activities and improving the present ones will come to the surface and will be fruitful and useful for EDSA.
Best regards, Plamen Nenkov Vice President of EDSA Report of EDSA General Secretary Dear EDSA Friends, It is a great pleasure to participate once more in the EDSA meeting, this time taking place in the brand new ACTA building and offering us insight into latest technologies in dentistry. I would like to extend my deepest thanks to members of the Local Organizing Committee from Amsterdam who were over past months working hard to ensure that the 46 th EDSA meeting will be an event to remember. I would also like to thank all delegates who promote and support EDSA and to all old and new members who took part in EDSA projects and events in the academic year 2009-10. Since the Bucharest meeting, besides daily secretary duties and responsibilities I have been working on several EDSA projects, fostering collaboration with partner organizations and promoting EDSA among students and professionals. In April 2010 I attended the 33rd Congress of the European Pharmaceutical Students' Association (EPSA) in Krakow, Poland and hold a presentation about EDSA structure and activities. It was the first time that EDSA was represented at the pharmaceutical congress. Since then I was in contact with EPSA executives on a regular basis exchanging ideas and discussing ways of future collaboration. EPSA and EDSA already contributed to each others publications and had discussion on welcoming each others' members at volunteer work sites in Guinea Bissau and Cameroon. The International Pharmaceutical Students' Federation was represented at the EPSA Congress by its President, Mohamed Sultan who was also interested in partnership and collaboration on projects with our association. Since I attended the German version of the Meisinger hands-on training in Oral Surgery in 2009 I was working on organizing the first such training for European dental students hold in English. As a result of cooperation with the Meisinger company representatives, on September 22-26 2010 a hands-on training will be organized in Chiemsee Akademie in Germany. Beeing an excellent opportunity for gaining a deeper insight into procedures in oral implantology and improving students' basic surgical skills, the training course was sold out shortly after being presented. Collaboration with the Meisinger company will be continued and students who did not manage to participate in the course this year will be able to apply for it in 2011. Since February 2010 I was in contact with Rev. Lawrence Kang, director of Y.M.C.A. Southwest Branch Cameroon. We were discussing details of the short-term mission that will start in the English speaking part of Cameroon in Summer 2011. In June the application form was uploaded on the EDSA website and so far more than 100 students and dentists showed interest in providing dental and medical care, promoting oral health by giving instructions on oral hygiene and taking part in educational and sport activities. Following the idea of past executives, this year the production of Meetings' Preminutes and Ex-Co Reports, informing delegates on current and planned projects, was continued. Besides editing the Ex-Co report I was collecting and editing articles for the new issue of EDSA Newsletter which will be published online soon. At the end of this academic year, I would like to thank to Delegates, Officers and colleagues from the Executive Committee for their help and support. It has been an honor to be part of the EDSA team and in the upcoming months I will continue working on EDSA projects and encouraging more members to actively participate in EDSA projects in order to help our Association grow. Best regards, Maja Sabalić Report of EDSA Treasurer Report of EDSA Magazine Editor Report of EDSA Web Editor
Dear EDSA Friends, It’s been a quiet few months as far as the website’s concerned. What I’ve done was mostly maintenance jobs and minor upgrades, along with keeping the frontpage up to date. Unfortunately, this being my final year, the time I could afford to spend working on the website was very limited these past couple of months, which means I wasn’t able to finish everything I had planned. If the new web editor allows it, I’d like to work with them for a while until they become accustomed to everything. That being said, I wish you all a memorable meeting! See you in Amsterdam! Sebastian Scarlat Report of EDSA Immediate Past President 9.Country Delegates’ Reports Austria: they participated in the eHuman project they continued organizing the “Teddy Bear Hospital” workshops they organized Summer Internship at their Clinics they were active in the Research working group Bosnia:
they were promoting EDSA on the local level they were promoting EDSA Volunteer Work project in Cameroon they were promoting EDSA workshops
Bulgaria: Varna: they continued participating in eHuman project they wrote an article about the 45th EDSA Meeting and 8th EDSA Congress for the local newspaper they spread the word about the EDSA Meeting in Amsterdam they helped Nikola Molnar with the Dental Ethics project they hold a presentation about EDSA in front of Varna students Sofia: Emiliya Taneva was working on the EDSA Dental Guide Manual they wrote an article for the EDSA Newsletter they promoted EDSA on the local level they promoted EDSA hands-on training in Oral Surgery Croatia: they promoted EDSA activities among their students they wrote an article for the EDSA Newsletter they took part in the Annual Theme project they wrote an article about the meeting and congress in Bucharest for their local magazine 3 students participated in GC workshop in Leuven few of their students applied for Meisinger workshop they distributed the Winter issue of the EDSA Magazine among their students and promoted the EDSA Newsletter Mihovil Greguric Bajza was in charge of the European Visiting Program Maja Sabalić was organising volunteer work project, Meisinger workshop, and edited the EDSA Uncovered Newsletter Finland: they participate in eHuman - Annual Theme project they promoted EDSA on the national level
France: they participate in eHuman - Annual Theme project they promoted EDSA through their national association (presentation during meeting in Montpellier) they were promoting EVP (3 cities got involved in organisation of EVP exchanges) they were active in the Partnership working group Greece: Athens: The EDSA Magazine was distributed among several students in the school. EDSA and its activities became known to students in the school through the site of the school and through the students' forum 25 people from the school participated in the eHuman annual project Thessaloniki: they were promoting the idea of EDSA among local students they participated in EDSA Prevention, Partnership and Research working groups they wrote an article on EDSA activities for their local magazine they were promoting the EDSA 2012 Spring Meeting and Congress in Thessaloniki Ireland: they promoted EDSA on the local level they distributed the EDSA magazine The Netherlands: Amsterdam: they organized the 46th EDSA Meeting in Amsterdam they distributed eHuman DVDs and participated in the Annual Theme project they wrote an article about EDSA in their faculty magazine Romania: Bucharest: they organized the 45th EDSA meeting and 8th EDSA Congress in March 2010 they organized an EVP with Croatia in March 2010 they elected a new delegate – Claudiu Ciortea they launched the survey on the topic "Common Problems of the European Dental Students" they took part in the Annual theme project they participated at the internship in Vienna Cluj-Napoca: they distributed invitation packages for the EDSA meeting in Amsterdam they elected a new delegate – Andrea Vasile Muresan they are planning an EVP exchange Craiova: Iasi: they promoted the EDSA meeting in Amsterdam and EDSA workshops they promoted EDSA on the local level Serbia: Belgrade: they designed the EDSA brochure they were promoting EDSA Volunteer Work project they were actively involved in the Prevention WG they promoted EDSA on the local level
Nis: they promoted EDSA they were actively involved in the Prevention WG they were actively involved in the Partnership WG they participated in the eHuman project they participated at the internship in Vienna they invited EDSA members to participate free of charge in the 1 st Congress of Contemporary Dentistry Novi Sad: they promoted the 46th EDSA meeting they promoted EDSA-MFF training in dental implantology they wrote an article about EDSA activities for the local newspaper they organized prophylaxis programe “Children’s week” in Novi Sad Slovenia: they participated in eHuman - Annual Theme project Nikola Molnar was working on the Dental Ethics project they organized an EVP with Sweden they organized “Teddy Bear Hospital” workshops Slovakia: they promoted the 46th EDSA meeting they promoted EDSA-MFF-Meisinger training in dental implantology Sweden: Malmo: they promoted the EDSA meeting in Amsterdam they promoted EDSA hands-on trainings they were working on the European Visiting Program Stockholm: they elected two new delegates, Mina Tägt K and Mattias Lindsäter they wrote an article about the EDSA meeting in Romania in their local student magazine they promoted EDSA and EVP through their local student union their students participated in the EHuman project they promoted the Meisinger training in oral surgery in Munich, Germany they organized a summer EVP for Swedish students to visit Vienna they had slovenian students on EVP at Karolinska Institutet during Spring 2010 UK: Cardiff:
Andrew Sullivan continued as editor of the EDSA magazine Lucy Monk continued to help EDSA with the progress of volunteer work involvement by contacting Dentaid and Christian Relief Uganda Lucy Monk created an EDSA volunteer work facebook group James Belcher amended the EDSA Constitution Emily Stanworth interviewed GC's president in Japan and wrote an article about it for the EDSA magazine they elected a new delegate – Ross Lewis
Leeds: they were working on preparations for the Leeds 2011 meeting they were promoting EDSA events and trainings they wrote an article about EDSA for the local magazine they were working on the EDSA Prevention project
London: they will promote MFF and GC hands-on trainings they will write an article for the local magazine they will promote the EVP Manchester they promoted the 46th EDSA meeting they promoted EDSA workshops they distributed the EDSA magazine among students 10. Finance – Zagreb, Ljubljana, Bucharest financial reports Vedran Santak, one of the members of the Local organising committee from Zagreb prepared the financial report for the 4snd EDSA Meeting in Zagreb. Since Vedran was not present at the meeting, Maja Sabalic (EDSA General secretary) apologizes on behalf of the local students' association for the delay in presenting the financial report and presented the report to the GA. Income was 40.102,70Euros and the total expenses were 41.133,04Euro. Local association managed to raise funds to cover the debt. Cristina Rizea, chairwoman of Local organising committee from Bucharest presented the financial report for the 45 th EDSA Meeting and 8th EDSA Congress. Income was 42.910,00Euros and the total expenses were 42.814,00Euro. Loval organising Committee and EDSA shared the profit of 96Euro. EDSA Executive Committee and delegates' registration fees and travel expenses were also discussed. It was agreed that a plan an budget should be presented for each academic year. EDSA Support fund of maximum 1000,00 Euro will be established to help motivated delegates to fund participation in meetings. 11. EDSA Magazine During the EDSA magazine working group sponsorship for the magazine was discussed. EDSA Magazine Editorial Board will prepare sponsorship packages for the magazine project aiming to collect enough resources to continue publishing the magazine on paper. Collaboration with Wiley Blackkwell was discussed and it was concluded that expenses of distribution of magazine to all dental schools in Europe are too high and it will not be possible to print and distribute the next issue of the magazine without additional sources of financial support. Unless additional sources of funding are found the next issues of EDSA magazine will be published as an online publication. 12. EDSA Prevention Pilot project in Leeds planned for April was not realised but contacts with P&G and Leeds Dental Institure have been continued. All materials needed for the project should be gathered soon, before implementing the project. Topics discussed withing the working group were current issues for Leeds pilot prevention, setting final date and choosing more schools for continuing the program. The program should be launched in Leeds in autumn 2010. 13. EDSA Partnership Ana Stevanovic, EDSA Partnership officer reported that four online meetings were organized so far, more than 30 contacted companies were contacted over mail and 15 directly at IADR meeting. Strategy was made in order to keep existing partners and form partnership with other companies that showed interest in working with EDSA. Topics discussed within the working group were: work on joining database from IADR and the existing one, distributing human resources responsible for different companies among members and strategy for the upcoming year. 14. EDSA Annual Theme Results of the eHuman project were presented by Lena Hosseizadeh at the ADEE meeting in Amsterdam. ADEE Turkey 2011 Meeting Theme and the new focus of the Annual theme project will be "Research and it's impact on dental education". Within the working group at EDSA Meeting project ideas and the way of implementing the new project were discussed. It was decided that two surveys , one for teachers and one for students, will be conducted at European dental schools. Aim of the project is to gather students' and staff opinion on conditions and opportunities for research at dental schools in Europe. Results will analysed and presented in the form of poster at the ADEE meeting in Turkey in 2011. 15. EDSA Volunteer Work As a result of collaboration with YMCA Southwest Branch Cameroon in 2011, EDSA members should for the first time have opportunity to participate in the short-term mission in the English speaking part of Cameroon. Participants will have chance to provide dental care, promote oral health by giving instructions on oral hygiene and take part in educational and sport activities. Within the working group ways of getting support for needed equipment, instruments and students' expectations were discussed.
Frequently asked questions about Cameroon mission and ideas regarding cooperation with other organisations and companies were gathered. 16. EDSA Dental Ethics Dental ethics was discussed withing a special interest group at the ADEE meeting chaired by Nikola Molnar (Ljubljana, Slovenia). Collaboration on this project is planned with FDI World Dental Federation by promoting the Dental Ethics Manual. 17. EDSA Newsletter Maja Sabalić (EDSA General Secretary) gave a short update on the progress of the project and thanked to delegates from Bulgaria, Croatia, Italy, United Kingdom, France, Romania, Sweden and Turkey who contributed to this issue . The next issue of the newsletter informing readers about local activities of dental students as well as projects at European level will be published online as soon as more articles are collected. 18. EDSA Website Since the 44th EDSA meeting Sebastian Scarlat (Web Editor) has been updating the news, events, documents and contact details on the EDSA website www.edsaweb.org. All delegates are welcome to contribute to the website by sending their news, reports, articles, pictures and comments. 19. EDSA Projects EDSA Dental Guide Emiliya Taneva (Immediate Past President) presented the preliminary version of the interactive online Dental Guide Manual connected with social networks enabling students and teachers from different parts of Europe to easily communicate and share information on students' exchanges and programs. After the meeting in Amsterdam 3000 copies of the printed version of the Dental Guide Manual will be printed and distributed to 294 dental schools along with posters announcing the availability of the Manual in the schools' libraries. The project was supported by the Association for Dental Education in Europe, Planmeca, Colgate, W&H and Saratoga. EDSA Visiting Program (EVP) Mihovil Greguric Bajza, EVP coordinator proposed via letter several guidelines for schools participating in the EVP : 1. All official EVPs from now on should use the official application and acceptance/rejection notice forms. 2. All local EVP coordinators should stick to agreed dates and deadlines. 3. Starting point for all EVPs should be the EVP Contract, but nothing is final until the guests get approval/rejection notice (either in a form or by written explanation) from the hosts. EVP coordinator advised all students participating in an EVP not to buy tickets or pay for accommodation before they get the final approval from the hosts. Schools that still have not updated their EVP packages were asked to do so as soon as possible. Honorary Lifetime Memberships and Alumni 20. Brainstorming on potential new programs Danilo Arsenijevic (Belgrade, Serbia) presented a project entitled “Indoor Air Quality Monitoring Project” The aim of this project is to involve as many Schools of dentistry as possible and engage them in the process of indoor air pollution monitoring. This would acquire an insight on the levels of indoor air pollutants and also help recognize the way students perceive the overall indoor air quality. Increasing awareness of the importance of the school environment on student’s health is a major objective of this project. Maja Sabalić presented the “EDSA Research Program”. The aim of this new potential EDSA project is to promote research activities among dental students and create for each academic year a database of schools, companies, institutions partners who can offer research and additional educational opportunities for students who are interested in developing their skills in an international setting. Collaboration is planned among European and American dental schools as well as with International Association for Dental Research and dental companies. 21. Next EDSA Meetings: the 47th EDSA Meeting in Leeds, United Kingdom and the 48th EDSA Meeting, Antalya, Turkey Kirpal Benawra and Imogen Bexfield presented general information and programme for the 47th EDSA Meeting in Leeds. The meeting will take place in refurbished buildingof the Leeds Dental Institute and the theme of the meeting will be “Ethics and managing patient expectations. Elpida Samara from Thessaloniki, Greece presented general information about the 49 th EDSA Meeting and 9th EDSA Congress in Greece in spring 2012. More detailed information will be presented during the Meeting in Leeds. 22. Honorary Lifetime Memberships and Alumni Irina Dragan (President) explained the titles of Honorary Lifetime Member and Alumni and the following suggestions were made: - for Alumni: Lucy Monk (United Kingdom), Ioannis Zogakis (Greece), Mortada Jaber (Sweden) - for Honorary Lifetime Members: Nikola Molnar (Slovenia)
23. EDSA Promotion Materials EDSA ties, scarfs and pens were distributed among participants of the meeting along with printed publications. Delegates will be able to request EDSA presentation and use it for promoting EDSA at dental events and at their dental schools. 24. EDSA activities on national level Maja Sabalić announced the 1st International Virtual Congress for Dental Students – a project by a national dental students' association in Croatia - Udruga studenata dentalne medicine (Dental Students' Association) with the help of Croatian Academic and Research Network and Zagreb Dental School is organizing an international virtual congress for dental students. It will gather students and professors from different parts of the world and thus enhance the flow of information, ideas and knowledge. The idea behind this project is to give every dental student (even students who perhaps would not be able to attend traditional meetings due to distance and cost) a chance to present a scientific paper and be awarded. Besides students' presentations (audio+PowerPoint) and e-posters, there will be several lectures by Professors from the US and Europe on new technologies in dentistry and e-learning. The conference will take place on May 9-11 2010. It will be online, in real time and free of charge. In September the congress site will be launched at www.virtualdentalcongress.com and registration will be open. Ceren Güney Tolgay, Mustafa Mert Acikgoz and Keziban Ozge Ilbas from Istanbul, Turkey presented to the General Assemly Research Projects in Istanbul University Faculty of Dentistry. The Student Research Club of Istanbul University Faculty of Dentistry is the first club, that offers dentistry students to conduct research activities while they are studying, and present the results at the annual meeting, which is also organised by the members of the club. Since 1993, 589 students has carried out research activities, and 218 projects were presented at their meetings. The 18 th scientific meeting with international participation will be held in April 2011. Faro Sana (from Amsterdam, the Netherlands gave a presentation on Online Social Networking in Oral Healhcare and the new social network he founded and called Dental ID. Dental ID is an online social community for Dental Students, Professionals and Organizations. The main goal of this social media platform is to gather all Dental students online at one place and enable exchange of knowledge and information. The social media platform is connected with most popular social networking websites and enables easy information sharing. Besides Netherlands where DentalID gathers more than 500 members, Belgium and Croatia created their national sites. DentalID is also available in English. Farp Sana invited all dental students to register at http://students.dentalid.org and network with other students and professionals. 25. Update on FDI (World Dental Federation) activities EDSA became a supporting member of FDI in 2009. In September 2009 EDSA sent 2 representatives to FDI Annual World Dental Congress in Singapore (Irina Dragan, President and Emiliya Taneva, Immediate Past President) and the two associations were collaborating in the field of dental ethics. Lena Hosseinzadeh, past EDSA president will chair the EDSA Forum "Quality assuring volunteer work: Help without harm " durng the FDI 2010 Annual World Dental Congress in Salvador, Brazil in September 2010. All EDSA members were invited to attend the EDSA forum. 26. Update on ADEE (Association for Dental Education in Europe)activities: Irina Dragan (President) and Maja Sabalic (General Secretary) represented EDSA at the ADEE Executive-Committee Meeting and discussed conditions for participation of EDSA delegates at future ADEE meetings and the following EDSA projects: Dental Guide project, Smile project, Annual Theme project. It was decided that the number of EDSA members attending ADEE sessions will be limited and reserved for official EDSA country/university delegates. Irina Dragan hold a short presentation on EDSA activities during the Deans' Meeting. At the ADEE Meeting in Amsterdam EDSA members chaired the following special interst groups: Student and staff mobility, Dental Ethics and Common problems of the European dental students. 27. Contacts with other student organizations: IADS x, IFMSAxi, EMSAxii, EPSAxiii, ASDAxiv, ESIBxv Irina Dragan (President) attended The first meeting of the National Dental Student Organization Officer .Meeting was held during the ASDA Annual Session in Baltimore on March 20, 2010. Representatives from seven dental student organizations, including EDSA, were in attendance to exchange ideas of how the associations can work together. Invitation packages for the meeting in Amsterdam were send to representatives of all partner association. President of the American Student Dental Association (ASDA) Mr. Corwyn Hopke accepted the invitation and hold a short presentation about ASDA and collaboration between ASDA and EDSA at the EDSA meeting in Amsterdam. It was agreed that ASDA and EDSA will foster collaboration in the field of students' research. ASDA will send out an announcement to American dental schools asking them to offer to European students several research opportunities during summer 2011. EDSA will offer to several ASDA students the opportunity to join EDSA members during misson trip in Africa as soon as the project is set up.
Maja Sabalic gave a short report on her participation at the Annual Congress of the European Pharmaceutical Students' Association in April 2010 in Krakow, Poland when EDSA was for the first time represented at EPSA meeting. EDSA and EPSA agreed to start contributing to each others publications. 28. EDSA partners: scientific associations: EFPxvi, IADRxvii, ABSTDxviii President of the European Federation of Periodontology (EFP), Dr. Korkud Demirel was present at the meeting and hold a presentation. The EFP is one of the largest dental organisations in Europe currently with 25 National Periodontal member Societies. The EFP runs a successful dental conference - Europerio and sponsors and moderates the Journal of Clinical Periodontology. The EFP is also supporting the Smile project by EDSA. In the end Dr. Demirel expressed his hope for continuation of the successful cooperation and announced. Ana Stevanovic (Partnership and prevention officer) and Irina Dragan (President) attended the General session of the International Association for Dental Research in Barcelona, Spain in July 2010 and presented a short report on the conference and meetings with partner associations and companies. 29. Evaluation of the EDSA-GC training in Restorative Dentistry in Leuven, Belgium The 2nd GC-EDSA workshop in restorative dentistry took place in Leuven, Belgium on April 9 th and 10th, 2010. Seventeen students from seven European countries were present. EDSA representative at the workshop was Plamen Nenkov (Vicepresident). 30. EDSA-Meisinger Training in Oral Surgery in Seebruck am Chiemsee, Germany Maja Sabalic (General secretary) was in contact with Meisinger company which decided to organise the 1 st International student training course in dental implantology in collaboration with the German society for maxillofacial surgery. It will be an excellent opportunity for EDSA members for gaining a deeper insight into procedures in dental implantology and improving surgical skills. The training is taking place place in Chiemsee, Germany from September 22 nd -26th 2010. Around 70 students from 15 countries applied to participate in the course. 31. EDSA Summer Camp in Alexandria, Egypt Irina Dragan (President) was in contact with the Dental Students' Scientific Association of Egypt working hard to organise the 2nd EDSA Summer Camp taking place in Alexandria, Egypt between the 13th and 19th of September 2010. Students will have chance to perform clinical work on patients under supervision of the staff of the Faculty of Dentistry, Alexandria University, participate in a basic handson implantology course and provide dental treatment during a field trip in a native area with minimal equipment. Part of dental equipment used at this course is provided by EDSA sponsor W&H. Social programme included Alexandria tour, trip to Cairo, Beach day and exchange fair. 32. Constitutional Issues Following discussion from the meeting in Bucharest ,announcing necessary changes to the EDSA constitution, James Belcher (Cardiff, United Kingdom) prepared and proposed the necessary changes in regard with voting and elections during EDSA General Assembly sessions. The following changes were accepted by all full member countries. 1. All voting for Ex-Co members by delegates should be done by written ballot, submitted to the Secretary. 2. The votes should be counted and recorded by the Secretary, in front of the General Assembly (complete transparancy) 3. With the ex-co vote: i) The ex-co have 1 single vote (as normal) ii) All ex-co members (that are present!) submit their written vote to the Secretary (or next available Ex-Co member if the Secretary is a candidate in the vote). iii) Once all votes collected, the Secretary (or next available Ex-Co member) counts them and announces the ex-co choice. iv) If a member of the ex-co is running for a position, they cannot take part in the vote. v) If a member of the ex-co is running for a position, they cannot be present if the Ex-Co wish to discus the vote with the other Ex-Co members. vi) If the ex-co vote is tied, it is determined null and no vote is given 4. If the overall vote is tied, the winner will be decided by flipping a coin. 5. The secretary (or next available ex-co member, if secretary is a candidate) is responsible for upholding the constitution with regards to voting procedure - making sure it runs as fairly and as anonymously as possible. 33. Other Matters 34. Election of the new EDSA Board 2010-11 The Executive Committee announced position for the academic year 2010-2011 in July and all Delegates were notified that they could apply for the positions of President, Vice President, General Secretary, Treasurer, Magazine Editor and Web Editor. Applications were received from Maja Sabalić (General Secretary) for the President position, from Plamen Nenkov (Vice
President) and Matthiew Wipf (Delegate, Brest, France) for the Vice President position, from Ana Stevanović (Prevention and partnership officer) for the General Secretary position, from Diarmuid Coffey (Delegate, Dublin, Ireland) for the Treasurer position, from Cristina Rizea (Delegate, Bucharest, Romania) for the Magazine Editor position and from Dimitrios Tatsis (Thessaloniki, Greece) for the Web Editor position. All platforms of the candidates were uploaded on the EDSA website two weeks before the elections. On the day of the elections a speech was given by each candidate. The following candidates were elected for the Executive Committee positions for the period of one year. EDSA President: Maja Sabalić (Zagreb, Croatia) EDSA Vice President: Matthieu Wipf (Brest, France) EDSA General Secretary: Ana Stevanović (Niš, Serbia) EDSA Treasurer: Diarmuid Coffey (Dublin, Ireland) EDSA Magazine Editor: Cristina Rizea (Bucharest, Romania) EDSA Web Editor: Dimitrios Tatsis (Thessaloniki, Greece) Additionally, EDSA officers for academic year 2010-2011 were appointed: EDSA Partnership officer: Danilo Arsenijevic (Belgrade, Serbia) EDSA Scientific officer: Elpida Samara (Thessaloniki, Greece) EDSA Prevention officer: Cristina Balan (Iasi, Romania) EDSA Exchange Program coordinator: Panagiota Sakelariou (Thessaloniki, Greece) 35. Summary of the meeting and delegation of tasks Bosnia: they will write an article about the meeting in Amsterdam they will promote the EDSA activities among their students Bulgaria: Varna: they will write an article about the meeting in Amsterdam for their local newspaper they will promote the EDSA projects and evants among their students they will elect a new delegate Sofia: they will write an article for EDSA Newsletter they will organise an EVP exchange they will promote EDSA Croatia: they will organise EVP exchanges with Serbia and Romania they will contribute to the Newsletter they are organizing a virtual dental congress they will take part in the Annual Theme and the Research Programme they will promote the EDSA activities among their students (GC training in Leuven and other programmes) Finland: they will write an article about the meeting in Amsterdam they will promote EDSA activities Former Yugoslav Republic of Macedonia:
they will write an article about EDSA meeting in Amsterdam. they will elect a new delegate they will get involved in the project "Research and its impact on dental education", discussed in the Annual theme group meeting in Amsterdam. they will try to organise an eVP exchange
France: they will promoted EDSA through their National Association they will try to organise an EVP exchange they will be active in the partnership working group They will be preparing for the EDSA meeting in Lyon which will take place in August 2012. Greece: Athens: they will elect a new delegate they will try to organise an EVP exchange Thessaloniki: they will be working on organisation of the Meeting/Congress at Thessaloniki 2012 they will promote the idea of EDSA among dental students, EDSA meeting at Leeds, GC training and EVP programme they will write an article about the next Meeting/Congress at Thessaloniki for the EDSA magazine they will participate in Research and Partnership working group they will promote EDSA serveys Ireland: they will promote EDSA on the local level The Netherlands: Amsterdam:
they will write an article for the Magazine about the 46th EDSA meeting they will promote EDSA by writing an article in their Faculty paper they will work on the settlement of the finances of the 46th EDSA meeting they will promote EDSA surveys among all ACTA students
Romania: Bucharest: they will promote EDSA at their congress, “stuDENT 2011” they will write about EDSA projects and events in "The Dental Times" (faculty magazine) they will promote the 47th EDSA Meeting in Leeds they will organise an EVP exchange Students League of Targu Mures: they will promote EDSA on the local level they will elect a new delegate they will get involved in EDSA working groups they will try to organise an EVP exchange
Iasi: they will promote EDSA on the local level they will elect a new delegate Timisoara: we promoted EDSA at their congress, “DenTim 2011”, and among their students and teachers they will write about EDSA events in the local publication they will try to organise an EVP exchange
Serbia: Belgrade: they will send several students to EDSA training in oral implantology they will write an article for EDSA magazine they will write an article about EDSA and EVP with Croatian students in their local magazine they willpromote EDSAVolunteer Work project Nis: they will promote the 47th EDSA meeting in Leeds they will be actively involved in the Partnership WG they will promote GC hands-on training they will promote EDSA by giving presentations to younger students Novi Sad: • they will promote the 47th EDSA meeting in Leeds • they will promote EDSA through their faculty by giving presentations to fellow students and writing an article for their school newspapers Slovenia: they will be actively involved in EDSA Prevention and Partnership groups they will promote EDSA among their students Slovakia: they will promote the 47th EDSA meeting in Leeds they will promote EDSA on the local level they will elect a new delegate Spain: they will promote EDSA on the local level they will elect a new delegate they will write an article for the EDSA newsletter Sweden: they will promote EDSA on the local level they will elect a new delegate Stockholm: they will work on the research-survey which is a part of the AnnualTheme project they will promote EDSA meetings and trainings they will try to organise an EVP exchange UK: Cardiff: they will promote EDSA within the dental school with an email of items covered in Amsterdam they will promote EDSA magazine they will be giving a presentation about EDSA to younger colleagues Leeds: they are organizing Leeds 2011 meeting they will promote EDSA events and trainings they will write an article about EDSA for the local magazine they will launch the Pilot EDSA Prevention project London: they will promote EDSA
European Dental Studentsâ€™ Association Dublin Dental School and Hospital, Lincoln Place, Trinity College Dublin, Dublin 2, Ireland Web: www.edsaweb.org â€“ Email: firstname.lastname@example.org
they will write an article about EDSA for the local magazine Manchester they will promote EDSA on the local level Bristol: they will promote EDSA at local level they will elect a new delegate they will be actively involved in development of EDSA Research program 36. Closing of the Meeting EDSA Executive Committee closed the meeting and thanked all Delegates and the Local Organizing Committee for the successful meeting.
It is a great pleasure and honour to present the companies that stood by EDSA side and supported us: Platinum sponsor
i ii iii iv v vi vii viii ix
EFP -European Federation of Periodontology IADR – International Association for Dental Research ABSTD – Association of Basic Science Teachers in Dentistry
x xi xii xiii xiv xv xvi xvii xviii
EFP -European Federation of Periodontology IADR – International Association for Dental Research ABSTD – Association of Basic Science Teachers in Dentistry