Symposium Organizer Handbook
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Memo to Symposium Organizers Thank you for volunteering to be a Symposium Organizer for a technical meeting of The Electrochemical Society (ECS). Ever since its inception in 1902, ECS has held two international meetings each year, one in the spring and one in the fall, in an effort to continually respond to, and keep pace with, the changing technical needs and interests of the scientific community. Rich in both information and tradition, these biannual meetings provide individual scientists and engineers with an opportunity and forum to learn and exchange information on the latest scientific and technical developments in the fields of electrochemical and solid-state science and technology. As a Symposium Organizer, you will have an opportunity to join this history and coordinate a technical symposium that encompasses the specific areas of technical and scientific interest you and your co-organizers represent. To assist you with this, we have put together the enclosed guidelines and materials from the Society. Please familiarize yourself with this packet and keep it handy as a helpful reference guide. Should you have any questions or require additional information at any time, please do not hesitate to contact us. Your participation as an Organizer for the Society is greatly appreciated, and we look forward to working with you toward the success of your symposium! The ECS Meetings Team: John Lewis Director of Meetings and Corporate Programs 609.737.1902 x 120 email@example.com
Casey Annunziata Meetings Specialist 609.737.1902 x 102 firstname.lastname@example.org
Bianca Kovalenko Meetings Program Specialist 609.737.1902 x 126 email@example.com
Ashley Moran Corporate Programs Manager 609.737.1902 x 121 firstname.lastname@example.org
revised October 16, 2017
Table of Contents An Introduction to The Electrochemical Society Mission............................................................................................................................................... page 1 Vision Statement ................................................................................................................................ page 1 Governance & Committees ................................................................................................................ page 1 Technical Domain .............................................................................................................................. page 1 Programs ............................................................................................................................................ page 2 Membership Meetings Publications Education Awards Free the Science
Meeting Program Overview Meeting Types ................................................................................................................................... page 3 Biannual Meetings Satellite Conferences Sponsored Meetings Regional Meetings Section Meetings Intersociety Meetings Symposia Structure ............................................................................................................................ page 4 Divisional Sponsorship Oral Sessions Poster Sessions Memorial/Honorary Symposia Tutorials Meeting Program Governance ........................................................................................................... page 5 Divisions Interdisciplinary Science and Technology Subcommittee (ISTS) Low Temperature Fuel Cell Coordinating Committee (LTFCCC) Symposium Planning Advisory Board (SPAB) Meetings Subcommittee Technical Affairs Committee (TAC) Board of Directors (BOD) ECS Staff Meeting Related Publications ............................................................................................................ page 7 Meeting Abstracts ECS Transactions ECS Journals Focus Issues Open Access
Symposium Organizer Overview Timetable ........................................................................................................................................... page 8 Propose Topic .................................................................................................................................... page 8 Call for Papers.................................................................................................................................... page 8 Develop Budget and Raise Funds ...................................................................................................... page 8 Publicize Symposium......................................................................................................................... page 9 Solicit Submissions & Invite Speakers .............................................................................................. page 9 Review Submissions .......................................................................................................................... page 9 Schedule Presentations....................................................................................................................... page 9 Enlist Session Chairs.......................................................................................................................... page 10 Speaker Needs.................................................................................................................................... page 10 Distribute Financial Assistance.......................................................................................................... page 10 Run Sessions ...................................................................................................................................... page 10 Publish Proceedings ........................................................................................................................... page 11 Solicit Manuscripts ............................................................................................................................ page 11
Appendices: Policies, Guidelines, Information, Instructions, and Resources Appendix A: Policy for the Technical Sponsorship of External Conferences ................................... page 12 Appendix B: Model for Division Distribution of Revenue ............................................................... page 14 Appendix C: Policy for Honorary and Memorial Symposia.............................................................. page 15 Appendix D Symposium Planning Advisory Board (SPAB) ............................................................ page 16 Appendix E: Meeting Deadlines and Timetable ................................................................................ page 17 Appendix F: Symposium Funding Information ................................................................................. page 18 Appendix G: Symposium Funding and Travel Grant Policy ............................................................. page 19 Appendix H: Guidelines for Securing Invited Papers ........................................................................ page 20 Appendix I: Author Information ........................................................................................................ page 21 Appendix J: Presenter Information .................................................................................................... page 23 Appendix K: Symposium Scheduling Overview ............................................................................... page 24 Appendix L: Symposium Scheduling Instructions ............................................................................ page 26 Appendix M: Session Chair Information ........................................................................................... page 28 Appendix N: Session Chair Guidelines ............................................................................................. page 29 Appendix O: ECS Transactions Overview ........................................................................................ page 30 Appendix P: ECS Transactions Instructions ...................................................................................... page 31 Appendix Q: ECS Transactions Manuscript Template...................................................................... page 34 Appendix R: Links ............................................................................................................................. page 36
An Introduction to The Electrochemical Society Mission The mission of The Electrochemical Society (ECS) is to advance theory and practice at the forefront of electrochemical and solid-state science and technology, and allied subjects. To encourage research, discussion, critical assessment, and dissemination of knowledge in these fields, the Society holds meetings, publishes scientific papers, fosters training and education of scientists and engineers, and cooperates with other organizations to promote science and technology in the public interest. Vision Statement The vision of ECS is to be recognized as the steward of electrochemical & solid state science and technology. By creating uninhibited availability of the science through open access, ECS can Free the Science, and accelerate scientific discovery and innovation, leading the community as the advocate, guardian, and facilitator of our technical domain.
ECS was founded in 1902 as an international nonprofit, educational organization concerned with a broad range of phenomena relating to electrochemical and solid-state science and technology. The Electrochemical Society has more than 8,000 scientists and engineers in over 70 countries worldwide who hold individual membership, as well as roughly 80 corporations and laboratories that hold corporate membership. Learn more about ECS history from the History Center. ECS bridges the gaps among academia, research, and engineeringâ&#x20AC;&#x201D;bringing together scientists from around the world for the exchange of technical information. This unique blend provides an unparalleled forum for the integration of these areas of science and technology. Governance & Committees ECS is made up of scientists and engineers all over the world who hold individual membership. ECS members may choose to affiliate themselves with one or more Sections that are organized in a number of cities and geographical regions, which give members access to fellow scientists and engineers in their area. ECSâ&#x20AC;&#x2122;s objectives are achieved through the efforts of its Divisions, specializing in various fields of interest to scientific, academic, and government communities worldwide. ECS holds technical meetings for the presentation and discussion of professional and scientific papers, and also sponsors non-ECS meetings. ECS also publishes papers, discussions, and other communications. ECS cooperates with other scientific and technical societies and is represented on committees and boards of several other societies that also support the scientific community. Through its bylaws, ECS is governed by a Board of Directors each of whom is elected by ECS members for a designated term of office. The business of the Society is carried out by various Standing Committees, which regulate all aspects and activities of ECS. The Executive Director leads the ECS Management and Staff to provide the membership with the resources necessary for future growth and development. Technical Domain Because electrochemistry and solid state science is playing a larger role than ever before in the natural sciences, ECS has formalized Topical Interest Areas (TIA) that identify, define, and service the areas of interest to our members and constituents. Though many other sciences and/or Societies may cover similar areas, ECS is the largest Society dedicated solely to electrochemistry and solid state science. TIAs on the electrochemical side include Batteries and Energy Storage; Corrosion Science and Technology; Electrochemical/Electroless Deposition; Electrochemical Engineering; Fuel Cells, Electrolyzers, and Energy Conversion; Organic and Bioelectrochemistry; Physical and Analytical Electrochemistry, Electrocatalysis, and Photoelectrochemistry; and Sensors. TIAs on the solid state side include Carbon Nanostructures and Devices; Dielectric Science and Materials; Electronic Materials and Processing; Electronic and Photonic Devices and Systems; and Luminescence and Display Materials, Devices, and Processing. 1|P age
Programs ECS supports its mission to electrochemical and solid-state science and technology through a variety of programs: • • • • • •
Membership Meetings Publications Education Awards Free the Science
Membership ECS offers different membership plans to meet the needs of individuals and students in academia, industry and government.. All members are required to select a primary division and have the option of selecting multiple secondary divisions, which would grant rights of each division, or participate in secondary divisions based on interest. Members also have the option of participating in a section. Members receive benefits such as free Digital Library article downloads, an Open Access article credit, discounts on ECS meetings and Short Courses, and more. Meetings Ever since 1902 ECS has held international meetings in the spring and fall of each year, providing a forum for exchanging information on the latest scientific and technical developments in the fields of electrochemical and solid-state science and technology. ECS meetings bring together scientists, engineers, and researchers from academia, industry, and government laboratories to share results and discuss issues on related topics through a variety of formats, such as oral presentations, poster sessions, panel discussions, and tutorial sessions. Publications The Society has a very active publications program. Two peer-reviewed journals provide high-quality venues for authors to have their work reach an international audience of their peers; the Journal of The Electrochemical Society (JES), and ECS Journal of Solid State Science and Technology (JSS). These online and print publications contain technical papers covering research in the ECS’s area of interest. Other publications in the program include: ECS Meeting Abstracts, providing an overview of the papers presented at each of the meetings held by ECS; ECS Transactions, offering full-text papers presented at the meeting; a monograph series providing authoritative accounts of specific topics in electrochemistry, solid-state science, and related disciplines; and Interface, a quarterly magazine containing news, reviews, and articles of interest to the community. Education Recognizing that the future of ECS rests largely on the engagement of students and young professionals, ECS offers a variety of programs to assist in their development, including but not limited to; membership programs, Student Chapters, Fellowships and Awards, Student and Young Professional Travel Grants, Short Courses, Professional Development Workshops, and a job board. Awards Through its historic Awards & Grants Program, ECS recognizes outstanding technical achievements in electrochemistry and solid-state science and technology. These awards are highly coveted by our scientific community and not only recognize extraordinary contributions to science and technology, but also often take into account outstanding service to ECS. ECS awards are grouped according to one of four types: Society Awards, Division Awards, Section Awards, and Student Awards. Free the Science ECS has launched Free the Science, a mission-focused initiative to provide open access to the entire ECS Digital Library—making all content from ECS journals freely available to all readers, while remaining free to publish for authors. We believe the key to scientific advancement has always been the open exchange of information. 2|P age
Meeting Program Overview Meeting Types The ECS Meetings program is comprised of several different meeting types: • • • • • •
Biannual Meetings Satellite Conferences Sponsored Meetings Regional Meetings Section Meetings Intersociety Meetings
Biannual Meetings ECS holds two major international meetings each year, in the spring and fall, at cities throughout the United States, Canada, and Europe. Attendance at each meeting averages about 2,400, with typically more than 2,300 technical papers being presented in dozens of symposia. Short courses are often held in conjunction with these biannual meetings. Dating back to 1902, these are the preeminent technical meetings on electrochemistry and solid-state science. Satellite Conferences ECS Satellite Conferences are exciting events that bring together scientists from all over the world at key locations to discuss the most recent research and innovations on special topics and scientific initiatives through a variety of formats, such as invited and keynote oral presentations, poster sessions, short courses, guest and award winning lecturers, a dynamic technical exhibit, and much more. Sponsored Meetings Sponsored Meetings are topical meetings and symposia sponsored by ECS and its Divisions, organized by outside individuals and/or other organizations, of interest to the technical audience ECS serves. To request that your technical event be sponsored by ECS, contact email@example.com. See “Appendix A: Policy for the Technical Sponsorship of External Conferences”, page 12. Regional Meetings ECS Regional Meetings are one to two day meetings aimed at fostering close interactions among electrochemists from academia, including faculty, students and post-doctoral research associates, industry and government laboratories residing within the boundaries of a geographical region, such as a State or a group of neighboring States. Section Meetings ECS organizes several smaller meetings on subjects related to solid-state and electrochemical science and technology through our Sections. You may check your local area/geographical region to see if there are any upcoming meetings by accessing our Sections page. Intersociety Meetings In partnership with the The Electrochemical Society of Japan (ECSJ) and the Korean Electrochemical Society (KECS), ECS holds the Pacific Rim International Meeting on Electrochemistry (PRiME) every four years. ECS also holds the Americas International Meeting on Electrochemistry and Solid State Science (AiMES) every four years in partnership with the Sociedad Mexicana de Electroquímica (SMEQ).
Symposium Structure The symposia at ECS Biannual Meetings are organized accordingly: • • • • •
Divisional Sponsorship Oral Sessions Poster Sessions Memorial/Honorary Symposia Tutorials
Divisional Sponsorship • Every symposium must be sponsored by the Society itself, an ECS Division, or an ECS Section. • Based on the Topical Interest Area (TIA), a symposium may also be co-sponsored by other Divisions. • Any symposia seeking sponsorship by more than five Divisions must receive the approval of the Technical Affairs Committee (TAC). • Every sponsoring Division must provide at least one actively engaged symposium organizer. • Each sponsoring Division has the ability to earn income based on the number of abstract submissions, published proceedings papers, and number of meeting presentations published in ECS journals. • It is understood that all symposium costs, potential liabilities and income will be shared among all sponsoring Division/Groups. In some cases, co-sponsors may prefer sharing the income, or liabilities, on a basis that is financially more favorable to one Division/Group or another. This is acceptable as long as all of the co-sponsoring Divisions/Groups involved are in complete agreement. • See “Appendix B: Model for Division Distribution of Revenue”, page 14. Oral Sessions • Oral sessions typically consist of one or two invited talks of 40 minutes each, and several contributed presentations of 20 minutes each. • Any symposium with less than 12 abstracts submitted will be combined with a similar symposium. • If any symposium wishes to give a student presentation award, be aware that authors are asked to identify student abstracts upon submission, so it is very easy to compile a list of eligible presentations. Poster Sessions • Poster Sessions are held from 1800-2000h during the specified nights at every meeting. • All Poster Sessions are held in the Technical Exhibit Hall. • While some symposia will be poster only, any symposium may hold a poster session to complement its oral presentations. • ECS will hold a Society level Student Poster competition at every meeting. Only abstracts submitted to symposium Z01 will be considered eligible for this prize. Memorial/Honorary Symposia • Memorial symposia may be held in recognition of deceased individuals. • Honorary symposia may be held in recognition of living individuals. • These symposia should focus on the area of research for which the honored individual was/is most well-known. • It is always best if speakers with a direct connection to the honoree can be confirmed to give talks. • It is the recommendation of the Meetings Subcommittee that no more than one Memorial/Honorary symposium be held per Topical Interest Area (TIA) per meeting. • See “Appendix C: Policy for Honorary and Memorial Symposia”, page 15. Tutorials Symposia with a small number of special invited speakers who focus on a specifically defined topical area. 4|P age
Meeting Program Governance Certain standing committees and groups have specific responsibilities within the ECS meetings program: • • • • • • • •
Divisions Interdisciplinary Science and Technology Subcommittee (ISTS) Low Temperature Fuel Cells Coordinating Committee (LTFCCC) Symposium Planning Advisory Board (SPAB) Meetings Subcommittee Technical Affairs Committee (TAC) Board of Directors (BOD) ECS Staff
Divisions The ECS Divisions are the primary groups of the Society, each one representing established technical areas, through which members may become active in ECS. Each Division and Group is governed by its own Bylaws, which are approved by the Board of Directors. Any member of the Society may register for membership in any Division or Group. A Division or Group must hold at least two symposia per year at a meeting of the Society, and its members actively publish in their associated technical areas of interest in the Society journals. ECS currently has thirteen Divisions. Interdisciplinary Science and Technology Subcommittee (ISTS) The Interdisciplinary Science and Technology Subcommittee is responsible for reviewing novel areas not currently or adequately covered by ECS meetings, and for developing effective programs in those areas that are believed to be of interest to the Society. Interdisciplinary Science and Technology Subcommittee is also responsible for coordinating Society-wide symposia and other programs. Low Temperature Fuel Cells Coordinating Committee (LTFCCC) The Low Temperature Fuel Cells Coordinating Committee (LTFCCC) is responsible for coordinating the low temperature fuel cell activities of the Society, including, but not limited to, organizing tutorial symposia, running the annual PEFC&E symposium, awarding student research, and taking an active role in organizing related satellite meeting symposia. Symposium Planning Advisory Board (SPAB) The Symposium Planning Advisory Board is responsible to the Meetings Subcommittee for planning symposia for ECS meetings to develop the technical interest areas in the Society’s domain. This Advisory Board is chaired by the Third Vice-President of the Society, with the other members being the Division Chairs, and the Chair of the Interdisciplinary Science and Technology Subcommittee. See “Appendix D: Symposium Planning Advisory Board (SPAB)”, page 16. Meetings Subcommittee The Meetings Subcommittee is responsible to the Technical Affairs Committee for coordinating the technical symposia, as proposed by the Symposium Planning Advisory Board, and determining an effective format for presentation at the meetings. The Meetings Subcommittee consists of six (6) voting members. The Chair is the Third Vice-President of the Society. Other members include the Second Vice-President who serves as Vice-Chair, the Publisher, and three members appointed by the Chair of the Technical Affairs Committee, one each year, with the approval of the Technical Affairs Committee to serve for three-year terms.
Technical Affairs Committee (TAC) The Technical Affairs Committee is responsible for responding to the changing technical areas of the science and for providing the strategic technical direction of the Society by: (1) determining and monitoring the appropriate Society topical interest areas in electrochemical and solid state science and technology or allied subjects; and (2) ensuring that the technical programs, principally the meetings and publications, adequately cover the scope of these technical interest areas. The Technical Affairs Committee arranges for coordinated planning and activities among the Divisions, Groups, the Meetings and Publications Subcommittees, and the Interdisciplinary Science and Technology Subcommittee, to achieve this objective. Board of Directors (BOD) The overall management of the Society is handled by the Board of Directors, which is comprised of the following: the Society President, 3 Vice-Presidents (senior, 2nd, and 3rd), Secretary, Treasurer, Immediate Past President, the individual Chairs of each of Division, the Interdisciplinary Science and Technology Subcommittee Chair, the Executive Director of the Society, and an independent Non Profit Financial Professional. ECS Staff ECS Staff is always available to assist you with matters regarding fundraising, publicity, scheduling, organization, audio/visual, speaker reimbursements, hospitality, and any other needs you may have while organizing and running your symposium. Contact firstname.lastname@example.org.
Further details on the governance of the Society may be found in the ECS Bylaws.
Meeting Related Publications ECS has a rich history of publishing a variety of content from our biannual meetings: • • • • •
ECS Meeting Abstracts ECS Transactions ECS Journals Focus Issues Open Access
ECS Meeting Abstracts Meeting Abstracts are published online twice a year. This publication contains extended abstracts of the technical papers presented at the spring and fall meetings of ECS. ECS also publishes meeting abstract volumes for satellite meetings. Online abstracts, beginning with the 2005 volumes are available for free download in the ECS Digital Library. ECS Transactions ECS Transactions (ECST) is an online publication containing the full-text content of proceedings from ECS biannual, ECS-sponsored, and outside meetings. Issues of ECST are collections of papers presented in a single symposium or combined symposia. ECST is a high-quality venue for authors and an excellent resource for researchers, and provides upto-date views on specialized topics, frequently offering comprehensive treatment of rapidly developing areas. The papers appearing in ECST are reviewed to ensure that submissions meet generally-accepted scientific standards. For ECS biannual meetings, certain symposia will publish enhanced issues that are available at the meeting, while all other symposia will be published in the standard issue, which is published online approximately 3 months after the meeting. Please note that beginning in fall 2018 (AiMES 2018), ECST will no longer publish standard issues for ECS biannual meetings. Instead, authors will have the opportunity to publish their work on the forthcoming preprint server platform, ECSarXiv. ECS Journals Authors presenting papers at ECS meetings are encouraged to submit their papers to the ECS journals, including those papers that will be published in an issue of ECS Transactions. Although there is no hard deadline for these submissions, in order to ensure timeliness of publication, it is expected that six months from the date of the symposium is sufficient time to revise a paper to meet the stricter standards of the peer-reviewed journals. Focus Issues Focus issues highlight scientific and technological areas of current interest and future promise where the field is expanding rapidly or has taken a new direction. These are areas in which ECS divisions are already, or are becoming, engaged. Focus issues lead to more recognition of, and advertisement for, ECS divisions, and thus improve already-strong symposia and Society meetings. Open Access Enabling open access (OA) to scientific research is imperative to ECS in our mission to disseminate the best research in our technical fields as widely as possible. Open access means that an article is freely available online to anyone who wishes to see it, so the reader neither has to pay for it directly, nor belong to an institution that subscribes to the journal it appears in. OA is a move toward disseminating the results of important scientific work more widely through removing subscription barriers, and thereby making the outputs of research accessible to anyone with an internet connection who may need or want to see them. Articles that are immediately OA will be flagged as freely available at the Table of Contents level (and in TOC alerts) and at the abstract level in our digital library. Learn more about ECS Author Choice Open Access program.
Symposium Organizer Overview The key elements to the planning and execution of a successful symposium are an understanding of the guidelines, effective communication, and strict adherence to the deadline dates. Close cooperation and communication among coorganizers is essential. If any problems regarding planning, finances, or collaboration arise, the lead Symposium Organizer should immediately inform the lead Division Chair to mediate a settlement. Timetable • Planning for a meeting begins 18 months prior and includes some crucial time periods, so make sure that you have the full time to commit to being a symposium organizer. • All symposium organizers are expected to contribute equally: inviting speakers, reviewing submissions, raising funds, chairing sessions, etc. • In order to plan and execute a successful symposium, strict adherence to the various symposium related deadlines is mandatory. • See “Appendix E: Meeting Deadlines and Timetable”, page 17. Propose Topic • Review past Call for Papers to see what topics ECS has run at previous meetings. Note that many electrochemical related topics (wet side) occur at fall meetings while solid-state topics (dry side) tend to run at spring meetings. • Make sure that it is in an area not adequately covered by an existing ECS symposium. • Assemble a group of colleagues and respected leaders in the field to both formulate a topical outline of the symposium and agree to present papers. • Contact the leadership of an appropriate ECS Division to secure their sponsorship and support for the symposium. • Approach any other relevant Divisions to see if they would be interested in co-sponsoring the symposium. • No more than one Memorial/Honorary symposium per specific TIA may be held per ECS meetings. Call for Papers • Determine the organizers of the symposium. Make sure to have representation from each sponsoring ECS Division. • Write the Call for Papers; outline the technical areas that will be covered, and assign a co-organizer as the lead contact/expert for each area. A concise description of a clearly defined, limited scope is essential. • Decide if the symposium will publish an enhanced issue of ECS Transactions (ECST), or if it will be included in the standard issue. Please note that beginning in fall 2018 (AiMES 2018), ECST will no longer publish standard issues for ECS biannual meetings. Instead, authors will have the opportunity to publish their work on the forthcoming preprint server platform, ECSarXiv. • Submit the full Call for Papers, list of Organizers, ECST option, and all sponsoring Divisions to the Chair and Vice-Chair of the lead Division so that they may propose the symposium for consideration. • Once the Call for Papers has been approved for the Meetings Subcommittee, no further changes may be made. Develop Budget and Raise Funds • Determine what, if any, financial support the symposium will require (i.e. registration waivers, travel grants, complimentary proceedings, etc.). Once you know how much money you will need, you can begin fundraising for the symposium. • You may request funding from the divisions sponsoring your symposium. Every division has different rules regarding sponsorship funds. • You may also approach outside companies that you have a relationship with or whose products relate directly to the topic at hand. Every ECS meeting will have an Exhibit and Sponsorship Brochure that show the various levels of symposium sponsorship and their accompany benefits.
Whenever possible, all funding raised should go directly toward the support of symposium speakers (including students). See “Appendix F: Symposium Funding Information”, page 18; and “Appendix G: Symposium Funding and Travel Grant Policy”, page 19.
Publicize Symposium • Create a personal message about the symposium that can be emailed by the organizers to potential authors, this will go a long way to raise awareness of the symposium. • Confirm invited speakers in advance and use their names in publicity efforts to generate interest and attract other speakers. • Work with the leadership of the sponsoring Divisions to encourage member submissions. • Assist the ECS Marketing Department in generating a “Topic Close-Up” message that can be emailed to ECS constituents and also posted to the Redcat blog. • Talk up the symposium at any meetings and/or professional events you may attend. • Speak with any commercial companies that may work in the field, as they can help spread the word among their customers, and might also be interested in becoming a sponsor. Solicit Submissions & Invite Speakers • Create a list of the top speakers in the field so that you and the organizers may contact them with an invitation to speak at the meeting. • Ask ECS staff to pull lists of presenter contact information from past similar symposia so that you can contact these speakers about the upcoming symposium. • Send notices to larger research groups working in the topical area to make them aware of the opportunity for presentation. • Encourage your colleagues to participate in the symposium. • Based on your fundraising efforts, some limited financial support (registration waivers, travel grants, etc.) may be available to offer certain speakers. • See “Appendix H: Guidelines for Securing Invited Speakers”, page 20; “Appendix I: Author Information”, page 21; and “Appendix J: Presenter Information”, page 23. Review Submissions • Check the abstract submission website well in advance of the deadline to make sure that all invited speakers have submitted their materials. • Evaluate submissions for relevance to the topic and have ECS Staff move any that do not fit the symposium criteria. • Identify any invited and/or award winning presentations so that they may be scheduled appropriately. • Create a poster session for any authors who may have requested a poster presentation. • Be aware that symposia with fewer than 12 abstracts will not be scheduled. Any symposia that do not meet this minimum requirement will be combined with one or more related symposia. Schedule Presentations • Scheduling must be done in a very short time (10 days/two weekends), so make sure that you consult the planning deadlines and block this time as a priority. • Contact the Chairs of symposia with related topics to ensure that the two schedules are not in direct competition. • The schedule that you create is your PROPOSED schedule. All symposium schedules need to be reviewed by Meetings Subcommittee for session conflicts, and then looked at for speaker conflicts, so there is a chance that the final schedule may differ from the one you turned in. • Room assignments are based largely on the number of abstracts submitted. • See “Appendix K: Symposium Scheduling Overview”, page 24; and “Appendix L: Symposium Scheduling Instructions”, page 26. 9|P age
Enlist Session Chairs • Once you have created your sessions, you must assign session chairs before your schedule is considered complete. At least two chairs per session is recommended. • You MUST obtain the consent of all chairs before assigning them to a specific session. • Though session chairs are requested to find an alternate if they have a scheduling conflict, it is the responsibility of the symposium organizers to cover any un-chaired sessions. • See “Appendix M: Session Chair Information”, page 28; and “Appendix N: Session Chair Guidelines”, page 29. Speaker Needs • Your speakers may contact you about a variety of items, many of which can be handled by an ECS staff person. • Letters of Acceptance: Once the entire meeting program is final, ECS staff will send out the letters of acceptance to all of the corresponding authors. • Visa Letters: Authors that require a formal invitation for the visa application process may request one here. • Travel Grants: Whether your symposium is providing travel assistance or not, some ECS Divisions offer travel grants to students and young professionals. These grants may be applied for here. • Letters of Attendance: Many presenters require Letters of Attendance for their institutions. There will be an onsite computer kiosk where they may request this proof of attendance. Distribute Financial Assistance • Once you know the final amount of symposium funds available, you need to determine how to disburse them. Possible options are registration waivers, travel grants, complimentary proceedings, student presentation awards, or in certain cases, receptions. • Details for the distribution of registration waivers, travel grants, and complimentary proceedings will need to be sent in to ECS HQ before the established deadline (see the individual meeting page for deadlines). This will include recipient name, email, affiliation, presentation number, as well as other information dependent on the type of support being given. ECS HQ will then take care of providing the assistance directly to the recipient. • If you wish to give an award of any type, you must inform ECS HQ as soon as possible so that proper arrangements may be made. • If you wish to hold a reception of any sort, you should contact ECS HQ at least three months prior to the meeting. Run Sessions • Attend the Symposium Organizer Breakfast onsite, generally Monday morning from 0700-0800h, and meet the ECS staff so you know who to contact for various needs. • Make sure there is at least one chair in the room to run each session. Symposium organizers should check in briefly at the beginning of a session to make sure that the scheduled chairs are on site. If no chairs are available, the organizers are expected to step in to run the session. • Make sure that the chairs fill out the attendance and cancellation sheet for their session, which will be located in the session chair folder located on or near the podium in the session room. • All presentations MUST stick to the published schedule so that the session may run on time. Never start a paper before the scheduled time, even to fill the hole left by a cancelled presentation. • If you have already published an enhanced issue of ECS Transactions, announce that the full issue is available for sale at the ECS Bookstore (onsite). If your symposium will be publishing in the standard issue of ECST, announce that the manuscript website is currently open for submissions. • Cancelled presentations may be informally filled by upgrading a worthy poster presentation to an oral one. This will allow the replacement author to also still give their originally scheduled poster presentation.
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Publish Proceedings • If you are publishing an enhanced issue of ECS Transactions (ECST), it is scheduled to be available at the meeting, so meeting all related deadlines is of utmost importance. • If you are publishing in the standard issue of ECST, it is imperative that all manuscripts are reviewed within two weeks of submission so that they may be published as rapidly as possible.* • See “Appendix O: ECS Transactions Overview”, page 30; “Appendix P: ECS Transactions Instructions”, page 31; and “Appendix Q: ECS Transactions Manuscript Template”, page 34. *Please note that beginning in fall 2018 (AiMES 2018), ECST will no longer publish standard issues for ECS biannual meetings. Instead, authors will have the opportunity to publish their work on the forthcoming preprint server platform, ECSarXiv. Solicit Manuscripts • Whether a manuscript was submitted to ECST or not, authors presenting papers at ECS meetings are encouraged to submit manuscripts containing the content of their presentations to the Society’s technical journals: the Journal of The Electrochemical Society (JES) or ECS Journal of Solid State Science and Technology (JSS). • Authors should recognize that the format and content of an ECST manuscript may not be appropriate for publication in an archival journal. Specifically, the likelihood of publication in JES or JSS is greatly improved if detailed comparison of current results to those of previous publications, clear and insightful discussion of data, implications of results, and explicit indication of significance to the field, are described and justified. • Although there is no hard deadline for the submission of meeting content to the journals, it is considered that six months from the date of the symposium is sufficient time to revise a paper to meet the stricter criteria of the journals. “Instructions to Authors” are available online.
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Appendices: Policies, Guidelines, Information, Instructions, and Resources Appendix A ECS Policy for the Society’s Technical Sponsorship of External Conferences Note: For policies regulating sponsorship by and ECS Division/Section/Student Chapter sponsorship, see the Organizers Handbook and the Bylaws of the relevant Division/Section/Student Chapter. Preamble Although ECS is on the brink of a significant Open Access initiative, which will require significant financial resources, it is important “to cooperate with other organizations to promote science and technology in the public interest,” as stated in the Society’s mission. In the past, such cooperation has taken the form of ECS allowing name-only sponsorships and ECS providing travel awards for students (SMEQ–ECS Mexico Section meetings, ISE Pretoria meeting, IC4N, etc.). Student travel grants awarded at other conferences (to enable the awardee to come to ECS meetings) provides yet another model of the type of support we could provide when approached by other organizations specifically seeking financial assistance. Name-only sponsorships and funds awarded to support students also serve as a means of recruiting new members for ECS. Both of these programs augment our visibility in the electrochemical and solid state communities at large. Policy • • •
• • • • • •
ECS will consider requests for Society sponsorship of outside conferences, (a) in name-only or, (b) by providing travel grants. All requests are considered on a case-by-case basis by the Technical Affairs Committee (TAC). TAC should ask the following questions before awarding any name-only sponsorship or financial support: o Does the request support the science? If so, how, specifically? Supporting students and young professionals is a priority. Conferences addressing remediation of societal problems is also a priority. o Does the request support the ECS mission to disseminate the science? How? o Does the event have a projected high attendance by current ECS members? People donate time and money to ECS with the expectation that the Society will use the resources in support of the ECS mission. o Where will the conference publish its content? If sponsorship is granted, the involvement of ECS must be amply acknowledged by the organizers on their websites and in their published advertisement material. Sponsorship by ECS does not entail any legal obligation on the part of ECS, but rather a willingness to endorse the purpose of the conference. If the request is not appropriate for Society-level sponsorship, TAC will recommend that the requestor apply to the relevant ECS Divisions for their support. The total annual budget for TAC-approved financial support requests is $10,000. The Chair of TAC may approve support for name-only sponsorships without a vote of the full committee. Such approvals will be reported to TAC at its regular meetings, and will be recorded in its minutes. The Society will make every effort to publicize the conference through the following avenues: o A listing and link will be placed on the ECS website. o A listing and link will be included in a list of future sponsored meetings the Society’s quarterly magazine, Interface. The sponsored conference may be asked to supply one or all of the following, depending on the level of ECS’s support: o Identify ECS as a sponsor in all materials (website, program guide, etc.). o ECS will provide a logo to be used, per the Society’s use guide. o Provide ECS with the option to place promotional material in the workshop registration bags (such as ECS membership information, future ECS meeting announcement). o Provide ECS with the option to have a complimentary exhibit booth or literature table at the conference. o Provide ECS with a final list of all workshop participants (including email addresses). 12 | P a g e
Financial Support Requests • • • • •
Requests for financial support must be reviewed by TAC. This may be done in between meetings via e-mail or conference call. Support will be limited to travel awards for a best paper or poster by a student or young professional. In very rare circumstances, ECS will consider cash support not tied to a travel grant. These travel awards are limited to one award per person per meeting. ECS Student & Young Professional Travel Awards o The conference should identify award winner(s) on a competitive basis. An ECS member should be part of the selection committee. o A student or young professional travel award consists of complimentary registration to one ECS meeting within 12 months of the award, with the express purpose of the student presenting a paper at that ECS meeting. o A travel stipend, of up to $1,000 may be awarded, for the student or young professional to travel to the selected ECS meeting. The amount is provided as a reimbursement after an expense report is provided. An advance on the stipend may be requested by the recipient, and is at the discretion of the Society. o The recipient will be required to submit a brief, summary report of the awarded work, for publication in Interface. o A photograph and a brief CV of the winners should be made available to ECS for publication in Interface, the newsletter, and the Redcat blog. The sponsored conference may be asked to supply one or all of the following, depending on the level of ECS’s support: o Identify ECS as a sponsor in all materials (website, program guide, etc.). o ECS will provide a logo to be used, per the Society’s use guide. o Provide an option for ECS to place promotional material in the workshop registration bags (such as ECS membership information, future ECS meeting announcement). o Provide the option for ECS to have a complimentary exhibit booth or literature table at the conference. o Provide ECS with a final list of all workshop participants (including email addresses).
Approved by the Technical Affairs Committee, 27 May 2015
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Appendix B Revised Model for Division Distribution of Revenue Background The original divisional revenue sharing model was designed to leverage the ECS division’s involvement in the publication and sales of hard and soft bound books (Proceedings Volumes from 1967-2004 and ECS Transactions 2005-present) and the sale of soft bound extended abstracts volumes. This arrangement was established in the early 1980’s when ECS and other publishers were operating in a paper environment, and sales were robust and an excellent source of divisional revenue. However, we have experienced three significant changes which require a change to the funding model: 1. Minimal sales of paper bound ECST volumes and we do not sell the meeting abstracts (extended or abbreviated) because they are open to the public. 2. ECS publications are moving towards an open access environment for the entire Digital Library which means we will experience a general decline in publications revenue. 3. There are now greater opportunities to generate revenues from the meeting, exhibit, symposium sponsorship and dues. This proposed change in the division revenue model is part of a global Society transition to systems and processes that drive the ECS digital publishing environment which requires adjustments to our financial structure. This model maintains the original philosophy for providing divisional income based on the division’s contributions to ECS meetings, publications and membership, and emphasizes divisional support for journals which has diminished over time. Revenue Sharing Calculation The current sources of division funds are Meeting Abstracts, ECS Transactions, Meeting Exhibits and Dues, and the amount each division received is based on the individual contribution to the meetings, publications and membership. The divisional revenue historical data (attached) indicates that divisions have received an average of approximately $143,000/yr in total revenue (excluding interest and dividends) over the past ten years. The proposed revenue sharing formula would include annual revenue for the 13 ECS Divisions from the following sources: $ 67,000 $ 30,000 $ 15,000 $ 15,000 $ 39,000 $166,000
Division Membership Dues ($10 dues) Meeting Abstracts ($7.50 per meeting registrant) ECS Transactions ($7.50 per ECST manuscript) Journals ($25 per article plus 2 special issues) Sponsorship ($3000 per division) Total Annual Division Revenue Pool
Each individual division’s share revenues based on their contribution to papers published in the Meeting Abstracts, ECS Transactions and Journals. Divisions will receive 1 credit (divided by the # of sponsoring divisions) for each paper in MA and ECST, and they will receive 1.5 credits (divided by the # of sponsoring divisions) for each paper from an ECS symposium that is published in an ECS Journal. Additional considerations 1. Practices will be changed to require division dues payments from all new members and the dues will be increased from $3 to $10 generating an additional $60,000 to be shared by the divisions. 2. Divisions will continue to receive $5000 for each special issue published in an ECS journal. 3. Increasing symposia sponsorship will be part of a broad initiative to improve government academic and corporate institutional relations with the goal to generate greater support in this area. 4. The New Technology Subcommittee (NTS) funding will be provided from a separate source of revenue (ECS Travel Grant Support), currently $10,000 per year. Divisions interested in developing new and novel symposia through NTS will be able to sponsor symposia with NTS and receive credit for the papers published from these symposia. 5. Future annual division revenues will increase at the same level as the increases in meetings abstracts, journals papers and growth in both institutional and individual membership. This proposal is designed to provide an increasing source of revenue to assist divisions in generating content for ECS meetings and publications. Approved by Board of Directors May 16, 2013 14 | P a g e
Appendix C Policy for Honorary and Memorial Symposia If a Division or Group wishes to honor a member of The Electrochemical Society (either living or recently deceased) by conducting an Honorary or Memorial Symposium, this should be proposed in the same manner as a standard symposium (fed up from the sponsoring Division to SPAB to Meetings Subcommittee). Other interested Divisions/Groups may also serve as co-sponsors and contribute co-organizers for the Honorary/Memorial symposium. No more than one Memorial/Honorary symposium may be held in a specific TIA at each ECS meeting. Income from the Meeting Abstracts and ECS Transactions will be divided according to the current distribution break-outs.
Originally approved 10/93 â&#x20AC;&#x201C; Board of Directors: Revised 5/17
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Appendix D Symposium Planning Advisory Board (SPAB) Active participation on the Symposium Planning Advisory Board (SPAB) is perhaps the most important responsibility of the Division Chair. This planning board provides a forum to exchange information on the ECS technical programs and develop topics for the next two years. It provides an opportunity for cooperation between Divisions through the cosponsorship of symposia. SPAB is responsible for generating and reviewing the final Call for Papers for Meetings Subcommittee and Technical Affairs Committee to approve; the final call is approved at the SPAB meeting during the spring and fall meetings. Another important responsibility is the appointment of qualifying organized chairs for the technical sessions. ECS headquarters will send the SPAB meeting notice agenda and all items to be approved prior to the meeting. Changes to the Call for Papers are not permitted once the SPAB meeting ends, so it is imperative that all topics are finalized prior to the meeting start. Following SPAB all proposed topics and their individual Calls are sent to the Meetings Subcommittee for review and approval.
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Appendix E Meeting Deadlines and Timetable Specific deadlines for upcoming ECS and ECS organized meetings may be viewed here. The following are the basic planning deadlines involved with organizing an ECS symposium: Step Final Topics and Preliminary Call Due to ECS Final Call for Papers Due to ECS Abstract Submission Opens Meeting Abstract Submission Deadline Organizers Complete Abstract Scheduling Technical Program Final & Published
Due Date (S=Spring, F=Fall) 18 months before meeting 12 months before meeting at least 9 months before meeting 5 (S) or 6 (F) months before meeting 4 (S) or 5 (F) months before meeting 3 (S) or 4 (F) months before meeting
There are also other deadline related tasks, many of which are milestones and/or handled by the ECS Staff: • Call for Papers Approved • Call for Papers Available Online • Call for Papers Published in Interface • ECS Transactions (ECST) Request to Publish Application Due • Organizers' Preliminary Abstract Review • Technical Program Schedules Due to ECS • Notification to Presenting Authors of Abstract Acceptance or Rejection • ECST Manuscript Submission Site Opens to Authors and Editors for enhanced Issues • ECST Manuscript Submission Site Opens to Authors and Editors for standard Issue* • Travel Grant Application Due Date • ECST Manuscript Submission Site Closes to Authors for enhanced Issues • Meeting Sponsor & Exhibitor Deadline (for inclusion in printed materials) • ECST Manuscript Submission Site Closes to Editors for enhanced Issues • Travel Grant Approval Notification • Symposium Funding Allocations Due to ECS • Hotel and Early-Bird Meeting Registration Deadlines • Release Date for ECST enhanced Issues • ECST Manuscript Submission Site Closes to Authors for standard Issue • Release Date for ECST standard issue * Please note that beginning in fall 2018 (AiMES 2018), ECST will no longer publish standard issues for ECS biannual meetings. Instead, authors will have the opportunity to publish their work on the forthcoming preprint server platform, ECSarXiv.
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Appendix F Symposium Funding Information Division Funding: In order to request Division funds to support the speakers in your symposium, complete and return the symposium funding request form, as instructed. Note that funding is not automatically distributed, organizers must request funds from sponsoring Divisions. Every Division has different guidelines regarding the distribution of funds to their symposia, refer to the grid below:
External Funding: You may also solicit funds from outside companies you have a relationship with and/or whose products relate directly to the topic at hand. Every ECS meeting will have an Exhibit and Sponsorship Brochure with information about the various levels of symposia sponsorship, including their accompany benefits, that you may use to secure funds from external sources. Travel Grants: Whether your symposium is providing financial assistance or not, some ECS Divisions offer travel grants to students and young professionals. These grants may be applied for here.
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Appendix G Symposium Funding Policy
1. No individual may receive support, travel grant(s) and registration waiver, totaling more than $2,000 in combined value from all Divisional and symposium sources at one ECS meeting. 2. Organizers of symposia will not receive any monies for personal support provided by ECS Divisions or any external sponsor unless specifically permitted to do so in writing by the Division and/or the sponsor. 3. Requests to use external sponsor provided monies for symposium administrative expenses must be made in writing and approved by the Chair of the Meetings Subcommittee prior to the meeting for which it is requested. 4. Symposium organizers must send in all allocations for symposium funding disbursements to ECS Headquarters by the posted deadline for that meeting. On-site or post meeting requests for disbursement will not be granted. 5. Symposium organizers must notify their recipients of the amount and type of funding support they will receive. 6. Travel grant funds will only be made available via check; requests for wire transfers will not be granted. 7. ECS will not cash travel grant checks on-site at a meeting. 8. Travel grant checks that are not picked up on-site will be forfeited. No checks will be sent out after the meeting. 9. Organizer(s) of any symposium with a budget (Divisional and outside funding combined) of $5,000 or greater must submit a proposed budget to be approved by the Chair of the Meetings Subcommittee. This budget must identify all expenses, including advertising of the symposium, and categorize each recipient as student, invited speaker, or financial hardship consideration (researcher from a financially disadvantaged country). 10. Monies provided by an external sponsor and not expended for the symposium for which it is designated will not be carried forward to a subsequent symposium unless specifically authorized by the sponsor prior to the meeting. 11. Long term funding proposals must include written permission to carry the funds forward by the sponsor prior to the initial meeting for which the funds are intended. 12. Unused co-sponsorship funds provided by ECS Divisions will be returned to the corresponding Division(s). In case of more than one co-sponsoring Division, the amounts returned to Divisions will be in proportion to the original sponsorship provided. 13. External sponsor provided monies that are not expended for the symposium for which the funds are provided will be used by ECS to offset costs of AV, room rental, etc. for the symposium. 14. The Chair of the Meetings Subcommittee has the authority to deal with exceptional cases. 15. Becomes effective with the National Harbor, October 2017 meeting and no existing custodial accounts will be affected. Approved by the Board of Directors May 10, 2007 Revisions approved by the Board of Directors October 5, 2017
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Appendix H Guidelines for Securing Invited Papers The suggestions offered here are intended to facilitate the work of symposium organizers in securing invited papers. 1. Decide who would be your first choice for starting off the session as an invited speaker. This person should preferably be a recognized authority in the field and be able to make a good presentation. For a large symposium you may want to have several invited speakers to start off each morning and afternoon session. 2. Define one or several topics, possibly of a survey or review nature, which would be appropriate to suggest to the person you intended to invite. Be sure the plans are clearly understood by all co-organizers before any contacts are made. 3. Make the initial contact with a prospective author in person or by phone. Do not write! Explain why you chose him or her and why you are offering this invitation. Point out the publicity and prestige associated with the lecture presentation. Suggest the topic(s) you would like to see covered, but let the author make the choice of the materials within your requested framework. Unless the person accepts on the spot, which is unlikely, ask him or her to consider your offer for a few days and state that you will call back and hope very much for a positive answer. 4. If your first choice candidates do not accept, proceed to your alternate choices. 5. When an invitee has accepted, follow up with a formal letter of thanks and include pertinent details of the symposium. Ask invitee for a written confirmation. 6. After you have secured well-known invited speakers, it is easier to secure papers on specific subjects. Again, personal contact must be made to ensure a good success rate. Review previous related symposia and published papers to identify prospective authors. Make sure to alert the speakers as to the publishing plan for the symposium (ECS Transactions: enhanced or standard issue) and the publishing opportunities at ECS (both the actual journals and ECSâ&#x20AC;&#x2122; Open Access options). 7. To summarize, the most important element in securing high-quality papers for your symposium is personal contact with the prospective author. A clearly defined objective and a convincing story to motivate the candidate are invaluable aids in securing acceptance of your offer.
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Appendix I Author Information Abstracts Selection Process • Authors will submit an abstract to be considered for presentation at an upcoming ECS meeting. All submissions must be made electronically via the abstract website. • Once the deadline has passed, the symposium organizers will evaluate all abstracts for content and relevance to the symposium topic. • The organizers will schedule all acceptable abstracts as either oral or poster presentations. • Abstracts found unacceptable may either be rejected or moved to a more appropriate symposium. • Once all abstracts have been scheduled, letters of acceptance will be sent to the corresponding authors of the accepted abstracts. • All accepted abstracts will be published in the ECS Digital Library. Submission Process You will need the following information: • Abstract Title • Abstract Text – A maximum of 750 words is allowed. • One (1) Image File – You may upload one image file containing any necessary figures/tables/equations. • Corresponding Author Information – Full name, affiliation, address, phone number, and email address. • Co-author Information – The full names, affiliations, and email addresses for all co-authors. You will encounter these action steps: • Choose a symposium to present in. • Request either oral or poster presentation type. • Confirm that all co-authors are aware of your submission. • Consent to the ECS Copyright Release. • Note if it is a student presentation or not. • Enter all of the abstract information (title/authors/text/image). • Confirm all final details of the submitted abstract. Note: You MUST complete the confirmation step or the abstract will not be considered for presentation. Final notes: • DO NOT submit the same abstract to two different symposia; each abstract may only be submitted to ONE (1) symposium. Any duplicate abstracts will automatically be removed, leaving only the most recently completed. • Students: To be considered for the General Student Poster Session Award, you MUST submit to the General Student Poster Session. Abstracts submitted to other symposia are not eligible for participation. • Any symposium with less than 12 abstracts will be combined with a similar symposium, moving abstracts to a symposium different from the one originally selected. • Once the abstract submission deadline has passed, all unconfirmed and incomplete submissions will be automatically removed.
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Proceedings All authors of accepted meeting abstracts are invited to submit a full-text paper to ECS Transactions (ECST), the proceedings publication of ECS, but some symposia may require submission of a full-text paper in addition to an abstract. Check the Call for Papers for your symposiumâ&#x20AC;&#x2122;s requirements. Authors will be notified when the ECST submission site has been opened. Note: A full-text proceedings manuscript MUST show an expansion on the text and data in the original meeting abstract. Simply reformatting a meeting abstract in the style of an ECST paper is NOT acceptable. Journals All authors of accepted meeting abstracts and/or ECST papers are encouraged to submit their papers to an ECS journal. While the expectation is that six months is sufficient time to revise an abstract or ECST paper to meet the stricter standards of the journals, there is no deadline for submission. Submissions to the journals must be made using the online submission system. ECS journals are now Open Access, learn more about Author Choice Open Access at ECS! Note: There is no conflict for an author to submit their work to both ECS Transactions and an ECS journal.
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Appendix J Presenter Information Oral • • • • • •
All oral presentations MUST be in English. Authors are required to bring their presentation on a USB flashdrive only. Laptop computers and LCD projectors are available in every session room for oral presentations; presenters do not need to bring their own laptop. Speakers requiring special equipment must make written request to ECS HQ no later than three weeks before the meeting; all special arrangements will be made at the expense of the author. There is no speaker ready room. Arrive to your session room early and introduce yourself to the session chairs.
Posters • All poster presentations MUST be in English. • Posters may only be displayed on their assigned day as listed in the meeting program. • Your display must fit on a board approximately 3 feet 10 inches high by 3 feet 10 inches wide (1.17 meters high by 1.17 meters wide). • Display all information from left to right, starting at the top left corner. • The paper title, poster number, names, and affiliations of all authors MUST be at the top of the display. • Recommended print size for the title is 1” to 2” (2.5 cm to 5 cm) high. • Minimize written text, using only when needed to emphasize data and/or to stimulate discussion. • All illustrations, drawings, charts, pictures, graphs, figures, and captions should be large enough to be read from a distance of 5′ (1.5 m). Matted and finished photographs are recommended to enhance visibility. • You may bring smaller copies of your poster (8.5x11 or A4 sizes only) for attendees to take away. Bring a clear folder to put them in and pin it the board with your display. • Commercial advertisements or publicity are NOT be permitted in poster presentations. Authors violating this regulation will be asked to remove their presentations immediately. To display your poster, adhere to these guidelines: • Presenters are responsible for setting up their displays, being present during the entire scheduled poster session, and removing their displays at the conclusion of the poster session. • No posters may be displayed without author participation. NO EXCEPTIONS WILL BE GRANTED. • You may mount your poster only on your assigned day from 0900h to 1600h. • Do not begin setting up your poster until all boards have been numbered; only hang yours on the appropriately numbered board. • Remove your poster promptly at the end of the session. Unclaimed posters will be discarded. • Pushpins and/or thumbtacks will be supplied. • There will be two posters per board, so allow equal space for the second poster on your board. • Authors are responsible for the security of their displays and all items of value. ECS will not assume any responsibility for lost, stolen, or broken articles. • Special requirements should be addressed to the ECS HQ and symposium organizers prior to the meeting. Student Posters The General Student Poster Session is held as a part of the Tuesday Evening General Poster Session and Technical Exhibit. Students may start setting up their presentations at 0900h. Formal presentations will begin at 1800h; judging for the General Student Poster Session Award will begin at 1700h. Winners will be announced and given an award certificate during the Wednesday Evening General Poster Session, 1800-2000h.
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Appendix K Symposium Scheduling Overview You will have 10 days over two weekends to schedule your symposium. As lead organizer, you are responsible for using the meeting website to schedule the abstracts for your symposium. If you need to have a co-organizer do this for you, please speak with ECS meetings staff. The ECS Meetings Subcommittee is ultimately responsible for the overall planning and structure of ECS meetings to ensure that ECS puts forth the best technical program possible. To accomplish this, they will review the overall program at various points during the scheduling process. Once your proposed schedule has been completed, they will check to ensure that it works within the framework of the entire meeting schedule so as to highlight the best submissions and maximize the efficiency of the overall room usage. This review process may result in changes to your requested schedule. Be sure to identify any submissions that do not fit within the scope of your symposium as soon as possible. These abstracts need to be moved to another symposium immediately so they are available as other organizers begin their scheduling. Email the ECS meetings staff the tracking numbers of any abstracts that need to be transferred, along with the symposium they should be moved to, so that they may be taken care of. Before you begin scheduling, review the following guidelines: • • • • • • •
ECS meetings generally run from a Sunday to Thursday, though fall meetings sometimes go through Friday. With an average of 2,000+ abstracts to slot, there is a large challenge to fit everything in between Sunday and Thursday/Friday. Be judicious when scheduling so as to highlight the best quality submissions and maximize the quality and flow of the overall meeting program within the limited space and time that is available. ECS staff will attempt to satisfy as many of your requests for specific days and room sizes as possible but, due to time and space constraints, it is unlikely they will be able to accommodate every scheduling request. DO NOT make any promises or guarantees to your speakers with regard to the day/time of their presentation. Prior to completing the scheduling of your symposium, you MUST obtain the consent of ALL of your session chairs regarding their responsibilities for the symposium. Be aware that the size of your room will generally be based on the total number of abstracts submitted to your symposium.
General • Consider scheduling your symposium on a day(s) that will not conflict with other symposia on related topics. To accomplish this, you should confer with other symposium organizers before completing your schedule. • The ECS Lecture is usually held on Monday at 1700h, during the Plenary Session. Monday’s programming will typically end at 1600h so that everyone is able to attend the plenary talk. • Depending on other Society-wide activities such as the Electrochemical Energy Summit, there may be other blackout times where no programming may occur. Evaluation Process • Make sure to reject any submissions that are of insufficient originality or quality instead of just placing them in a poster session. • Not every submission needs to be an oral presentation. Keep in mind that the Poster Sessions will have work from all symposia, so there is a good audience for even a few posters from your symposium. • Your symposium may contain (or may still receive) abstracts from smaller symposia that did not meet the minimum requirement of 12 submissions. During their preliminary evaluation of the overall meeting program, the Meetings Subcommittee identified the best fit for these submissions and they were moved accordingly. There will be a note attached to these abstracts identifying the symposium to which they were originally submitted. When scheduling, consider placing these abstracts together in their own session. 24 | P a g e
Sessions • The suggested length of time for presentations is 20 minutes for contributed papers, and 40 minutes for any special or invited talks. • The suggested day would have two sessions: an AM session from 0800h to 1220h or 1240h, and a PM session from 1400h to 1800h. • A typical day will have time for 21-22 contributed papers and 1-2 invited/special papers, for a maximum of 24 talks, plus a lunch break of 80-100 minutes and up to two 20 minute breaks. • If a symposium wishes to have more than 1 invited/special talk per half day, it is suggested that the length of the invited/special presentations be set to 20 minutes in order to accommodate as many papers as possible. Breaks • Do not make one session that lasts the entire day. If you have an all-day topic, make sure to schedule separate morning and afternoon sessions so that the meeting program can easily show the break. • The lunch break is flexible to avoid crowding at area food outlets; however it should be kept to no more than 100 minutes. Please schedule your lunch break accordingly. • Coffee breaks are scheduled Monday through Thursday from 0930-1000h. Please schedule these breaks accordingly. Days • • • •
Symposium organizers may request their preferred days, but there is NO GUARANTEE that they will end up with these days in the final schedule. Any symposium may schedule a Sunday start, however symposium needing more than 75 slots may be required to have a Sunday start. If a symposium runs only 1 or 2 days, some of these symposia may be required to run on Wednesday or Thursday. Half-day symposia may NOT be scheduled on Monday OR Tuesday.
Poster Sessions • There will usually be two poster sessions held on the following days: o General and Student Poster Session – Tuesday, from 1800-2000h o General Poster Session – Wednesday, from 1800-2000h Depending on which poster session you schedule presentations in, when you create your poster session please label it either “Poster Session” or “Student Poster Session.” • Due to the large number of submissions, poster sessions need to be used effectively. Any symposia that end up with schedules of 1.5, 2.5, or 3.5 days may be asked to move some presentations to the poster sessions so that a symposium does not end up with any half days. Invited and Award Winning Presentations • There is a chance that an ECS/Division/Section award winner may choose to give their award address in your symposium. All award presentations will be identified with the award name at the beginning of the title, such as “(Edward Goodrich Acheson Award).” Please make sure to place these talks within their own session and give them a prominent place in your schedule. • Once you have completed your schedule, email the ECS Meeting staff the tracking numbers of any invited and/or keynote talks that you may have. This list will be used to identify the invited talks within the Meeting Program.
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Appendix L Symposium Scheduling Instructions In order to schedule the abstracts in your symposium, you will need to do the following: • • • • • •
Review the abstracts Create sessions Assign abstracts to sessions Schedule abstracts in the sessions Assign session chairs Schedule sessions through the week
Review the Abstracts 1. Login to the abstract system and click the general session link to see all of your submitted abstracts. 2. Click the link for an individual abstract to review it. 3. Discuss with your co-organizers any relevant criteria for your review process. 4. If you wish to reject an abstract, you may select and submit the “Rejected” rating/review at the bottom of the abstract page. 5. If any abstracts need to be transferred to another symposium, please contact the ECS meetings staff. Create Sessions 1. When you are ready to schedule, click the “Symposium Builder” link on the left side of your home screen. 2. Once the Symposium Builder tool is open, click the + icon in the top bar to create a new session for your symposium. You will need to enter the following information: a. Session name b. Session type (oral or poster) c. Estimated session attendance 3. Create all the sessions that you anticipate needing, including a poster session. You may edit an existing session by using the pencil icon. Assign Abstracts to Sessions 1. Once your sessions have been created, begin moving the submitted abstracts to the appropriate session. 2. From the Symposium Builder tool, click the row entry for the unassigned abstracts. This should display the unscheduled submissions at the bottom of the screen. Note that the requested presentation type (oral or poster) is displayed here. 3. You can use the checkboxes on an abstract row to select abstracts to move. Once you have selected them, click the arrows icon to transfer the selected abstracts. 4. Once you have assigned all of the abstracts to sessions, click the “View Sessions” link on the left side to begin scheduling them. Schedule Abstracts in the Sessions 1. From the View Sessions screen, click the entry for a session to see all of the abstracts in it. 2. Unless you indicate otherwise, the default length of time for each abstract is 20 minutes. There is a “Special Duration” text box for each abstract row where you can enter an alternate duration. 3. The order displayed is the order the abstracts will be presented in. You can alter the abstract order by changing the number in the “Order Within Group” box. 4. You can also see if a presenter requested an oral or poster presentation. You may use the “Transfer” checkboxes for an abstract (along with the dropdown menu at the bottom of the screen) to move it to a different session if need be. 26 | P a g e
5. If you wish to add any nontechnical items to the schedule (coffee breaks, introductory remarks, discussions, etc.), click the “Add Non-paper Events” link. You can then create a new item that can be scheduled along with the technical presentations. 6. Once all of the abstract durations have been set and they are in the desired order of presentation, note how long it will run for. 7. Before finishing here, you MUST add session chairs. Assign Session Chairs 1. With the exception of poster sessions, it is recommended that there be at least two chairs per session. 2. It is extremely important that you obtain the consent of any potential chairs before entering their name as such. 3. To assign your chairs in the system, click the “Add Session Chair” link. 4. You will be able to look people up by either name or email and select them to be a chair. Schedule Sessions through the Week 1. In order to complete your schedule, you will need to reopen the Symposium Builder tool. 2. At the top of the page, click the “Not Scheduled” button for a session. 3. In the new window, pick a preferred date, along with a start and end time for each session. When you are done, click the “Submit Information” button. 4. On the Symposium Builder screen, click the refresh arrow icon in the top bar to see the new schedule. Repeat this until all sessions have been scheduled. 5. Remember that ALL schedules are merely REQUESTED days and times. They will still need to be evaluated based on room inventory and potential content conflicts before any schedules are confirmed. Once you have finalized your entire schedule make sure to let the ECS meetings staff know of this and also send in a list of any invited/keynote presentations so that they may be marked as such in the final meeting program.
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Appendix M Session Chair Information The success of the meeting greatly depends on the engagement of the session chairs, who are responsible for being the “host” for each session, helping to ensure that the speakers and audience all have an enjoyable and productive experience. In order to prepare for being a session chair, be aware of the following: • • •
• • •
All session chairs should be notified by the symposium organizers of the date and time of their session. Once the schedule is finalized, the ECS meetings staff will send all chairs a confirmation of their session details, including the location and any co-chair names. Anyone unable to serve as session chair, MUST find a substitute session chair. He or she also needs to notify the symposium organizers and the ECS meetings staff of any session chair substitutions. Make sure to take care of any chair substitutions as soon as possible. Review the full Guidelines for Technical Session Chairs document. Make sure to find the session room in advance of the symposium. Arrive at your session at least 15 minutes early so as to: o Become familiar with the lighting and projection system. o Find the audio visual help desk in the hall in the event of a technical problem. o Identify and greet your speakers. (Calm any nervous speakers as best you are able.) • Confirm the pronunciation of their names. • Determine if there is a substitute speaker. If so, announce the change when the paper is introduced. • Check the “Cancelled Presentations” link in the online Meeting Program to see if there are any cancelled presentations for your session. • Save the speakers’ PowerPoint talks onto the computer. Label the files as to indicate the sequence of the talk and the speaker, such as “3-Smith”. Review the slides. Pre-loading talks reduces technical problems and promotes remaining on schedule. At the start of the session, identify the session. Remind attendees that presentations may not be photographed and/or recorded without the prior consent of the speaker. Keep the session on schedule. o Because attendees move between sessions, the session chair’s primary imperative is adhere to the schedule in the meeting program. o If you have a cancellation, either call a recess until the start of the next paper or conduct a discussion to fill the void. Whatever you do, DO NOT change the order or the times of papers. During the session, roughly estimate the attendance and note it on the session attendance form in the red Session Chair Information packet located in your session room. Make sure to also note any cancelled presentations or “noshows.” At the end of the session, thank the speakers and the audience. If the symposium continues later, inform the audience.
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Appendix N Session Chair Guidelines Arrangement of Room • All doorways must be unobstructed. • There should be a sign outside of the room on an easel or reader board, with session title and time. • Place items for distribution at rear of room. • Reserve the front row chairs for speakers and session chairs. • Locate the Session Chair folder, which will have the necessary forms to fill out for your session and Session Chair ribbons. Facilities and Their Operation • Prior to the session, locate the nearest A/V Tech Table. If you have any A/V trouble, you can visit them for assistance. • There will be a “Session Chair Information Packet” in your room with instructions, information sheets, and forms. Inside will be an Attendance/Cancellation form for your session, you MUST complete this and return it back to the packet. • Lights: learn how to operate them in advance of your session. • Lectern mic: test; operate for control of squeal; designate person in case of trouble. • Microphone for speakers: a separate lavaliere microphone is provided. Chairs should assist in proper use of the mic. • Adjust the lectern light to avoid shining in audience. • Laser pointer: there should be a laser pointer in your room. Test it to make sure the batteries are still strong. • Computers: there will be a dedicated presentation computer in your room, so there is no need for speakers to use their laptops. Preparing Your Speakers • Make an announcement for all speakers to come forward so you may introduce yourself to them before the session begins. • Learn the correct pronunciation of speakers’ names. • Know which co-author is making the presentation. • Inform all speakers that the time limit is strictly enforced. • Make sure that the speaker has their presentation ready to go on a thumb drive. • Encourage all speakers to present their paper with energy. • Be prepared for unused time between papers with a stimulating question or a discussion of your own. • Even good speakers get nervous. Put them at ease. • Encourage authors to submit their full papers to an ECS journal, even if the paper is already going into ECS Transactions. Conducting the Session (for the benefit of the audience) • Keep the speakers and session running on schedule! • PHOTOGRAPHY AND RECORDING IS NOT PERMITTED IN TECHNICAL SESSIONS. Make this announcement prior to every speaker. • MAKE SURE to go to the online Meeting Program and check for any cancelled presentations in your session. • Note all of the cancelled presentations from your session on the Cancelled Presentations sheet in the session chair folder. • Take headcounts during sessions and record on Attendance Record sheet; leave sheet in session chair folder. • The introduction of speakers should be limited to title of paper, author(s) name(s), and affiliation(s). • Keep things moving at a lively, enthusiastic pace. • If a speaker runs overtime, first hand him a note; then stand up beside him and interrupt to conclude the presentation. • Never start a paper before the scheduled time, even to fill the hole left by a cancelled presentation. • Keep the audience alert and interested. • Relax restless audience with a 30 second stretch, if no intermission is scheduled. • Be sure the speaker can be heard clearly. • Ask the speaker to summarize the information if the lettering on slides is small. • Have the speaker repeat questions during the discussion period. • Have prepared questions ready if needed. • Keep commercials and/or product endorsements to a minimum. • Encourage audience to wear registration badges. Keep Distractions to a Minimum (For the benefit of the speaker) • The speaker should be completely alone on the podium. • Encourage silence in the audience during presentations. • Encourage the audience to be seated during presentations. • Keep the doors closed to eliminate outside noises. After the Meeting • Consider writing to each speaker thanking him/her for participating on behalf of yourself and ECS. 29 | P a g e
Appendix O ECS Transactions Review Overview Since ECS Transactions (ECST) is a conference proceedings and not a formal peer-reviewed publication, the degree to which the papers are reviewed for technical content is left to the editor’s discretion. Please discuss with the lead editor the review assignments for each paper and depth of technical review you should be providing. It is requested that when you review manuscripts, you look at the formatting of each paper. Check that they have followed the ECST Author Instructions and the ECST Manuscript Template. Essential things to look for include: • • • •
• • •
The full text manuscript MUST represent a significant expansion on the data presented in the original meeting abstract. Merely reformatting a meeting abstract in the style of an ECST paper is NOT acceptable. No headers or footers should be included in the manuscript (page numbers, contact info, file name, etc.). We ask that this be strictly enforced. The figures should be of good quality and size, with fully legible text and graphs. No missing characters. If the author did not use a universal character set (or embed the fonts into the document) Microsoft Word and/or Adobe Acrobat may substitute a square for Greek letters, symbols and other unique characters. In general, please watch out for blurred, distorted, or obviously incorrect characters or equations. All of the files are put through a PDF conversion process, which can potentially introduce these errors. If you notice any of these problems, please get in touch with ECS staff. There should be no colored text in the manuscript (track changes should be turned off, no highlighted text, reference numbers, etc.) No figures, tables, equations, or anything else should flow outside of the document margins. While there is no formal page limit, the average length of an ECST manuscript is 10 pages.
Ultimately, it is at the discretion of the editors if formatting problems warrant additional revisions of an otherwise acceptable paper. Should you choose to check for formatting, please reference both the Author Instructions and Manuscript Template for our suggested guidelines. We would like to emphasize that reviewing for formatting is optional. The main goal is to have a consistent looking issue; do not feel that you have to examine each and every paragraph indent. If you have any questions about the formatting or style of the manuscripts, please do not hesitate to contact the ECST staff at email@example.com.
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Appendix P ECS Transactions Review Instructions Website Navigation Once you login to the system, you will be on the home/review page. This is where you will access all the submitted manuscripts for which you are a reviewer. All submissions are divided into the following categories, each represented by a separate tab: • •
• • • • • •
Not Submitted: Disregard this category; it is for internal ECS staff use only. Ready for Review: These submissions are waiting to be reviewed and do not yet have comments from the lead and/or co-editors. They are all also awaiting an overall rating (Requires Revisions, Accepted, or Rejected) from the lead editor. Your Reviews: These are manuscripts you have already reviewed and suggested a rating for. Requires Revision: These have been reviewed and are waiting to be revised and resubmitted by the author. Revision Uploaded: These have been resubmitted by their authors and are available for review, comments, and final decisions. Accepted: These have been approved for publication and no longer need attention from reviewers. Rejected: These have been rejected and no longer need attention from reviewers. Published: This tab is for ECS staff and does not need the attention of reviewers.
Both the “Ready for Review” tab and the “Revision Uploaded” tab should be closely monitored for new and/or revised submissions requiring your comments or rating. To access a manuscript file and begin the review process, click the “Ready for Review” tab and then click the title of a submission to open the manuscript details page. Manuscript Details Page This is where you will access the manuscript file so that you can review it, enter your comments, and, if desired, upload an edited file for the author to review.
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ECST Co-Editor Instructions Review the Manuscript 1. On the “Ready for Review” tab, click the link to navigate to the submitted manuscript. If you would like to review the file offline, save a copy to your local machine. 2. On the next page, click the link for the manuscript file in the Manuscript History section. 3. Review the manuscript’s technical content; if you have any questions regarding the level of review, please speak to the lead editor. Submit Review Comments 1. To submit your review, type your comments into the text box in the Actions section. 2. In the same box, please select a Recommendation for the paper: • Accept as is • Revision Needed • Reject 3. Once you have typed in all comments and made a Recommendation, click the Save Comment/Rating box. 4. You can refresh the page to make sure your comments and rating have saved under the Manuscript History. By entering a comment and a Rating for a paper you will trigger an email to the lead editor that will allow them to send a decision letter to the manuscript author. Complete All Reviews 1. Click the “Return to Index” button to return to the Home/Review Page. Click the “Refresh” button and you should see the reviewed paper in the Your Reviews tab. 2. Repeat the review process for all manuscripts assigned to you. Note that this does not necessarily mean all manuscripts in the “Ready for Review” tab, as other editors may be reviewing some of them. You may have received a list of the manuscripts you are responsible for from your lead editor. 3. You will need to monitor the website to see if/when papers you suggested for revision have been edited and resubmitted. Once a revised manuscript has been uploaded, you will need to re-review it to make sure the requested corrections were made.
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ECST Lead Editor Instructions Review the Manuscript 1. On the “Ready for Review” tab, click the link to navigate to the submitted manuscript. If you would like to review the file offline, save a copy to your local machine. 2. On the next page, click the link for the manuscript file in the Manuscript History section. 3. Review the manuscript’s technical content; as the lead editor, the level of review for each paper is at your discretion. Submit Review Comments 1. To submit your review, type your comments into the text box in the Actions section. Click Save Comment/Rating. 2. On the next tab, please select a Decision for the paper, once you select a Decision, click Save Comment/Rating: • Accept as is • Revision Needed • Reject 3. Once you have selected a Decision, click Save Comment/Rating. 4. You can refresh the page to make sure your comments and rating have saved under the Manuscript History. Issue the Decision Letters 1. Once you set a rating on a manuscript, you must send the author the appropriate notification email, or decision letter. 2. At the bottom of the sample letter, press continue. A new screen will open, allowing you to edit the text that will be sent to the corresponding author. When finished, press OK. 3. This will complete the review for this manuscript. You Decision letter will appear in the Manuscript History for this paper. 4. When a co-editor completes the review of a paper, you will receive an email about this. You will then need to review their comments and recommendation, as well as issue the decision letters for all reviewed papers. Other Items 1. Once all papers have been accepted, the lead editor may be asked to arrange them into chapters. 2. The lead editor may be asked to write a Preface for the issue. 3. The lead editor may be asked to confirm the details of all co-editors. 4. The lead editor will be asked to reconfirm the invited presentations so they may be labeled as such. IMPORTANT: Authors are not notified of co-editors’ comments until a decision letter is issued by the lead editor. Depending on the type of revisions requested, authors may need additional time to complete their revisions. We have worked a few extra days into the production schedule to account for this, but ultimately it is the goal to issue decision letters as soon as possible.* *Please note that if the lead editor does not make a decision on a paper that has been reviewed by co-editors in a timely manner, ECS staff may choose to move the paper and issue the decision based on the recommendations of the co-editors. If you have questions or concerns about this, please contact the ECST staff at firstname.lastname@example.org.
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Appendix Q ECS Transactions Manuscript Template
The Title of Your Paper Goes Here, with Each Initial Letter Capitalized A. B. Smitha, H. B. Hillb, R. D. Meadowc, J. B. Doea, X.-Y. Xub, and T. R. Pricea a
Department of Chemistry, Princeton University, Princeton, New Jersey 08540, USA Department of Physics, Rutgers University, New Brunswick, New Jersey 08901, USA c Department of Biochemistry, Northern Illinois University, DeKalb, Illinois 60115, USA b
The manuscript should begin with a short abstract (not more than 150 words), typed singlespaced, four and a half inches wide (~11.5 cm), and centered. Do not indent the first line of the abstract. The abstract should be on the first page of the text, following the paper title, and authors’ names and affiliations. Do not type it on a separate sheet.
First Level Heading Begin your paper here. This first paragraph does not need to be indented, but all subsequent paragraphs should have an indent of five (5) spaces. Otherwise, this paragraph represents the standard font and layout for individual paragraphs. All references within the text should be numbered consecutively with the numbers in parentheses as shown at the end of this sentence (3). To use this template, replace the text in this template with your text. Up in the “Styles and Formatting” menu, usually found at the top left section of the MS Word toolbar, you will see that what you type will automatically be formatted. If you are creating new sections to your paper, you can use that pull-down menu to select the proper formatting style for the section you are typing. For additional information regarding the guidelines in formatting your paper, please visit the ECS Digital Library for the “ECST Instructions for Authors” document at http://ecsdl.org/site/ecs/author_instructions.xhtml. Second Level Subhead This paragraph represents the standard font and layout for all paragraphs except the first one of the paper. All references within the text should be numbered consecutively with the numbers in parentheses as shown at the end of this sentence (3). To use this template, replace the text in this template with your text. Up in the “Styles and Formatting” menu, usually found at the top left section of the MS Word toolbar, you will see that what you type will automatically be formatted. If you are creating new sections to your paper, you can use that pull-down menu to select the proper formatting style for the section you are typing. For additional information regarding the guidelines in formatting your paper, please visit the ECS Digital Library for the “ECST Instructions for Authors” document. REPLACE THIS TEXT WITH FIGURE GRAPHIC Figure 1. This is the Style for figure captions. Center this text if it doesn’t run for more than one line. Make sure that the figure caption is on the same page as the figure itself, as sometimes the captions will run onto the next page. Be aware that your figures may be reproduced in black and white, so the use of colors should be such that the figure is still understandable in black and white.
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Third Level Subhead. This paragraph represents the standard font and layout for individual paragraphs. To use this template, replace the text in this template with your text. Up in the “Styles and Formatting” menu, usually found at the top left section of the MS Word toolbar, you will see that what you type will automatically be formatted. If you are creating new sections to your paper, you can use that pull-down menu to select the proper formatting style for the section you are typing. For additional information regarding the guidelines in formatting your paper, please visit the ECS Digital Library for the “ECST Instructions for Authors” document. All equations must be typed, centered, and separated from the text by two lines of space above and below the equation. They should be numbered consecutively throughout the paper, with the numbers appearing in square brackets at the right margin, in line with the last line of the equation (example shown below). A + B - (c + d) = xy * z + (q2 + 3)
All tables must fit within the space allowed for text. All tables must be numbered consecutively with roman numerals, identified by a title, and cited (in order) within the text. The title should be typed above the table and aligned on the left side of the page. TABLE I. Type Table Name Here. Column Header Goes Here Row Name Goes Here Row Name Goes Here Row Name Goes Here
Column Header Goes Here x x x
Column Header Goes Here X X X
Acknowledgments Place acknowledgments at the end of the text, before the references.
References Complete citations should appear at the end of the text. Use the reference style that is shown below for all references. 1. 2. 3. 4.
J. Doe and R. Hill, J. Electrochem. Soc., 152, H1902 (2005). R. Smith, Electrochem. Solid-State Lett., 10, A1 (2007). E. Gaura and R. M. Newman, ECS Trans., 4(1), 3 (2006). D. Warren and J. M. Woodall, in Semiconductor Cleaning Technology/1989, J. Ruzyllo and R. E. White, Editors, PV 90-9, p. 371, The Electrochemical Society Proceedings Series, Pennington, NJ (1990). 5. F. P. Fehlner, Low Temperature Oxidation: The Role of Vitrous Oxides, p. 23, Wiley Interscience, New York (1986). 6. N. J. DiNardo, in Metallized Plastics 1, K. L. Mittal and J. R. Susko, Editors, p. 137, Plenum Press, New York (1989).
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Appendix R Links
ECS Homepage Mission History Center Governing Documents Topical Interest Areas (TIA) Divisions Sections Committees Board of Directors ECS Staff Free the Science Author Choice Open Access Electrochemical Energy Summit Membership Meetings Meeting Deadlines Upcoming Meetings Past Meetings Travel Grants Division Symposium Funding Request Form Short Courses and Workshops Visa Letter Request Form Sponsor and Exhibit Publications Digital Library Journal of The Electrochemical Society (JES) ECS Journal of Solid State Science and Technology (JSS) Focus Issues Journal Submissions Meeting Abstracts ECS Copyright Release ECS Transactions (ECST) ECST Author Instructions ECST Manuscript Template Interface Magazine Honors and Awards Fellowships Society Awards Division Awards Section Awards Student Awards General Student Poster Session Awards Student Center Student Chapters Job Board Redcat Blog
http://www.electrochem.org/ http://www.electrochem.org/mission http://www.electrochem.org/history-ecs/ http://www.electrochem.org/governing-documents http://www.electrochem.org/tias http://www.electrochem.org/divisions http://www.electrochem.org/sections http://www.electrochem.org/committees http://www.electrochem.org/board http://www.electrochem.org/contact-ecs http://www.electrochem.org/free-the-science http://ecsdl.org/site/misc/oa.xhtml http://www.electrochem.org/e2s/ http://www.electrochem.org/membership/ http://www.electrochem.org/meetings/ http://www.electrochem.org/symposium-organizer-info http://www.electrochem.org/upcoming-meetings/ http://www.electrochem.org/past-meetings/ http://www.electrochem.org/travel-grants http://www.electrochem.org/symposiumrequestform http://www.electrochem.org/short-courses http://www3.electrochem.org/jw/meetings/visa_mtg_form.jsp http://www.electrochem.org/sponsor-exhibit http://www.electrochem.org/publications/ http://ecsdl.org/ http://jes.ecsdl.org/ http://jss.ecsdl.org/ http://ecsdl.org/site/misc/focus_issues.xhtml http://ecsjournals.msubmit.net/cgi-bin/main.plex http://ma.ecsdl.org/ http://www.electrochem.org/meetingabstractcopyright http://ecst.ecsdl.org/ http://ecsdl.org/site/ecs/author_instructions.xhtml http://www.electrochem.org/dl/ecst/assets/ecst_temp.doc http://interface.ecsdl.org/ http://www.electrochem.org/awards http://www.electrochem.org/fellowship http://www.electrochem.org/society-awards http://www.electrochem.org/division-awards http://www.electrochem.org/section-awards http://www.electrochem.org/student-awards http://www.electrochem.org/student-poster-session-awards http://www.electrochem.org/student-center http://www.electrochem.org/studentchapterdirectory http://www.electrochem.org/jobs-board http://www.electrochem.org/redcat-blog
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