Volume 1 Issue 6
Newsleer Featuring 1.
Cohort 5 recruitment
Training Centre update
Workshops and important dates
4. 5. 6.
10. Newman University Green League review College: Progressing with limited resources Platinum and ISO14001 audits 11. Peer Auditing: Bath Spa and Worcester Procurement workshop
12. LJMU: Aspect identification 13. EcoCampus Staff Changes: Project Officer 14. Legislation update 15. New website 16. Awards update
EcoCampus Cohort 5 Recruitment So another year is upon us and EcoCampus is now recruing for the ﬁh cohort of universies and colleges to join the scheme. A number of instuons have so far seen the beneﬁts of joining the scheme. These range from large organisaons with mulple campuses, to small single campus organisaons. The scheme can help you to manage environmental improvements in a methodical and process driven way in addion to ensuring you comply with legislave and other requirements. Instuons also beneﬁt from the scheme network, and have the opportunity to network and share experiences with others enrolled on the scheme. If you are interested in joining the scheme or would like to arrange a visit from a member of the EcoCampus team, please do not hesitate to get in touch.
EcoCampus Planum Plaques As part of our eﬀorts to raise the proﬁle of the scheme, we are pleased to announce the launch of the new EcoCampus Planum awards.
Workshops and Other Important Dates: The following events are coming up in the next 6 months:
Previously parcipants received a cerﬁcate stang the achievement of the Planum award. Whilst this will sll be the case, instuons will now receive an award plaque along with the accompanying cerﬁcate to Above: Alex presents Ola with display their achievements. the new Planum Award The ﬁrst award was presented to Current Planum Parcipants Ola Bankole by EcoCampus Project Manager Alex Hobbins • (above right). Bath Spa University ﬁrst achieved the Planum award • in 2010.
Bath Spa University
And don’t worry, the awards are environmentally friendly too. They have been made with recycled glass and wood.
No>ngham Trent University
University of Worcester
Instute of Cancer Research
If your instuon has reached the Predicons are by the end Planum standard, you can of 2012, there will be 10 expect a call from a member of further Planum Awards! the team. 2
Sustainable Procurement CPD—2nd July 2012
Bronze Surgery Webinar— 12th September 2012
Document Manager Webinar—19th September 2012
Workshops are by invite only. Please let us know if you feel you should aend but have not been invited. Please check emails for venue detail prior to workshops as these may change. Other workshop dates will be added to the training centre once further dates and venues are ﬁnalised and invitaons will be circulated by email. For informa on on workshop dates, please contact email@example.com.
Green League 2012
Planum and ISO Audits
Aer months of francally ﬁnalising In conjuncon with our cerﬁcaon submissions for the 2012 Green League, the partners, NQA, we are able to oﬀer a joint wait is ﬁnally over. Planum and ISO14001 audit. EcoCampus parcipants have once again performed admirably, with the top ten instuons including the University of Brighton, No>ngham Trent University, Bournemouth University, Bath Spa University and Manchester Metropolitan University.
Depending on the size of the instuon and potenal environmental impacts, there will be addional days auding required for ISO14001. The extra number of days is determined by NQA, in order to meet Two of the biggest movers were the University of ISO17021 guidelines which NQA need to Surrey and Swansea University who jumped 67 and 52 places respecvely, whilst Middlesex University adhere to for UKAS accreditaon. and Sussex University jumped 41 and 44 places respecvely. Green League 2012 Facts and Figures • 5 of top 10 ranking instuons EcoCampus parcipants • 41% on 1sts EcoCampus parcipants • 35% of 2.1 rankings EcoCampus parcipants • NTU in top 5 for 4th year running Implemenng an environmental management system will provide the foundaons to help you establish a successful environmental management programme. For more informaon on how you can use your EMS to help meet the Green League Criteria, please contact a member of the team.
However, the evidence audited will be the same for both EcoCampus and ISO14001. Aer negoaon with NQA, audit costs are being heavily discounted in the ﬁrst instance. If you would like to undergo a joint Planum and ISO14001 audit then please contact a member of the EcoCampus team who will ﬁll out the necessary paperwork for NQA to arrange the ISO14001 audit. NQA are our UKAS accredited cerﬁcaon body and have been our auding partners since 2008.
Sustainable Procurement CPD Workshop Informaon EcoCampus is delighted to conﬁrm that we will be running another CPD session in July, adding to the sessions already run over the past 12 months. The session will focus around sustainable procurement within the HE and FE sectors and will include contribuons by Ian Barham, Deputy Head of Sustainable Public Procurement at Defra and Janine Hamilton, Sustainable Procurement Manager at the Sustainable Procurement Centre of Excellence. Further praccal sessions will also be run by Alex McFarlane, Head of Purchasing at No>ngham Trent University. The session will look to expand on topics covered at the 2012 EAUC conference. It is recommended that you aend with someone who has responsibility for procurement at your organisaon if possible. A full agenda has been circulated by email. Aendance is free of charge to all EcoCampus parcipants. We an cipate there will be a lot of interest in this workshop so register early to book your place. 3
EcoCampus now on YouTube
Training Centre Update
Back in the last newsleer you may remember us saying that we were hoping to be on YouTube very shortly.
Those of you with a keen eye will have noced there have been more than just a few changes made to the training centre over recent months. A number of you use the resource extensively and this is fantasc; the content has been developed with you in mind.
Well we’re delighted to tell you that our YouTube channel is now live and we will connue to regularly update it. The channel will show you how to get the most out of the resources we provide to you including all soware applicaons. Currently featured are videos on how to get the most out of Risk Manager and other templates, how to use the EcoCampus Training Centre to produce training records and how to use Carbon Manager to monitor, measure and report on your Scope 3 Emissions.
However, a number of parcipants have not been using the training centre as regularly as we expected which has surprised us. A number of new resources have been added to the site including:
New videos will be added to the channel in the next few months including: •
How to get the most out of Task Manager
How to get the most out of Document Manager
EcoCampus Guide to Auding: Onsite audits and staﬀ interviews
Two new training courses and associated tests and cerﬁcates
New roles, responsibilies and training templates
New stakeholder log
New legal register and aspects template
We also have a Twier feed that is constantly updated to keep you informed on awards and sector news, whilst an RSS feed has been added to keep you up to date with IEMA and CIWM news.
The channel has already proved popular and we hope that it will become even more so over the next few months. Aer all if a picture paints a thousand words, a video paints an awful lot more!
For more informaon visit www.loreus.com/ trainingcentre and follow the links to the EcoCampus Training Centre.
To subscribe to our YouTube channel, search YouTube for EcoCampusEMS.
Cohort 2 Connuaon
All videos have been uploaded to the EcoCampus Training Centre, and you can watch them and download acvity reports if you are listed as a course manager. This provides evidence as part of your training and awareness raising acvies at Bronze and Gold phases.
Parcipants from the second cohort are reminded that they are now eligible to switch over to the connuaon package. The connuaon package includes connued access to all the resources, soware applicaons, audit and support from the team.
If you have any quesons about the videos, or have any suggesons for future videos please contact a member of the team.
If you have any quesons regarding connuaon, please contact firstname.lastname@example.org. 4
Going it alone: How Newman University College have progressed with limited staﬀ. Stuart Maddy is the Environmental Advisor at Newman University College. They originally joined the scheme as part of Cohort 1 and are currently progressing to the Gold phase award which they hope to achieve by the end of the year. As a smaller university they have limited staﬀ to assist in implemenng the EMS, however senior management are fully behind the environmental agenda and they are starng to see real beneﬁts from adopng a structured approach to environmental management. Stuart has a number of responsibilies at the university whilst wearing the hat of Environmental Advisor. His day to day role involves dealing with day to day issues to do with the environment at the university. Addionally, at present the posion of estates manager is vacant meaning Stuart is taking on some of these responsibilies too. Other responsibilies include invesgang site incidents, keeping records of electricity and gas usage, liaising with the waste contractor to get recycling ﬁgures and liaising with the environmental technician to ensure the university complies with legislaon.
Stuart feels the university has got as he explains:
Interesngly, and somewhat diﬀerent to a typical environmental advisor responsibility, he is also the link between the university and the an-terrorism police!
Like most universies, priority areas are saving money and improving environmental performance in relaon to electricity, gas, water and waste with the university already seeing real savings. A good example of this has been in relaon to waste management, where landﬁll tax has recently increased to £64 per tonne and is scheduled to increase to £80 per tonne by April 2014.
The university have 5 addional members of the estates team. This includes the environmental technician, the waste supervisor, an electrician, a carpenter and someone responsible for boiler maintenance. On the ground there are 26 further members of the housekeeping team, all of whom have received a copy of the environmental policy and are encouraged to recycle wherever praccable. A crucial part of implemenng an EMS is to gain senior management commitment, something that
“Senior management buy in has been crucial, and has been assisted by the HEFCE requirement for universies to have carbon management plans and strategies as part of the capital funding process. The ﬁnance director has also been supporve of the scheme and is happy to sancon projects so long as they prove cost eﬀecve. This has been the case with the scheme as we are able to show how we can systemacally idenfy our signiﬁcant environmental aspects and plan our objecves and targets and the means to get there”
“Previously the university used to send up to twenty four skips of waste per week to Birmingham City Council for incineraon or landﬁll. This has dropped considerably to around two, with recycling rates also increasing.” In the last nine months the university have sent 8 tonnes of paper, three tonnes of cardboard and one and a half tonnes of plasc to be recycled. Savings 5
Peer Auding: Bath Spa University and the University of Worcester
made are then recycled back into university budgets to further help improve environmental and general performance. This has allowed for the purchase of an electric vehicle for the environmental technician who can use it to collect waste from the various locaons on site. “Savings from diverng waste from landﬁll As part of the planum phase award, and increasing recycling, amongst other measures instuons enrolled on the EcoCampus have led to savings of around £22k in the last 18 scheme are required to undertake a full months” says Stuart. One area the university have had to be vigilant on is contractors using university waste bins and areas when they should have been providing their own waste disposal facilies. This is something that the Gold phase of EcoCampus should assist them with as it requires a complete training plan; this can include contractors.
internal audit cycle which should cover all areas of the Bronze, Silver, Gold and Planum requirements.
The audit should be objecve and imparal, something that may be slightly more tricky for instuons with limited staﬀ and ﬁnancial resources. Training auditors ﬁrstly requires an It has however led to an innovave approach to audit team, but can also require addional training waste management and recycling. The university sells and the aributable ﬁnancial cost. This is scrap metal from refurbishments and also something that both Ola Bankole and Katy Boom encourages staﬀ to bring in any unwanted scrap from Bath Spa and the University of Worcester metal, as recycling is oen easier at the university (UW) are familiar with. than it would be at home. Once again, revenues go Bath Spa and the University of Worcester joined back into further environmental and general the original pilot scheme in 2006 and have since university improvements. gone on to achieve the Planum award. Both are Ulmately the university hope to go for Planum and ISO14001 standards and use the scheme to promote the university and help them manage performance in external benchmarking indices. They also hope to make further cost savings; something that was originally key to gaining senior management commitment when enrolling on the scheme.
mul campus universies employing around 1,000 staﬀ and teaching between 7,000 and 10,000 students each. They are also located within relavely close proximity, making the opportunity to audit each other’s management system a no brainer, as Katy, who is the Director of Environmental Sustainability at the University of Worcester explains, “Right from the early stages of EcoCampus [peer auding] was something we were keen on, and having gone through the process together and through ge>ng to know each other’s sites we were keen to put our auding skills into pracce.”
Newman University College have shown how crucial it is to get senior management ﬁrmly on board, and how with good communicaon channels established and relaonships built up with the right personnel, even smaller universies with a limited number of environmental staﬀ can make strong strides towards The universies both idenﬁed a number of improving their environmental performance. advantages of “externalising the internal audit.” One of these is that it reduces the costs spent on EcoCampus would like to thank Stuart Maddy training an internal audit team who may then move onto another role, or who do not have a for contribu ng towards this ar cle. direct environmental role. Ola, Environmental 6
and how they are improving their university’s environmental performance.
Oﬃcer at Bath Spa University also believes that peer auding “gives an added bite to the process”, which is something Katy agrees with. “Generally we get a fantasc response to Ola coming in and everyone is on their best behaviour; they treat him as if he is an external auditor from a UKAS accredited cerﬁcaon body.”
Their own audit skills have also beneﬁed from conducng environmental audits at each other’s instuons. By his own admission, Ola feels that as auditors you are programmed to pick out the negaves from the auditee’s environmental management system, “You quickly learn when auding an organisaon that picking out the posives is equally important”, something that was emphasised by NQA auditor Margaret Rooney at the most recent EcoCampus CPD workshop on internal auding. “Similarly, you also learn that just because another instuon’s way of doing something is not how you would have done it, it isn’t necessarily wrong. The key test is whether the process is working, and you quickly get to grips with the fact that what works for your instuon may not work for another.”
University of Worcester were re-cerﬁed to Planum in May 2012 a:er originally being cerﬁed in 2010
Both universies agree that peer auding is a safe environment to enhance their audit skills and build on the knowledge they have gained through aending EcoCampus workshops in the past. However, perhaps the greatest beneﬁt to the internal audit process has been the opportunity to see best pracce and ideas that can be brought back to their own respecve sites. “It lights a bulb in the back of your mind” says Ola, “You might see something during an audit that you consider best pracce or a good way of doing something which may well be lacking within your own environmental management system. You can then take this back to your own instuon and improve your own EMS.”
So how long does the audit take? Well ulmately this will vary depending on the size of the instuon you will be auding. However Ola feels that at least 2.5 days is suﬃcient. This includes the site visit and wring up the audit report, “obviously wring up the report may take a bit longer if you have other commitments at your own instuon” he adds. Line managers have also been very supporve and both Ola and Katy believe that it is easy to jusfy vising another instuon as this will be reciprocated by the other instuon coming to your site or sites, meaning no me is really taken away from working at your own university.
This is something that has already been done. At previous audits Ola picked up that UW had made signiﬁcant progress on embedding sustainability within the curriculum and suggested that Katy might want to include it in the university’s aspects and impacts register. Equally during an audit, Ola saw that Worcester’s objecves and targets were very clear in terms of whether they were qualitave or quantave objecves and targets; something that could be improved at Bath Spa. Both went back to their respecve instuons and implemented the changes to enhance their environmental management systems. It also oﬀered the opportunity to see actual projects being undertaken
Both Universies are also keen to audit other instuons, as Katy explains, “I think peer auding between two instuons works best as a short term agreement. Aer repeang the audit a number of mes, the objecvity can perhaps be reduced as you become over familiar with each other’s management system. You might miss something that a fresher pair of eyes with the same experience, but not the same knowledge of the management system being audited, may pick up.” 7
So what are the next steps? Well Katy says that the University of Worcester will be starng to train students in the internal audit process from subjects such as environmental science and geography. “It serves two purposes really . It shows how we are trying to embed sustainability into the curriculum and it helps to show how we are good corporate cizens. It’s a diﬃcult climate for students to graduate into and by having some experience they can really enhance their CV which will go some way to improving their job prospects.” This is something the University of Newcastle upon Tyne have already made use of.
The University ﬁrmly built on the foundaons laid at the Bronze phase, parcularly the baseline review. “The ﬁrst thing we did was use our site plans to idenfy what we did and the environmental aspects arising from these acvies”, says Donna, Assistant Environmental Manager at LJMU, replicang what is done at the Silver workshops. “This is then supplemented through performing site visits, speaking with relevant staﬀ and making use of our ‘eyes and ears’ on the ground, for example, the Health and Safety Oﬃcers and the Sustainability Facilitators Group.”
And what does Ola think the key to keeping the auditor happy when on site is? “Always provide a good lunch!” EcoCampus can vouch for that!
This is a really good way of not only ge>ng to EcoCampus would like to thank Ola Bankole and Katy know your site Boom for contribu ng to this ar cle. If you would like and idenfying your aspects, but to par cipate in peer audi ng, please contact a also developing member of the team who will add you to the peer audit spread sheet on the EcoCampus Training Centre. important relaonships and communicaons channels with key staﬀ, something that is essenal for an environmental management system to funcon eﬀecvely. The process also helped in raising awareness of the EcoCampus scheme and its The bedrock of any successful environmental phases.
Best Pracce: Idenfying Your Environmental Aspects
management system is the correct idenﬁcaon of the organisaon’s signiﬁcant environmental aspects, and as part of the Silver phase, parcipants are required to idenfy them and assess their signiﬁcance.
Through using the site plans and through site visits, the University was able to idenfy everything they did on a site by site basis. “Across the porYolio of buildings and acvies we idenﬁed around 19 potenal areas to be considered as a signiﬁcant environmental aspect. We then aggregated all of the aspects on a building by building basis into a consolidated list applicable to the whole instuon. However, within this list we kept the facility to idenfy the aspects separately for each building” states Bob, Environmental and Energy Manager at the University.
There are a number of ways to do this, and the Loreus Risk Manager is a simple tool that allows you to assess the signiﬁcance of your environmental aspects and meets the requirements of EcoCampus and ISO14001. However, how you go about idenfying your environmental aspects in the ﬁrst place is something that parcipants may ﬁnd more diﬃcult. EcoCampus spoke with Bob Steventon and Donna Gueridge from Liverpool John Moores Like most universies, LJMU inially found it University to ﬁnd out how they went about diﬃcult to determine what constuted as idenfying LJMU’s signiﬁcant environmental aspects. signiﬁcant and the level of exisng or potenal 8
impact on site. Guidance from ISO14004 states that “organisaons should collect quantave and/or qualitave data on the characteriscs of its acvies, products and services…” this can include informaon on inputs, outputs and processes occurring at the organisaon (parcipants can download a process analysis sheet for this very purpose from the EcoCampus Training Centre). Nonetheless, LJMU thought it was best to get these right as it would help the University progress through the scheme, especially when it comes to idenfying areas for operaonal control as part of the Gold award.
fantasc people along the way, both within EcoCampus and the scheme parcipants. I think the scheme is absolutely fantasc and I really hope it connues to build on its success over the last few years.” We all wish him well for is new role. A new project oﬃcer will be appointed in due course to help run the scheme.
EcoCampus Legislaon Update:
As a result of pu>ng a lot of eﬀort into idenfying The following legislaon or regulaons have been aspects and impacts, the LJMU has seen a number of introduced in the last three months: beneﬁts, as Donna explains: • Controlled Waste (England and Wales) “Aside from the fact that we now have site drawings Regulaons 2012 that indicate where our signiﬁcant aspects are, it has These regulaons came into force on 6th helped us raise environmental awareness across April 2012, and help to classify waste as mulple sites as well as allowing us to develop household, industrial or commercial waste, communicaons channels for future engagement on and as a result further determine the environmental issues.” meaning of “controlled waste” as per Part 2 LJMU hopes to achieve the Gold award by the end of of the Environmental Protecon Act. the year. • Control of Asbestos Regulaons 2012 For more informa on on how you can go about Anyone who has a duty in regard to noniden fying your aspects and impacts, please contact domesc premises must carry out a risk a member of the team. assessment to determine whether asbestos is present as well as any work which may expose an employee to asbestos.
EcoCampus Staﬀ Changes
Harry Fraser will be leaving EcoCampus in July to take up a new role at London Southbank Centre.
A number of other regulaons and acts have also been updated over the past few months and some regulaons may also be further streamlined or completely revoked as part of the government’s Red Tape Challenge. Further details of the environmental regulaons that are likely to be aﬀected by the government iniave can be found on the Defra website.
Over the past two years he has been a regular presence at EcoCampus workshops and CPD events providing valuable support to parcipants and the project managers. He has also played an important part in approaching new universies and colleges to join the scheme, redeveloping the newsleer and establishing the scheme’s presence on social media such as Twier and YouTube.
EcoCampus par cipants are eligible for a discount when subscribing to the CEDREC legal update system. For more informa on contact a member of the EcoCampus team or contact CEDREC directly on 0191 516 6124 or by email.
“I’ve enjoyed may me at EcoCampus immensely and I’ve had the privilege of working with some 9
New Website coming soon...
Here to support you…
We are delighted to announce that we are currently in the process of reviewing our main website.
Remember, the EcoCampus team is here to help you reach Planum phase and is keen to support you every step of the way. If you have any quesons, or would like to arrange a one to one session, our contact details are:
The aim is to consolidate the exisng communicaons channels and resources so they are all easily accessible from the EcoCampus website. Further details will be announced in due course.
Awards update The following awards have been achieved in the last few months: Gold •
University of East Anglia
Canterbury Christ Church University
University of Salford
EcoCampus DH Lawrence Building No>ngham Trent University Clion Campus Clion Lane No>ngham NG11 8NS 0115 848 3050
Staﬀ: Project Director: Peter Redfern
Queen Mary University London
University of West London
University of Surrey
University of Southampton
Manchester Metropolitan University
University of No>ngham
Project Managers: Sara Macey email@example.com Alex Hobbins firstname.lastname@example.org
For the up to date full list of award, please visit the EcoCampus register at www.ecocampus.co.uk.
Project Oﬃcer: Harry Fraser email@example.com
Follow us on Twier or subscribe to us on YouTube:
Clerical Oﬃcer: Sarah Baalham firstname.lastname@example.org
@EcoCampusEMS | #EcoCampus
So:ware Developer: John.email@example.com
Quarterly newsletter sharing best practice and the goings on of the EcoCampus scheme; an environmental management system, support and award...