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ANNUAL REPORT 2010/2011

Board of European Students of Technology Coordinator: Samuel Oliveira Content: Gabriela Barreira Research: George Gramescu Design: Dominika Kamola Photo editor: Ceylan Sayın Photos: BEST photos

More info:

www.BEST.eu.org facebook.com/BESTorg info@BEST.eu.org Address: BEST, Maison de Grenoble INP, BP 153, 38404 St Martin d’Heres, FRANCE


Welcome word from the XXIII Board Dear friends of BEST, Today BEST consists of around 3000 students of technology from all over Europe, staying connected through their passion for volunteering, developing students and empowered diversity. At the same time we must not forget the large network surrounding BEST: the universities, industry, organisations and other students, all believing in the work and efforts done by our members. Another BEST year has passed and what a year it has been! The Annual Report guides you through the highlights and other areas our organisation has been focusing on. 2010-2011 has been the year where BEST has aimed at improving the internal work optimisation, strengthening the organisation as a whole, addressing the student needs and increasing the overall impact of BEST on its stakeholders. As the world is becoming more and more globalised, the competition is getting tougher and the needs of our stakeholders are continuously changing, thereby becoming more demanding. As a student organisation we have to strive to keep being dynamic and innovative, constantly working on improving our organisation and services, but most importantly - making sure that we enjoy what we do and see its true purpose. So even if we are exploring new fields and constantly analysing our potential – we are grateful that the values and spirit of our organisation will never change, as it defines who we are and what connects us in the first place. We would like to address everyone who has contributed in making the past year a great one for BEST, thank you for your support and believing in us. We hope you will enjoy reading the Annual Report, where every part reflects upon the daily work done by passionate students, for students. Yours truly, XXIII International Board of BEST Monica Kviljo, President Laura Hellebrandt, Treasurer Matija Lukic, Secretary Christophe Jouret, Vice-President for Internal Support Myriam Teicher, Vice-President for External Services Andrei Ganci, Vice-President for Local Group Support Annual Report 3 2010/2011


6 Board of European Students of Technology


Annual Report 7 2010/2011


About BEST Who and what is the Board of European Students of Technology? We like to think that BEST is many different things: BEST is an independent international student organisation, not for profit and not political. We are from Europe. We are trying to do good. We are students, we do not work for money and would not have it any other way. We are far more than the sum of our 90 constituent groups and our work impacts students, companies and universities in 30 European countries. We are more than 3000 young, vibrant, competent

mindsets and ever improving their soft-skills. Many

and confident young engineers. We have been

more students took part in one or more of the

providing

and

multitude of local opportunities provided by our

international exchange for European students

90 groups. They took part in our BEST Engineering

since 1989 and we are constantly growing both

Competitions (part of EBEC), they were trainees

in numbers and in scope. We have found that our

in our soft-skill training sessions, they took the

differences makes us stronger, so we embrace them.

opportunity to visit one of our many annual local

complementary

education

and national job-fairs, and visit companies with us. We are about adding value to the environments

Almost always for free, but never for nothing.

we are part of - putting smaller universities on the map, connecting students with our partners, closing

BEST is about not standing still, about always

the gap between companies and universities. True

wanting to improve. Instead of looking at what

to our motto of “Empowered Diversity� we never

we have already accomplished, we are looking

compete - instead BEST provides those services

at what we still can do. We are about flexibility -

that others can or will not. Services like BEST Career

always adapting our services to the current needs of

Support, European BEST Engineering Competition

our stakeholders. We evaluate what we do constantly

(EBEC), BEST University Center, BEST Educational

and we are not afraid to stop no longer needed

Involvement, our cooperation with organisations like

services or to start new and exciting opportunities

SEFI, our input into thematic networks like EUGENE

for our students, our companies and our universities.

and EU-VIP, our long and valuable relationships with our partners, under which we not just count companies or universities, but also fellow student organisations like bonding, CFES and AEGEE, are our testament to that.

BEST is about personal development too, and not just for our students. We believe in learning by experience - that is why we outsource nothing. It is why we are so cost-

BEST is about students; about learning and

effective, it is why each and every one of us grows,

participating. Providing value to students is what

be it in project-management, in event organisation,

got us going 21 years ago with what still is one of

in negotiation, in fundraising, in public relations, in

our core services: BEST Courses on Technology and

software-development and server-administration,

on Career Related Skills

in quality management, in marketing and design, in our interpersonal-skills or in such little things as our

In 2010 alone, 9689 students applied to the 95 BEST

level of English.

Events we provided that year, out of which 1992 participated, extending their academic knowledge,

This is the 22nd year of BEST and, if we have anything

gaining valuable insights in different cultures and

to do with it, only the beginning.

8 Board of European Students of Technology


Structure of BEST The basis of our organisation is formed by our 90

but the connection between all of them are

Local BEST Groups spread in 30 European countries,

the common values of BEST which all of them

each one being present at exactly one technical

endorse as their own. The local groups organise

university. Each of these groups has its own local

various local and international BEST activities for the

board and local statutes, its own practices, traditions

students. Also, they actively participate in steering

and culture. Like pieces of a puzzle, each of

the organisation’s development by voting at general

them has its own shape and place in BEST,

meetings and the online voting system.

It is not hard to imagine that the communication

President, Treasurer, Secretary, Vice-President for

between 90 different groups could easily become

External Services, Vice-President for Internal Support

chaotic. With the aim to avoid that situation, BEST

and Vice-President for Local Group Support. The

has developed and is continuously refining its

Coordinators of the BEST Committees are aiding in

international structure. A number of international

maintenance of the organisations essential activities:

teams smoothen the communication between the

Educational

local groups and provide support to them in all

External Events, Trainings, Marketing and IT.

Involvement,

Corporate

Relations,

sorts of domains - from marketing to IT, from writing grant applications to knowledge management. And

In practice, the communication is mainly done

on a top-level, the work of international bodies is

through mailing lists. Some say even too many - a

coordinated by the management which consists of

couple of hundred mailing lists are active on a daily

the International Board and the Coordinators of the

basis - but are the driver for BEST members to practise

six BEST Committees.

and perfect the skill of virtual communication. Even more, BEST is proud to have its own intranet

The International Board represents BEST in the

system, developed by its members from scratch.

external world, facilitates the global development

The intranet is used for archiving documents and

of programmes and activities and always promotes

communication with the whole organisation (e.g.

the values, aims and purpose of BEST. It consists of

via news for all BEST members) and much more. Annual Report 9 2010/2011


NUMBER OF MEMBERS

10 Board of European Students of Technology


Full Member

Milan

Gabriel Poussif

Politecnico di Milano

Name

President

University

Moscov

Nikita Zverev

Bauman Moscow State Technical University

Aalborg

Sune Enevoldsen

Aalborg University

Nancy

Pierre Jollivet

Almada

Ana Rita Nunes

New University of Lisbon

National Polytechnic Institute of Lorraine

Ankara

Anil Sahin

Middle East Technical University

Naples

Giovanniluca De Vita

University of Naples “Federico II”

Milena Dostanic

University of Nis

Athens

Athina Patsia

National Technical University of Athens

Nis Novi Sad

University of Novi Sad

Barcelona

Diana Cantó

Technical University of Catalonia

John Milan van der Bergh

Belgrade

Stefan Karadzic

University of Belgrade

Angelos Cacouros

Centrale Paris

Brasov

Paris, Ecole Centrale

Adelina Haulica

“Transilvania” University of Brasov

Bratislava

Miroslava Pindiakova

Slovak University of Technology

Paris, Polytechnique

Amaury Dutilleul-Francoeur

Ecole Polytechnique

Patras

Panos Sotiropoulos

University of Patras

Porto

João Fernandes

University of Porto University of Iceland Riga Technical University

Brno

Hanka Bortlova

Brno University of Technology

Brussels

Jelle Smekens

Free University of Brussels (VUB)

Brussels ULB

Charlotte François

University of Brussels (ULB)

Bucharest

Horia Alexandru Andrei

POLITEHNICA University of Bucharest

Reykjavik

Sara Björk Sigurðardóttir

Budapest

Zsófia Mezei

Budapest University of Technology and Economics

Riga

Lasma Bergmane- Behmane

Chania

Stefanos Konstantinidis

Technical University of Crete

Chisnau

Ciprian Placinta

Technical University of Moldova

Cluj-Napoca

Florin Popa

Coimbra

Rome

Paolo Giannandrea

Sapienza University of Rome

Rome, Tor Vergata

Emiliano Varriale

University of Rome “Tor Vergata”

Technical University of Cluj-Napoca

Saint Petersburg

Ekaterina Balunova

Saint Petersburg State Polytechnical University

Sandro Norim

University of Coimbra

Skopje

Bojan Najdenov

Copenhagen

Lasse Korff

Technical University of Denmark

University “Ss. Cyril and Methodius”

Delft

Warren Gebbett

Delft University of Technology

Sofia

Vicktoria Antonova

Technical University of Sofia

Eindhoven

Onur Okutman

Eindhoven University of Technology

Stockholm

Christophe Van der Kelen

Royal Institute of Technology

Ekaterinburg

Darya Ivantsova

Urals State University of Railway Transport

Supélec

Taylor Edouard

Supelec - Ecole Superieure d’Electricite

Ekaterinburg, UrFU

Katya Reznik

Ural Federal University

Tallinn

Märt Pakats

Tallinn University of Technology

ENSAM

Marie Pierré

Arts et Métiers ParisTech

Tampere

Lauri Juhola

Tampere University of Technology

Thessaloniki

George Andreadis

Aristotle University of Thessaloniki

Timisoara

Svetlana Ivana

“Politehnica” University of Timisoara

Trondheim

Jarle Alexander Møller

Norwegian University of Science and Technology Politechnic of Turin

ENSTA ParisTech

Pierre Amiot

ENSTA ParisTech

Gdansk

Piotr Skoracki

Gdansk University of Technology

Ghent

Gert Willems

Ghent University

Marek Olczyk

Silesian University of Technology in Gliwice

Gothenburg

Erik Gallneby

Chalmers University of Technology

Turin

Vincenzo Bruni

Graz

Jakob Redlinger-Pohn

Graz University of Technology

Uppsala

Henning Hammar

Uppsala University

Grenoble

Thomas Auzelle

Grenoble Institute of Technology

Valladolid

Fernando Guerra

University of Valladolid

Helsinki

Ville Rimali

Aalto University

Veszprém

Anna Borbála Martos

University of Pannonia

Iasi

Daniel Brunescu

“Gheorghe Asachi” Technical University of Iasi

Vienna

Harald Rupprechter

Vienna University of Technology

Istanbul

Gülçe Çiringel

Istanbul Technical University

Warsaw

Paweł Kujawski

Warsaw University of Technology

Istanbul, Yildiz

Mert Öskan

Yildiz Technical University

Zagreb

Ana Habijanec

University of Zagreb

Kaunas

Raminta Petrauskaitė

Kaunas University of Technology

Zaporizhzhya

Yuliya Scorobogataya

Zaporizhzhya National Technical University

Kiev

Alona Shamedko

National Technical University of Ukraine “Kyiv Polytechnic Institute”

Kosice

Julia Dumbalova

Technical University of Kosice

Łukasz Jaromi

AGH University of Science and Technology

Gliwice

Kraków

Baby Member Name

President

University

Aveiro

Joana Fernandes

University of Aveiro

Faro Algarve

António Carvalho

University of Algarve

Leuven

Jef Cambré

Liege

Birsen Gülsu

University of Liege

Izmir

Mert Özden

Ege University

Messina

Riccardo Zanghì

University of Messina

Mário N’Zualo

Institute of Technology (IST), Technical University of Lisbon (UTL)

Miskolc

Márton Czene

University of Miskolc

University of Ljubljana

Prague

Jaroslav Marek

Czech Technical University in Prague

Lisbon Ljubljana

Pierre Robert Stare

Katholieke Universiteit Leuven

Lodz

Adrian Karpiński

Technical University of Lodz

Louvain-la-Neuve

Georges Castin

Catholic University of Louvain

Vinnytsia

Oleg Bondar

Vinnytsia National Technical University

Lund

Johanna Guth

Lund University, Faculty of Engineering

Wroclaw

Agnieszka Sarlińska

Wroclaw University of Technology

Lviv

Sofiya Kholyavko

Lviv Polytechnic National University

Lyon

Scarlett Nalpas

INSA Lyon

Madrid

Isabel Pino

Polytechnical University of Madrid

Madrid Carlos III

Álvaro Monasterio Alcázar

Carlos III University of Madrid

Maribor

Luka Gasperic

University of Maribor

Observer Group Name

President

University

Las Palmas

Juan Lorenzo Alonso Afonso

Las Palmas of Gran Canaria University

Southampton

Alexandru Puia

University of Southampton

Annual Report 11 2010/2011


It was a very good year... The most important thing first: 2010/2011 was a very

Independent of our external success, we also

good year for BEST. In BEST, many things happen

focused on internal changes as a response to new

constantly. In one day, in one week, let alone in one

challenges. After recognising that our constant

whole year. What you are reading comprises only the

growth has potential issues, BEST members gathered

most important developments for BEST as a whole -

in Gothenburg to design a new membership system

we could not list all the developments in BEST, locally

which will take us safely through the 2020’s. Important

and internationally, even if we’d tried.

outcomes were the increase of the requirements for the continued membership in BEST for current

The Key Performance Areas that we defined

groups and also drafting an improved support

for 2010/2011 were internal work optimisation,

system for them.

strengthening BEST and increasing the impact of our cooperation with external bodies. Looking back we

Another aspect of internal streamlining is the new

are sure in our decision to dedicate this year mostly

regional division of our groups, it will ensure more

to internal improvements and external cooperations.

sharing and diversity while maintaining a suitable

Since 2006, BEST has doubled in size, making growth

travel-distance. We look forward to the new dynamic

one of the constants of BEST. This year we had the

this step will bring to BEST.

great pleasure to welcome our new Local BEST Groups; Faro Algarve, Miskolc, Prague and Vinnytsia,

Administrative changes alone are not enough to

and 2 new Observer Groups; Las Palmas and

keep us strong. Therefore we began evaluating our

Southampton.

working structures, bodies and our assumptions about our work. This process will proceed next year

BEST has been growing in scope as well. SEFI[1]

to ensure that we have time to look at all aspects of

(European Society for Engineering Education) and

BEST.

BEST started cooperating for SEFI’s 1st Engineering Education Flash Week[2]. BEST does not only provide

Continuing our strategy of cooperating closely with

substantial contributions to the content of Flash Week,

other student NGOs we were proud to host the 2nd

such as case studies and training sessions, but is also

edition of the BEST Trainers’ Forum[3], with more

one of the main contributors of students for it. We are

than 80 trainers from 26 NGOs gathering to learn

proud to have been selected by SEFI for this project

from each other.

and are very much looking forward to it. We are also proud to have entered into a framework agreement

Connected to our effort to improve the quality of

with the European Commission (EC) concerning a

our training system, we created a training strategy

3 year partnership. This and our cooperation with

designed to ensure that all of our groups get trained

SEFI shows us and Europe that our impact makes a

with the needed quality. Our training system was

difference.

always a source of pride for us, and it will continue for the foreseeable future.

In addition to bonding and CFES, we are now also cooperating with another student organisation,

We would like to thank all of our partners, students

AEGEE. We have already begun to enjoy its benefits,

and all our members. Without your support BEST

for instance in the form of our joint training-week on

would not have come so far this year.

fundraising for both members of BEST and AEGEE. 12 Board of European Students of Technology

[1] www.sefi.be [2] www.wee2011.com [3] trainersforum.best.eu.org


Training Strategy After thousands of trainer hours, we are still not satisfied! In the year of 2010, BEST trainers delivered a new

chapter of the training system of BEST: A yearly training

record of 3870 hours to our members, but still we

plan for all of BEST (local training sessions excluded)

knew that we were not always the most efficient

according to our strategic needs.

when it came to planning ahead. It was hard for our trainers and trainees to plan beforehand when they

At the foremost, we designed the strategy to make

would not always know which training opportunities

sure that the leaders of BEST would receive enough

were yet to come.

training and at the right moments.

What we wanted was a training strategy which

A very important goal of the BEST training strategy

could utilise and direct the effort of our trainers in a

is to ensure that knowledge management continues

planned way, so that BEST could benefit even more

to stay on par with our increasing size, therefore

than it did with the mostly laissez-faire approach

having a longer lasting effect of each single training.

to scheduling and resource allocation we had previously.

The table below provides an overview of the new training strategy.

In January 2011, members of the BEST Training Group (TiGro) met in Nancy, France, to write a new

Joint Board Training

Presidents’ Meeting

Midterm Board Evaluations

TrainShops bePROUD beRICHER

Trainers’ General Forum Assembly

TrainShops beMORE beKNOWN

Regional Meetings

Regional Meetings

LBG / Joint LBG Training

LBG / Joint LBG Training

The new strategy will be implemented in 2011/2012. [1] Joint Board Trainings where 2 or more boards of BEST Groups are trained together [2] The BEST Presidents Meeting gathers all the local presidents of BEST along with the international bodies of BEST [3] BEST features 4 TrainShops, each lasting about a week: beMORE (Human Resources), bePROUD (Leadership), beRICHER (Fundraising), beKNOWN (Marketing and PR) [4] Regional Meetings are preparatory meetings for the BEST Presidents Meeting and the BEST General Assembly, attended by 4-5 members of each BEST group [5] A Joint LBG Training gathers members of two or more BEST groups [6] Midterm Board Evaluations are often attended by trainers and offer a great opportunity to training sessions [7] General Assembly of BEST, gathering up to 300 BEST members [8] TRAP is the main Train-the-Trainer (TtT) event of BEST. inTRAP is a TRAP focusing on internationally involved members.

Annual Report 13 2010/2011


The Growth Project Board of European Students of Technology (BEST)

As a result, BEST is proud to have three new Observer

is a European association present in 30 countries.

Groups, with one being from a new country. These

However, with contacts being established with

groups are:

universities from new countries where BEST is not yet present and a team of so-called “coaches” starting to spread their motivation and knowledge about BEST, we have in the past year been trying to increase this number. This is all a part of the current

• Observer Group Las Palmas from Gran Canaria, Spain, • Observer Group Southampton from England, United Kingdom, • Observer Group Vinnytsia, Ukraine.

Growth strategy. As Observer Groups they still have a path to walk The Growth Project has been in action for two years:

in order to become full members of the association

during the first year the goals of the project were

and we wish all of them good luck and a lot of BEST

set, and the strong team that will fulfill these goals

Spirit for taking these challenges.

was also created.

Financial Report It is said that money is not everything, but everything

organising larger events and enable BEST members

needs money. And this is true also in our non-profit

to travel.

organisation. To fulfill our vision of empowering diversity and bringing complementary education,

Most of the incomes come from industrial partners,

career support and intercultural cooperation to our

but we also try to seek grants and university partners.

students and to ensure the sustainability of BEST,

To support these activities, the Financial Team, the

we need to organise many internal and external

Grants Working Group and BEST University Centre

events and run several projects, which cost money.

were created. At this moment, BEST has three

Every LBG has their own accounts and finances,

Corporate Partners: Procter & Gamble and Bekaert.

which are needed to run local projects, and we

Other revenue sources are represented mostly by

have also a common account of BEST. This money

career support partners, project partners, university

is needed to manage the organisation and IT tools,

partners, other supporters and bank account

produce marketing materials, help local groups with

interests.

14 Board of European Students of Technology


To manage the organisation and keep it sustainable,

Considering the status of revenues and expenses,

money is used on international management,

we can conclude that our organisation is in a good

international teams and internal training, coordination

financial position. The status and details of finances

of educational events and competitions. Another

can be followed and checked by each member in

important area is the promotion of BEST and

the accounting tool available in Private Area, our

relations with the external world, so we need to

intranet.

cover production and distribution of marketing materials for external relations and company visits.

Revenues Corporate Partners

22 000,00

15,97 %

Career Support Partners

42 000,00

30,48 %

Supporters

11 000,00

7,98 %

Project Partners

7 500,00

5,44 %

Partner Universities

2 500,00

1,81 %

Statutory Meeting Partners

43 400,00

31,49 %

EBEC Partners

7 000,00

5,08 %

Other

2 400,00

1,78 %

Total

137,800,00

100,00 %

Expenses Internal Communication

40 979,00

32,74 %

External Relations

6 487,00

5,18 %

Administration

3 135,00

2,50 %

Public Relations

6 346,00

5,07 %

Statutory Meetings and EBEC

52 300,00

41,79 %

Support for organising working (“internal�) events

10 260,00

8,20 %

Training

4 135,00

3,3 %

Unexpected Expenses

1 512,00

1,21 %

125 154,00

100,00 %

Total

Annual Report 15 2010/2011


Training System in BEST The number of Local BEST Groups (LBGs) and thus the number of members is constantly growing. A BEST member needs to acquire and develop useful skills in order to be effective and successful in the organisation as well as in a future profession.

• Training delivery. TiGro is constantly working on ways to improve delivery. • Training Strategy. It structures training sessions and delivery techniques. • Preparation of Train the Trainer events where new trainers are brought. In November 2010

One of committees of BEST, Training Group (TiGro),

TiGro initiated working events called Trainer’s

is a body used for such development. Its mission is

Meeting, which aim to evaluate and develop

to provide coordination between the needs of LBGs

such events.

for training sessions and the trainers who are able to

• Quality projects. They are aimed at gathering

deliver them.

new knowledge, evaluating current trainings

The structure of Trainers’ Community comprises two

and developing new ones.

elements: • Trainers’ Community itself. It is represented by over 310 trainers delivering trainings who are simultaneously BEST members. They mutually share their knowledge, materials, as well as support each other. • Training Group members. 42 members of BEST provide coordination of training to BEST mem-

• Knowledge Management. Being a separate project, KM ensures sharing of experience, skills and information within BEST. • PR project. It promotes training services to local BEST groups. • Training Database. It provides statistics, includes “a call for trainer” tool and registration for trainings.

bers in order to ensure they contribute to the as-

• External Relations. TiGro is improving its Exter-

sociation and develop useful skills for their future

nal Relations in the field of training to gain new

profession.

knowledge, techniques of training and opportu-

The Training System is aimed in several directions: • Strengthening TiGro. To consolidate and coordinate the System and to ensure the conformity

nities for BEST trainers to broaden their horizons. The results of the effective BEST Training Strategy are as follows:

of generations, TiGro is developing a member-

• BEST members acquire knowledge about BEST.

ship system, monitors new members, involves

• BEST members are trained in basic soft and tech-

them in the active work and creates a database

nical skills (FR, PR, HR).

of materials which facilitates the exchange of

• Leaders of BEST are trained properly.

knowledge.

• Project teams of LBGs are trained to perform ef-

• Strengthening the Trainers’ Community. Each trainer is extremely valuable. In order to ensure trainers’ active participation in training, a

fectively. • Knowledge Management and Knowledge Transfer work properly in LBGs.

new mentoring system was introduced for bet-

In one year (July 2010 – June 2011) TiGro involved 127

ter support and motivation. TiGro provides them

active trainers who delivered 852 training sessions

with materials, training opportunities, assistance

lasting in total 2.788 hours. Impressive, isn’t it? And

in traveling refunds and a sharing platform.

there is still great potential for development! Annual Report 17 2010/2011


What is the key to success? It is the people -

Organising internal events is one of them. Internal

motivated people with vision, because the vision is

events help the organisation to work on a high-

an engine, which makes us go forward. And that

quality level and also gives the people a chance

is BEST – students with a vision of empowered

to get motivated and to improve their skills. The

diversity in multicultural Europe, where people

number of internal events we organise increases

understand and respect other cultures and are

linearly with the number of local BEST groups in

able to work on an international basis, to use

order to sustain the organisation. This year we

their full potential, act responsibly, to be open

organised around 70 Internal Events.

to new things, to care for the people, to gain news skills, to strive to improve in everything

Having skilled members is needed to sustain

they do and last but not least: enjoy everything

the organisation. That is why we organised nine

they do. To achieve these goals, we provide

TrainShops and trainer camps on various skills such

students from all our 90 universities in 30 countries

as Public Relations, Human Resources, Fundraising,

an opportunity to participate in our academic and

leadership, project management and also delivering

non-academic events, engineering competitions

training sessions themselves. All the participants are

and educational symposia. We provide them

now ready to use their skills working for BEST.

complementary education, career support and increase their educational involvement.

We have a great variety of working meetings for the international bodies. We had four board meetings

However, only a working

and 18 committee meetings including Trainers‘

and

Forum and International Project Forum. These are

well

organised

student

network

can

needed to help to maintain and develop BEST in an

provide

these

high-

indirect way, e.g. by further developing the way the

quality services for the

organisation works, improving inner communication,

students. To ensure this,

gaining resources, thinking of new services,

we have many

improving the training system and IT support,

tools.

finding more possibilities on how to bring students, universities and companies together, trying to improve cooperation with companies and providing better career support for students.

18 Board of European Students of Technology


We also work on diverse projects to improve the organisation in an indirect way, so the project meetings are needed.

from the region we organised 19 regional meetings including a Regional Advisors meeting. Regions were also one of the hot topics of this year, as we tried to find the best division.

In 2010/2011 we had ten of them, including Growth and Grants meetings and meetings concerning the

We also have Workshops where the hot topics are

European BEST Engineering competition (EBEC). As

discussed and every interested BEST member can

we are growing all the time and on the last General

apply. Putting together fresh and more experienced

Assembly in Belgrade we reached the number of 90

members, we create valuable outcomes. In 2010/2011

groups, the growth topic has become very relevant.

we had two of them, one about membership and

We had more meetings regarding the final round of

another about the identity of BEST.

EBEC and national or regional rounds as the project becomes more and more prestigious and a big

We also can not forget our alumni, who did a lot for

challenge to organise. Since the number of local

our organisation, but have had to move on in their

groups increases, also the number of participants is

lives. However, they did not forget BEST and they

bigger. The same rule applies also to the organsing of

met two times on alumni meetings.

General Meetings, which is even more challenging. To prepare the delegates for them and also to

Thus we can conclude that we did lot of hard work

discuss the problems, share experiences, get more

this year, let’s hope it will be even more next year.

knowledge and get to know the BEST members

International Projects’ Forum 2011 BEST members may face many challenges. Mostly it begins with local ones in their local groups,

More than 70 participants including board members,

then they can work on international projects,

members of the committees, regional advisors,

workshops, join an international team, committee

knowledge management working group members

or become part of another body of BEST. This

and people involved in the EBEC (European BEST

international work is very important to ensure

Engineering Competiton, final round) project

sustainability of the organisation and good quality of

worked on top-level issues of the organisation. In

our activities. Most of this work and communication

February, they gathered in Tallinn, Estonia to focus on

is done virtually, using e-mails or other sophisticated

common projects, issues of the whole organisation,

communication channels.

attend strategical sessions and received training. We got valuable outcomes on the regional division,

However, once a year comes an event, which

BEST University Centre, online competitions, annual

gives the people working in international bodies

report content and goals, features and tools on our

an opportunity to meet, discuss, to build stronger

intranet, (such as databases for training sessions),

personal connection and also to see customs of the

fundraising, media relations, application systems

hosting country. This event is called the International

and many other topics. There were so many of

Projects‘ Forum (IPF) and it gives the participants the

them, that making a schedule for all the participants

crucial boost for their work in a very motivational

became a complex mathematical problem, but

atmosphere, which is also important because

nothing which an engineer could not cope with.

motivation gives us a reason to do our best and to

However, the hard work and preparation paid off as

achieve great outcomes.

IPF brought us many useful results. Annual Report 19 2010/2011


P&G Testimonial from International Projects’ Forum During the past year we tried to build further on

do things.

the cooperation with BEST and transform it into a sustainable relationship. We chose to look at BEST

The good fit between the BEST profile and what

as a partner and not as a recruiting tool - this is why

we are looking for in P&G has been confirmed

we decided to be more involved and to follow-up

once more: BEST members work in an

the evolution of the organisation and its members

international and multi-cultural environment,

closely.

they are very advanced in virtual work, they have a technical background and a high level of

Among the several BEST events we have joined, the

soft-skills and they prove strong leadership and

one that stood out was the International Project’s

ownership.

Forum in Estonia in February 2011. We chose to go for a special approach of taking one of our well-

Because of the close cooperation with BEST we

established methodologies that could also benefit

were able to fill our ad-hoc openings in a timely and

students in their organisation management roles

qualitative manner in 2010-2011 and we count on

in BEST, but also in their future career. We took

the same success rate in the future!

our internal Decision Making process, generalised it and transformed it into a 2.5 hours training and

We are looking forward to continuing to build this

workshop. The result was an eye-opening session

strong connection and to welcoming more BEST

for both P&G and BEST: the students were keen

members and students of technology into the P&G

on understanding and relating what our company

world!

does to their own experience, we were interested to listen to new ideas and feedback. All in all, we were

The BEST Campus Team

happy to be able to bring external knowledge to

Procter & Gamble

the organisation and get a fresh view on how we

20 Board of European Students of Technology


General Meetings Tony Robbins said that it’s our decisions, and not our conditions, that determine our destiny. As this is very true, decision-making bodies are the essential part of each organisation. We also know that and that is why we organise two General Meetings every year. The events are the Presidents’ Meeting in autumn and the General Assembly in spring. The representatives of all the Local BEST groups, Observer Groups and international teams gather to introduce the results, evaluate the work, discuss the issues, decide the future of BEST and last, but not least, to socialise with people they might know from prior virtual communication. During the General Assembly the new international board is also elected.

Presidents‘ Meeting in Krakow

Kladovo, Serbia. Two delegates from each local

The XVI Presidents’ Meeting (PM) took place be-

group and representatives of observer groups,

tween 11 and 17 November 2010 in Krakow and

project teams and international bodies met ‘With

Limanowa, Poland. The schedule contained presen-

passion for technology at the crossroads of Europe’,

tations, discussion groups and training sessions.

as the slogan of the event said.

On the first day all the participants attended the of-

On the first day all the participants attended the

ficial opening, which was held at the AGH-University

official opening of the General Assembly which

of Science and Technology. The Official Opening

was held in the Student Cultural Centre and Youth

Day consisted of company presentations, VIP pres-

Centre. Seven international partner companies were

entations, a job fair and workshops in small groups.

present at the event, in order to meet BEST members

The Workshops were held by ING, P&G, Professor

as their potential future employers at the job fair,

Erik de Graaff (SEFI) and international bodies of BEST:

workshops or reach them through presentations.

the Educational Committee, External Events Com-

Participants could choose from three company

mittee and Training Group. Although the resources

workshops, a workshop from SEFI (European Society

were limited, the organisers never lost heart. They

for Engineering Education) and seven different

were following the slogan of the event – ‘If you can

training sessions. Everything was organised in a very

dream it, you can do it.’ – and they did their BEST to

professional way. The participants appreciated the

solve every problem always full of enthusiasm.

suprise of Tunak Tunak Tun (a typical song for our

th

th

organisation with a special dance) playing in a square The sessions in the following plenary days were

in Belgrade while BEST members were passing.

divided in a few logical blocks: International Management, Projects, Proposals, Membership,

The plenary days of GA took place in Kladovo. There

External Relations, LBG Show, Let’s Talk About BEST,

was time dedicated to represent the progress in

General Meeting organisers and Speaker’s Corner.

international projects such as Flash Week, Training

The hot topics of the event were regional division

Strategy,

strategy, educational involvement, identity of BEST,

Competition, final round), BEST University Centre,

country categories and external relations in BEST.

Growth, BEST Image, NGOs and other hot topics were

We voted upon proposals and also changed the

discussed including the Membership Evaluation

membership status of some groups.

Workshop and regional division. We shared a lot

General Assembly in Belgrade

EBEC

(European

BEST

Engineering

using Open Space Technology, elected the GA 2012 host and the next international management, as

The XXIX BEST General Assembly (GA) took place

well as changed the status of a few Local Groups.

between 14 and 22

After the event we had 90 LBGs in 30 countries.

th

nd

April 2011 in Belgrade and

Annual Report 21 2010/2011


Knowledge Management in BEST The turnover of generations is an ongoing process

knowledge management contributes to maintaining

in such an organisation as BEST. People come and

the unity of BEST.

go and keep being active for a quite short period of time.

Knowledge Group works in close cooperation with

For this reason knowledge management (KM) and

Training Group (TiGro). Together they are helping

knowledge transfer (KT) are two of the building

Local BEST Groups to have efficient knowledge-

blocks in BEST that ensure sharing of experience,

transfers and management and to carry out suc-

skills and information between its members.

cessful training sessions on those topics. There have been many steps towards this point. One example

Going from a new to an experienced member re-

is the Knowledge Management Workshop that was

quires knowledge about structure, procedures, tra-

first done during spring Regional Meetings last year.

ditions and the spirit of BEST, as well as knowledge on how to make successful projects. KM and KT are

Another larger project of Knowledge Group is the

the foundations for passing the necessary informa-

archive of Local BEST Group materials. It includes

tion to members. The international body of BEST

the Local BEST Group handbook that provides an

that deals with this area is called Knowledge Group.

overview of the structure and practices of BEST and explains how to establish and become a Local BEST

The Knowledge Group is aimed at organising all

Group.

knowledge and materials that BEST has accumulated since its foundation. As BEST grows constantly and

There is still a world to discover on this topic and

welcome new Local BEST Groups annually, effective

Knowledge Group definitely has a great potential.

BEST Alumni Network Alumni are former members of BEST holding valu-

Besides AlumniNET is working on the establishment

able experience and knowledge about the organi-

of the Entrepreneurship Working Group (EWG). The

sation, attached to BEST spirit and traditions. BEST

Group will support alumni initiatives to start up their

Alumni Network (AlumniNET) brings together thou-

own businesses and share valuable experience.

sands of alumni from LBGs. It is a way to keep alumni

The first step is the Alumni Business Camp in Berlin

together, involved in and informed about BEST.

(70 - 100 participants).

The goal of it is to enable mutually beneficial

The establishment of the EWG is expected to lay

cooperation within the alumni community and

the base for development of new independent

between alumni and active BEST members. This

working groups in various professional areas,

cooperation is aimed at exchange of experience

gathering alumni with similar interests thus boosting

and knowledge, establishment partnerships and

cooperation among them, external organisations,

development of business relations between current

companies and experts from the academic and

and former BEST members.

industrial worlds.

For the accomplishment of these goals certain actions

And there is always place for a casual conversation!

are initiated by AlumniNET. In November 2010 in

AlumniNET is also promoting friendly and informal

Poland and in April 2011 in Serbia, Alumni meetings

meetings between alumni and current BEST

were organised with around 20 participants in each.

members.

22 Board of European Students of Technology


Seasonal Events and Recognition Since 1991, courses have been one of the main

had four seasonal courses each year! BEST has had

activities of BEST in the field of complementary

a steady growth in number of courses since 1998.

education. This year BEST celebrates its 20 year of

Since 2008, there are more than 90 academic

organising courses with high academic standards

courses each year. Thanks to the great efforts of our

for students from all over Europe. These courses

90 local BEST groups, in average each local BEST

represent our mission: developing students and

group organises more than 1 course per year!

th

helping them in becoming internationally minded. In addition, BEST courses give the opportunity to

Since 1992, there have been more than 56 000

work together with other students and getting in

students who applied for one or more BEST courses.

touch with other cultures and traditions.

About 18 500 (33.2%) of them have been accepted one or more times for a course. The total number of

The BEST courses are taught by university lecturers

applicants is now reaching more than 10 000 a year,

or by experts from companies. The academic part is

with more than 17 500 applications per year!

accompanied by company visits, practical sessions, case studies, etc. The courses are aimed at providing

In BEST, it is not only the organisation of these BEST

new knowledge or skills for the participants. Two

courses, but also the recognition of the courses that

types of BEST courses exist, the BEST Courses on

is getting important. Recognition can be achieved

Technology, for increasing the knowledge in a

in several ways. First of all, all local BEST groups are

specific field of technology and BEST Courses on

encouraged in making the academic materials of our

Career related skills, where the aim is developing

courses public. In this way, not only students who

personal skills.

attended the course can access the materials, but also other students who did not participate in the

Since BEST started organising seasonal courses, there have been more than 1 200 courses! Though only from 1998 non-Summer Courses were also organised and only from 2007 onwards, BEST

24 Board of European Students of Technology

course and are interested in the topic, university and the companies can access the course documents as well. Making the course documents available to everyone should start during the Summer Courses of this year!


NUMBER OF APPLICANTS 2000

2005

TOTAL: 3873

2010

TOTAL: 7490

TOTAL: 9689

TOTAL: 9737

TYPES OF EXTERNAL EVENTS

Courses onTechnology

75

2011

Engineering Competitions Leisure events

Partner Organisation Events

Courses on Career Related Skills

Other Events

Symposium on Education

BEST Engineering Competitions Engineering competitions have been an integral

promotion of engineering amongst engineering

part of the services offered by BEST, both locally and

students in addition to working closely with its

internationally, since 2003. Since their conception,

stakeholders; namely universities and companies.

the

organised

Towards these objectives, a basic structure common

competitions have increased dramatically year by

to all competitions within BEST has been established;

year. To date, more than 80 Local BEST Engineering

the Case Study and the Team Design. In the Case

Competitions (LBECs) are held on an annual basis

Study format, competitors are challenged to provide

giving the opportunity for students, from technical

a conceptual solution to a given problem, whilst for

backgrounds, to challenge and prove themselves. In

the Team Design a working prototype is the main

doing this, participants are given the chance to put

deliverable.

popularity

and

diversity

of

their abilities and knowledge towards endeavours outside those in the lecture room and to improve

Despite their common underlying format, BEST

upon their soft skills such as communication and

engineering competitions have evolved to become

creativity. It is our aim to encourage educational

opportunities for the wide range of varying

institutes to support these events to complement

stakeholders related to BEST, not only university

traditional education.

students. One example of an innovative adaption is the competition format currently adopted by Local

BEST aims to encourage self-development and the

BEST Group Ghent. Here they have a symbiotic Annual Report 25 2010/2011


relationship with their university where they run

of students.

their competitions concurrently with a competition

In line with BEST’s vision of empowered diversity

for local high school students. The benefits for the

and our mission towards developing students

Local BEST Group are clear; it self-promotes itself

and creating an international mentality, a large

to potential new students whilst maintaining an

contribution in reaching this goal has been from

excellent relationship with the university. Likewise,

the consolidation of all the LBECs into a larger, more

the university is able to promote itself to engineers

international event now known as EBEC (European

of the future.

BEST Engineering Competition) in 2008. By using BEST’s expertise in organising large events such as

An example on the other end of the spectrum is the

General Meetings with the student orientated focus

new format to be employed during local BEST group

found in BEST courses, EBEC was the next logical

Tallinn’s next LBEC. In their ambitious competition

step. This augmented service now provides an

structure they have two rounds, of which the first

international stage for the best and brightest

rounds consist of eight different Case Studies. These

engineers from all over Europe to showcase

range from traditional engineering specialisations

their skills and to gain recognition in addition

such as mechanics and construction, to newer fields

to understanding and learning from new and

like informatics and power, to more generic fields,

different cultures.

for example; marketing and finance. This format has the advantage of being more attractive to

Since then, two editions of EBEC have taken place (in

companies, of which local BEST group Tallinn has

Ghent, Belgium and Cluj-Napoca, Romania) and the

had much success with examples of Case Study

third edition took place this year in Istanbul, Turkey.

solutions being implemented by satisfied partners.

To exemplify the size to which EBEC is currently

No doubt the greater selection of Case Studies is

at, the second edition of EBEC saw 104 finalists

also appealing to the students. The second round

competing over six days in what was a ten day event.

then sees the winners of the eight respective first

With broadcasts over six TV channels, three front

round Case Studies take on a more general Case

page newspaper articles and almost 200 references

Study and a Team Design. The end result is a better

over 89 websites, the event was widely publicised

relationship with local companies and higher quality

on an international scale.

competitors due to a pooling from a wider selection

26 Board of European Students of Technology


European BEST Engineering Competition Project True to the EBEC motto: ‘Design the future. Today!’,

relationships with local companies are enforced.

EBEC aims to make this a reality. As a large European-

During the second edition of EBEC in 2010, BEST saw

wide project with support of many of the better-,

71 Local BEST Engineering Competitions involving

and lesser- known educational institutes; companies;

more than 5 000 students.

engineering institutes, including SEFI (European Society for Engineering Education); and the IGO,

During the second stage, known as the National

UNEP (United Nations Environment Programme); we

or Regional BEST Engineering Competitions,

believe that combined with our fresh perspective

the winners of the local rounds compete on a

on problems and large potential, we can change our

national or even international level to reach the

future for the better. This is why we constantly strive

EBEC finals. The competitions at this level are more

to involve more of our stakeholders throughout the

homogeneous with a combination of both a Team

whole EBEC structure; right from the base with the

Design and Case Study resulting in a winning

Local BEST Engineering Competitions to the EBEC

team for each competition format. From the 5 000

finals.

students competing at the Local BEST Engineering Competitions, only 600 made it to the 13 National

However, before participants can go to the EBEC

or Regional BEST Engineering Competitions, from

finals, they must first prove themselves at each of

which 104 made it to Cluj-Napoca.

the stages of EBEC. The first stage, the Local BEST Engineering Competitions, are held by each and

The final stage sees a similar structure as above,

every Local BEST Group. Although all Local BEST

albeit for one difference; finalist teams only

Engineering Competitions use the format of a

participate in the competition category won earlier.

Team Design or Case Study, or a combination, their

This allows the best teams from Europe to compete

exact nature vary widely; from a single day event

at the highest possible level. The second edition

to one over several days including Case Studies

of EBEC saw a number of prestigious multinational

and a 24 hour Team Design. Through these local

organisations and corporations backing the Team

competitions, students and universities are shown

Designs and Case Studies with support from the

the merits of applying theory to practice and

European Commission and local municipality.

Annual Report 27 2010/2011


24-hour Competitions A particularly original format that is gaining

day event. Since then, the net result of using such

popularity for Local BEST Engineering Competitions

a format has been less resources required from

is one first devised by Local BEST Group Porto in

the local BEST group, both in promotion and in

2009: the 24-hour competition. The concept is

organising the event itself. Furthermore, over the

simple: teams have exactly one day and one

three 24-hour competitions, local BEST group

night to tackle a problem and return with

Vienna has learnt to increase its visibility during the

the deliverables. In this manner competitors

final presentations; mostly in aspects of timing and

experience a more realistic format reflecting the

location. For example during the competition in

nature of engineering projects in industry and

2010, the whole event took place in the main hall of

emphasis is placed on the development of soft skills

TU Vienna. This has made it easier to promote their

such as team management and dedication.

services throughout the university.

As a local BEST group that has organised no less

On the corporate side, local BEST group Vienna

than six LBECs, of which three have taken the 24-

has also enjoyed better collaborations and interest

hour format, Local BEST Group Vienna has had

from industry. As for students, a one day event is

much experience with this sort of competitions.

more attractive and effective for companies than

After hearing about the success local BEST group

a multi-day event and so fundraising has become

Porto had with this format and its popularity with

easier. In addition the popularity of the events

students, Local BEST Group Vienna ran its first 24-

and the increase in visibility has done nothing

hour competition. For them, the main appeal from

but to increase the attractiveness of Local BEST

this format was the attractiveness this format had

Engineering Competitions sponsorship. No doubt

for students; not only was the concept of working

the relationships between industry and students are

24 hours straight challenging, it also meant that

more intimate over 24 hour intensive competitions

students would lose less study time compared to

then through other formats.

the traditional two or three

28 Board of European Students of Technology


It is called a full circle. The core activity of BEST is

fit. Another way of bringing students together with

providing complementary education to students of

companies are our career related events. Our JobFairs

technical universities. This core activity is ensured

are events, where students can meet company

with technical courses, organised by every Local BEST

representatives and talk about the company culture

Group at least once per year. Most of the courses are

and job possibilities. BEST also arranges company

supported by companies, who are interested in the

presentations, visits and other events. The easiest

same field as the course’s topic. Companies strive to

way to get the overview and apply to participate in

search and employ students, who seem to spend

such an event is to simply go to our official website

their free time educating and improving themselves

and choose a suitable event according to type or

through extracurricular work. These students are

location.

searching for something university cannot give them. Applying for a BEST course is then an option.

Many graduates found their current job thanks to some of our career events. Every participant can

BEST tends to cooperate with companies in a

directly influence the image of the company they

longterm perspective. Very often a cooperation on

represent, because students can actually see and

an event becomes a cooperation lasting for several

talk about the work every company actually does.

years. BEST generated a virtual platform called

Also, being in contact with your possible future

BEST Career Support, which helps students and

employees is a great benefit these events bring.

companies come closer together and find a suitable

Annual Report 29 2010/2011


BEST Career Support BEST is connecting students and companies. As

The students can simply create an account and

a student organisation, we see the exact needs of

fill in their curriculum vitae online. This service has

students and we try to match those needs with

become very popular among students who are in

those of our partners. We help students increase

search for a career opportunity. Our CV database

their chances of developing their careers as well as

is becoming larger on a daily basis, approaching

we help companies to find the talents they need.

20 000 CVs from students and graduates. All the CVs

One of the tools we use for this connection is BEST

can be browsed easily with the help of very detailed

Career Support.

search options, which makes the system very efficient for companies to find the candidates who meet their requirements. Through BCS, students

BEST Career Support is a virtual platform which connects students of engineering and technology with our partner companies.

can also receive a regular newsletter, informing

We create cross-European connections, which bring

All job offers, internships and programmes can

diversity, benefits and generates development.

also be posted on the external web page in our

Information from BCS can be accessed directly by

career section, leaving it accessible by all students

all interested parties, making BCS a very effective

who browse our website. In this way, students can

tool for students to find their dream job and for

experience the advantages of BCS and then register

companies to find a perfect fit.

for the full service.

30 Board of European Students of Technology

about the latest internships, job offers and special programmes. The selection criteria are also added here; students can see the offers that match their requirements and wishes.


Career Events Career events are the BEST way to connect students

the BEST Engineering Competitions is a place where

and companies. Obviously, the direct contact

companies, media and the brightest students of

between students and company representatives

technology meet all together. The companies

brings the ultimate glimpse of the company world.

and media welcome the solutions invented by the students and equally the students enjoy the

We can divide career events into three main

presence and attention given to them from the

categories. There are the official Opening Days of our

company representatives and media.

General Meetings, Closing Days of our BEST Engineering Competitions and there are local career

The biggest advantage of our career events is that

events. All events are listed on our official website,

they are so easy to attend. All interested parties can

sorted according to the categories. Students can

simply go to our website, to the section of career

choose to attend company presentations, Case

events and apply.

Studies, Jobfairs, Round Tables and other career events like training sessions or seminars. We invite

With a number of career events reaching one

our partners to official openings of our largest

hundred per year, students and companies have

events, where they have the chance to access

endless possibilities to meet and find a perfect

our network and promote their image among

career or employee. Join us today and become

students. The Closing Day of the European final of

one of our satisfied partners.

Testimonial from Bekaert Bekaert continuously searches for young engineers

more internationally minded, by reaching a better

from all over the world. Since BEST is an international

understanding of diverse cultures and developing

organisation targeting engineering students from all

capacities to work on an international basis.

over Europe, it is a valuable partner for us. Our cooperation started in 2006 and today a fair number of

We acknowledge and can relate to the ambitions

our employees are former BEST members.

of BEST. Our main field of cooperation is through recruitment events, company presentations and

Bekaert is a global technological and market leader in

career newsletters. We send advice newsletters

advanced solutions based on metal transformation

through BEST, for example “How to prepare for

and coatings, and the world’s largest independent

your first interview?”. With these tools we try to

manufacturer of drawn steel wire products.

broaden the scope of young graduates towards

Bekaert is a global company with headquarters in

doing business in an international context. BEST

Belgium, employing 28 000 people worldwide.

and Bekaert have built up a strong relationship

Serving customers in 120 countries, Bekaert pursues

throughout the years which results in a win-win

sustainable profitable growth in all its activities and

situation for both BEST and Bekaert. It’s another

generated combined sales of € 4.5 billion in 2010.

proof of our baseline better together.

The objective of BEST is to provide communication, co-operation

and

exchange

possibilities

for

students all over Europe and to help them become Annual Report 31 31 2010/2011


Local cooperation BEST has no limits when it comes to offering the

advantages for the company. Schlumberger set up

students and companies the opportunities to meet

quite some local partnerships with different Local

each other, offering them the best environment to

BEST Groups around Europe, such as

discuss future career opportunities.

• a job fair organised by Local BEST Group Kraków in Poland in March 2011 (at the AGH-UST - University

Since the needs of the companies, e.g. annual

of Science and Technology),

partners, are not only to recruit students or recent

• a job fair organised by Local BEST Group Ankara in

graduates from international events like General

Turkey in March 2011 (at the Middle East Technical

Meetings which they may support, BEST tries to

University),

facilitate the cooperation between annual partners

• a Local BEST Engineering Competition organised

and Local BEST Groups all over Europe. Sometimes

by Local BEST Group Istanbul in Turkey in March

these companies are also interested in other ways of

2011 (at the Istanbul Technical University),

recruiting new people, they want to know what the

• the Schlumberger Careers Day organised by local

Local BEST Groups are doing, they want to participate

BEST group Bucharest in Romania in May 2011 (at

in local events, especially local career events, and be in

the University POLITEHNICA of Bucharest). This

contact with local students. Therefore, BEST gives the

was a three day recruitment event dedicated to

companies the possibilities to come in contact with

Schlumberger.

local BEST groups regarding local events in specific countries, cities and/or universities.

This is just a part of the beginning of the cooperation between

Schlumberger,

BEST

and

the

local

A tool is available for Local BEST Groups to announce

partnerships. The company is eager to continue

any kind of local career event like job fairs or other event,

the partnership with BEST and participating in

such as company presentations, BEST courses, etc. In

similar events in the future. Some of these events

this way, these events can be promoted to companies,

are already planned for the near future. In this way,

which facilitates the contact between the companies

Schlumberger and other companies, can combine the

and local BEST groups to form a new partnership in

benefits from the international promotion offered by

order to reach the companies’ expectations.

the annual partnership through Career Newsletters, promotion on www.BEST.eu.org and internal events,

Schlumberger is one of those companies which

with the benefits of the local promotion during local

took this opportunity by seeing the different

career events in their target countries and universities.

32 Board of European Students of Technology


BEST Educational Involvement is a service that BEST currently offers to students all over the Europe. It creates a platform, in order to raise the awareness

is gathered during the Events on Education and via

of students on educational matters and to provide

surveys in BEST. The Educational Committee of BEST

impartial student input to the stakeholders of

(EduCo) is currently offering more possibilities on

European Engineering Education (EEE). The need

Events on Education, starting with the traditional

for this service comes from the current low level

Symposia and BACo Forums (BEST, Academics

of unbias student input in the field and the

and Companies Forums). Furthermore, EduCo is

rapid development of the previous years in the

involved in educational matters for the sake of the

engineering education.

delivery of this input to the various stakeholders. This involvement includes the participation and

How does BEST Educational Involvement work in

work in European Thematic Networks and Projects

reality? EEE is comprised by many specific academic

and cooperation with associations involved in EEE.

topics, such as curricula development, e-learning,

It also includes representing BEST in conferences

active learning, recognition and accreditation,

and seminars related to Engineering Education.

lifelong learning, student mobility, research in

Furthermore, EduCo supports BEST projects that

EEE, women in EEE, etc. The BEST Educational

are related to academic matters, such as recognition

Programme is implementing the whole platform

and BEST University Centre, and is the team capable

for BEST Educational Involvement. Information

of helping Local BEST Groups when they need

on educational issues is brought to students

assistance to improve their Public Relations with

and their input is provided to stakeholders

their host university.

working on them, at the same time. Student input

34 Board of European Students of Technology


1st World Engineering Education Flash Week The 1st World Engineering Education Flash Week,

The event serves as an umbrella for several other

organised by BEST, SEFI and ISEL (Instituto Superior de

events organised by different organisations during

Engenharia de Lisboa), took place in Lisbon, Portugal

that week, so it represents a great opportunity for

between 26th September and 4th October 2011. This

BEST to increase its visibility and the recognition

event is notable for its new and unique concept of

of our organisation in the world of engineering

gathering 300 professors and 300 students, pairing

education.

them up in teams and solving various case studies within topics of interest in engineering education. The professors and the students are working together and they can get to know each other and the city whilst discussing a problem. Flash Week has an interesting aim and role in the history of the events on education - to deconstruct pre-made groups, to deconstruct the concept of conferences, to have the people in the centre of the event, to support the interaction of knowledge and people regardless their origin or job position, as a mean to empower diversity. It gathers experts from various European organisations, BEST being one of the key elements of the event because of its role. BEST has been involved in promoting the event to students, in developing the social programme for the participants, delivering training sessions and organising small engineering competitions.

Annual Report 35 2010/2011


Events On Education Apart

from

BEST

Courses

and

Engineering

topics of this event were Lifelong Learning, Women

Competitions, BEST also organises Events on

in Engineering and Transition from studies to your

Education as one of the faces of the external BEST.

first job. The outcomes of the working groups were

Traditionally, these are seminars that last 6 days and

sent to StartPro and were used in other occasions,

are focused on evaluating and finding new paths

so that students’ input contributed to the overall

for higher engineering education in Europe.

quality of engineering studies in Europe.

Hereby students can gain or share knowledge on the specific engineering topic in the field of education.

BEST Symposium on Education – BSoE’s are events where students and representatives of the

Two types of the Events on Education can be held, -

universities are discovering new issues and solutions

BACo and Symposium on Education.

in the engineering education. The topics vary on different educational issues: they can be proposed

BEST Academics and Companies Forum – BACo,

by the Educational Committee (EduCo) or be related

where students from all over Europe together

to Educational Projects, run by Thematic Networks

with university representatives and companies are

connected to the European Commission, where

gathered to discuss a certain topic in the field of

BEST, through EduCo, is involved. During July 2010

engineering education. They exchange opinions,

the BEST Symposium “Work virtually! Boost your

share experiences, offer suggestions and find

career at student speed” took place in Ljubljana. The

solutions to common issues. Local BEST Group in Sofia

Symposium was led by the Educational Committee

was lucky to organise the event entitled “University is

of BEST (EduCo) with the help of EuroPACE, ERABEE

not enough? Cross the bridge to real world!”. During

and the hosting Local BEST Group of Ljubljana.

this event students had the chance to know the

The event was focused on virtual mobility of

actual situation in Europe for all the problems that

students of technology. Existing programmes led

affect the transition from the University to the first

by EuroPACE – EU-VIP, Move-IT and EPICS were

job experience. During working sessions, each group

discussed in order to improve the existing methods

was given valuable input by one of the professors

used in virtual programs and to develop new ones

and a representative from StartPro, Mr. William Lis.

for the future. Another topic that was discussed was

The topics vary on different educational issues: the

about the innovation and creativity in university

36 Board of European Students of Technology


settings and how it contributes to raising the

The idea appeals to the European Union in such

attractiveness of engineering among students.

a degree that a thematic network called EU-VIP

The last topic discussed was delivered by ERABEE

(Enterprise-University Virtual Placements) has been

and its focus was on Knowledge Management and

created in order to gather the input from students

methods which could be used in order to preserve

and companies on the topic of virtual internships.

the information during longer periods of time.

Students had the chance to stand at the basis of this new concept. Their ideas and feedback are going to

Also there was an interesting event in Riga in August

be brought back to the European Commission.

2011 - “If your life is online? Then make it work”.

Presence at Educational Conferences As BEST is involved in different aspects of European

conference - “Effective collaborations addressing

engineering education, in the past year several

common and global challenges”.

members of the organisation attended conferences

The EUGENE Scientific Meeting was organised

in this field in order to bring students’ input on

between 16th-17th December 2010, in Gothenburg,

projects which are meant to improve the education

where topics regarding PhD’s were discussed

in Europe.

(importance of the research in engineering education, qualifications’framework domain and accreditation).

During the SEFI-IGIP 2010 Annual Conference in

In addition, there were raised questions on Life Long

Trnava, Slovakia, which took place in September

Learning, continuous education and attractiveness

2010, the BEST members, together with more than

of the engineering education.

400 professors and experts, were updated with the latest results of European and Global Engineering

WISE (World Innovation Summit for Education) in

Education development. BEST also presented there

Doha, Qatar, organised between 7th-9th December

the outcomes of the Symposium organised in 2009

2010, brought together 1000 education, corporate,

in cooperation with CFES (Canadian Federation

political and social leaders from all sectors of society

of Engineering Students), “Improving Engineering

all over the world. This was the second time BEST

Education? Let’s do it together!”.

took part and the summit gave excellent networking opportunities for BEST in a lot of various fields.

During the World Engineering Education Forum (WEEF) 2010 in Singapore, Myriam Teicher (Vice-

Furthermore, BEST was represented in the following

President for External Services) represented BEST and

conferences and workshops:

presented the results of the survey “Grand Challenges for Engineering in the eyes of the 21 Century st

Students” realised together with Dassault Systèmes in August 2010. This large conference gathered five international events together, among them the 4th IFEES Summit (The International Federation of Engineering Education Societies) and General Assembly. It offered BEST the opportunity to network

• EUGENE Line A Meeting (Leuven, Belgium, July 2010), • EUR-ACE SPREAD Final Conference (Brussels, Belgium, October 2010), • 3rd partner meeting of EU-VIP (Padua, Italy, December 2010), • SEFI Deans’ Conference (Paris, France, February, 2011),

with experts on education from all over the world

• StartPro kick-off meeting: “Young professional

and to broaden the horizons of the organisation,

and managerial staff facing changes in the

by attending and giving input on the topic of the

working place” (Brussels, Belgium, March 2011). Annual Report 37 2010/2011


Testimonial from Dassault Systèmes Dassault Systèmes is a leading provider of 3D design, manufacturing, simulation and innovation software, as well as product lifecycle management and search-based applications. Used by numerous industrial employers and educational institutions across the globe, these solutions come to educators with a rich set of tutorials and curricula to help them create their own leading-edge courses in a wide range of engineering and non-engineering disciplines. In collaboration with BEST, Dassault Systèmes has launched an international survey called “Grand Challenges for engineering in the eyes of 21st century students: new findings from an ongoing global survey based on the U.S. National Academy of Engineering Grand Challenges”. With the support of the BEST network of talents, we received 3 397 replies from more than 90 countries. The survey aims to foster dialogue on the major challenges, and also to develop awareness and curiosity among those who will be required to provide solutions as part of their professional responsibilities. Dassault Systèmes also works closely with BEST on several worldwide events related to education, such as the American Society for Engineering Education Global Colloquium and the 1st World Engineering Education Flash Week. Charles BONNASSIEUX Dassault Systèmes

Testimonial from EU-VIP For many years, Katholieke Universiteit Leuven has had the pleasure of collaborating with BEST in the framework of European Commission funded projects such as for example REVE, VM-BASE and SPUTNIC in which both organisations have been partners. Currently, BEST is partner in the K. U. Leuven led project EUVIP (Enterprise-University Virtual Placements) [1]. This project looks into the possibilities virtual mobility can offer in the area of international work placements in order to enhance the quality of these work and learning experiences. Concretely EU-VIP will result in guidelines and online training material on how to organise virtual and virtually supported (or ‘blended’) international work placements. Project outcomes are aimed at the three stakeholder groups with an interest in undertaking such work placements: higher education staff, representatives of businesses/organisations and of course the students. BEST was taken on board of EU-VIP to represent the students’ point of view in each phase of the project. Besides the constructive input at the project meetings, we also highly value the possibility of organising interactive workshops in the framework of the BEST Symposia on Education. For example, the outcomes of the symposium “Work virtually! Boost your career at student speed!” that was organised last year in Ljubljana, Slovenia were used to fine-tune the intermediate EU-VIP project results. We are already looking forward to the next event and further collaboration with BEST in future projects! Ilse Op de Beeck Media and Learning Unit – Katholieke Universiteit Leuven 38 Board of European Students of Technology

[1] www.euvip.eu


Testimonial from SEFI In my capacity as director of a teaching and learning support center at the K.U.Leuven (Belgium), I have been working with BEST already for a couple of years. We worked together in several (European) projects, where BEST was one of our preferential partners when it came to raise the student voice on themes like virtual mobility and lifelong learning. Well-organised, very knowledgeable, ready to engage, making clear points, but also prepared to make compromises,… just a few characteristics how I got to know BEST, as an organisation, and especially the students, the human capital of BEST. Recently, there was a new dimension in our relationship, related to my function as president-elect of SEFI. As this is SEFI’s Year of the Student, we had the pleasure to incorporate student participation in SEFI in a more structural way and to set up a series of common activities, which will culminate in our Annual Conference, sorry the first ever World Engineering Education Flash Week next September in Lisbon. SEFI and BEST are two natural twins, and I hope we can share our lives together to the benefit of both our organisations. Although people are coming and going – it was and still is my pleasure working with the young ‘potentials’ of BEST. Looking forward to continue along those lines! Prof. dr. ir. Wim Van Petegem SEFI President

Testimonial from EUGENE EUGENE LLP Academic Network, active since October 2009, has now arrived at a crucial Milestone: the midterm of the project. It is time for real actions to take place in order to demonstrate that such large cooperation projects are a concrete measure to enhance the attractiveness of the European Higher Education Area (EHEA), contributing to the global dimension of Engineering Education. BEST, a historical partner of Networks in the field of Engineering Education is now leading, together with Univ. Birmingham, one of the main activities of EUGENE: Line E - Increase attractiveness of EHEA. We must recognise that the activities are proceeding well in different directions, e.g. learning how to increase attractiveness from good practice. The resonance of EUGENE is certainly increasing in Europe, and not only, much thanks to the important networking support of BEST, connecting engineering students of all European countries and ensuring a substantial representation of the students in the project activities. We wish therefore to officially acknowledge the important contribution of BEST to EUGENE and, more in general to the whole sector of Engineering Education in Europe hoping that this will continue also in the future. Thank you BEST! Prof. Dott. Ing. Claudio Borri, Dr.-Ing. h.c. Coordinator of EUGENE LLP Academic Network (eugene@unifi.it) Dott.ssa Elisa Guberti Project Manager of EUGENE LLP Academic Network (eugene@unifi.it) Annual Report 39 2010/2011


Cooperation with the European Commission At the beginning of 2011 with help of the Grants

to manage the Youth in Action programme. The

Working Group (GWG), BEST received for the first

aim is to promote the active citizenship of young

time the Framework Partnership Agreement grant

people, to foster their social integration in society

covering a part of the operational costs of BEST

and to ensure that a youth dimension is taken into

for the years 2011-2013. This is the grant distributed

account in other EU policies.

by the European Comission through the Youth in Action programme.

Youth in Action (YiA) is a Program created by the European Union to support youth activities. Amongst

GWG is a team in BEST, interested in working on

others there was a grant of Youth in Action from LBG

grant applications and receiving financial support

Riga for a Culture Exchange project with LBG Brno,

in a different way than fundraising from corporate

LBG Louvain-la-Neuve and a student organisation

partners.

from Malta – and the amount of the grant was 14 000 EUR.

The European Commission has a double mission: to develop a framework for political cooperation and

Cooperation with Institutions and Student NGOs In BEST we work actively with developing

students and aims to give support to the education of

partnerships with other student NGOs that share

engineering students so that they can have a greater

a similar vision and culture to ours. Through

impact on society. The biggest project of CFES is

the partnerships we aim to stimulate sharing of

the Canadian Engineering Competition and they

knowledge, resources, best practices and ultimately

also organise conferences on engineering related

provide more opportunities and better services to

matters annually

our students. Our Official Partners – AEGEE, bonding and

As a result of the external relations strategy that

CFES - are the NGOs with whom we cooperate

was implemented during this year, we were able to

the most. AEGEE (Association des Etats Généraux

develop stronger ties with our current Official Partners

des Etudiants de l’Europe / European Students’

and at the same time get in contact with potential

Forum) is a student organisation that promotes co-

partners such as ELSA (European Law Students’

operation, communication and integration amongst

Association), EFPSA (European Federation of

young people in Europe. Their flagship projects

Psychology Students Associations) and ESTIEM

include the Summer University and also European

(European Students of Industrial Engineering and

Schools, which are training events on specific topics.

Management).

bonding, our German partner, has been bridging

During the past year, the partnerships mentioned

the gap between technology students and

above enabled us to co-organise joint training

employers since 1988. In order to fulfil this goal,

events where we had trainers and participants

students from eleven university cities organise a

from both organisations involved in each training

wide range of events, focusing especially on job fairs

event. We organised a training event on Project

of different sizes, European Workshops and training

Management (May 2011) with bonding and

events. CFES (Canadian Federation of Engineering

a training event on Corporate and Institutional

Students) represents over 65 000 engineering

Fundraising (September 2011) with AEGEE.

40 Board of European Students of Technology


BEST, along with other 26 NGOs is under the umbrella

bring for our partners and us. We aim to increase

of the Informal Forum of the International Student

and improve the cooperation with student NGOs so

Organisations (IFISO). IFISO provides a platform

that our impact on the technology students, as well

for collaboration amongst international students

as on the external world will be maximised through

organisations through knowledge sharing and

shared growth and learning.

common projects. BEST plays an active role in IFISO and has sent representatives to IFISO’s meetings in

Did you know that? Besides cooperation with

Istanbul (October 2010) and in Krakow (March 2011).

student NGOs, the External Relations Strategy of BEST covers partnerships with European

This year was filled with wonderful exchange

and Global bodies involved in matters related

opportunities and we had the pleasure of receiving

to youth, education in engineering and

members from other NGOs in a wide range of

volunteering. These partnerships enable us to

events - from Complementary Education Courses

fulfil our purpose and have a higher impact on the

to Statutory Events. At the same time, our members

external world. In 2007, BEST signed a Memorandum

were warmly received in the events of the student

of Cooperation with FEANI (European Federation of

NGOs we cooperate with.

National Engineering Associations) and in February

We value the partnerships with other student NGOs

2011, the President and Ambassador met with

because we believe in diversity, in the power of

representatives of FEANI in Brussels, in order to

knowledge sharing and the improvement they

further develop the cooperation.

Cooperation in the field of training One of the main activities of BEST is to provide

The second Ts’F took place near Vienna (Austria),

training sessions at BEST events, both internal and

between 3th-7th March. Prior to the event several

external as non-formal education. To assure the

BEST trainers provided training sessions for almost

quality of these training sessions, the Trainers’

100 young Austrian students of the Technical

Forum (Ts’F) has been set up to discuss and

University of Vienna on topics such as presentation

improve the training system.

skills, conflict and team management. About 100 passionate trainers from 26 different NGOs

In March 2010, LBG Budapest hosted the first Ts’F.

attended the working sessions during the three

About 70 trainers gathered in Hungary and more

days of the event to share their knowledge. They

than 50 discussions were held on the topic: “What

held more than 70 discussions, presenting their

can we improve in NGOs’ training field?”. This event

ideas and concepts and inspiring each other. The

resulted in several NGOs building up their own

first day of the event was dedicated to Trainers’

training system or improving the quality in existing

Meeting sessions. These sessions are used to work

ones. Since Ts’F 2010 had a huge impact in

on specific training topics and as sessions in which

terms of networking, knowledge and practice

an experienced trainer trains the others on an

sharing, the Trainers’ Forum was an important step

advanced topic.

for the Training Group (TiGro) in developing trainers and achieving synergy between different trainer

If you are a passionate trainer willing to share your

generations. In order to succeed, a second, even

knowledge with other trainers, then follow the

bigger Ts’F was held in 2011, which focused on

news on the Trainers’ Forum for our third edition

ensuring the quality of training sessions and the

in Ljubljana!

trainers’ development. Annual Report 41 2010/2011


Cooperation in the field of Public Relations The Public Relations (PR) project was created two years ago in order to create a stronger external image of BEST and to develop the practices of public relations among the different bodies of our organisation.

Cooperation in the field of Publ

In September 2010, four members became the PR

Apart from that, we contacted a large number of

Core-Team in order to take care of social networks,

European and national channels inviting them to

partnerships and media-clippings. The team

attend and cover our biggest events: Presidents’

gathered 10 more BEST members interested in

Meeting Krakow 2010, General Assembly Belgrade

Public Relations development at the end of the year

2011 and the Final of the European BEST Engineering

in Bratislava for a Short Intensive Meeting. Outcomes

Competition Istanbul 2011.

of the event became the goals of the year for the team.

The third dimension was to ensure a planned and coherent presence of BEST in different social

The first dimension of the project was to create a base

networks: Facebook, LinkedIn and Twitter. This year

of knowledge about media and social networks.

we will also open a blog where everyone will be

The PR Core-Team is developing training sessions,

able to post their BEST experiences and connect

presentations and other resources to spread this

with their friends inside the organisation and our

basic knowledge in the field of PR to our members.

partners.

The second dimension was to increase the

Thanks to our work and to the support of other BEST

appearance of BEST in the media. With this purpose,

bodies, the Public Relations project has achieved all

we are following cooperation opportunities with

those goals and is ready to take on new challenges.

different international media channels. Since April 2010, Young Innovations Europe is the first

The next steps are the creation of a new section

media partner of BEST and they have already

for press on the BEST Public Website, an increase

published several articles in their publications.

of exposure in leading national and international

Next year we want to continue this cooperation and

media channels and an improvement in the support

increase the amount of partnerships and articles.

provided to Local BEST Groups on PR matters.

42 Board of European Students of Technology


CORPORATE PARTNERS CAREER SUPPORT PARTNERS

SUPPORTERS

PARTNERS

MEDIA SUPPORTER Photos:

Danilo Vidovic, Dominika Kamola, Elena Ivashkina, Leire Barosso, Krzysztof Kowalczyk, Miguel Marzán, Paweł Gocyła, Stas Ivanov BEST archive.

Writers:

Alexandra Cota, Andrei Iulian Ganci, Christophe Jouret, Dalibor Benak, Florian Valente, Ivanna James Salmon, Juan Van Roy, Krzysztof Kobyłecki, Laura Hellebrandt, Leonid Kholkin, Lucia Lucía Marquina, Matija Lukic, Monica Kviljo, Myriam Teicher, Naga Sudha Mangeshkar Vankayala, Yulia Adalshina.

Kushniruk, Cibulková,


BEST Annual Report 2010/2011  

Annual Report 2010/2011 of Board of European Students of Technology

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