Page 1

Table of Contents Name

Page

Purpose

2

Standard User Registration

3

Standard User Login

4

Standard User Home Page

5-6

Standard User Upload

7-8

Standard User Help

9

Standard User Edit Profile

10

Standard User Forgot Password

11

Admin User Home Page

12-15

Admin/User administration page

16-19

1


Purpose: The purpose of the system is to provide UC Faculty staff a web application to upload course documents. Faculty staff can create a user profile and log into the system once their email address is validated by the Administrator. The system allows rubrics, Instructions for the instructor, Instructions for the students and documents to be uploaded. The user can review other documents submitted by all the users. Users: Two types of users: A Standard user and an Admin user.

2


STANDARD USER: Register

 

Select the Register link and complete the personal information, password and select the submit button. The system displays a message to the user notifying them their account will be verified with 2448 hours and to contact the system administration for additional information.

Once the administrator approves the registration an email notification is sent.

3


STANDARD USER: Login page

 

Once a user is registered, enter an email address and password, select “Log In” The submission screen will launch.

4


STANDARD USER: Home page

 

The submission screen displays a personalized message in the upper right hand corner of the screen and on the title bar for the list of submissions. The submission screen lists the documents the user has uploaded, if no submissions have been uploaded by the users the screen displays a message “you have No Submissions”.

5


 

 

The bottom of the screen displays a list of all submissions in the application, allowing the user to view other user’s submissions. The user can filter by all of the listed fields. The department and course fields are drop down values.

The user can view each document by selecting the selecting the hyperlinks under File Name, Instructor Instructions, Student Instructions, or Rubric. The user can also select the “View” button, the submission profile screen displays with selectable hyperlinks.

6


STANDARD USER: Submission Upload Page

  

The fields with asterisks are required fields. Click in the text box of the “Document” field to launch an upload prompt. Select the submit button. The system displays a message notifying the user of a successful upload.

7


STANDARD USER: Home Page

Once a document is submitted, it will display in the “users submission” screen and the “All User Submissions”.

8


Select the Action icon to view the submission profile and make edits.

STANDARD USER: Help page

 

Selecting the “Help” navigates the user to “Contact Us” page allowing the user to send an email message with a subject. The email is sent to the UC Document Repository Team for review. Once the email is sent the screen displays a message, notifying the user the email was successfully sent.

9


10


STANDARD USER: Edit Profile

  

Selecting the “Edit Profile” allows the Standard User to change their password, First and Last Name and Email Opt In option. The Email Opt In option is selected when the user wants to be notified when new submissions are uploaded by any user in the system. The “Logout” allows the user to log out of the system and displays a message to the user.

11


STANDARD USER: Forgot Password page

The user can select “Forgot Password”, the system will send an email to the user with a link to change their password.

The system displays a message to the user with instructions to complete the password reset.

12


ADMIN USER: Home Page

  

The administrator logs into the system and the Home submission screen displays. The submission screen displays a personalized message to the “Admin User”, lists the submission uploaded by the Admin and the users waiting to be validated. The bottom of the screen displays a list of all submissions in the application and allows for Edits.

13


ADMIN USER: Home Page

The Admin can manage the accounts waiting to be validated by clicking in the “Validated” field and selected “Yes” from the drop down values.

Once the admin user validates a user by selecting YES in the validated field, the item is removed from the “Users to be Validated” list. Selecting the “Delete” button will delete the user waiting to be validated.

14


ADMIN USER:

The Admin user can select the “Action” icon to display the Submission Profile screen and make any changes/edits to the submission.

15


ADMIN USER: Home Page

 

The bottom of the Admin Home page displays all the submissions in the system. The admin can select the documents either by the hyperlink or selecting the “Edit” button in the action column. Selecting the “Edit” button will display the Submission Profile screen.

16


ADMIN USER: User administration page

  

The system displays all the users in the system, user type either STANDARD OR ADMIN, the user first and last name, Email Opt In, if the user is validated and the date the user was created. The user administration page allows for filters by each field and provides a link to a video of the filter function. The admin user can delete submissions from the user administration page.

17


ADMIN USER: Submission administration page

  

The system displays all the submissions in the system. The user administration page allows for filters by each field and provides a link to a video of the filter function. The admin user can edit each submission by selecting the “Edit” button which launches the submission profile screen.

18


ADMIN USER: Department administration page

 

The Admin User can add departments to the drop down values listed on the Submission profile screen by navigating to the “Department administration” page from the drop down on the Administration menu. The Admin User can delete departments by selecting the “Delete” button. The Admin User can Add and item by inputting the Department Name and Date Created, then selecting the “Add Item” button.

19


ADMIN USER: Course administration page

 

The Admin User can add courses to the drop down values listed on the Submission profile screen by navigating to the “Course Administration” page from the drop down on the Administration menu. The Admin User can delete courses by selecting the “Delete” button. The Admin User can Add and item by inputting the Course Name and Date Created, then selecting the “Add Item” button.

20

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