Page 1

ULTRANET HOW TO GUIDES These “How to” guides show step by step processes to deploy Ultranet applications and common functionality.

GETTING STARTED The group of processes on the right apply to all spaces, pages and portlets.

Hide and Show Edit Controls Change the Theme Change Portlet Look and Feel Change Page Layout Change your Profile Start a new Space you own Add Pages to a Space

COLLABORATION BLOGS Adding a Blog and Blog Post Posting images in a Blog Rating and Commenting on a Blog Scoping a Blog Set Permissions on a Blog MESSAGE BOARDS Add a Message Board Add A Thread Reply to/Comment on a Thread WIKIS Adding and Editing a Wiki Rename Page/Add Sub Pages Sub Pages used as a Wiki Display Scoping a Wiki

CONTENT MANAGEMENT

Adding to My Content IMAGES Add an Image Gallery Upload an External Image Add Uploaded Image to Folder Add a Slideshow PUBLICATIONS Add Publication Applications Creating a Publication Reference Library Asset Publisher

1


NEWS Notices Add RSS Feed and Subscribe

PEOPLE

Add an Activities record Adding a Learning Contact Writing on a Contact’s Wall Space Members Portfolio Viewers/Viewed

TOOLS

Add a Calendar Add an Event to a calendar Google Maps I Frame Create a Poll Add a Poll Display View Poll Results Quick Note Site Map/Navigation Breadcrumb

2


HIDE/SHOW EDIT CONTROLS

You may want to hide or show the editing controls of a portlet. Here’s how you can do it.

On the Global Navigation hover over the Actions icon.

Then click the Edit Controls option.

You will notice that the Edit Controls have been removed from the portlet.

Follow the process again to show the Edit Controls.

3


CHANGE THE THEME

From Global Navigation select Actions and click on Manage Pages.

The following screen appears.

Select the theme you want by clicking on it.

To see the change click on Return to Full Page.

4


5


CHANGE PAGE LAYOUT

From Global Navigation select Actions. Click Change Layout.

The Layout selection screen appears.

Select the layout you want by clicking on it.

To see the change click on Save.

6


CHANGE YOUR PROFILE

Go to the eXpress Space and click on the tab called Profile.

Click Edit.

Type in the text box provided, click Save.

Click Return to Full Page.

Your Profile is updated.

7


STARTING A NEW SPACE YOU OWN

From the Global Navigation click on the Community, Design or Collaborative Learning icons.

Click on Add the relevant space.

Give the space a clear Title and Description. Determine whether it is Open, Restricted or Private. Add tags, separated by a comma, choose a template and Save.

The space will now appear in the list of My Spaces. To open the space click on the name.

TYPES OF ACCESS Open spaces are listed for everyone to know about across the state (only teachers see design spaces) and join freely. Restricted spaces are listed for everyone to know about but people must make a request to the owner for co-ownership or membership. Private spaces are visible only to members who are assigned by the space owner. NAMING SPACES If you are making a space Open or Restricted it is important to use a title that indicates; who are the targeted participants and what is the purpose of the space. You may also include the name of the original owner. Likewise the description should be informative.

8


ADD PAGES TO A SPACE

To create a new page that will appear as a new Tab. Click in the + sign. Type the name of the new page. Click Save.

To add Sub Pages, click on the tab to which you want to add Sub Pages.

Go to the Actions icon and select Manage Pages.

Click the Children tab and type the name of your Sub Page.

Click Add Page.

The new Sub Page will appear below the tab and on the site map.

This is one view of a site map. There is also a Site Map application.

9


10


11


RATING AND COMMENTING ON A BLOG Click the Learning Contact who owns a Blog on which you wish to comment. (Only teachers have Learning Contacts)

When you click on a Learning Contact you go to their eXpress space. Here you can view their Blog. Read the Blog, scroll down and you can give the Blog a rating out of five by clicking on the stars. You cannot leave a comment if you have not been given permission. Click comments to make a comment.

You may be the first to make a comment, so click the ‘Be the first’ to make a comment button.

Type your comment.

To post your comment, click reply.

Your comment has been posted.

12


13


SET PERMISSIONS ON A BLOG

Click the configure icon.

Click the word Configuration.

Click the Permissions tab.

Scroll down the list and check the boxes to determine who has what permission.

14


ADD A MESSAGE BOARD From Global Navigation select Actions and click Add Applications.

Search for Message then drag or click Add to place a message board on your space.

Click the Add Category button.

Put a category name in the Name field. Type in the Description field.

Click Save.

The category is added to the Message Board.

15


ADD A THREAD TO A MESSAGE BOARD

NOTE: A Thread cannot be added unless a Category exists.

Click the relevant Category.

Click Post New Thread.

Type the Thread Subject. Put the message in the body.

Click Save.

The Thread is now added in the Category.

16


REPLY TO/COMMENT ON A THREAD

Click the relevant Category that contains the Thread to which you want to reply.

Click the relevant Thread to which you want to reply.

Click Reply to make a comment on the Thread.

Type your response in the body of the reply text box. Then scroll down and click Save.

Your reply is now posted and added to the Thread.

17


ADDING AND EDITING A WIKI From Global Navigation select Actions and click Add Applications.

Search for Wiki then drag or click Add to place a Wiki on your page.

The following is what you will see on your screen.

Click This page is empty.. or Edit to begin typing on the Main Page of the Wiki.

Start typing on your page. There are simple editing tools to customise your text.

Add Tags, separated by commas and a Summary of the page. Click Save to return to the full page.

18


RENAME PAGES/ADD SUB PAGES TO A WIKI

To rename the Main Page click on Details.

In Advanced Actions click on Move.

Give your page a New Title.

Your page is now renamed. To make a Sub Page click Add Page.

Give the Sub Page a Title.

Your Sub Page is now listed. You can make many Sub Pages. You can make Sub Pages from your Sub Pages.

19


SUB PAGES AS A WIKI DISPLAY SCENARIO: Let’s say that you have set up a Wiki with Sub Pages as part of a Design Space, and you have tabs across the top of your Design Space for each of the e5 domains. On each tab you want to display only the Sub Page that relates to that domain of e5 (e.g. Engage). To do this, you need a Wiki Display portlet and the Sub Page needs to be setup to display on the appropriate tab. Here’s how it’s done... Open Design Space and make new pages as tabs across the top of your Space. Add a Wiki portlet. Add Sub Pages to the Wiki. It should look like this.

Click on the tab at the top of the screen to go to that page. Add a Wiki Display portlet to the page. Click the configuration icon and choose Configuration.

Click Node and select Main. Click Save.

Select the Page you want displayed in the Page menu. Click Save.

Click Return to Full Page, your Wiki Display should look something like this.

20


SCOPING A WIKI

SCENARIO: You have a Wiki on the home page of your space but you would like to add a completely new Wiki to another page. In order to do this you need to scope the new Wiki to the particular page. Here’s how it’s done... Open the space, making sure that you have a Wiki on the home page.

Click on the tab at the top of the screen to go to that page. Add a Wiki portlet to the page.

Click the configuration icon and select Configuration.

Click the Scope tab. Select Current Page (name) in the Scope drop-down box. Click Save.

Click Return to Full Page. Your Wiki should look something like this. Notice how the portlet title has the name of the Current Page in brackets. This tells you that the Wiki belongs to this page only.

21


ADDING TO MY CONTENT

On the Global Navigation click on the My Content icon.

Notice that there is a quota for the amount of Personal content you can add.

To add content, click the Check In option and click Check In To Personal.

You can upload a link to a resource you have created online by clicking the Upload Resource Link check box. You will then need to enter the URL of the link. You can also upload a file by selecting Browse. Locate the file on your computer and select Open.

Enter a Title for your content and select the Content type.

Add Tags, separated by commas, so that your content can be searched easily.

Ensure that the This material is all my own work... check box is selected before clicking the Check In button.

22


ADD AN IMAGE GALLERY From the Global Navigation select the Actions icon and click Add Applications.

Search for image. Drag or click Add to place an Image Gallery on your page.

The application now appears on your space. Click the Add Folder button.

Type the folder name in the Name field. Type in the Description field. Click the Save button.

Your folder is now listed. You can start adding images.

23


UPLOAD EXTERNAL IMAGES TO A FOLDER

Click the folder to which you wish to upload the images. Click Add Entry.

Click Select button.

Click Upload Image tab.

Click Browse and find the image you want to upload.

Name the Image. The Content Type is selected image by default

Check the copyright box. Click Check In.

Click Check In Similar if you wish to add other pictures from the same source.

These images have been added to My Content.

24


ADD UPLOADED IMAGE TO A FOLDER

Select the folder in which you want to place the image.

Click Add Entry.

Click Select.

Select an image from those displayed, click on the image and click Select.

Name the image. Specify the content type. Add Tags to assist with searching. Check the copyright box. Click the Check In button.

25


ADDING A SLIDE SHOW From Global Navigation select Actions and click Add Applications.

Search for Slideshow. Drag or click Add to put the Slideshow portlet on your page.

Click Please configure to make visible to all users.

Click the configure icon and then click the word Configuration.

Select and click the folder you wish to use.

Click Save.

This is what you see after Save has been clicked. Multiple images can be displayed using a Slideshow portlet.

26


ADDING PUBLICATION APPLICATIONS

From the Global Navigation select the Actions icon and click Add Applications.

Search for Publication to see the three Publication applications. Select and Add each of the Publication applications to your space.

The applications will look something like this.

The Display and the List need to be configured before they can be seen.

27


CREATING A PUBLICATION

On the Publication Display portlet, click the Add Publication icon.

Type a name for your Publication.

Add some content to your Publication. You can edit the content using the functions included in the text editor.

You may like to add an image to your Publication. Browse for your image in the following window.

Change the size of your image. Click OK. If you are ready to display it. Click Save and Approve at the bottom of the Publications editor. Your Publication will now be displayed inside the Publication Display portlet. NOTE: If you initially click only Save, your Publication will be kept as a draft that you can access through the Control Panel. It will not show in your Publication Display until you click Save and Approve.

28


REFERENCE LIBRARY

From the Global Navigation select the Actions icon and click Add Applications. Search for Reference then drag or click Add to place a Reference Library on your page.

Click Add Folder.

Give your folder a Name and Description.

Your folder is listed in your Reference Library. To add files click the folder name. On the next screen click Add Entry. Then click Select to find files to add to your Library.

Click on the file you want to add then scroll down and click Select.

Add some Tags, separated by a comma and click Save.

The file is now listed in the folder in your Reference Library.

29


ASSET PUBLISHER

From the Global Navigation select the Actions icon and click Add Applications. Search for Asset Publisher then drag or click Add to place the portlet on your page.

The Asset Publisher lists all of the files (Assets) on your space.

Clicking on a title will open that Asest in the Asset Publisher portlet.

Click Back to return to the full Asset list.

The Asset Publisher can also be configured to show only certain types of Assets.

30


NOTICES AND MODERATOR REQUESTS

From the Global Navigation select the Actions icon and click Add Applications.

Search for Notice. Drag or click Add to put a Notice Viewer on your page.

The viewer appears on your screen. You can minimise this when not viewing notices.

Minimised View.

Notices and Moderator Requests appear by default on Teacher Home Pages. Clicking Mark as Read will minimise the notice leaving just the title.

Notices view after Mark as Read is clicked, to view the notice again click on Show.

31


ADD AN RSS FEED

From the Global Navigation select the Actions icon and click Add Applications.

Search for RSS. Drag or click Add to put an RSS portlet on your page.

The following is what you will see on your screen. You can add your own RSS feed by clicking the configure icon and select Configuration.

To add a feed, click the Add Feed button. Copy the URL from the website where the RSS feed is located and paste it into the URL box. Type the title of your RSS feed. Delete a feed by clicking this button.

Customise the look of your feed.

Save your feed and Return to Full Page.

32


ADD AN ACTIVITIES RECORD

From the Global Navigation select the Actions icon and click Add Applications.

Search for Activities. Drag or click Add to place the portlet on your page.

Your recent Activities will be listed on the Space where you added the Application.

33


ADDING A LEARNING CONTACT From Global Navigation select the Ultilities icon and click on Find People. Here you can do a basic or an advanced search for the learning contact you wish to add to your list. You will be able to search the whole State for teachers.

Basic Search

You will generate a list of several names matching your search criteria. Select the name you want by clicking on them.

When you have selected the user you will see the following screen.

Advanced Search

Your search should identify one user. Select this person to add them to your Learning Contacts if you wish.

You can click to request them as a Learning Contact and or to view their portfolio. As you click the following messages will appear to verify that your request was sent.

When your request has been accepted the Learning Contact will appear in your list. Note: Only teachers can have Learning Contacts.

34


WRITING ON A LEARNING CONTACT’S WALL Teachers are the only users who have a Wall on their eXpress Space. Go to your Learning Contact list. Click on the name of the contact for whom you wish to leave a message. This will take you to the eXpress Space of that person. Hover your cursor over the word eXpress. The word, Wall will appear under this. Note that the name under the main eXpressSpace title has changed to the name of the person you wish to message. Click on the word Wall. You will see a screen like this.

Write your message in the space provided. When you have finished your message click on the word Post.

After you click Post the message will appear on the Learning Contact’s Wall. To return to your own screen click the Home Icon. This is in the bottom left hand corner of your screen. You can post on your own Wall and you can post Wall to Wall with a Learning Contact.

35


SPACE MEMBERS

From the Global Navigation select the Actions icon and click Add Applications.

Search for Members. Drag or click Add to put the portlet on your page.

The Members Application lists all members of the space. Find more members by clicking Next.

36


PORTFOLIOS VIEWERS/VIEWED

From the Global Navigation select the Actions icon and click Add Applications.

Search for Portfolio. Drag or click Add to place the portlet on your page.

Portfolios I View enables you to search for people who have allowed you to view their Portfolio.

My Portfolio Viewers enables you to search for people who you have allowed to view your Portfolio.

37


38


ADDING AN EVENT TO A CALENDAR

Click the Add Event button on the Calendar portlet.

Set the start date, starting time and duration. Name the event. Describe the event and select the type of event.

Scroll down and set any repeats, set the end date of your event and set your reminders.

Click Save.

Click the Events tab to view your events.

To Edit, Export, Set Permissions or Delete your event click the Actions button.

39


GOOGLE MAPS From the Global Navigation select the Actions icon and click Add Applications.

Search for Google Maps. Drag or click Add to place the portlet on your page.

This will appear on your Space.

Click the configure icon and select Configuration.

Fill in the Map Address.

Click Save and click Return to Full Page.

This is what you will see on your Space.

40


I FRAME

From the Global Navigation select the Actions icon and click Add Applications.

Search for I Frame. Drag or click Add to put the portlet on your page.

You will see a transparent portlet on your page. Click the Please configure this portlet...message.

Type the website address into the Source URL box, click Save, then Return to Full Page.

41


42


ADD A POLL DISPLAY From the Global Navigation select the Actions icon and click Add Applications.

Search for Poll. Drag or click Add to put the portlet on your page.

The application now appears in your space however it needs to be configured. Click Please Configure this portlet to make it visible to all.

Click the down arrow in the question field to choose your poll.

Select the question that you want from the list. Click the Save button.

Click return to full page.

Members of your Space can now view your poll and vote only once.

43


VIEW POLL RESULTS From the Global Navigation select the Utilities icon and select Control Panel.

Click Polls from the content list.

Click the question for which you wish to view the results.

Scroll down and select how you wish to view the results. You can also see how each member of the space voted.

If you copy the URL of the Poll Display and paste it into an I Frame configuration. You can view a dynamic graph of the results beside your poll on the page.

44


45


SITE MAP/NAVIGATION

From the Global Navigation select the Actions icon and click Add Applications.

Search for Site Map. Drag or click Add to put the portlet on your page.

The Site Map lists all Pages and Sub Pages on the space with functioning hyperlinks to these pages.

Search for Navigation. Drag or Click Add to put the portlet on your page.

The Navigation portlet lists Sub Pages under the page on which you place the Navigation portlet on.

46

Ultranet How to Guides  

Ultranet How to Guides