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EXHIBITOR MANUAL

For immediate assistance send email to info@discop.com


TABLE OF CONTENTS A)

Before the Market Exhibits

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What does my exhibit look like?

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a)

Meeting table

b)

Viewing box

c)

9m2 Stand, Furnished

d)

National Pavilion

e)

Custom Exhibit

f)

Access Map to Sandton Convention Center

4 4 4 5 5 6 7

1. 1.1

1.2

How can I add extra equipment / furniture to my exhibit? a) From Expo Guys b) From outside contractors

1.3

How can I ship promotional materials to the Convention Centre? a) Shipping using Richard Harper Logistics (PTY) LTD b) Large bulky airfreight shipments c) Shipping using outside contractors

1.4 1.5 1.6

2. 2.1 2.2 2.3

3. 4. 4.1

Drayage orders Catering Plug Adapters and Extension Cables

5. 6. 7.

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Advertising, Sponsorship and Speaking Opportunities

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Disbook / Showguide Marketing and sponsorship opportunities How to submit my application for speaking opportunities?

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Meetings On Demand Getting there

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Entry and visa requirements

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a) List of countries that do not require prior visa to South Africa b) Must I request a visa in advance at the Consulate or Embassy of South Africa?

4.2 4.3 4.4

7 7 8 8 9 9 9 10

Air travel Hotel accommodation Ground transportation (shuttle, train, taxi, etc.)

Deadlines and other important dates Checklist List of useful contacts DISCOP SOUTH LLC - 5967 WEST THIRD STREET, SUITE 350 - LOS ANGELES, CA, 90036 - USA

10 10 11 11 12 12 12 12 13

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B)

During the Market

8. 8.1 8.2 8.3 8.4 8.5 8.6

9. 10. 11.

C) 12. 13.

Setting up my exhibit

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Access to exhibit hall for set up Where is my stuff? Damage Safety and security requirements Security and public liability Items Left Behind After the Market

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Market badges Schedule of events Translation/Hostess service

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15 15 15 16 16

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After the Market Return shipping How to follow up on my meetings

DISCOP SOUTH LLC - 5967 WEST THIRD STREET, SUITE 350 - LOS ANGELES, CA, 90036 - USA

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1.

Exhibits 1.1

What does my exhibit look like? a)

Meeting table ●

● ● ● b)

Sign holder (company name and Meeting Table Number) 1 (one) White Milan Table 2 (two) Vatina White Chairs 1 (one) Power outlet

Viewing box ●

c)

1 Fascia/Company 923 mm x 353mm (wxh) Name and Viewing Box number sign [Exhibitors may not personalize this area] ● 1 PVC Panel Board Panel below TV [923mm x 570mm] (wxh) [Exhibitors may choose to personalize this area by ordering prints at an extra cost or pasting their own posters] ● 1 (one) 32” TV + DVD Player ● 1 (one) headset ● 1 (one) table + 4 (four) chairs ● 1 (one) power outlet ● Carpet + cleaning 9m2 Stand - Furnished 3m x3m shell scheme/3 (three) white panels per side [Actual panel size 1000mm(w) x 2500mm(h)

COMPANY NAME

Stand #

EXPO GUYS can print and install panel or fabric prints on request] ● Company Signage/Fascia with your name in black vinyl lettering ● 1 (one) 32” TV (freestanding not mounted) + DVD Player + 1 (one) Headset ● 1 (one) table + 4 (four) chairs ● 1 (one) Zigzag brochure rack ● 1 (one) bin ● 1 (one) power outlet ● 2 (two) spot lights ● Carpet + Cleaning DISCOP SOUTH LLC - 5967 WEST THIRD STREET, SUITE 350 - LOS ANGELES, CA, 90036 - USA

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â—?

d)

1 (one) Lockable Storage Cabinet

National Pavilion There may be variations between national pavilions, as they are personalized by each organizer. Please contact Wendy Simpson wendy@expoguys.co.za +27 83 226 0021 for more information regarding your country pavilion.

e)

Custom/system Exhibit If you have booked raw space and or want to customize your exhibit, please contact our stand constructor directly to make arrangements for your custom stand. Wendy Simpson wendy@expoguys.co.za +27 83 226 0021

DISCOP SOUTH LLC - 5967 WEST THIRD STREET, SUITE 350 - LOS ANGELES, CA, 90036 - USA

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f)

Access map to Sandton

DISCOP SOUTH LLC - 5967 WEST THIRD STREET, SUITE 350 - LOS ANGELES, CA, 90036 - USA

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1.2 How can I add extra equipment / furniture to my exhibit? As an exhibitor, you are allowed to bring marketing materials (such as flyers, DVDs, swag and other promotional gifts). We also recommend that you bring plug adaptors and power strips, if your electronics require them, as these will not be provided. Anything that takes up floor space, such as banner stands, pop-ups, and others are not allowed (except for 9m2 stand exhibitors, which may be placed inside their exhibit). If you would like to make use of floor space for advertisement, please contact marcberry@basiclead.com to find out about our Marketing and Sponsorship Opportunities.

a)

From Expo Guys Expo Guys is the official stand constructor for DISCOP JOHANNESBURG 2018 MANDATORY: Please provide service manual form to EXPO GUYS by October 12, 2018. Please refer to the service manual form for instructions i) STANDARD STAND ORDERS If you would like to request extra furniture, lighting and equipment, please contact Wendy Simpson wendy@expoguys.co.za - TEL +27 11 433 4320 or +27 83 226 0021 ii) CUSTOMISED STAND For a custom exhibit, please contact Ms Wendy Simpson, Project Manager, wendy@expoguys.co.za - TEL +27 11 433 4320 or +27 83 226 0021

b)

From Outside Contractors All exhibitors using contractors or external suppliers other than Expo Guys must contact the DISCOP Organization before October 12, 2018, and provide required Stand Drawing. Please supply abovementioned information to Wendy Simpson at wendy@expoguys.co.za . Please note our official contractor as per 2017 is Expo Guys. We have appointed Expo Guys as a full turnkey operator on this very fast paced site in order to limit logistical expenses and to maximize on economies of scale. If any exhibitor chooses to utilize an outside contractor we will be forced to apply a surcharge of 20% to cover site/security/medical expenses that are incurred. Furthermore Expo Guys has extended time on site due to the starting from initiation of site works where others will only gain access 24 hours prior to exhibitor access. Before any work by suppliers other than Expo Guys can commence, The DISCOP Organization and The Exhibiting Seller must evaluate any risk that might be caused by the building of a stand or stage works and Exhibitor must submit the layout drawing to The DISCOP Organization for approval by Disaster Management of the Sandton Convention Center. If you are not using Expo Guys and Richard Harper Logistics, you must arrange for a representative from your organization to receive your consignment/packages on the buildup dates. You must arrange the delivery of your merchandise, preview the necessary manpower for the delivery to the stands, and respect the build-up and breakdown times established by The DISCOP Organization. Over-runs will incur penalty charges, and will be payable by the violating exhibitor. The DISCOP Organization does not hire trolleys or other machinery in order to carry and deliver your material and rolling stock. We strongly recommend you bring your own. Access to the loading bay of the Sandton Convention Center is by Maud Street. Please refer to the Access Map to Sandton Convention Center. Parking at the loading bay is only for loading and unloading. Vehicle dimensions should not extend 3,30m in height and 8m in length. The goods lift dimensions are: 2600 height x 2600 width, and lift depth 5700 max. Lifting capacity is 3800kg. No storage room is available for boxes of materials during the Market. We recommend exhibitors remove boxes DISCOP SOUTH LLC - 5967 WEST THIRD STREET, SUITE 350 - LOS ANGELES, CA, 90036 - USA

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before the market opens or store them at their exhibiting space. Should you require storage please see Point 1.4 Drayage Orders.

1.3. How can I ship promotional materials to the Convention Center? Shipping of your marketing materials to the Sandton Convention Center should be organized carefully in advance. In order to avoid issues with the South African Customs, delayed delivery of your goods to the Sandton Convention Center, and to enjoy a safe, reliable delivery service, as well as available onsite assistance, The DISCOP Organization strongly advises you contact RICHARD HARPER LOGISTICS (PTY) LTD, our official courier, specialized in shipping goods to the African continent for assistance. a)

Shipping using RICHARD HARPER LOGISTICS (PTY) LTD Step 1: RICHARD HARPER LOGISTICS (PTY) LTD recommends the use of FEDEX, UPS, TNT or DHL. Richard Harper Logistics (PTY) LTD may also be able to pick up the shipment from your office. • The International Shipping Airwaybill must be addressed to consignee: RICHARD HARPER LOGISTICS (PTY) LTD FOR DISCOP JOHANNESBURG 2018 Care of: Your Company Richard Harper Logistics (PTY) LTD 18 Spier Road Plumbago Business Park Glen Erasmia, Kempton Park 1619 Johannesburg South Africa Attention: Richard Harper Tel +27 82 900 1653

• The Pro-Forma Invoice must be addressed to: 18 Spier Road, Plumbago Business Park, Glen Erasmia, Kempton Park, 1619 Johannesburg, South Africa. Please include your contact name and mobile telephone number as the shipper. • The parcels must be addressed to your company c/o Richard Harper Logistics (PTY) LTD 18 Spier Road, Plumbago Business Park, Glen Erasmia, Kempton Park, 1619 Johannesburg, South Africa Step 2: Once your parcel has been collected: • Scan and email the copy of the International Shipping Airwaybill. • Scan and email the copy of the Pro-Forma Invoice. • Email: richard@harperlogistics.co.za • Please ensure that your email has the name of the person that will be responsible for the shipping of these goods. Richard Harper Logistics (PTY) LTD will be sending all communication to this person. Step 3 : Upon arrival at Johannesburg Airport (RHL = Richard Harper Logistics) • RHL (PTY) LTD will make customs clearance • RHL (PTY) LTD will pay any customs duties on your behalf • RHL (PTY) LTD will store in our warehouse until designated delivery date • RHL (PTY) LTD will deliver to your exhibition booth at a time and date confirmed by yourselves Step 4 : Transit Updates. Email updates will be sent to each customer informing them of: • Confirmation that goods arrived at Johannesburg airport • Confirmation that goods customs cleared • Confirmation that goods in RHL (PTY) LTD’s Johannesburg warehouse are ready for delivery to your exhibition booth

DISCOP SOUTH LLC - 5967 WEST THIRD STREET, SUITE 350 - LOS ANGELES, CA, 90036 - USA

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b)

Shipping Large Bulky Airfreight Shipments In the case you have display items which are too large and costly for Courier Service, are able to extend a Freighting Service through our international network of Exhibition Freight Agents and can therefore offer a complete freighting service. From collecting from your premises, delivery to your Booth, Sandton Convention Centre and the subsequent return to their origin after event closure. Richard Harper Logistics (PTY) LTD will ensure that their appointed freight agent makes contact with the exhibitor and provides them with both the tariff and shipping instructions and arrange the necessary shipping to South Africa.

c)

Shipping using outside contractors In case the delegate decides to ship material to the SCC directly without the assistance of Richard Harper Logistics, please be aware of the following basic recommendations: • The DISCOP Organization and the Sandton Convention Center are NOT RESPONSIBLE for customs clearance processes and fees related to shipping marketing materials to DISCOP JOHANNESBURG 2018; • Make sure the courier company YOU CHOOSE will deliver your goods in time and at the agreed costs; • Make sure to properly fill out all necessary documents needed to deliver your shipment to the SCC; • The delivery of your shipment must be on the build-up days and received by a representative of your organization. Under no circumstances will The Discop Organisation sign for packages that are sent directly by the exhibitor.

d)

Arrival Deadlines at OR Tambo International Airport

● ●

Courier shipments – 2nd November 2018 Freight shipments – 2nd November 2018

Please clearly mark your boxes as follows: SANDTON CONVENTION CENTER / DISCOP JOHANNESBURG 2018 ATT: your Company name + your Stand/Viewing Box/Meeting Table/National Pavilion number + your Name + your Mobile phone number Maude Street Sandton 2196 Sandton 2146 Johannesburg, SOUTH AFRICA

1.4. Drayage Orders Should an exhibitor require additional drayage and handling services, kindly fill out the DRAYAGE ORDERS form and follow instructions. This includes: • • • • •

Porters with trolleys Forklift Storage facilities Scissor boom lift Labour

DISCOP SOUTH LLC - 5967 WEST THIRD STREET, SUITE 350 - LOS ANGELES, CA, 90036 - USA

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1.5

Catering

The venue is the exclusive supplier of food and beverage to all exhibitors. No beverages may be brought into the venue without the express approval from the venue in writing. Exhibitors wishing to provide giveaway samples of products are required to forward all relevant information, at least 7 (seven) days prior to the event, for approval by the venue management and the DISCOP Organization. However, these beverages must be limited to 56ml and may only be distributed within the exhibition hall. A special permit is required for promotional and sponsorship alcohol and a corkage fee will apply. The venue provides a service whereby exhibitors may order food platters and beverages for their stands. Contact Nichola Hodgson (nichola@eventtherapy.co.za) for more information.

1.6 Plug Adapters and Extension Cables South Africa uses round 3 pin plugs as standard (see image below). Please make sure that you bring your own adapters that will allow you to make use of your electrical devices. These can be bought at the airport or any hardware store and some stationary shops. Please plan accordingly as Discop Organisation will not supply these.

2. MARKETING AND SPONSORSHIP OPPORTUNITIES 2.1. DISBOOK / SHOWGUIDE DISBOOK provides you with relevant information about the marketplaces served by DISCOP. It features a fully interactive digital version, as well as a high quality print version, which is distributed to all participants during the DISCOP markets. A 20% discount is given to DISCOP JOHANNESBURG 2018 exhibitors, when booking advertisements in DISBOOK. For more information on how to advertise in DISBOOK, please contact francoiselazard@basiclead.com

2.2. Marketing and sponsorship opportunities DISCOP JOHANNESBURG 2017 expects to receive 2,000 participants from all over the globe. We offer several options to make your company stand out in the crowd, from visibility tools, to marketing opportunities such as private cocktail parties, print and digital advertising, and more. Please contact our sales team marcberry@basiclead.com, T+ 1 323 782 1300 for more information.

2.3. How to submit my application for speaking opportunity? The NEXT GEN program will once again bring together the world’s most dynamic speakers and moderators to discuss trends, opportunities and challenges within the television content industry. If you are interested in participating in a Panel Discussion or becoming a speaker, please email patrickzuchowicki@basiclead.com.

DISCOP SOUTH LLC - 5967 WEST THIRD STREET, SUITE 350 - LOS ANGELES, CA, 90036 - USA

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3. MEETINGS ON DEMAND (MOD) - MEETING ORGANIZATION SERVICES The DISCOP Organization is proud to provide its exhibitors with our Meetings On Demand (MOD). During the 3-day market, our participants/exhibitors average 35 meetings. Our MOD service will be available starting September 24, 2018 and will provide pre-organized meetings and high-level networking opportunities. MOD online service will help you research companies and contacts in our confirmed participant database. Learn more HERE

4. GETTING THERE 4.1. Entry and Visa Requirements A valid passport at least 6 months prior to its expiration date, sufficient funds, a return or onward ticket, and at least two blank pages in your passport are required for all visitors to South Africa. Yellow fever certificates are required if the journey starts or entails passing through the yellow fever belt of Africa or South America. a)

List of Countries that do not require prior visa to South Africa **SUBJECT TO CHANGE WITHOUT NOTICE** Please consult the website for updated information The citizen who is a holder of a national passport of the following countries, territories, and/or international organizations is not required to hold a visa in respect of purposes for which a visitor’s permit may be issued for an intended stay of 90 days or less and when in transit: • • • • • • • • • • • • • • • •

African Union Laissez Passer Andorra Argentina Australia Austria Belgium Botswana Brazil Canada Chile Czech Republic Denmark Ecuador Finland France Germany

• • • • • • • • • • • • • • • •

Greece Iceland Ireland Israel Italy Jamaica Japan Liechtenstein Luxemburg Malta Monaco Namibia Netherlands New Zealand Norway Panama

• • • • • • • • • • • • • • • •

Paraguay Portugal San Marino Singapore Spain St Vincent & Grenadines Sweden Switzerland Tanzania (90 days per year) Trinidad & Tobago United Kingdom United States Uruguay Venezuela Zambia (90 days per year) Zimbabwe

The citizen who is a holder of a national passport of the following countries, territories, and/or international organizations is not required to hold a visa in respect of purposes for which a visitor’s permit may be issued for an intended stay of 30 days or less and when in transit: • • • • • • • •

Antigua and Barbuda Bahamas Barbados Belize Benin Bolivia Cape Verde Costa Rica

• • • • • • • •

Guyana Hong Kong Hungary Jordan Lesotho Macau Malaysia Malawi

• • • • • • • •

Mozambique Peru Poland Seychelles Slovak Republic South Korea Swaziland Thailand

DISCOP SOUTH LLC - 5967 WEST THIRD STREET, SUITE 350 - LOS ANGELES, CA, 90036 - USA

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• Cyprus • Gabon b)

• Maldives • Mauritius

• Turkey

Must I request a visa in advance at the Consulate or Embassy of South Africa? If your country or territory is not listed above, you will need to request a Visa at your local South African Consulate or Embassy. To request an invitation letter necessary to apply for a Visitor visa, please email Marietou Traore at marietoutraore@basiclead.com with your information and a copy of your passport.

4.2. Air Travel Lufthansa Group Partner Airlines offer a comprehensive global route network linking major cities around the world. We offer special prices and conditions to participants, visitors, exhibitors, invited guests as well as employees of the Contracting partner and their travel companions. Promotion code: USZQMPH |

Travel Validity: 30 October – 02 December 2018

Book your travel today at www.lh.com/event-flight-booking and enter the above promotion code when you book.

4.3. Hotel Accommodation DISCOP has secured a limited number of reduced-rate hotel rooms at the Tsogo Sun Hotels to make your trip to Johannesburg affordable. Rooms at the group rate are limited and available on a first come, first-served basis. Book your rooms with special rates now.

4.4. Ground Transportation The venue and recommended hotels are located in Sandton City. The following options are available for your transfer from OR TAMBO International Airport: a)

Shuttle and Luxury Transfer Services Shuttle services can be arranged with the hotel under your reservation. For more information on shuttle services, please contact your hotel directly.

b)

GAUTRAIN We highly recommend the train journey. The GAUTRAIN system provides a safe, comfortable and punctual 20-min journey between the airport and Sandton at a cost of 125 Rand each way (approximately US$ 13 or 10 Euro). For more information, please visit http://www.gautrain.co.za/. Several of the nearby hotels offer shuttle service between the Sandton City GAUTRAIN station and the hotel. Please contact your chosen hotel for more information.

c)

Taxi The journey by taxi to Sandton City can take anywhere from 30 minutes to 1 hour, depending on traffic, which can be significant. The cost of the ride should range from US$ 25 to US$ 40, approximately. Aside from the GAUTRAIN system, public transportation in South Africa can be very challenging. Therefore, we recommend that you make any outside journeys by taxi, private car, or private tour.

DISCOP SOUTH LLC - 5967 WEST THIRD STREET, SUITE 350 - LOS ANGELES, CA, 90036 - USA

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5. DEADLINES AND OTHER IMPORTANT DATES SEPTEMBER 24 SEPTEMBER 24

Access to the Meeting Services Deadline to book Marketing and Sponsorship Opportunities

OCTOBER 9

Deadline to contact Richard Harper Logistics for your shipping

OCTOBER 15

Deadline to book advertisement in DISBOOK / SHOWGIUDE

OCTOBER 19

Deadline to receive artwork for DISBOOK advertisements

OCTOBER 19

Deadline to submit line drawings for custom design stands

OCTOBER 19

Deadline to update information in the database, in order to appear in DISBOOK

OCTOBER 20

Deadline to order How can I add extra equipment / furniture to my exhibit? From this date, Expo Guys accepts orders with a 25% surcharge.

OCTOBER 20

Deadline to order printing of graphics for your stand from Expo Guys Deadline to submit artwork for the printing of graphics for your stand from Expo Guys. R650 will be charged for artwork changes Graphics to be supplied in either PDF, TIFF or EPS file with 10mm bleed Approvals of layouts of graphics within deadline

OCTOBER 20

NOVEMBER 7

Late artwork cannot be guaranteed at the start of the show Deadline for FREIGHT shipments to arrive at OR Tambo International Airport

NOVEMBER 7

Deadline for COURIER shipments to arrive at OR Tambo International Airport

NOVEMBER 11-12

Build up days – EXPO GUYS

NOVEMBER 13

Build up day for external suppliers / independent stand builders.

NOVEMBER 13

Exhibitor Access: 3PM

NOVEMBER 13

Delegate Registration: 3PM to 6PM in the Welcome Area

NOVEMBER 16

Break-down day (from 6pm)

NOVEMBER 14-16

Show Dates

DISCOP SOUTH LLC - 5967 WEST THIRD STREET, SUITE 350 - LOS ANGELES, CA, 90036 - USA

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6. CHECKLIST I know what my exhibit looks like

I have updated my selling responsibilities

I have ordered all the extra equipment/furniture that I need

I have listed 10 of my products and/or projects online

I have shipped my materials to the convention Centre

I have submitted my wish list to DISCOPs meeting organization staff

I am using outside contractors and I have informed DISCOP of this fact and submitted the required documentation (As needed)

I have given a list of all my participants that I was unable to contact on my own

I have booked my sponsorship

I have obtained a visa to South Africa

I have submitted my application to speak at DISCOP (optional)

I have booked my air travel

I have updated my profile information

I have booked my hotel stay

I have updated my company information

I have chosen and/or booked my ground transportation

7. LIST OF USEFUL CONTACTS EXHIBITOR RELATIONS / Marc BERRY

marcberry@basiclead.com

BUYERS RELATIONS MANAGER / Karl-Hills BOLUWA

karl-hillsboluwa@basiclead.com

ADVERTISING/SHOW GUIDE / Françoise LAZARD

francoiselazard@basiclead.com

PRODUCTION/CONSTRUCTION / Wendy SIMPSON

wendy@expoguys.co.za

SPECIAL EVENTS/SPONSORSHIP/BRANDING Nichola HODGSON Ziggy PILLAY

nichola@eventtherapy.co.za

OFFICIAL DISCOP JOHANNESBURG 2018 CONTRACTORS EXPO GUYS – Stand Constructor Ms Wendy Simpson, Project Manager RICHARD HARPER LOGISTICS – Shipping Company

ziggy@eventtherapy.co.za

wendy@expoguys.co.za +27 11 433 3260 richard@harperlogistics.co.za TEL +27 11 976 6600

DISCOP SOUTH LLC - 5967 WEST THIRD STREET, SUITE 350 - LOS ANGELES, CA, 90036 - USA

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8. SETTING UP MY EXHIBIT 8.1. Access to Exhibit Hall for Set Up Access to the exhibit hall will be provided on 13th November 2018 for independent stand builders and 13th November 2018 at 3pm for exhibitors and early registration. Please note that the exhibit hall will be under full construction, and your exhibit may not be accessible for you when you arrive. In this case, Expo Guys will give you a time frame for you to return.

8.2 Where is my stuff? Refer to shipping information on page 9.

8.3 Damage Exhibitors are responsible for the cost of making good and/or replacing damage to the premises whether caused by themselves, their agents, contractors, subcontractors or by any person employed or engaged on their behalf. Any exhibit found with damaged walls, carpets and/or any structure on the venue property, the Sandton Convention Center, or on items belonging to Expo Guys will be charged with the replacement value of such items. Essential notes in order to avoid damages: ● ● ● ● ● ● ● ●

● ●

Posters and signage may be attached to the booth unit only. Recommended adhesive is Velcro and is not provided by The DISCOP Organization. You may not use an “S” hook over the top of the shell scheme unit if your item is too heavy (Please confirm with Expo Guys that your walls can hold the weight). All materials used must be flame retardant. Signs may not be higher than the wall height and may not be outside booths or extend into the aisles. Reasonable precautions must be taken when constructing or working on a stand to ensure that no damage is caused to the floor. Crates, exhibit panels and pallets must at all times be kept away from walls and/or pillars. No attachment, fitting or detachment is to be made to the internal/external walls, floors, ceiling or pillars of the venue, the SCC, nor may any items be suspended from the overhead structure without the prior knowledge and written consent from The DISCOP Organization and the venue. Nails, screws or other devices may not be driven into any part of the building. No painting (by brush, roller or spray) is permitted anywhere within the hall and exhibitions. Due to fire regulations, the storage of paint on-site is prohibited.

8.4 Safety and Security Requirements The following safety requirements and guidelines have been adapted by the venue, the Sandton Convention Centre, in order to inform and regulate all events on what “best practices” should be used to ensure event / exhibition safety. They have been developed to minimize possible liability, injury, accident or loss of life. The following requirements and guidelines, which take into account items of general health and safety, must be followed when involved in an event or exhibition at the Sandton Convention Centre. Typical essential considerations include: • •

All aisles of the exhibiting hall must be kept clear with unrestricted access at all times, including during build-ups and breakdowns. All emergency exits must have clear and unrestricted access at all times, including during buildups and breakdowns. DISCOP SOUTH LLC - 5967 WEST THIRD STREET, SUITE 350 - LOS ANGELES, CA, 90036 - USA

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• •

Access to all fire equipment must be clear and unrestricted at all times, including during buildups and breakdowns. Emergency signage must be completely visible at all times.

8.5 Security and Public Liability Security service will be present from November 14-16, during the opening hours of DISCOP JOHANNESBURG 2018. The DISCOP Organization carries public liability for each delegate while in the building of the Sandton Convention Center dated from November 14-16, 2018, but is not responsible for the insurance of exhibits or display materials on stands. Exhibitors are strongly advised to pack and remove all portable, appealing and valuable items from the exhibitor hall at the end of each day when the exhibition closes, as this is the time that there is the greatest risk of loss and theft. Items such as mobile phones and laptops must not be left unattended at any time. Exhibitors are responsible for replacing any loss or damage to any items that they have rented or hired from exclusive outsourced contractors. Please acknowledge that the layout of the exhibit and conference areas and the large numbers of people present in the various halls make it impossible for adequate security to be provided to protect each exhibitor’s merchandise and personal property. As such, please be mindful of your belongings at all times and do not leave items unattended. It is recommended that all exhibitors consult their individual insurance representatives to obtain appropriate insurance coverage. Accordingly, exhibitors must assume all risk of loss for their merchandise, fixtures, displays and any other property of the exhibitor located in the exhibition area, storage area or any other area where access has been provided to the exhibitors by the organizer, The DISCOP Organization. You can order and pay for storage from Sandton Convention Center. Such loss results from theft, vandalism and/or any other damage caused by any agent, employee of the venue or any other person either authorized or not authorized to be present at the exhibition hall

8.6

Items Left Behind After the Market Please ensure that after the market closes, you must remove all items from your stand, by the time breakdown begins. Once breakdown begins, the organizers will not be able to ensure the safety of items left on the stands and will not be held liable for loss or damage.

9.

MARKET BADGES Access to restricted areas is only permitted to accredited delegates who are in possession of their market badges. Market badges are for personal use and are non-transferable. Market badges will only be handed to delegates in possession of their business card and/or personal identification. Partial payment does not constitute agreement to release partial contractual agreement. Onsite payments will be accepted in cash (Rand) or Credit Card. Additional company representatives may be registered onsite at onsite pricing. The fee for lost badges is $100.

10. SCHEDULE OF EVENTS The daily schedule of the market will be available from October at www.discop.com. For exhibitor move-in/moveout schedules, set-up times and market/registration hours, please refer to page 14, DEADLINES AND OTHER IMPORTANT DATES. DISCOP SOUTH LLC - 5967 WEST THIRD STREET, SUITE 350 - LOS ANGELES, CA, 90036 - USA

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11. TRANSLATION / HOSTESS SERVICE DISCOP JOHANNESBURG 2018 has two official languages: English and French. A number of our staff is multilingual, and while they may be able to answer brief questions in those languages, DISCOP staff does not provide individual translation services. If you require host/hostess service for your exhibit, or if you require translation services, the DISCOP Organization highly encourages you to seek your own providers, although we are happy to provide you with assistance in procuring those. Please contact nichola@eventtherapy.com if you have such a request.

12. RETURN SHIPPING If you are shipping through RHL, please contact their representative on-site on the last day of the market to find out how you can return your goods through shipping. If you are not shipping through RHL, please make your own arrangements for shipping/pickup. The DISCOP organization will not hold items for shipment, and all items that remain on premises after the market closure may be forfeited and disposed of by the venue.

13. HOW TO FOLLOW UP ON MY MEETINGS If you failed to meet with a participant during the market, or need their updated contact information, please email your request to meetings@basiclead.com and we will do our best to put you in touch with them.

14. HOW TO REGISTER FOR THE NEXT DISCOP EVENTS

If you are an Exhibitor or you would like more information on how to exhibit, please contact marcberry@basiclead.com If you are a Buyer, Producer, Content Investor or Visitor, or you would like more information on how to attend as a Non-Exhibiting Delegate, please contact info@discop.com

DISCOP SOUTH LLC - 5967 WEST THIRD STREET, SUITE 350 - LOS ANGELES, CA, 90036 - USA

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EXHIBITOR MANUAL FOR DISCOP JOHANNESBURG 2018  
EXHIBITOR MANUAL FOR DISCOP JOHANNESBURG 2018  
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