Page 1

Graduation Kit

Western Canada

Eastern Canada

Québec

1266 Fife Street Winnipeg, MB R2X 2N6

1035 Rangeview Road Mississauga, ON L5E 1H2

3592 boul. Poirier, Montréal, QC H4R 2J5

1 866 949-5712

1 866 949-5722

1 866 666-4696

acadwest@gaspard.ca

acadeast@gaspard.ca

gaspardqc@gaspard.ca

Cert no. SW-COC-2150


A tradition of excellence continues with a commitment to our customers

G

aspard’s commitment to our customers is what has guided us for over 100 years, and continues to guide us today. We know how important a graduation event is to the school, graduates and their families and we are here to help.

Our Goal Is To Ensure Your Success By: • •

Providing the finest quality regalia Managing delivery of your order

• Supporting you with the best customer care team in the industry

Why Choose Gaspard: • • • •

1

Made in Canada Largest inventory of rental gowns and hoods in Canada Largest selection of gown colours Distribution centers across Canada

• •

Local representation across Canada Commitment to hygiene – each gown is steam cleaned after each use


Guaranteed

satisfaction 2


Faculty & Student Rental Packages Our packages include all the elements required to deliver a consistent prestigious style at your graduation. From student ensembles to faculty regalia, Gaspard has what you need. Student Order Rent the graduation gown and vee stole. Your students keep the cap and tassel as a souvenir of the day.

Faculty Order Rent a Bachelor, Master or Doctorate gown. The style of faculty regalia varies depending on the degree and university attended.

Your consolidated student and faculty orders will arrive together three days prior to your graduation and will be individually packaged and alphabetized to facilitate distribution. Renting is cost effective, easy and convenient and ensures an environmentally friendly graduation with academic tradition and style.

Faculty Rental Package Each faculty rental package contains: • Rental gown • Rental university style hood • Souvenir faculty cap with plain black tassel Celebrate academic excellence by creating a traditional academic ceremony. By renting regalia for both your students and faculty you can demonstrate your institution’s commitment to academic excellence. Traditionally, faculty members wear regalia representing the university they attended and degree they received. Gaspard stocks regalia for most Canadian universities - all we need is the name of the university and the degree they received and we take care of the rest. Not only will your graduation show your school’s academic excellence, but you will also receive a 10% discount off the cost of your entire faculty order when ordered in combination with your student order.

Bachelor

Master

Doctorate

Faculty Purchase Package Enjoy the convenience of having your faculty regalia ready when you are. Purchase your own official university gown, personalized hood and faculty cap with tassel. Call for details: 1-800-380-8214.

3


Student Rental Packages We have taken our most popular graduation items and put them into convenient student rental packages. Choose a package and make your graduation planning hassle free.

Platinum

Silver

Gold

• Rental Gown • Rental Vee Stole • Souvenir Cap • Souvenir Tassel with Year Date Charm

• Rental Gown • Souvenir Cap • Souvenir Tassel with Year Date Charm

Bronze • Rental Gown

• Rental Gown • Rental Vee Stole

Rental Gowns:

Souvenir Cap:

We manufacture our gowns from high quality, durable and wrinkle resistant fabric. We tailor them with premium details and features such as fluting and full cut sleeves to ensure your students look their best on graduation day. Gowns are available in all of our academic colours and in a full range of sizes – see our size chart at the end of this booklet.

Our traditional souvenir caps with a specially designed oval inside each cap for the students to collect messages and autographs from their classmates - adding to the keepsake value. Caps are available in all of our academic colours. One size fits all.

Rental Vee Stoles: We manufacture our vee stoles from the same high quality fabric as our gowns. Vee stoles are a perfect compliment to our graduation gowns. While vee stoles are the traditional way of bringing school colours into the academic ceremony, they offer the added benefit of finishing off the gown at the neck line and creating a more finished appearance. Vee stoles are available in all of our academic colours.

Tassel and Year Date Charm: We manufacture our 9” tassel with 64 strands of chainette for a full appearance and vibrant color. They are accented with a gold year date charm commemorating the date. Tassels are available in 1, 2 or 3 colour combinations in all of our academic colours.

Academic Colour Choices Black

Royal Blue

Navy

Maroon

Red

Emerald Green

Purple

Regal Gold

White

4


Accessories

Custom Vee Stoles

Customize Student Packages with high quality accessories for a more unique and memorable ceremony. Our accessories are available for purchase only.

Souvenir Caps & Tassels

1 Colour

2 Colour

3 Colour

Include your school colours in your ceremony with customized vee stoles. Available in a wide variety of colours in one, two or three colour combinations or choose solid white vee stoles to imprint with your schools logo or emblem. All we need is your camera-ready artwork. Our custom vee stoles are available for purchase only and are manufactured in the same fabric as our gowns, for a perfect match. Call 1 800 380-8214 for further details. Souvenir Caps We manufacture our traditional souvenir caps with a specially designed oval inside each cap for the students to collect messages and autographs from their classmates - adding to the keepsake value. Caps are available in all of our academic colours. One size fits all.

Traditional Stoles & Cords

Tassel and Year Date Charm Our 9” tassel has 64 strands of chainette for a full appearance and vibrant colour. They are accented with a gold year date charm commemorating the date. Tassels are available in 1, 2 or 3 colour combinations in all academic colours. Jumbo Tassel with Year Date Charm: We manufacture our 9” jumbo tassels with 192 strands of chainette three times the thicknes of our standard tassels. They are accented with a gold year date charm commemorating the date. Tassels are available in solid colours only.

Souvenir Packages

Honour and Valedictorian Stoles Present your honour students and valedictorian with this traditional keepsake. Available in Gold Satin only. Honour Cord For centuries, wearing an honour cord has been the traditional way to recognize honour students. Available in gold. (special order colours: royal blue, red, white, grey).

Custom Imprinted Traditional Stoles Imprint the logo or emblem of your choice – school, academic, sports, or music. Available in white Pilgrim only.

All returned items are subject to a 25% restocking charge.

Student Package Students can own their own graduation outfit. Package consists of a souvenir gown and matching cap with tassel. These lightweight gowns are intended for one time use only. Please contact our Customer Service Team at 1 866 949-5712 (Western Canada) or 1 866 949-5722 (Eastern Canada) or 1 877 666-4696 (Quebec) for more information on our souvenir gowns.

5


Easy Step-by-Step Ordering Step 1: Make A Reservation! In order to guarantee the availability of your preferred colour choice and package complete the enclosed Reservation Form and send to us today.

Step 2: Place Your Order We require a detailed order two months prior to your ceremony. Your order cannot be processed without the required forms and ceremony date. Complete the following: Download the Excel format Graduation Spreadsheet (Microsoft Excel is required)

Complete Student Summary Order paper form enclosed in this package

Complete Faculty Rental Order paper form enclosed in this package

Complete Individual Student Rental Detail paper form enclosed in this package

• Visit www.gaspard.ca/grad • Click on the link to the Excel format Graduation Spreadsheet • Save spreadsheet to your computer • Open the Excel spreadsheet in Microsoft Excel and read the information on the instructions tab and follow the instructions to complete the spreadsheet.

OR

Complete the Summary tab Complete the Faculty order tab Complete the Student order tab SAVE your completed spreadsheet

If using paper, send your comp email or fax to Gaspard Order Centre: Email: rental_orders@gaspard.ca Toll Free Fax: 1 866 977-0024 Mail: Gaspard Graduation Order Centre

1266 Fife Street Winnipeg, MB R2X 2N6

Email the completed spreadsheet to rental_orders@gaspard.ca (include in your email, the name and city of your school)

Step 3: Verify Your Order We will send you a Graduation Agreement within 5 business days of receiving your order. 1. Review your Graduation Agreement to ensure accuracy

3. Return a signed copy of the graduation agreement to us:

2. If changes or corrections are required, note the changes or corrections on the agreement

Email: rental_orders@gaspard.ca Toll Free Fax: 1 866 977-0024 Mail: Gaspard Graduation Order Centre 1266 Fife Street Winnipeg, MB R2X 2N6

6


Frequently Asked Questions Product What are the benefits of renting graduation regalia? Renting is an easy, environmentally friendly, economical and convenient way to achieve a unified academic appearance at graduation without the school storing or maintaining an inventory of gowns. Gaspard takes care of it all - the cleaning, the sizing by student, and storage. It is that easy. Why would I want faculty regalia? Your school’s academic excellence is presented with pride if your teaching staff is dressed in university style gowns and hoods. The entire student body and their families will see your school’s pride in academic standards. How are the student gowns, vee stoles, and faculty regalia cleaned? After each use, all rental items are steam-sanitized and prepared for the next graduate. We take great care and pride in delivering a perfect graduation experience and we do so with a firm eye on our environmental footprint. How do I wear my cap and where should the tassel be positioned? Traditionally, the graduation cap is worn low on the forehead. The tassel is positioned on the left side of the cap prior to receiving the diploma and is then moved to the right promptly afterwards. How do I wear the rental vee stole? The rental vee stole is worn with the long side to the back. What happens if you don’t have my faculty hood request? We have the largest selection of Canadian university and degree specific hoods in the industry. So chances are that we have your specific hood. On the rare occasion that a substitution is required, we always strive to deliver the best substitution for the hood. Who do I contact, if I have questions? If you have questions, simply contact our Customer Service team:

Western Canada: Eastern Canada: Quebec Canada: 1266 Fife Street 1035 Rangeview Road 3592 boul. Poirier Winnipeg MB R2X 2N6 Mississauga ON L5E 1H2 Montréal, QC H4R 2J5 1 866 949-5722 1 877 666-4696 1 866 949-5712 acadwest@gaspard.ca acadeast@gaspard.ca gaspardqc@gaspard.ca

7


Orders Why do I need to place a Reservation? By placing a reservation, you guarantee that the quantity and colour of regalia that you require is available for you on your specific graduation date. When should I place my order? You must place your order 2 months prior to your graduation date. This lead-time allows processing your order, confirming your order with a Graduation Agreement and making any necessary changes before shipping. What happens if I need to make changes after I have placed my order? We understand that sometimes additions and deletions are necessary after an order is placed. We try to accommodate all updates. Changes to your order will be processed up to the freeze date stated in your Graduation Agreement. Email any changes required to rental_orders@gaspard.ca or fax 1 866 977-0024 (please send only the additions and deletions that are required, not the entire order). When do I get invoiced? Your invoice will be mailed within 72 hours of Gaspard shipping your order. Your itemized invoice will include actual shipping charges and applicable taxes. (if your order includes less than 50 rental packages, your invoice will also reflect the return shipping charges). When do I need to return my rental items? Your rental items should be returned the next business day after your ceremony. We need to clean and repackage gowns for use at other schools. If an extension is required, please contact our Customer Service team at 1 866 949-5712 (Western Canada) or 1 866 949-5722 (Eastern Canada). How do I return my rental items? All paperwork needed to return your order is in box marked Number 1. 1. Remove all old address labels from the outside of each box. (Do not remove school address label on the inside lid of each box) 2. Pack the rental items back into the original boxes using only the number of boxes necessary. 3. Put the RENTAL RETURN PACKING SLIP inside one of the boxes. 4. Seal the boxes with a strap or tape. 5. Affix the Gaspard return address labels to each recycled box. Returning by Purolator Ground: 1. Indicate the number of boxes and total box weight (not to exceed 30 pounds per box) on the bottom of the manifest. 2. Affix one of the Purolator bar code pin numbers above the Gaspard Address Label on each BOX. 3. Keep one copy of the manifest for your records in case the shipment needs to be traced. 4. Call Purolator at 1 888 SHIP-123 (1 888 744-7123) to schedule a pick up. Returning by Canada Post: 1. Take all the packed boxes to your postal station. 2. Keep a copy of your receipt with all the tracking numbers for each box.

8


Size Chart Height

Size

3’9” – 3’11” (114 - 119 cm)

30

4’0” – 4’2” (120 - 127 cm)

33

4’3” – 4’5” (128 - 136 cm)

36

Height Please Measure Head to Toe

Height

Size

Full Fit Suggested

4’6” – 4’8” (137 - 143 cm)

39

4’9” – 4’11” (144 - 150 cm)

42

140 lbs. +

5’0” – 5’2” (151 - 158 cm)

45

165 lbs. +

5’3” – 5’5” (159 - 166 cm)

48

190 lbs +

5’6” – 5’8” (167 - 173 cm)

51

215 lbs +

5’9” – 5’11” (174 - 181 cm)

54

240 lbs +

6’0” – 6’2” (182 - 188 cm)

57

265 lbs +

6’3” – 6’5” (189 - 195 cm)

60

290 lbs +

6’6” – 6’8” (196 - 201 cm)

63

300 lbs +

For gown sizes not shown or specialty sizing requirements, please contact your Customer Service team member.

9


Reservation Form Graduation Caps and Gowns by Gaspard Attention Graduation Coordinator, Reserve your graduation regalia with us by completing the form below. «Acct_Name» «Addr_Street» «City», «Prov» «Postal»

Attention Graduation Coordinator Account # «Comp» «Ssn»- «Acct Pfx»-«Acct_Sfx» Phone No. «Phone_AR» Fax No. «Fax_AR» Email Address «Email»

Please Reserve Graduation Regalia for our 2014 Graduation Graduation Coordinator’s Contact Information: Name _________________________________________________________ Title ________________________________________________________________ Your Email ___________________________________________________ Institution Email __________________________________________________ Phone # _____________________________________ Ext. __________ Fax # ____________________________________________

2014 Graduation Date (or estimation) ____________________________________________ Estimated number of student gowns _____________ Colour(s) ___________________________________

Rental

Souvenir

Estimated number of vee stoles _____________ Colour(s) _________________________________________

Rental

Souvenir

Estimated number of Faculty gowns required _____________ YES! Enroll my students into Gaspard’s cross Canada online contest to win 1 of 10 $1,000 scholarship awards!* *When your school chooses environmentally responsible rental gowns, your graduating students are immediately qualified for this opportunity.

We will not be ordering this year

Reason(s) ____________________________________________________

Return this Form by: Email: rental_help@gaspard.ca Or Fax: Toll Free (866) 977-0024 or (204) 947-0024 Or Mail: Gaspard - 1266 Fife Street , Winnipeg , MB R2X 2N6.

Why We’re Canada’s Number One Choice! NO WORRIES Order Convenience With offices and fully staffed distribution centres stretching from Vancouver to St. John’s, Gaspard has the on-site flexibility to deal with the last minute curve balls.

ALL ABOUT YOU Order Processing We’ve been celebrating big days with grads across Canada for over 100 years and get how important this day is! Right from the get-go, the process is all about YOU.

LEAVE IT TO US Order Retrieval We understand better than anyone that grad days can be busy days, so our cost effective grad gown retrieval service may be just the answer! Our on-site support team are more than happy to look after everything from pick-up to pack-up. Customer Service Western Canada 1-866-949-5712 acadeast@gaspard.ca | Eastern Canada 1-866-949-5722 acadeast@gaspard.ca | Quebec 1-877-666-4696 gaspardqc@gaspard.ca


Faculty Rental Order Account# _______________________________________________________ School Name ____________________________________________________

Street Address ___________________________________________________ City ___________________________________________________________ Province ________________ Postal Code _____________________________

GRADUATION DATE ___________________ (required) PURCHASE ORDER ____________________

School Phone ____________________________________________________

Ship To Address (if different)

School Fax ______________________________________________________

Place ________________________________________________

Ordered By _____________________________________________________

Attention _____________________________________________

Title ___________________________________________________________

Address ______________________________________________

Contact Phone _________________________________Ext:________________

City _________________________________________________

Contact Fax _____________________________________________________

Province ___________ Postal Code ________________________

Email __________________________________________________________

Name

Height

(PLEASE PRINT CLEARLY) LAST NAME

FIRST NAME

Inches / cm.

1

Hood*

Gown Bach. Mast. Doc.

Hood

Degree, Faculty and University Attended

ü ü ü

ü

Substitutions of some hoods may be necessary

2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

TOTAL

TOTAL

*IMPORTANT: Substitutions of some hoods may be necessary depending on hood availability. Signature

Faculty Cap (purchase)

ü


Student Summary Order Orders cannot be processed without completion of this form. Account# __________________________________________________________

GRADUATION DATE ________________ (required)

School Name _______________________________________________________ Street Address ______________________________________________________ City ______________________________________________________________

PURCHASE ORDER

Province ________________ Postal Code ________________________________

_________________

Ship To Address (if different)

School Phone _______________________________________________________ School Fax _________________________________________________________

Place ____________________________________________

Ordered By _________________________________________________________

Attention _________________________________________

Title ______________________________________________________________

Address __________________________________________

Contact Phone ______________________________________________________

City _____________________________________________

Contact Fax ________________________________________________________

Province ___________ Postal Code ___________________

Email _____________________________________________________________

10% savings on your Faculty rental package when you order both Student and Faculty. Packages: Platinum    -­‐  rental  gown,  rental  vee  stole,  cap  and  tassel   Gold              -­‐    rental  gown,  cap  and  tassel                                       Silver                 -­‐    rental  gown  and  rental  vee  stole   Bronze    -­‐    rental  gown   Rental Gown Quantity

Colour

Rental Vee Stoles (Solid Colour) Quantity Colour

Souvenir Cap (unisize) Quantity Colour

Souvenir Tassel and Year Date Quantity

Colour 1

Colour 2

Colour 3

Colour 1 Colour 2 Colour 3 Total PURCHASE SOUVENIR ITEMS

Graduation Vee Stoles (Pilgrim Only) For Purchase Vee Stoles available in one, two, or three colours Quantity

Colour 1  (at  neck)  

Colour 2  

Custom Imprinted Vee Stole

Quantity

Colour 3  

Graduation Vee Stoles (Pilgrim Only)

Forward artwork  for  approval  (white  pilgrim  only)  

Stoles and Cords for Purchase PItem

PURCHASE SOUVENIR ITEMS Item Quantity Colour  

Honour Cords Honour Stoles

Quantity

Valedictorian Stole

Gold Satin Only

Plain Stoles

Colour Gold Satin Only Gold Satin Only

S

Custom Imprinted Traditional Stoles (white pilgrim only) Quantity Forward  artwork  for   approval  

Purchase Jumbo tassels and Year Date

Student Purchase Packages

Souvenir Gown  and  Cap  

Souvenir Tassel  and  Year  Date    

Quantity

Colour 1

Colour 2 Total

 

 

 

 

 

Colour

Colour 1

Colour 2

Colour 3

Charme Jumbo Tassels (Solid colours only) Quantity

Colour

Quantity

Year Date Charms Gold Only

Signature _______________________________

Customer Service Western Canada 1-866-949-5712 acadwest@gaspard.ca | Eastern Canada 1-866-949-5722 acadeast@gaspard.ca | Quebec 1-877-666-4696 gaspardqc@gaspard.ca


Student Rental Details (Required with your order) Account# __________________________________________________________ School Name _______________________________________________________ Street Address ______________________________________________________ City

_____________________________________________________________

HEIGHT Please Measure Head to Toe

Province ______________________Postal Code ___________________________ Gown Colour 1

Gown Colour 2

* IMPORTANT: Photocopy this form if more than 30 Graduates are to be listed or visit www.gaspard.ca/excel for online documentation.

Students Name

(PLEASE PRINT) LAST NAME

FIRST NAME

Gown Gown Colour Colour

1

2

MEASURE HEIGHT AND CHECK OFF THE APPROPRIATE COLUMN (sz39) (sz42) (sz45) (sz48) (sz51) (sz54) (sz57) (sz60) (sz63) 4’6”-4’8” 4’9”-4’11” 5’-5’2” 5’3”-5’5” 5’6”-5’8” 5’9”-5’11” 6’-6’2” 6’3”-6’5” 6’6”-6’8” 137 – 143 cm 144 – 150 cm 151 – 158 cm 159 – 166 cm 167 – 173 cm 174 – 181 cm 182 – 188 cm 189 – 195 cm 196 – 201 cm

*1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

Customer Service Western Canada 1-866-949-5712 acadwest@gaspard.ca | Eastern Canada 1-866-949-5722 acadeast@gaspard.ca | Quebec 1-877-666-4696 gaspardqc@gaspard.ca


Graduation Kit

Western Canada

Eastern Canada

Québec

1266 Fife Street Winnipeg, MB R2X 2N6

1035 Rangeview Road Mississauga, ON L5E 1H2

3592 boul. Poirier, Montréal, QC H4R 2J5

1 866 949-5712

1 866 949-5722

1 877 666-4696

acadwest@gaspard.ca

acadeast@gaspard.ca

gaspardqc@gaspard.ca

Cert no. SW-COC-2150

Gaspard Graduation Kit 2014  
Read more
Read more
Similar to
Popular now
Just for you