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(Name of the conference) (Dates)

Logo of the OC or of the Conference

DISCHARGE REPORT Organizing Committee: (NOMBRE DEL OC) Organizing Committee President: (NOMBRE DEL OCP) COACH: (NOMBRE DEL COACH)


Index The report is divided into the following heads:

 General information about the conference and the OC.  Logistics  External Relations  Finance  Communication 

Achievements

Non-achievements

Acknowledgements

Some word from the people involved in this event.


General Information about the conference and the OC Purpose of (NAME OF THE CONFERENCE) 1. Objective #1. 2. Objective #2. 3. Objective #3.

Agenda of (NAME OF THE CONFERENCE) The agenda for the Conference was designed and run by (NAME OF THE AGENDA MANAGER). AGENDA OF THE CONFERENCE:

Duration of (NAME OF THE CONFERENCE): It lasts for a period of (__) days and (__) nights from (DATES OF THE CONFERENCE) and involves external session, talks, presentations etc. Delegate Profile: The number of delegates present at the Conference would be approximately (________). DELEGATE PROFILE: Organizing Committee Structure The Organizing Committee President: (_____________________) The CORE OC:

1.

Name

OCVP POSITION

2.

Name

OCVP POSITION

3.

Name

OCVP POSITION

4.

Name

OCVP POSITION

5.

Name

OCVP POSITION

6.

Name

OCVP POSITION


The MCVP Corporate Developmente selected the OCP, giving enough advantage to the OCP, for selecting a worthy team. Problems Faced:  Problem #1  Problem #2  Problem #3

Suggestions:  Suggestion #1  Suggestion #2  Suggestion #3


Logistics Infrastructure 1. Video bim Specifications: 2. Sound system Specifications: 3. Internet Specifications: 4. T-shirts Specifications: 5. Promotional Article #1 Specifications: 6. Promotional Article #2 Specifications: 7. Promotional Article #3 Specifications: 8. Promotional Article #4 Specifications:

Problems faced:     

Problem #1 Problem #2 Problem #3 Problem #4 Problem #5

Suggestions:  Suggestion #1  Suggestion #2  Suggestion #3


 Suggestion #4  Suggestion #5 Venue ** Please with these report sent the MC a zip document with all the quotes of the hotels that you contacted. Main Venue: (NAME) Address : Contact Person : Contact No. : Package Offered: $_____ per head per day, which included:  #1  #2  #3 Expectations :     

Expectation#1 Expectation#2 Expectation#3 Expectation#4 Expectation#5

During the Conference: 1. Food    

Comment #1. Comment #2. Comment #3. Comment #4.

2. Plenary    

Comment #1. Comment #2. Comment #3. Comment #4.


3. Parties    

Comment #1. Comment #2. Comment #3. Comment #4.

4. MC Office    

Comment #1. Comment #2. Comment #3. Comment #4.

5. Rooms    

Comment #1. Comment #2. Comment #3. Comment #4.

6. OC Stall    

Comment #1. Comment #2. Comment #3. Comment #4.

7. Stock Room    

Comment #1. Comment #2. Comment #3. Comment #4.

8. Check in and Check out  Comment #1.  Comment #2.  Comment #3.


 Comment #4.

10. Stock Room and Memorabilia    

Comment #1. Comment #2. Comment #3. Comment #4.

11. Delegate Servicing    

Comment #1. Comment #2. Comment #3. Comment #4.

VENUE REALITIES    

Comment #1. Comment #2. Comment #3. Comment #4.

Problems faced:     

Problem #1 Problem #2 Problem #3 Problem #4 Problem #5

Suggestions:     

Suggestion #1 Suggestion #2 Suggestion #3 Suggestion #4 Suggestion #5


Transportation    

Comment #1. Comment #2. Comment #3. Comment #4.

Problems faced:     

Problem #1 Problem #2 Problem #3 Problem #4 Problem #5

Suggestions:     

Suggestion #1 Suggestion #2 Suggestion #3 Suggestion #4 Suggestion #5

Stock realities Opening stock balance Commodity

Quantity


Commodities purchased by the OC Commodity

Quantity


Closing stock balance Commodity

Problems faced:     

Problem #1 Problem #2 Problem #3 Problem #4 Problem #5

Suggestions:     

Suggestion #1 Suggestion #2 Suggestion #3 Suggestion #4 Suggestion #5

Quantity


External Relations Companies that were contact Name of the company

Name of the contact of the company

Email of the contact

Does they sponsor the event (yes/no)

Reason or any other comment

Name of the contact of the company

Email of the contact

Amount Raised

Comments

Cash Raising Name of the company and name of the Account Manager


In kind Raising Name of the company and name of the Account Manager

Problems faced:  Problem #1  Problem #2  Problem #3  Problem #4  Problem #5

Name of the contact of the company

Email of the contact

Quantity of product that they gave

Comments


Suggestions:  Suggestion #1  Suggestion #2  Suggestion #3  Suggestion #4  Suggestion #5


Communications ** Please with this report send a zip do with all the spams and booklets that you send during the event..

 Starting date of the promotion: Specifications:  Number of spams sent: Specifications:  Number of booklets sent: Specifications: Problems faced:  Problem #1  Problem #2  Problem #3  Problem #4  Problem #5

Suggestions:  Suggestion #1  Suggestion #2  Suggestion #3  Suggestion #4  Suggestion #5


Finance ** Please with this report send the plan budget and the real budget.

Incomes Description

Amount of money

Number of deposit or check

Amount of money

Number of bill

TOTAL AMOUNT OF MONEY: Expenses Description


TOTAL AMOUNT OF MONEY: Accounts Receivable Description

Amount of money

Number of bill

Person or entity that own the MC the money

Number of bill

Person or entity that own the MC the money

TOTAL AMOUNT OF MONEY: Accounts Payable Description

Amount of money


TOTAL AMOUNT OF MONEY: Problems faced:  Problem #1  Problem #2  Problem #3  Problem #4  Problem #5

Suggestions:  Suggestion #1  Suggestion #2  Suggestion #3  Suggestion #4  Suggestion #5


Achievements        

Achievement # 1. Achievement # 2. Achievement # 3. Achievement # 4. Achievement # 5. Achievement # 6. Achievement # 7. Achievement # 8.


Non - Achievements    

Non Achievement # 1. Non Achievement # 2. Non Achievement # 3. Non Achievement # 4.


Acknowledgment       

Acknowledgment #1. Acknowledgment #2. Acknowledgment #3. Acknowledgment #4. Acknowledgment #5. Acknowledgment #6. Acknowledgment #7.


Some words from various people involved with the event


Formato para Reportes de Eventos