Page 1

Page 6 of 16 MINUTES OF THE OPEN SESSION OF THE DEVONPORT CITY COUNCIL HELD IN THE COUNCIL CHAMBERS, ON MONDAY, 16 JUNE 2014 COMMENCING AT 6:00PM PRESENT:

Ald S L Martin (Mayor) in the Chair Ald G B Kent (Deputy Mayor) Ald G F Goodwin Ald P G Hollister Ald A J Jarman Ald L M Perry Ald A L Rockliff Ald W M Squibb Ald W P Wilson

Council Officers: General Manager, P West Assistant General Manager Customers and Community, E Ewins Assistant General Manager Technical and Finance, M Atkins Executive Manager Corporate Support, S Crawford Development & Health Services Manager, B May 1.0

APOLOGIES The following apologies were received for the meeting: Ald Cole Ald Keay Ald Laycock

2.0

Leave of Absence Apology Apology

DECLARATIONS OF INTEREST There were no Declarations of Interest.

3.0

CLOSED SESSION 131/14

RESOLUTION

MOVED: Ald Hollister SECONDED: Ald Kent That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2005 the following be dealt with in Closed Session: Item No

Matter

3.1 3.2

Applications for Leave of Absence Fenton Villas

3.3 3.4 3.5 3.6

Local Government (Meeting Procedures) Regulations 2005 Reference 15(2)(i)

15(2)(e)(f) Standing Delegation - Acting General 15(2)(a) Manager Declaration of Dilapidated Property 15(2)(h)(j) Cradle Coast Visitor Services Review 15(2)(f) Unconfirmed minutes of the Cradle Coast 15(2)(f) Authority Board meeting held on 13 May 2014

Minutes of Devonport City Council ordinary meeting held 16 June 2014


Page 7 of 16 3.7

Unconfirmed minutes from TasWater general 15(2)(f) meeting held on 13 May 2014 Unconfirmed minutes of Independent 15(2)(f) Community Taskforce meeting held 27 May 2014 Unconfirmed minutes of meeting - Audit 15(2)(f) Panel - 2 June 2014

3.8

3.9 FOR Ald Martin Ald Jarman Ald Rockliff

Ald Goodwin Ald Kent Ald Squibb

Ald Hollister Ald Perry Ald Wilson CARRIED UNANIMOUSLY

4.0

PUBLIC QUESTION TIME 4.1

4.2

RESPONSES TO QUESTIONS RAISED AT PRIOR COUNCIL MEETINGS (D331110) The written response in relation to a question from the May Council meeting was noted. Questions asked at this meeting BRIAN RICHARDS - 5 WHEELER STREET, EAST DEVONPORT (D331994) Why did the two Aldermen delegated to Eastern Shore Committee, vote at the Council meeting on 19 May 2014 to rezone a large area of East Devonport from residential to light industrial, bounded Tarleton Street, Brooke Street, North Caroline Street, Nealy Street and Esplanade? This is predominantly against the wishes of residents of East Devonport and the recommendation of the Connell Wagner report, which has never been amended or terminated to my knowledge. Response The Mayor suggested that Mr Richards ask the Aldermen directly if he wished to seek their opinion. DOUGLAS JANNEY - 23 WATKINSON STREET, DEVONPORT (D331996) Capital Works & Financial Reports Under “Risk Implications” of the Capital Works report P373 of the agenda the following is written:

Financial Capital works program expenditure is reviewed monthly with projections of expenditure provided for minimisation of financial risk.

Going to P384, the Capital Expenditure graph and table and taking into account the foregoing statement. Q

How is it that the rate of capital expenditure has been allowed to diverge away from and below the budgeted expenditure line since December to $4m ‘A’ vs $6m ‘B’

Response The Assistant General Manager, Technical and Finance explained that a monthly forecast on total anticipated annual capital spend is provided on page 383. The current forecast is for actual expenditure of $14.38million from the annual budget of $17.13million. The difference is due to projects which will be carried over into the next year and a small number of projects which will not Minutes of Devonport City Council ordinary meeting held 16 June 2014


Page 8 of 16 be proceeding. The two largest carry forward projects, being LIVING CITY and the cemetery land purchase account for nearly $2million of the difference. OWEN BARTROP - UNIT 1/112 TASMAN STREET, DEVONPORT (D331995) Council has indicated that it intended to spend money on piped music for the Mall in order to attract people to use the Mall, even wi-fi has been suggested. Are Councillors aware that apart from the Harris Scarfe bus stop that all other seats in the CBD are unusable in inclement weather? They get wet and stay wet for most of the day. To attract the public to the Mall, would it not be better to spend money weather proofing parts of the Mall thus providing weatherproof seating and at the same time encouraging Al fresco dining? Would it not be better for Council to construct either temporary or permanent weatherproofed areas to accomplish this requirement? Al fresco dining may even attract the public to the Mall in fair weather. Response The Assistant General Manager Technical & Finance advised that Council has considered roofing in the past and it may be considered further in the future. There has been no allocation in next financial year budget. 5.0

CONFIRMATION OF MINUTES 5.1

COUNCIL MEETING - 14 APRIL 2014 141/14 RESOLUTION MOVED: Ald Wilson SECONDED: Ald Kent That the minutes of the Council meeting held on 14 April 2014 as previously circulated be confirmed. FOR Ald Martin Ald Jarman Ald Rockliff

Ald Goodwin Ald Kent Ald Squibb

Ald Hollister Ald Perry Ald Wilson CARRIED UNANIMOUSLY

6.0

WORKSHOPS & BRIEFING SESSIONS 6.1

WORKSHOP AND BRIEFING SESSIONS HELD SINCE THE LAST COUNCIL MEETING (D330038) 142/14 RESOLUTION MOVED: Ald Perry SECONDED: Ald Jarman That the report advising of Workshop/Briefing Sessions held since the last Council meeting be received and the information noted. FOR Ald Martin Ald Jarman Ald Rockliff

Ald Goodwin Ald Kent Ald Squibb

Ald Hollister Ald Perry Ald Wilson CARRIED UNANIMOUSLY

Minutes of Devonport City Council ordinary meeting held 16 June 2014


Page 9 of 16 7.0

PLANNING AUTHORITY MATTERS There were no items to consider as a Planning Authority.

8.0

NOTICES OF MOTION 8.1

CRADLE COAST AUTHORITY - NOTICE OF WITHDRAWAL - NOTICE OF MOTION ALD W P WILSON (D330517) 143/14 RESOLUTION MOVED: Ald Wilson SECONDED: Ald Perry That Devonport City Council advise the Cradle Coast Authority of notice of withdrawal from the Authority as at 30 June 2017. FOR Ald Goodwin Ald Kent Ald Wilson AGAINST Ald Martin

Ald Hollister Ald Perry

Ald Jarman Ald Squibb

Ald Rockliff CARRIED

8.2

PEDESTRIAN ACCESS - RAILWAY CROSSINGS - NOTICE OF MOTION - ALD W P WILSON (D330522) 144/14 RESOLUTION MOVED: Ald Wilson SECONDED: Ald Kent That Council write to TasRail requesting an audit of pedestrian pathway/rail line intersections within Devonport be carried out to identify any access issues for mobility scooters and wheelchairs and that any identified issues be rectified. FOR Ald Martin Ald Jarman Ald Rockliff

Ald Goodwin Ald Kent Ald Squibb

Ald Hollister Ald Perry Ald Wilson CARRIED UNANIMOUSLY

8.3

HEALTH CONCERNS - PIGEONS IN THE CBD - NOTICE OF MOTION - ALD W P WILSON (D330525) 145/14 RESOLUTION MOVED: Ald Wilson SECONDED: Ald Goodwin That Council be provided with a report in relation to the health concerns related to the pigeons in the CBD. This to include advice as to whether or not measures need to be taken to eradicate them from the said area.

Minutes of Devonport City Council ordinary meeting held 16 June 2014


Page 10 of 16 FOR Ald Martin Ald Jarman Ald Rockliff

Ald Goodwin Ald Kent Ald Squibb

Ald Hollister Ald Perry Ald Wilson CARRIED UNANIMOUSLY

8.4

PLANNING FEES - CONSTRUCTION OF NEW HOUSES - NOTICE OF MOTION - ALD W M SQUIBB (D330596) 146/14 RESOLUTION MOVED: Ald Squibb SECONDED: Ald Goodwin That Council investigate the introduction of an incentive scheme for the waiving and/or reduction of planning fees associated with applications for construction of new houses within the City. FOR Ald Martin Ald Jarman Ald Squibb

Ald Goodwin Ald Perry Ald Wilson

Ald Hollister Ald Rockliff

AGAINST Ald Kent CARRIED 8.5

TORQUAY FERRY - NOTICE OF MOTION - ALD A J JARMAN (D330943) 147/14 RESOLUTION MOVED: Ald Jarman SECONDED: Ald Goodwin That Council, as soon as possible, workshop the implications of the closing down of the Torquay Ferry and consider what options, if any, may be available to save this historic service. FOR Ald Martin Ald Jarman Ald Rockliff

Ald Goodwin Ald Kent Ald Squibb

Ald Hollister Ald Perry Ald Wilson CARRIED UNANIMOUSLY

9.0

MAYORAL REPORT 9.1

MAYOR'S MONTHLY REPORT (D330307) 148/14 RESOLUTION MOVED: Ald Goodwin SECONDED: Ald Rockliff That the Mayor’s monthly report be received and noted.

Minutes of Devonport City Council ordinary meeting held 16 June 2014


Page 11 of 16 FOR Ald Martin Ald Jarman Ald Rockliff

Ald Goodwin Ald Kent Ald Squibb

Ald Hollister Ald Perry Ald Wilson CARRIED UNANIMOUSLY

10.0 GENERAL MANAGER'S REPORTS 10.1

GENERAL MANAGER'S REPORT - JUNE 2014 (D324268) 149/14 RESOLUTION MOVED: Ald Goodwin SECONDED: Ald Kent That the report of the General Manager be received and Council note that a Special Meeting will be convened on Monday 23 June 2014 to consider the 2014/15 Annual Plan and Budget documents. FOR Ald Martin Ald Jarman Ald Rockliff

Ald Goodwin Ald Kent Ald Squibb

Ald Hollister Ald Perry Ald Wilson CARRIED UNANIMOUSLY

10.2

REVIEW OF ELECTED MEMBER ALLOWANCES (D329506) 150/14 RESOLUTION MOVED: Ald Rockliff SECONDED: Ald Kent That Council advise the Local Government Association of Tasmania that it supports the current method of determining Councillor allowances under subregulation 42(2) of the Local Government (General) Regulations 2005 and that no formal review is required at this time. FOR Ald Martin Ald Jarman Ald Rockliff

Ald Goodwin Ald Kent Ald Squibb

Ald Hollister Ald Perry Ald Wilson CARRIED UNANIMOUSLY

10.3

SECTION 23 COMMITTEES (D329717) 151/14 RESOLUTION MOVED: Ald Kent SECONDED: Ald Squibb That Council in relation to the creation of Section 23 Committees determines that: (a)

until October 2014 Council elections each Committee will have six (6) Aldermen appointed to them;

(b)

note the tentative meeting schedule as outlined in the report and determine not to proceed with the Governance and Finance Committee meeting on 21 July 2014 and instead conduct the Ordinary

Minutes of Devonport City Council ordinary meeting held 16 June 2014


Page 12 of 16 Council meeting on this date and the Governance & Finance meeting be convened on 28 July 2014; (c)

(d)

appoint the following Aldermen to the Committees: Governance & Finance

Infrastructure & Works

Community Services

(GFC)

(IWC)

(CSC)

1

Ald Keay

Ald Keay

Ald Rockliff

2

Ald Rockliff

Ald Hollister

Ald Martin

3

Ald Perry

Ald Kent

Ald Laycock

4

Ald Martin

Ald Laycock

Ald Jarman

5

Ald Kent

Ald Squibb

Ald Hollister

6

Ald Wilson

Ald Goodwin

Ald Wilson

appointed Chair for each of the Committees as follows: Governance & Finance

Infrastructure & Works

Community Services

(GFC)

(IWC)

(CSC)

Ald Squibb

Ald Rockliff

Ald Keay (e)

note that all Committee meetings will commence at 6:00 pm unless otherwise determined through consultation with the respective Committee members.

FOR Ald Martin Ald Jarman Ald Rockliff

Ald Goodwin Ald Kent Ald Squibb

Ald Hollister Ald Perry Ald Wilson CARRIED UNANIMOUSLY

10.4

LOCAL GOVERNMENT (MEETING PROCEDURES) REGULATIONS 2005 (D330148) 152/14 RESOLUTION MOVED: Ald Hollister SECONDED: Ald Goodwin That the report of the General Manager relating to the review of the Local Government Meeting Procedures) Regulation 2005 be received and that a response be provided to the Local Government Association of Tasmania in line with the comments included in this report. FOR Ald Martin Ald Jarman Ald Rockliff

Ald Goodwin Ald Kent Ald Squibb

Ald Hollister Ald Perry Ald Wilson CARRIED UNANIMOUSLY

Minutes of Devonport City Council ordinary meeting held 16 June 2014


Page 13 of 16 10.5

ELECTED MEMBERS' EXPENDITURE REPORT (D330577) 153/14 RESOLUTION MOVED: Ald Wilson SECONDED: Ald Squibb That the report advising of Mayoral and Aldermanic expenditure be received and noted. FOR Ald Martin Ald Jarman Ald Rockliff

Ald Goodwin Ald Kent Ald Squibb

Ald Hollister Ald Perry Ald Wilson CARRIED UNANIMOUSLY

10.6

LOCAL GOVERNMENT REPRESENTATIVE - CRADLE COAST AUTHORITY BOARD (D330768) 154/14 RESOLUTION MOVED: Ald Rockliff SECONDED: Ald Kent That Council nominate Ald Rockliff for consideration for appointment to the Cradle Coast Authority Board. FOR Ald Martin Ald Jarman Ald Rockliff

Ald Goodwin Ald Kent Ald Squibb

Ald Hollister Ald Perry Ald Wilson CARRIED UNANIMOUSLY

11.0 CUSTOMERS AND COMMUNITY REPORTS 11.1

FUTURE ROLE IN RETAIL PROMOTIONS AND RENEW DEVONPORT PROPOSAL (D327998) 155/14 RESOLUTION MOVED: Ald Perry SECONDED: Ald Kent That Council in relation to future retail promotion determine that: a.

the Devonport City Focus Special Committee be wound up;

b.

it allocates $20,000 seed funding in the 2014/15 Annual Plan and Estimates to Tas Regional Arts and Devonport Chamber of Commerce and Industry to establish Renew Devonport subject to clear demonstration of support from property owners to participate in the project being provided by the Devonport Chamber of Commerce and Industry; and

c.

it continue to participate in activities which promote retail in Devonport in line with budgetary allocations.

Minutes of Devonport City Council ordinary meeting held 16 June 2014


Page 14 of 16 FOR Ald Martin Ald Jarman Ald Rockliff

Ald Goodwin Ald Kent Ald Squibb

Ald Hollister Ald Perry Ald Wilson CARRIED UNANIMOUSLY

11.2

MINUTES OF CONTROLLING AUTHORITIES, WORKING GROUPS AND SPECIAL COMMITTEE MEETINGS (D329889) 156/14 RESOLUTION MOVED: Ald Goodwin SECONDED: Ald Rockliff That Council receive the combined minutes of Controlling Authorities, Working Groups and Special Committees and that: 1.

The current Chairperson of the Devonport Recreation Centre Special Committee, Mathew Cock and the current Vice Chairperson, Bob Jago, be reappointed to these positions for the next twelve months;

2.

Council endorse the Terms of Reference of the Community Safety Liaison Group;

3.

Sylvia Sayers be appointed as a member of the Community Safety Liaison Group;

4.

That Council supports the Julie Burgess participating in the Australian Wooden Boat Festival in February 2015.

FOR Ald Martin Ald Jarman Ald Rockliff

Ald Goodwin Ald Kent Ald Squibb

Ald Hollister Ald Perry Ald Wilson CARRIED UNANIMOUSLY

11.3

MARITIME AND HERITAGE GOVERNANCE STRUCTURE (D330614) 157/14 RESOLUTION MOVED: Ald Goodwin SECONDED: Ald Kent That Council in relation to the future governance structure for the Bass Strait Maritime Centre: 1.

determine by absolute majority to wind up the Maritime and Heritage Single Authority;

2.

establish the Maritime and Heritage Special Committee in accordance with Section 24 of the Local Government Act 1993 and transfer existing members of the Authority to the new Committee; and

3.

request that terms of reference for the new Special Committee be provided to the July 2014 Council Meeting for adoption.

Minutes of Devonport City Council ordinary meeting held 16 June 2014


Page 15 of 16 FOR Ald Martin Ald Jarman Ald Rockliff

Ald Goodwin Ald Kent Ald Squibb

Ald Hollister Ald Perry Ald Wilson CARRIED UNANIMOUSLY

12.0 TECHNICAL AND FINANCE REPORTS 12.1

TENDER REPORT CONTRACT 1265 SUPPLY & DELIVERY OF PRE-MIXED CONCRETE (D328940) 158/14 RESOLUTION MOVED: Ald Wilson SECONDED: Ald Squibb That Council accept the tender for one year plus options for a further two years from Boral Construction Materials Group for the supply and delivery of pre-mixed concrete based on the unit rates submitted with the tender. FOR Ald Martin Ald Jarman Ald Rockliff

Ald Goodwin Ald Kent Ald Squibb

Ald Hollister Ald Perry Ald Wilson CARRIED UNANIMOUSLY

12.2

CAPITAL WORKS REPORT (D330439) 159/14 RESOLUTION MOVED: Ald Rockliff SECONDED: Ald Goodwin That Council note: 1.

the progress report for the 2013/2014 capital works program;

2.

that $30,000 will be carried forward to the 2014/15 capital expenditure budget for the water meter consolidation project; and

3.

that the Mersey Bluff cemetery headstone remediation project will not proceed in the current 2013/14 program.

FOR Ald Martin Ald Jarman Ald Rockliff

Ald Goodwin Ald Kent Ald Squibb

Ald Hollister Ald Perry Ald Wilson CARRIED UNANIMOUSLY

12.3

REPORT UNDER SECTION 30J OF THE LAND USE PLANNING AND APPROVALS ACT 1993 ABOUT REPRESENTATIONS MADE TO THE CRADLE COAST INTERIM PLANNING SCHEMES (D330471) 160/14 RESOLUTION MOVED: Ald Squibb SECONDED: Ald Goodwin That Council in relation to representations received about the Cradle Coast

Minutes of Devonport City Council ordinary meeting held 16 June 2014


Page 16 of 16 Interim Planning Schemes: 1.

Receive the report;

2.

Confirm that in Council’s opinion Parts 1, 2, 3 and 4 of the document tabled at the meeting satisfies the requirements of Section 30J of the Land Use Planning and Approvals Act 1993; and

3.

Endorse the submission of the collated responses to the Tasmanian Planning Commission.

FOR Ald Martin Ald Jarman Ald Rockliff

Ald Goodwin Ald Kent Ald Squibb

Ald Hollister Ald Perry Ald Wilson CARRIED UNANIMOUSLY

12.4

FINANCE REPORT FOR MAY 2014 (D330796) 161/14 RESOLUTION MOVED: Ald Rockliff SECONDED: Ald Goodwin That the finance report for the May 2014 be noted. FOR Ald Martin Ald Jarman Ald Rockliff

Ald Goodwin Ald Kent Ald Squibb

Ald Hollister Ald Perry Ald Wilson CARRIED UNANIMOUSLY

There being no further business the Mayor declared the meeting closed at 8:49pm. Confirmed

Chairman

Minutes of Devonport City Council ordinary meeting held 16 June 2014

Minutes council meeting 16 june 2014  
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