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Page 6 of 11 MINUTES OF THE OPEN SESSION OF THE DEVONPORT CITY COUNCIL HELD IN THE COUNCIL CHAMBERS ON MONDAY, 16 DECEMBER 2013 COMMENCING AT 7.15PM PRESENT:

Ald S L Martin (Mayor) in the Chair Ald G B Kent (Deputy Mayor) Ald B L Cole Ald G F Goodwin Ald P G Hollister Ald J T Keay Ald L M Laycock Ald L M Perry Ald A L Rockliff Ald W M Squibb Ald W P Wilson

Council Officers: Acting General Manager, M Atkins Executive Manager Corporate Support, S Crawford Administration Officer, R Woolsey 1.0

APOLOGIES The apology received from Ald A J Jarman for tonight’s meeting was received and noted.

2.0

LEAVE OF ABSENCE There were no applications for Leave of Absence.

3.0

DECLARATIONS OF INTEREST Ald Keay declared an interest in the Young Citizen of the Year portion of Item 4.1. Ald Squibb declared an interest in Item 13.2, but did not leave the meeting.

4.0 CLOSED SESSION 312/13 RESOLUTION Ald Cole / Laycock That the meeting be closed to the public, to enable Council to consider Agenda Items 4.1 to 4.10 which are confidential matters as prescribed in Regulation 15(2) of the Local Government (Meeting Procedures) Regulations 2005. 4.1

Citizen Awards - Australia Day 2014

4.2

Unconfirmed Minutes of Independent Community Taskforce Meeting Held 21 October, 2013

4.3

Unconfirmed Minutes from the Board Meeting of the Cradle Coast Authority held on 12 November 2013

4.4

Unconfirmed Minutes of Meeting - Audit Committee - 25 November 2013

4.5

Unconfirmed Minutes of the Dulverton Regional Waste Management Authority Representatives AGM and Representatives Meeting - 19 November 2013

4.6

Purchase of Property

Minutes of Devonport City Council Ordinary Meeting held 16 December 2013


Page 7 of 11 4.7

Loan Request

4.8

Confirmation of Council's Support for the Ongoing Development

4.9

Enterprise Agreement Negotiations

4.10 Lease AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

5.0 PUBLIC FORUM 5.1

RESPONSES TO QUESTIONS RAISED AT PRIOR COUNCIL MEETINGS (D314728) 326/13 RESOLUTION Ald Wilson / Laycock That the report advising of responses to questions raised at a prior Council meeting be received and noted.

5.2

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

Questions asked at this meeting TERRY JEFFREY - 16 LEARY AVENUE, DEVONPORT Mr Jeffrey asked how much Council had spent setting up the restaurant at the Bluff. The Acting General Manager responded that it was noted as part of the Capital Works Report and that it was approximately $300,000.

6.0

CONFIRMATION OF MINUTES 6.1

COUNCIL MEETING - 18 NOVEMBER 2013 327/13 RESOLUTION Ald Cole / Squibb That the Minutes of the Council Meeting held on 18 November 2013 as circulated be taken as read and confirmed. AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

7.0 WORKSHOPS & BRIEFING SESSIONS 7.1

WORKSHOP AND BRIEFING SESSIONS HELD SINCE THE LAST COUNCIL MEETING (D314055) 328/13 RESOLUTION Ald Laycock / Rockliff That the report advising of Workshop/Briefing Sessions held since the last Council meeting be received and the information noted. AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

Minutes of Devonport City Council Ordinary Meeting held 16 December 2013


Page 8 of 11

8.0 PLANNING AUTHORITY MATTERS There were no items to consider.

9.0 NOTICES OF MOTION The Mayor vacated the Chair and the Deputy Mayor took the Chair at 7.17pm 9.1

COSTING - RELOCATABLE OUTDOOR PLAY EQUIPMENT - NOTICE OF MOTION ALD S L MARTIN (D314725) 329/13 RESOLUTION Ald Martin / Rockliff That Council prepare a report on costs and options for outdoor play equipment which is transportable and may be utilised in various locations, including the Devonport Mall, Council run events, Four Ways, East Devonport and the Mersey Bluff, for Council’s 2014/15 budget deliberations. AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

The Mayor resumed the Chair at 7.25pm 9.2

PAY AS YOU LEAVE PARKING FACILITIES - CMAX CAR PARK - NOTICE OF MOTION - ALD L M LAYCOCK (D315138) 330/13 RESOLUTION Ald Laycock / Cole That this Council install Pay as You Leave car parking facilities in the CMax car park as soon as physically and logistically possible.

9.3

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

REFRESHMENT - ROOKE STREET MALL - NOTICE OF MOTION - ALD L M LAYCOCK (D315140) MOTION Ald Laycock / Keay That this Council refresh the Rooke Street Mall as soon as is physically possible by installing hanging flower baskets, create a children’s play space, painting the poles red, installing piped music and paint appropriate furniture. PROCEDURAL MOTION 331/13 Motion Ald Wilson / Kent The matter be deferred pending a workshop being held.

9.4

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Keay, Perry, Rockliff, Squibb and Wilson

NOES:

Alderman Laycock

COVERING ROOKE STREET MALL AND INCLUSION OF BABY CHANGING FACILITIES - CMAX CAR PARK PUBLIC TOILETS - NOTICE OF MOTION - ALD L M LAYCOCK (D315145) 332/13 RESOLUTION Ald Laycock / Keay That this Council form a working group of elected members, skills based community representatives and staff to work through the design and feasibility of covering part of the Mall and modifying the public toilets in the

Minutes of Devonport City Council Ordinary Meeting held 16 December 2013


Page 9 of 11 CMax carpark to include baby changing facilities. AYES:

Aldermen Kent, Cole, Goodwin, Hollister, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Alderman Martin

10.0 MAYORAL REPORT 10.1

MAYORAL REPORT (D314838) 333/13 RESOLUTION Ald Goodwin / Cole That the report advising of the Mayor’s meetings and functions for the month of November 2013 be received and noted. AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

11.0 GENERAL MANAGER'S REPORTS 11.1

ELECTED MEMBERS EXPENDITURE REPORT (D314839) 334/13 RESOLUTION Ald Cole / Laycock That the report advising of Mayoral and Aldermanic Expenditure for the month of November 2013 be received and the information noted.

11.2

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

APRIL 2014 ORDINARY MONTHLY MEETING (D315166) 335/13 RESOLUTION Ald Wilson / Rockliff That the Ordinary Monthly meeting for April 2014 be held on Monday, 14 April 2014. AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

12.0 CUSTOMERS AND COMMUNITY REPORTS 12.1

MINUTES OF CONTROLLING AUTHORITIES, WORKING GROUPS AND SPECIAL COMMITTEE MEETINGS (D314165) 336/13 RESOLUTION Ald Wilson / Laycock That: 1.

the Combined Minutes of Controlling Authorities, Working Groups and Special Committees be received and noted; and

2.

the current members of the Devonport Maritime and Heritage Authority be re-appointed for a further twelve month term.

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

Minutes of Devonport City Council Ordinary Meeting held 16 December 2013


Page 10 of 11 NOES: 12.2

Nil

DEVONPORT SPORTS DEVELOPMENT PROGRAM (D314911) 337/13 RESOLUTION Ald Rockliff / Goodwin That Council endorse the Sports Development program application process and implement as part of the 2014/15 budgetary process.

12.3

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

ENVIRONMENTAL SUSTAINABILITY STRATEGY (D315189) 338/13 RESOLUTION Ald Keay / Kent That Council adopt the Environmental Sustainability Strategy 2013-2016.

12.4

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

DEVONPORT DOLLARS (D315464) 339/13 RESOLUTION Ald Cole / Rockliff That Council cease the promotion and implementation of Devonport Dollars, and phase the concept out over the next 6 months. AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

13.0 TECHNICAL AND FINANCE REPORTS 13.1

CAPITAL WORKS REPORT (D314688) 340/13 RESOLUTION Ald Goodwin / Rockliff That the progress report on the 2013/2014 Capital Works Program be noted.

13.2

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

TASMANIAN SUBDIVISION GUIDELINES (D314732) 341/13 RESOLUTION Ald Goodwin / Kent That Council note the information contained in this report and endorse the Tasmanian Subdivision Guidelines (October 2013) and any future amendments. AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

Minutes of Devonport City Council Ordinary Meeting held 16 December 2013


Page 11 of 11 13.3

FINANCE REPORT FOR NOVEMBER 2013 (D314971) 342/13 RESOLUTION Ald Rockliff / Cole That the Finance Report for November 2013 be noted.

13.4

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

ESTABLISHMENT OF A DEVELOPMENT ASSESSMENT SPECIAL COMMITTEE (D315058) 343/13 RESOLUTION Ald Wilson / Kent That:

13.5

1.

Council resolve to establish a Development Assessment Special Committee for a trial period of six months with effect from 20 January 2014; and

2.

Council delegates to the Development Assessment Special Committee the powers contained in Section 57 of the Land Use Planning and Approvals Act 1993 to approve or refuse a discretionary planning permit; and

3.

Council resolve to adopt the attached Terms of Reference as the operating framework for the Special Committee; and

4.

The Mayor, General Manager (or delegate) and Aldermen Wilson, Kent, Hollister and Goodwin be appointed as voting members of the Special Committee; and

5.

Alderman Squibb be appointed as proxy in the case of the absence of a nominated Alderman.

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

DEVONPORT INTERIM PLANNING SCHEME 2013 (D315085) 344/13 RESOLUTION Ald Goodwin / Squibb That the attached document titled ‘Interim Planning Scheme – Devonport City Council representation December 2013’ be endorsed as Council’s formal representation to the Devonport Interim Planning Scheme made under Section 30I of the Land Use Planning and Approvals Act 1993. AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

There being no further business on the Open Session was declared closed at 9.01pm. Confirmed

Chairman Minutes of Devonport City Council Ordinary Meeting held 16 December 2013


Minutes council meeting 16 december 2013