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NOTICE OF MEETING Notice is hereby given that a Community Services Committee meeting of the Devonport City Council will be held in the Council Chambers, on Monday 20 February 2017, commencing at 5:30pm. The meeting will be open to the public at 5:30pm. QUALIFIED PERSONS In accordance with Section 65 of the Local Government Act 1993, I confirm that the reports in this agenda contain advice, information and recommendations given by a person who has the qualifications or experience necessary to give such advice, information or recommendation.

Paul West GENERAL MANAGER 15 February 2017


AGENDA FOR A MEETING OF THE COMMUNITY SERVICES COMMITTEE OF DEVONPORT CITY COUNCIL HELD ON MONDAY 20 FEBRUARY 2017 AT THE COUNCIL CHAMBERS AT 5:30PM Item

Page No.

1.0

APOLOGIES ............................................................................................... 1

2.0

DECLARATIONS OF INTEREST ........................................................................ 1

3.0

PROCEDURAL............................................................................................. 2

3.1

PUBLIC QUESTION TIME ...................................................................................................................... 2

3.2

QUESTIONS ON NOTICE FROM ALDERMEN .............................................................................................. 3

4.0

COMMUNITY SERVICES REPORTS .................................................................. 4

4.1

Minutes of the Sport and Recreation Strategic Special Committee Meeting February 2017 (D457718) ................................................................................................................ 4

4.2

Devonport-Cradle Country Marketing Group Update (D453073).......................................... 8

4.3

Christmas and New Years Eve 2016 Events Review (D455115) ............................................. 11

4.4

Community Services Report - February 2016 (D457151) ......................................................... 15

5.0

CLOSURE ................................................................................................ 30


PAGE 1 Community Services Committee meeting Agenda 20 February 2017

Agenda of a meeting of the Devonport City Council’s Community Services Committee to be held at the Council Chambers, 17 Fenton Way, Devonport on Monday 20 February 2017 commencing at 5:30pm. PRESENT Present Chairman

Ald A L Rockliff Ald G F Goodwin Ald A J Jarman Ald L M Laycock Ald S L Martin Ald T M Milne

Apology

IN ATTENDANCE All persons in attendance are advised that it is Council policy to record Council Meetings, in accordance with Council’s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council’s website for a minimum period of six months. Members of the public in attendance at the meeting who do not wish for their words to be recorded and/or published on the website, should contact a relevant Council Officer and advise of their wishes prior to the start of the meeting.

1.0

APOLOGIES The following apology was received for the meeting. Ald Laycock

2.0

Leave of Absence

DECLARATIONS OF INTEREST


PAGE 2 Community Services Committee meeting Agenda 20 February 2017

3.0

PROCEDURAL

3.1

PUBLIC QUESTION TIME Members of the public are invited to ask questions in accordance with the following resolution of Council (Min Ref 54/16): 1.

Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2015.

2.

Public participation will be the first agenda item following the formal motions; Apologies, Minutes and Declarations of Interest.

3.

A maximum period of time of 30 minutes in total will be allowed for public participation.

4.

A maximum period of time of 3 minutes will be allowed for each individual.

5.

A member of the public may give written notice to the General Manager 7 days before an ordinary meeting of Council of a question to be asked at that meeting.

6.

A member of the public will be entitled to ask questions relating to the activities of Council, giving an explanation that is necessary to give background to the question and ask supplementary or follow up questions relating to that specific matter that may come to light as a result of the answer.

7.

Questions do not have to be lodged prior to the meeting, however they would be preferably provided in writing.

8.

A question by any member of the public and an answer to that question are not to be debated.

9.

The Chairperson may refuse to accept a question. If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so.


PAGE 3 Community Services Committee meeting Agenda 20 February 2017

3.2

QUESTIONS ON NOTICE FROM ALDERMEN At the time of compilation of the agenda no questions on notice from Aldermen were received.


PAGE 4 Report to Community Services Committee meeting on 20 February 2017

4.0

COMMUNITY SERVICES REPORTS

4.1

MINUTES OF THE SPORT AND RECREATION STRATEGIC SPECIAL COMMITTEE MEETING - FEBRUARY 2017 File: 30161 D457718

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.4

Ensure effective committees

administration

and

operation

of

Council’s

SUMMARY To present the Minutes of the Sport and Recreation Strategic Special Committee (SRSSC). This Committee provides the conduit between a number of local sporting organisations and Council.

BACKGROUND Council has formed three Strategic Special Committees namely the Community Development, Arts, Culture and Tourism, and Sport and Recreation Committees. These Committees include representatives from the community together with three Aldermen.

STATUTORY REQUIREMENTS Under Section 24 of the Local Government Act, 1993, a Council may establish Special Committees on such terms and for such purposes as it thinks fit.

DISCUSSION The Sport and Recreation Strategic Special Committee met on Wednesday 1 February 2017. Key points discussed during the meeting included: 

The Committee was updated on the Australian Masters Games progress.



The Committee was briefed on the Draft Devonport Sporting Precincts Discussion Paper.

COMMUNITY ENGAGEMENT Committees allow Council to engage with the community at a level of collaboration. This means the public are partners in decision-making including the development of alternatives and identifying the preferred solution.

FINANCIAL IMPLICATIONS There are no financial implications which relate to this report.

RISK IMPLICATIONS There are no risk implications which relate to this report.

CONCLUSION The minutes of the Sport and Recreation Strategic Special Committee are provided for Council’s consideration.

ATTACHMENTS 1.

2017.02.01 Sport and Recreation Strategic Special Committee Minutes ITEM 4.1


PAGE 5 Report to Community Services Committee meeting on 20 February 2017

RECOMMENDATION That it be recommended to Council that the minutes of the Sport and Recreation Strategic Special Committee meeting held on Wednesday 1 February 2017 be received and noted.

Author: Position:

Stuart Jones Marketing, Tourism and Recreation Manager

Endorsed By: Position:

ITEM 4.1

Shane Crawford Executive Manager Corporate, Community & Business Services


PAGE 6 2017.02.01 Sport and Recreation Strategic Special Committee Minutes

ITEM 4.1

ATTACHMENT [1]


PAGE 7 2017.02.01 Sport and Recreation Strategic Special Committee Minutes

ITEM 4.1

ATTACHMENT [1]


PAGE 8 Report to Community Services Committee meeting on 20 February 2017

4.2

DEVONPORT-CRADLE COUNTRY MARKETING GROUP UPDATE File: 28802 D453073

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 3.2.2

Support regional tourism relationships with regional Government

development through productive partners and State and Federal

SUMMARY To provide Council with an update on the Devonport-Cradle Country Marketing partnership.

BACKGROUND The Devonport-Cradle Country Marketing Partnership consists of four local governments in the Mersey/Leven area undertaking tourism marketing initiatives. The arrangement commenced in 2002 between Devonport and Latrobe Council with Kentish and Central Coast joining the partnership in 2008. A new three-year partnership agreement was entered into by the member councils in October 2015. The agreement will expire on 30 June 2018. The group works together on tourism initiatives, priorities and opportunities which are strategic, sustainable and mutually beneficial and seeks to package together the area’s tourism assets in a manner that is complementary, promotes the area as a distinctly identifiable tourism region and which maximises the region’s competitive tourism advantages. The Devonport-Cradle Marketing Group utilise mediums that fill a gap in the marketing matrix at a state and regional level. The main marketing tool for the area is a printed visitor guide and tourist map, highlighting the key tourist attractions within the region. The booklet has been well received by tourists, and is provided in all Visitor Information Centres across the State, on board the Spirit of Tasmania and at key destinations. The Devonport-Cradle Country Marketing Group undertakes marketing campaigns and promotional activity that complement state and regional activity, but specifically relate to the Mersey/Leven sub regional area. Each Council contributes $15,000 towards sub regional marketing on an annual basis as part of the partnership. The key objectives of the partnership agreement include: 

increased visitors to the Mersey/Leven area through collaborative marketing campaigns;



cost effective print marketing and alternatives to print marketing;



enhanced promotion and marketing opportunities;



increased capacity of local tourism associations;



additional opportunities for industry buy in and maximising local resources;



increased communication between parties;

 ITEM 4.2


PAGE 9 Report to Community Services Committee meeting on 20 February 2017



opportunity to showcase the Mersey Leven area; and



collaborative marketing to leverage State and regional initiatives.

STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report.

DISCUSSION The Devonport-Cradle Country Marketing Group implemented several marketing initiatives for the 2015/16 financial year. The marketing milestones included: 

production and reprint of the revised Cradle Country booklet. reprinted three times with over 75,000 copies distributed;

The booklet was



distribution and brochure display space on board the Spirit of Tasmania;



marketing on the Spirit of Tasmania TV campaign;



marketing and advertising in the QantasLink winter campaign magazine, featuring a full page “This is Cradle Country “advertisement

www.tasmaniasnorthwest.com.aue Centre

Red Water Cr

eek | Ulverstone His

The marketing collateral for the financial year 2015/16 focused on the redevelopment of the visitor’s guide and the production of images, design and layouts that could be utilised in all forms of marketing. The group also agreed to market a television commercial on board the Spirit of Tasmania for an 18-month period.

COMMUNITY ENGAGEMENT The Devonport-Cradle Country Marketing Group continues to meet on a regular basis. The Devonport-Cradle Country Marketing Group includes industry representation, with marketing and promotion initiatives being industry led.

FINANCIAL IMPLICATIONS

A net contribution of $15,000 per annum is required from the Devonport City Council during each year of the life of the partnership agreement. In the 2015/16 financial year a total of $59,725 was expended on the Devonport-Cradle Country Marketing activity. All partner councils contributed $15,000 each. The partnership agreement has another year to run and will therefore require a $60,000 allocation to be provided in the 2017/18 operational budget as an expenditure item, with a $45,000 income stream being the other councils contributions. ITEM 4.2


PAGE 10 Report to Community Services Committee meeting on 20 February 2017

RISK IMPLICATIONS

There are no identified risks at this time. The partnership agreement has clear guidelines for how the Devonport-Cradle Country Marketing Group is to operate. The agreement will expire at 30 June 2018 and will require all partner councils to reconsider their involvement.

CONCLUSION The Devonport-Cradle Country Marketing Group provides marketing activity that is beneficial to Devonport, Kentish, Latrobe and Central Coast Councils areas. The sub regional marketing complements the marketing currently undertaken on a regional and State basis.

ATTACHMENTS Nil

RECOMMENDATION That it be recommended to Council that the report relating to the Devonport-Cradle Country Marketing Group be received and noted.

Author: Position:

Stuart Jones Marketing, Tourism and Recreation Manager

Endorsed By: Position:

ITEM 4.2

Shane Crawford Executive Manager Corporate, Community & Business Services


PAGE 11 Report to Community Services Committee meeting on 20 February 2017

4.3

CHRISTMAS AND NEW YEARS EVE 2016 EVENTS REVIEW File: 31774-52 D455115

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 3.2.5

Support festivals, events and attractions that add value to the City’s economy

SUMMARY

To provide Council with an update on Christmas events and SEA FM City of Devonport Skyfire 2016.

BACKGROUND Council is involved in organising a number of events for the community, including the Christmas Parade and New Year’s Eve Skyfire community events. Council has coordinated the Devonport Christmas Parade since 2011. Prior to 2011 the Devonport Apex Club coordinated the Christmas Parade. Council has also run the New Year’s Eve Lantern Dreams Festival since 2011, with the event being renamed the Sea FM City of Devonport Skyfire in 2015. Council has also been an active partner in the staging of Carols by Candlelight through providing the Musical Director since 2012.

STATUTORY REQUIREMENTS

There are no statutory requirements which relate to this report.

DISCUSSION Christmas Parade The Devonport Christmas Parade was held on Friday, 2 December. The Parade is held annually and attracted approximately 6,000 people along the parade route. The parade commenced at Formby Road, heading up Oldaker Street, along William Street, down Best Street, then turning into Rooke Street before finishing at Roundhouse Park. The Christmas Parade signalled the start of the festive season which included retail activity in the Mall and Fourways shopping precincts. A total of 38 floats participated in the parade including schools, sporting organisations, businesses, community groups, emergency services and media organisations. The 2016 Christmas parade attracted large crowds right along the parade route. Feedback received from the event was positive. On the evening of the Christmas Parade a twilight market coordinated by the Salvation Army was also held at Roundhouse Park. The market and featured food vendors, arts and crafts, a Ferris Wheel and entertainment for children and families. Devonport Christmas Activity The Christmas Parade in some way signals the commencement of Christmas retail activity, In 2016 the four-week period leading up to Christmas saw many activities coordinated by Council including: 

Uncle Noel’s Pop-Up-Wine-Bar - held in the Mall (Saturday 10 December) featuring Prickly Mo and Ghost Rock Wines. The Mall was transformed into a wine bar haven with AstroTurf, picket fencing, deck chairs and DJ. The Crowd was steady ITEM 4.3


PAGE 12 Report to Community Services Committee meeting on 20 February 2017

throughout the afternoon with shoppers stopping for a sample or to pick up a bottle as a gift. 

A Kids Day Out – also in the Mall (Saturday 17 December) included jumping castle, face painting, roaming characters, crafts, buskers and ride on toys. While the weather was unpredictable on the day, there were plenty of families on hand to enjoy the activities. Many of the activities were provided by the Gateway Church.



Gift Wrapping Service – in the Mall and at the Fourways on Christmas Eve for a goldcoin, gifts were wrapped by Soroptimists and Devonfield.

Carols by Candlelight The 2016 Christmas Carols by Candlelight was held on Sunday 11 December, and attracted a crowd of approximately 4,000 people. Council’s Events Officer is currently the Musical Director of Devonport Carols by Candlelight under the terms of Council’s Partnership Agreement with the Committee (a subcommittee of Soroptimists International and City of Devonport Lions Club). The program included 19 musical numbers, with local performers Crescendo Choir, Caroline Small school of dance, Sam Miles with Isaac Townsend, Dana Badcock, Simon Astley and Sanica West. These featured performers were supported by the City of Devonport Brass Band and a community choir. New Year’s Eve SEAFM City of Devonport “Skyfire” A revamped New Year’s Eve, SeaFM City of Devonport Skyfire, attracted around 8,500 people to Roundhouse Park. The support provided by the naming rights sponsor, SeaFM assists in ensuring the event is a success. The 2016 event featured a modified site layout and some new additions such as site laser lighting, big screen and show rides. A licensed wet area was available on site and families were invited to bring picnics down to the park to bring in the New Year. Children’s activities were used over one and a half thousand times. The activities, such as face painting, jumping castle, inflatable slide and the Lantern Dream Walk were accessed via the purchase of tickets for $2. Tickets were sold by volunteers from the Devonport Lions Club. Entertainment was a mix of recorded and live music. The two firework displays at 9.30pm and midnight were very well received. The new fireworks firing location at East Devonport worked well although extra security was required at the launch site which meant less security at the main event site, also the wind affected the height of the fireworks, and subsequent fallout from the firing mechanisms landing on resident’s roofs near the exclusion zone.

ITEM 4.3


PAGE 13 Report to Community Services Committee meeting on 20 February 2017

COMMUNITY ENGAGEMENT Council has worked collaboratively with the Devonport Chamber of Commerce and Industry, hospitality sector, tourism sector, service and sporting clubs, food vendors and the community in relation to the format and program for Christmas and New Year’s Eve events. Council will continue to seek community feedback on Christmas events and New Year’s Eve activities during 2017.

FINANCIAL IMPLICATIONS The cost (excluding direct staff costs) for staging the New Year’s Eve SeaFM City of Devonport Skyfire event was $43,861. Income received total $13,900 including $10,000 from the sponsorship arrangement with SeaFM . Cost for the Operations staff to assist with preparing and packing up the event was $5,420. Therefore, the net cost for New Year’s Eve was $35,381. ITEM 4.3


PAGE 14 Report to Community Services Committee meeting on 20 February 2017

The external costs for the other Christmas promotion activities was $13,292 plus an additional $26,398 associated with the Operations staff installing and removing decorations, etc. The Marketing and Events staff costs are not directly allocated to specific events and is therefore not included in the figures above.

RISK IMPLICATIONS 

Financial There is a financial risk for Council that the net cost of the event is heavily dependent upon sponsorship and donations for the use of face painters, lanterns and children’s entertainment.



Risk Management Practices There is a health and safety risk associated with the execution of fireworks, proximity to the river, and railway lines and use thereof. There is also a consumer risk associated with debris from the fireworks mechanism, and possible property damage due to high winds affecting fallout from the fireworks.

CONCLUSION

The Devonport Christmas Parade, Christmas activities and New Year’s Eve events continue to be important for the community. The events will continue to evolve and be refined and improved upon through reviewing previous year’s activities and experience.

ATTACHMENTS Nil

RECOMMENDATION That it be recommended to Council that the report relating to Christmas events and New Year’s Eve be received and noted.

Author: Position:

Stuart Jones Marketing, Tourism and Recreation Manager

Endorsed By: Position:

ITEM 4.3

Shane Crawford Executive Manager Corporate, Community & Business Services


PAGE 15 Report to Community Services Committee meeting on 20 February 2017

4.4

COMMUNITY SERVICES REPORT - FEBRUARY 2016 File: 29530 D457151

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.1

Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs

SUMMARY

This report provides a summary of the activities undertaken in the Community Services Department during the period from 1 December- 31 January.

BACKGROUND This report is provided to the Community Services Committee every two months and aims to update the Aldermen and community on matters of interest. Community Development improves the ability of communities to collectively make better decisions about the use of resources such as infrastructure, labour and knowledge. A diverse range of strategies are employed by Council to deliver Community Development outcomes.

STATUTORY REQUIREMENTS Council is required to comply with the provision of the Local Government Act 1993 and other legislation. The function areas of Council covered in this report include:     

Community Development and Engagement Arts and Cultural Development Recreation and Sports Development Tourism, Marketing, Promotion and Events Devonport Entertainment and Convention Centre (DECC)

DISCUSSION 1

COMMUNITY DEVELOPMENT

1.1

Participation Across Facilities Levels of participation are a determinant of an inclusive, strong and robust community. Council monitors the level of participation to capture trends and demand for services, usage of existing services, opportunities to increase participation and customer satisfaction. The following table shows the activities delivered across Council facilities over the past two months. December 2016 Devonport Regional Gallery East Devonport Recreation Centre Devonport Recreation Centre Visitor Information Centre

Customers Door

through 2,250

the Number of Program Participants 1,541 (inc 1,400 for Tidal Artisan Street Market)

1,546

1,079

2,324

1,421

4,939

N/A

ITEM 4.4


PAGE 16 Report to Community Services Committee meeting on 20 February 2017

Bass Strait Maritime Centre Julie Burgess TOTAL TOTAL December 15/16 January 2017

20

116 11,958 12,483

0 4,061 3,004

Customers Door

Devonport Regional Gallery East Devonport Recreation Centre Devonport Recreation Centre Visitor Information Centre Bass Strait Maritime Centre Julie Burgess TOTAL TOTAL January15/16 1.2

783

through 2,351

the Number of Program Participants 1,906 (inc Tidal Festival events by partners)

283

168

1,469

959

6,022 988

N/A 60

150 11,263 13,631

16 3,109 1,863

Council and Community Partnerships Council partners with a diverse range of community based organisations to achieve shared objectives. Existing partnership arrangements are included in the table below. Details Carols by Candlelight Devonport Brass Band

End date and length of agreement 2 year Agreement. 30 June 2018 3 year Agreement. 30 June 2019

National Trust of Australia – Home Hill operations Devonport-Cradle Country Marketing Group

3 year Agreement. 30 June 2019 2 year Agreement. 1 July 2018 3 year Agreement. October 2018 3 year Agreement – June 2018

Youth and Family & Community Connections

5 year Agreement. 9 July 2018

Devonport Community House Tasmanian Arboretum

Amount – If Applicable $ 3,000 P/A $12,000 Year 1 $10,000 Year 2 $ 8,000 Year 3 $25,000 P/A $22,000 P/A $28,000 P/A $15,000 P/A Rental agreement/ Youth services - in kind funding

2

COMMUNITY DEVELOPMENT

2.1

Devonport Brass Band As part of the Partnership Agreement Council has assisted the Brass Band in writing a successful Tasmanian Community Fund Grant with the Band receiving $39,923 for Bring on the Brass project. The project aims to increase accessibility, musical literacy and other lifelong skills, and community connectedness through strengthening the ITEM 4.4


PAGE 17 Report to Community Services Committee meeting on 20 February 2017

City of Devonport Brass band’s community music program. The project involves four main elements: 1.

Upgrade of brass instruments

2.

Delivery of learning opportunities

3.

Delivery of a community based music program

4.

Promotion and marketing of the band’s expanded program.

Council will provide in-kind support to the project assisting with promotional activities and evaluation processes. 2.2

Tasmanian Arboretum In accordance with Council’s partnership agreement with the Tasmanian Arboretum Council Officers are assisting the Arboretum to develop a strategic plan incorporating elements of succession. The Arboretum’s Board of Management have participated in three workshops to pursue a plan. Two surveys have also been developed and promoted, one for members and one for visitors, to gather broader input into ideas for the Arboretum’s future.

2.3

Seasonal Program and Publication The delivery of summer season program, “Devonport – Summer” is continuing. The program is available for download on Council’s website. The program again focuses on a wide range of free and low cost activities. Initiatives delivered will be by Council and supporting partners, with a focus on arts, culture, heritage, health and wellbeing, learning, food and community connections.

The Autumn Program is currently under development, but will feature International Women’s Day, Building Brighter, Stronger Families Conference, Reclaim the Lane, Harmony Day, Ten Days on the Island activities, Devonport Regional Gallery and Bass Strait Maritime Centre exhibitions and public programs. ITEM 4.4


PAGE 18 Report to Community Services Committee meeting on 20 February 2017

2.4

Community Financial Assistance Round Two of the Minor and Major Grants is currently open and closes 28 February 2017.

2.5

International Women’s Day – Diamonds of Devonport International Women’s Day will feature two activities for 2017, the ongoing Diamonds of Devonport Awards Night and Secret Women’s Business Talks. Secret Women’s Business will be a free evening talk on Monday, 6 March 2017 at the Devonport Entertainment and Convention Centre. The guest speakers include Jess Bennett (SeaFM), Rini Puccetti (Fudge ‘n’ Good Coffee) and Romy Lucas (MyState Devonport). Diamonds of Devonport Awards Night will occur on International Women’s Day, Wednesday 8 March 2017. Diamonds of Devonport will be hosted at the Bass Strait Maritime Centre and will include awards ceremony and the opening of internationally renowned Anne Morrison’s – Solo Exhibition Beneath the Waterline. Jess Bennett from SeaFM has been officially announced as the 2017 Diamonds of Devonport Ambassador. The event has been launched with a media release and nominations are open.

2.6

Building Brighter, Stronger Families Conference Conference project management is progressing on schedule, all speakers Maggie Dent, Mem Fox and Steve Biddulph are confirmed. All major investment packages have been sold and tickets are available online for purchase.

ITEM 4.4


PAGE 19 Report to Community Services Committee meeting on 20 February 2017

3

ARTS AND CULTURAL DEVELOPMENT

3.1

DECC 3.1.1 Theatre Performances & Events Productions staged at the DECC were as follows: Commercial Hire   

Caroline Small’s School of Dance – Dance Graduation KC Studio of Dance – Dance Graduation Devonport City Council - Australia Day Ceremony

Community Hire 

Scottish Power – St Andrews Caledonian Pipe Band

Theatre Performance Attendance & Income Totals Performance Commercial Hire Commercial Hire Totals

Number of Days Hired 3 1 4

Number of Perform/Events 3 1 4

Audience Attendances 1,490 272 1,762

Total DECC Income $8,533.67 $2,842.64 $11,376.31

3.1.2 Meetings and Functions A total of 9 non-performance events including meetings and professional development sessions were held at the DECC during December and January. Meetings & Functions Meetings & Training DCC Bookings (No Charge) Totals

Number of Days Hired 6 3

Number of Attendees 262 25

Total Income $1,385.00 $ 0

9

287

$1,385.00

The Thai Imperial Restaurant has now vacated the premises and will no longer cater for function events at the centre. Catering will now be provided by an external supplier. 3.1.3 DECC Ticketing The DECC Box Office continues to coordinate ticket sales for the ‘Concert in the Vines at Ghost Rock Vineyard’ and for the ‘Ten Days on the Island Festival’. During December/January, the DECC Box Office sold 1,381 tickets to events. A total of 197 tickets were sold through Ticketmaster and Ticketek. 3.1.4 Coming Events        

The Everly Brothers and Buddy Holly – 24 February Charmaine Wilson – 25 February Oh. What a Night! – 1 March The Best of the Eagles – 9 March The God that Comes – Presented by Ten Days on the Island – 21 March The Frock – Presented by Ten Days on the Island – 22 March Martha Wainwright – Presented by Ten Days on the Island – 23 March Ahn Do – The Happiest Refugee – 31 March

ITEM 4.4


PAGE 20 Report to Community Services Committee meeting on 20 February 2017

3.2

Devonport Regional Gallery (DRG) 3.2.1 Exhibitions Tidal: City of Devonport National Art Award The Tidal Award exhibition opened on November 23 to an audience of 100. The Honourable Jeremy Rockliff MP was guest speaker. The Award was announced and presented to Brisbane artist Julie Fragar for her painting ‘Antonio departs for Flores on a whaling ship’. This painting is now part of the DCC Permanent Collection/Tidal Collection. The Tidal exhibition attracted interest from locals and tourists alike. The overwhelming feedback from visitors was mention of the high calibre of art works which explored the tidal theme.

3.2.2 Annual Funding The Gallery successfully applied for Tasmanian Community Funds for a ‘Youth Art Development Pilot Program’ which will enable The Droogs to work with a professional coordinator on the Laneway Festival for National Youth Week 2017. The grant is valued at $12,540. 3.2.3 Tidal Festival The Gallery secured five new investment partners for the 2016-17 Festival: Impress Print, Ghost Rock, Hill Street Grocers, Gowans Motor Group and Cradle Coast FM. The Young Writers in the City residencies commenced in December assisted by a grant from Tasmanian Regional Arts. Partner organisations included the Tasmanian Writers’ Centre, Spirit of Tasmania, SeaFM and the Bass Strait Maritime Centre. The Tasmanian Writers Centre selected five young writers for this inaugural program. The public readings, with MC Cameron Hindrum were held at the Gallery on Monday 23 January, 5:30-7pm with 38 people in attendance. The festival was a great success with a variety of events presented over the final week of the Tidal exhibition. Highlights included art works created on site at the Bluff by artist-in-residence Annalise Rees; the Hidden Gallery – street art in various locations around the CBD; Outdoor Cinema at Drift attracting an audience of 240 people. The Gallery gave away just under 500 half-priced tickets to the BSMC to viewers who voted for the Peoples’ Choice Award. The ‘final Hurrah’ which included the announcement of Megan Walch’s painting ‘Syzygy’ as the $1,000 Peoples’ Choice Award sponsored by Collins Real Estate. Outdoor events and Festival participants numbered around 3,800 over

ITEM 4.4


PAGE 21 Report to Community Services Committee meeting on 20 February 2017

the 9-week period and exhibition visitors and program participants numbered 5,117.

3.2.4 Education & Public Programs Devonfield Day Centre attended a floor talk about Tidal on the 5 December and the monthly Books + Art Reading Group met on 19 December to discuss their tidal-themed book ‘The North Water’ by Ian McGuire. Four primary school groups visited the award exhibition in December and participated in the Gallery’s education program Little Aesthetics. Tidal Artisan Street Market was held on the 9 December. This inaugural event attracted 1,400 people with the majority stall holders providing positive feedback, and a desire to participate in future street markets in Devonport. 3.3

Bass Strait Maritime Centre 3.3.1 Recent Activities 

10 group bookings over December and January included cruise ship bus tours, school groups, vacation care and community organisations have added to visitor numbers.



New signs on the corners of Gloucester Avenue/Victoria Parade and North Fenton Street/Bluff Road have helped make finding the Centre easier for visitors.



The “First Port of Call” exhibition from the Robinson Collection was installed December 19 and has attracted much interest from tourists as well as local community members. Recent publicity in the Advocate highlighted the exhibition.



The Centre hosted Jane Beeke for the Young Writers in the City program during December. Jane’s entertaining blog while on site provided great publicity for the Centre and Julie Burgess. As part of the program, Jane returned for the reading of her work during the Tidal Festival.



59 people in total attended the special Tidal Festival talk “Mooving with the Tides” held on January 24 presented by John Hammond of Robbins Island. John provided a good insight into the farming of wagyu beef

ITEM 4.4


PAGE 22 Report to Community Services Committee meeting on 20 February 2017

cattle and the part the tides play in moving the cattle to the island from the mainland. 

The Centre Coordinator has been appointed to the Australian Maritime Museums Council. Meetings are primarily online with two face-face meetings per year. It will raise the profile of the Centre and the Julie Burgess and also provide good networking opportunities within the maritime sector.

3.3.2 Julie Burgess 3.3.2.1 Australian Wooden Boat Festival 

Final maintenance and preparation for the voyage to the Australian Wooden Boat Festival has been completed during January. The ketch scheduled extra sailings while in Hobart.



13 passengers enjoyed the “Truly Tidal Experience” with the Julie Burgess on 27 January. They were treated to drinks and nibbles while learning about the tides in the river and then hearing from Annaliese Rees about her work as Artist in Residence at the Bluff. Annaliese spoke of her love of the sea and particularly tall ships and how it had influenced her work.

3.3.3 Collection Management 

The final session for the development of the Disaster Preparedness Plan was held on December 9. The document will be further refined before final presentation and the acquittal process undertaken.



The Holyman Family exhibits have been prepared for the new temporary display case and the final touches are being done.



A team of volunteers is working on the “Second Glance at Rooke Street”, a conducted walk of the southern half of Rooke Street to be held on 24 February at 2pm.



Work is progressing with the Past Perfect database as volunteers become familiar with the process.

3.

RECREATION AND SPORTS DEVELOPMENT

3.1

Sports Marketing Australia (SMA) Program The term of the partnership with SMA has ended and will not be renewed. Council’s Sport & Recreation Department will undertake the role of securing sporting events to Devonport. SMA/Devonport City Council events in December 2016 and January 2017:

3.2



Bowls Tasmania French-Holbrook Test Series between Tasmania and Victoria, 4-6 December 2016.



Bowls Tasmania Gala Bowls Week, 2-8 January 2017. Four hundred and fortyfive competitors, with 35% from southern Tasmania, 40% from northern Tasmania and 25% from the North-west Coast.

The Huddle Project – North Melbourne Football Club Council has been working with North Melbourne Football Club (NMFC) to begin The Huddle Project in Devonport. The launch of the program will be held at the Bluff Precinct on Tuesday 28 February at 3.00pm. A demonstration program will run for ITEM 4.4


PAGE 23 Report to Community Services Committee meeting on 20 February 2017

eight weeks and will engage, support and empower young people to learn, grow and belong with the community through a range of initiatives with a focus on sport and recreation, education and careers, digital skills and civic participation. NMFC will run a two day community camp at various schools and centres on 27-28 February. 3.3

Sporting Events in 2017 The table below provides a list of confirmed sporting events for 2017. Major events in 2017 include the Australian Masters Games, National Indoor Bowls Bias Championships, Devonport Triathlon and the return of the North-West Basketball Union Finals Series and Intertown Finals. Sporting Event

Dates 2017 Bowls Tasmania Gala Week 2-8 January Football Federation Tasmania National 3-5 March under 12 Soccer Carnival Devonport Triathlon 18-19 March Run Devonport 19 March

Venue Devonport Bowls Club Devonport Soccer Club Bluff Precinct

Victoria Parade – Bluff Precinct Basketball Tasmania Pre-season Classic 25-26 Devonport Recreation March Centre Futsal Tasmania Schools Challenge 30-31 Devonport Recreation March Centre Basketball Tasmania College Invitational 27-28 May Devonport Recreation Centre Australian Futsal Islanders Cup 10-12 June Devonport Recreation Centre Devonport Cup – Junior Soccer 10-12 June Meercroft Park Basketball Tasmania Tri Series 24 June Devonport Recreation Centre Tasmanian Squash Open 29 June – 2 Devonport Recreation July Centre NWBU Finals Series 4, 11, 18 & Devonport Recreation 25 July Centre National Indoor Bowls Championships 21-27 Devonport Recreation August Centre NWBU Intertown Junior Finals 27 August Devonport Recreation Centre Basketball Tasmania under 12 State 2-3 Devonport Recreation Championships September Centre Australian Junior Road National 1–3 Devonport Championships September Tour of Tasmania Cycling Race October – Devonport – 2 stages dates tbc Australian Masters Games 21-28 North West Coast October Peaks Challenge Cradle Mountain 5 Devonport to Cradle (Cycling) November Mountain and return Devonport Athletic Club Christmas 29-30 Devonport Oval Carnival December ITEM 4.4


PAGE 24 Report to Community Services Committee meeting on 20 February 2017

Details of sporting events in March: 1.

Football Federation Tasmania Skills Acquisition Soccer Carnival    

2.



The accompanying partner rate for this event is approx 2.8:1, meaning the event is expected to attract an additional 700 people to the region.



Based on Tourism Research Australia’s calculation that on average a sports tourist will spend $251 per person per day (year ending September 2015), this will translate into an estimated economic benefit of approx $715,000.

Devonport Triathlon    

3.

The accompanying partner rate for this event is approx 1.8:1, meaning the event is expected to attract an additional 540 people to the region.



Based on Tourism Research Australia’s calculation that on average a sports tourist will spend $251 per person per day (year ending September 2015), this will translate into an estimated economic benefit of approx $271,080.

Run Devonport

Dates: 25 – 26 March Number of competitors and officials: 250 Event Overview – secured for three years 2017, 2018 & 2019 Duration: 2-day intrastate event Based on the same event in 2016.

Futsal Tasmania NW Schools Challenge    

3.4

Dates: 19 March Number of competitors and officials: 500 Event Overview – secured for three years 2017, 2018 & 2019 Duration: 1 day

Basketball Tasmania Pre-season Classic     

5.

Dates: 18 – 19 March Number of competitors and officials: 300 Event Overview – secured for three years 2017, 2018 & 2019; most competitors are from interstate and overseas. Duration: 2 days



    4.

Dates: 3 – 5 March Number of competitors (under 12) and officials: 250 - 270 Event Overview – secured for three years 2017, 2018 & 2019; most competitors and visitors are from interstate. Duration: 3 days

Dates: 30 – 31 March Number of competitors and officials: 150 - 170 Event Overview – Regional event; Duration: 2 days

2017 Australian Masters Games Update The second and final round of sports registrations will commence 21 February. Preparation work has commenced on the baseball field at Maidstone Park. A venue

ITEM 4.4


PAGE 25 Report to Community Services Committee meeting on 20 February 2017

for the sport of darts has been confirmed; the Devonport City Soccer Club will host the sport. Council staff are investigating options for a venue for Bocce. 3.5

Recreation Centres Bookings for facilities at Devonport Recreation Centre (DRC) for December 2016 and January 2017 are listed in the table below: Note; the stadium, youth centre and table tennis buildings were closed from early December to late January due to annual floor maintenance. Bookings - Devonport Recreation Centre Judo Room Meeting Room Sauna Squash Stadium Table Tennis Building Youth Centre Total

December 2016 15 1 8 4 9 32 44 113

January 2017 7 0 23 2 43 16 4 95

Bookings for facilities at East Devonport Recreation & Function Centre (EDR&FC) for December 2016 and January 2017 are listed in the table below: Special Events - Devonport Recreation Centre Gymnastics end of year spectacular – stadium Basketball Tasmania School Holiday Clinics Total

Date 3/12/2016 31/1/2017 2

Special event/s held at the EDR&FC for December 2016 and January 2017 are listed in the table below: Special Events – East Devonport Recreation & Function Centre Elenora Child Care Christmas Party Education Department School Holiday Program Total 3.6

Date 12/12/2016 16-20/1/2017 2

Sports Grounds There were in total 51 sports ground/reserve bookings for the months of December 2016 and January 2017, see table below: December 2016 0 8 6 0 2 2 3 1 2

Ground/Reserve Reserves – Coles Beach Reserves – Bluff Reserves – Roundhouse Park Reserves – Don Reserves – Pioneer Park Byard Park Devonport Oval Don Rec Ground Girdlestone Park ITEM 4.4

January 2017 1 6 1 1 0 3 5 1 5


PAGE 26 Report to Community Services Committee meeting on 20 February 2017

Maidstone Park Meercroft Park & Eugene Total

1 1 26

1 1 25

There were in total 71 hall bookings for the months of December 2016 and January 2017, see table below: December 2016 14 15 1 30

Hall Don Memorial Hall Spreyton Memorial Hall Melrose Memorial Hall Total 3.7

January 2017 15 25 1 41

Health & Wellbeing Programs – Recreation Officer 3.7.1 School Holidays Program The Summer School Holidays Program (SHP) was held in January over four days; Tuesday 10th, Thursday 12th, Tuesday 17th and Thursday 19th. The SHP forms part of Council’s broader ‘Summer Program’. As with previous SHP’s, the main objective is to encourage children to participate and try different sports that they may not have tried in the past, whilst encouraging a healthy lifestyle and good eating habits with fruit platters for morning tea and a healthy BBQ/salad wraps for lunch. Age group: The SHP was open to primary school aged children who are in grades 3 to 6. Attendance:    

Tuesday 10th – 30 children Thursday 12th – 29 children Tuesday 17th – 20 children Thursday 19th – 22 children

Location: Tuesday 10th and Tuesday 17th were held at Girdlestone Park, East Devonport, while Thursday 12th and Thursday 19th were held at Meercroft Park, Devonport. Sponsorship: Healthy Tasmania donated $200 towards the cost of fresh fruit platters and water for morning tea. The Forth Valley Lions Club donated salad rolls, sandwiches and wraps for lunch at the two sports days held at East Devonport. Activities: Council engaged local sporting clubs to run the following sports as part of the program:       

Little Athletics (Devonport Little Athletics Club) Rugby (Devonport Bulls Rugby Club) Cricket (Cricket TAS) Soccer (Devonport Strikers Soccer Club) AFL Football (East Devonport Football Club) Slipstream Circus (Circus studio located in Ulverstone) Hockey (Hockey TAS) ITEM 4.4


PAGE 27 Report to Community Services Committee meeting on 20 February 2017



Softball (Latrobe & Districts Softball Association)

4

TOURISM, MARKETING AND PROMOTION

4.1

Tourism 4.1.1 Tourism Development Strategy The Tourism Development Strategy 2009-2019 has a total of 109 actions/ recommendations of which 50 have been completed or are in progress. The recommendations include categories of:    

Activities and Attractions - Getting to and around Devonport Creating a Devonport Identity Quality of Experience Management and Resourcing

Council officers will continue to work with industry, Tourism operators and peak bodies in the progression of the strategy recommendations. 4.1.2 Cradle Coast Tourism Executive THE CCTE met Wednesday 8 February 2017. Agenda items included reports and discussion on:   



Regional forum and awards future funding options Australian Masters Games update Cradle Coast Tourism Marketing plan  Budget  Social media  TT line advertising campaign Social media

4.1.3 Cradle Country Marketing Group The CCMG partnered with the CCTE to fund an episode of “What’s up Down Under“ , Australia’s leading Caravan, Camping and Road Travel Media show, on the North West Coast. www.whatsupdownunder.com.au The show contains: Filming for the show ran from Monday Feb 7 till Thurs Feb 9 and included:       4.2

Discovery caravan Park Devonport Seven Sheds Brewery Railton Anvers Spreyton Fresh Sheffield murals Wings Wildlife park

Events 4.2.1 Christmas Parade 38 floats participated in the 2016 Christmas Parade. Participants were diverse, with entries from childcare centres, schools sporting, community organisations and local businesses. The Salvation Army held a Christmas Market in Roundhouse Park, which complemented the Parade. 4.2.2 Carols By Candlelight This year’s Carols By Candlelight (Sunday 11 December) was highly successful, with bigger crowds than previous years. There will be a wrap up meeting with the committee from Soroptimists International and the City of Devonport Lions ITEM 4.4


PAGE 28 Report to Community Services Committee meeting on 20 February 2017

Club in coming weeks to discuss outcomes and pre-planning for the 2017 Carols. 4.2.3 SeaFM City of Devonport Skyfire New Years Eve saw around 8,500 attendees to our annual SKYFIRE event. A modified layout and some new additions such as site laser lighting, big screen and show rides meant the event was bigger and bolder than previous years and the feedback from attendees was overwhelmingly good. 4.2.4 Christmas Retail Activities Christmas retail promotions where held over three weekends in December. A Pop-Up Wine Bar was held in the Mall (Saturday 10 December) featuring Prickly Mo and Ghost Rock Wines. The following Saturday saw a Kids Day Out (Saturday 17 December) with jumping castle, face painting, roaming characters, crafts, buskers and ride on toys. On Christmas Eve a gold-coin gift wrap service was available in Fourways and the Mall. 4.2.5 Tidal Market Events staff collaborated with the Devonport Regional Gallery to deliver the Tidal Artisan Street Market (Friday 9 December). 30 artisan stallholders were registered to attend the event, with offerings such as handmade jewellery, paper, gifts and cards. The feedback from the community was overwhelmingly positive with an estimated 1,200 attendees and over 40 social media comments asking for the market to become a regular fixture. 4.2.6 External Events 14 events were held in December which required Council Approval. There were 4 events held in January and 8 events held in February that also required Approval. 4.2.7 Taste the Harvest (TTH) Council and The Lions Club of Devonport have formalised and signed the Partnership Agreement for Taste the Harvest 2017. All the entertainment has been programmed. The coordination of the entertainment by Council staff, as part of the agreement, is close to finalisation. 4.2.8 DFWF The Marketing and Events team are finalising details and functions for the 2017 Ambassador, Ian Curley. Negotiations for additional Ambassador appearances are being undertaken, with major sponsors to provide additional marketing support for the festival and the Ambassador. A soft launch for the Festival will be held on Monday 20 March. 4.2.9 Australia Day The team worked with Community Services and Governance to organise the 2017 Australia Day Awards Ceremony. Council endorsed the date change to 25 January, the night before Australia Day. Two Awards were given out on the night, Citizen of the Year & Community Event of the year. Citizen of the Year went to Maureen Clarke and Community Group of the year went to Munnew Day Centre “Irish eyes are smiling�. The 2017 Ambassador was notable Tasmanian Tom Dunbabin who gave a speech during the ceremony. Six new citizens were also officially welcomed. The event was modified from previous years with a pre-ceremony private function in Centenary Court with all nominees, invited guests and the Mayor. This was to acknowledge everyone that had been nominated for an award and have photos taken. Overall 80 people attended the ceremony, consistent with numbers from previous years. ITEM 4.4


PAGE 29 Report to Community Services Committee meeting on 20 February 2017

COMMUNITY ENGAGEMENT

The information provided above details all community engagement.

FINANCIAL IMPLICATIONS

Any financial or budgetary implication related to matters discussed in this report will be separately reported to Council. There is not expected to be any impact on the Council’s operating budget as a result of this recommendation.

RISK IMPLICATIONS

There are no risk implications which relate to this report.

CONCLUSION

This report is provided for information purposes only and to allow Council and the Community to be updated on matters of interest.

ATTACHMENTS Nil

RECOMMENDATION That it be recommended to Council that the Community Services report be received and noted.

Author: Position:

Shane Crawford Executive Manager Corporate, Community & Business Services

Endorsed By: Position:

ITEM 4.4

Paul West General Manager


PAGE 30 Community Services Committee meeting Agenda 20 February 2017

5.0

CLOSURE

There being no further business the Chairman declared the meeting closed at

pm.


Agenda community services committee 20 february 2017