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Table of Contents 1.

How to Apply


Motivation Letter






Acceptance Notes

1. How to Apply VPICXs agree: you should email the TN manager with your application for a TN. Do not click “Apply” on! Most TN managers prefer to communicate with applicants via email and find the “Apply” feature needlessly complicated. When you send this email, there are a few things you should keep in mind:

Make sure to state the company name and the TN ID in the email subject line, as one TN manager may be responsible for several TNs

You should state your EP ID and the TN ID in all correspondence with the TN manager; this can come in the body of your email

Consolidate the different parts of your application--your motivation letter, your CV, and your EP form--into one PDF file, and attach it to your email. Make sure all of this information is included. This is more convenient for both the TN manager and the company receiving your application.

Make sure to read the TN form carefully to see if there are any special application requirements. If you are applying for a GEP TN, such special requirements are very likely!

Many TNs get dozens of applicants, so it can be a lot of work for TN managers to sort through all the emails-make sure yours stands out. The more clear, concise, and professional you are in your email contact with the TN manager, the better your chances. Please note that not all TN managers will respond to your emails.

1. How to Apply MATCHING MAIL Example

2. Motivation Letter •

Your motivation letter is a personal communication from you to the company offering the TN. It explains your intent, illuminates your qualifications, and gives some dimension to your application. As such, it is important that you put some effort into making this motivation letter well-suited to the message you are trying to convey.

A good motivation letter is customised to each particular TN and contains: •

A description of your personal motivation to work for this company in this position. Why are you applying? Why do you believe the position is right for you, and vice versa?

A summary of your background and qualifications. Break up your relevant skills and experiences into paragraphs tailored to the requirements listed for the position.

You should note that a generic motivation letter that has not been adjusted to the requirements of a particular TN sends a very negative message to the selection committee. An individual who sends such a letter gives the impression of being hurried and noncommittal, and seems to be applying for many positions at once without real interest in any of them.

You can find many guides to writing motivation letters just by searching the internet. Below, you will find some links that may be of help to you. If you are really struggling with this part of your application, be sure to ask your local committee for help. •

3. CV •

Like your motivation letter, your CV will be most well-received when it is tailored to each TN you pursue. It must also be well-formatted. Naturally, the content is very important, but making your CV easy to read and aesthetically pleasing is worth the extra effort on your part.

A good CV includes the following:

Up-to-date contact information (your email address and telephone number). Give an email address you will check often, but make sure that the address is something you feel comfortable giving to a potential employer. If your email address is “”, you may want to rethink things.

Your career aspiration and objectives.

Your academic background. Be clear about your student status, and include your graduation date (expected or achieved). You may also add courses relevant to the job requirements.

Professional experience. Again, make sure that the relevance of each item you list is clear. You should give a few bullet points about pertinent achievements in each role.

If applicable, your IT and language skills, as well as any other related skills you may have that have not been brought to light elsewhere in your application.

You can find many guides to writing CVs by searching online. You may also wish to consult career support services at your university for more information. Below, you will find some links that may be of help. •

4. Interviews •

In many cases, after reviewing your application the TN will ask to arrange an interview with you. This will generally be conducted via Skype--remember that Skype does have a video feature! Your interviewer may or may not have video on or request yours to be turned on, but you should dress to impress just in case. Treat this like any other job interview, and be prepared to answer any questions that are likely to come up. When you are scheduling your interview, remember to factor in the time difference between you and your destination!

At the following URL, you can find some basic information on interview skills, as well as several pages on specific aspects of the interviewing process:

Prominent consulting firm McKinsey&Company discusses two types of interviews it uses on its website. This information may be of use for EPs applying to more professionally-oriented TNs:

Job seekers’ website WorkTree offers the following review of common interview mistakes and what to do about them:

When both parties are satisfied, a match can take place.

4. Interviews – Frequently Asked Questions GCDP:


Hi, how are you? This is what we are going to do: I have prepared a set of questions I’d like to ask you.


There are no wrong answers, this is just to talk a little and see who you are.

2. 3.




4. 5.


Tell me about yourself: University, interests, AIESEC experience, ambitions and future plans Describe yourself: Strengths and weaknesses How much do you already know about our project, what are your expectations towards this traineeship? Have you worked with children before? Do you have any ideas yet about what to bring for the classroom sessions, what you’d like to do with the children etc.? Do YOU have any questions?




Are you really able to come to our country in such period of time and work for exact time and you have ... (questions about requirements)? So tell us what you know about our company. Can you summarize your upcoming JD and what is expected from you? What is your experience in this field of work? Have you ever done similar job? What were your results? (case study) So now imagine, you are at the meeting and there’s a manager from another company. How will you lead the meeting and what will happen afterwards? Tell us, why you think we should pick you?

5. Acceptance Notes •

An AN, or Acceptance Note, acts as a contract between you and the company offering you the position. Once the TN has accepted you, you will need to send an AN to formally accept the placement. The country you are matching with may send you a template to fill in, or they may ask you to send them a completed AN. If they ask you to send one, as your EP manager for the AN template.

When completing your AN, conditions of the internship should be set out (your EP ID and the TN ID should also be included here) and any special arrangements you’ve made--e.g. higher salary, longer/shorter duration-should be mentioned.

Once you have sent your AN, you are committed to complete the TN and you will not match with a different internship for the next 10 days! (If you don’t receive a response within 10 days, you are free to apply to other internships.)

Once the company has received your acceptance note, they will send one back to you. When you have received this acceptance note, the match is official. You may only withdraw without consequence in the case of unsafe political conditions arising in the host city/country, or personal or family emergencies precluding you from participation.

When this document exchange has taken place, you can “accept” the TN on Now you are matched!

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