KANSAS BARREL RACING ASSOCIATION RULEBOOK
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TABLE OF CONTENTS Officers and their Duties Election of Officers Board of Directors Membership and Duties of Members Meetings Dress Code and Conduct Regulations Senior-Youth-Midget Divisions Point System Awards Awards Banquet Event Rules Payback Schedule Amendments
FORWARD The Kansas Barrel Racing Association was organized in 1979 by a group of girls who believed the barrel racers of Kansas needed a truly all Kansas Barrel Racing Association in which to compete. Any function sponsored by or held for the benefit of the Kansas Barrel Racing Association shall be governed by these official rules. NAME The name of the organization will be the Kansas Barrel Racing Association, hereafter referred to as KBRA. PURPOSE The purpose of KBRA is to establish a closer relationship among barrel racers of Kansas, to give the barrel racers a chance to compete toward year-end awards, to encourage more barrel racers to participate, and to maintain the color and glamour of the western horseman. OFFICERS AND THEIR DUTIES 1. The officers of KBRA will consist of the following: a. President b. Vice-President c. Secretary d. Treasurer e. Point Recorder f. Awards Director 2. The President will preside at all meetings and perform such duties that are necessary to maintain proper administration of the affairs of the association. This person will also be in charge of the association scrapbook, keeping it up to date. 3. The Vice-President will serve as assistant to the President and act in their place at any meeting for which the President is absent. The Vice-President will act as the news reporter for the association. They will report all special events such as the awards banquet, special functions held and all monthly jackpot information to various newspapers. They will also be the new membership coordinator. A primary responsibility will be developing promotional and recruiting activities. The Vice-President is responsible for advertising jackpot dates. 2
4. The Secretary will send notices of meetings, arrange for publication of the monthly newsletter, keep a complete list of membership, and provide current information to the association at each function. The Secretary will make sure the newsletter is mailed by the tenth of each month. 5. The Treasurer will keep all records of business transactions for KBRA; keep a complete list of members to give to the Secretary; have custody of the KBRA funds; and account to the association at each function. 6. The Point Recorder will keep track of all points turned in. Up-to-date point standings will be made available at all KBRA functions by this person. 7. The Awards Director will serve as Donations Chairperson and will be in charge of contacting individuals, businesses, or companies concerning donations of year-end awards. They will keep record of all donations, the name of donors and their addresses, and the name of the member who secured the donation if applicable. It will be their responsibility to send thank-you notes to all donors. This director will report to the board what letters were sent and a detailed current list of awards received. The Awards Director will provide a presentation to the board of suggested year-end awards. The Officers will then select the awards from the ideaâ€™s and products presented. ELECTION OF OFFICERS 1. The Officers will be elected by a majority vote of the members present at the Annual Meeting and will take over the responsibilities of the Officers following the year-end Awards Banquet. Officers will be eligible for re-election, provided they still meet the qualifications for that position. 2. The election of Officers will be by a secret ballot or a show of hands of the members present at the Annual Meeting. The members present at the meeting will decide upon the voting method. 3. In case of vacancy of an Officer the Board will appoint a new Officer. 4. An Officer may be removed from office at any time there is a legitimate reason by a majority vote of the membership at any general meeting. BOARD OF DIRECTORS 1. The Board of Directors will be made up of the Officers. The Board will meet regularly to administer the affairs of the association. They will be notified of the time and place of the meeting by the Secretary. 2. If an Officer fails to attend two consecutive meetings without an excuse approved by the Board, they will be dismissed and a new Officer will be appointed. 3. The Board of Directors will schedule the Annual Meeting, Annual Proposal Meeting, jackpots, and major fund raising functions. 4. The Board of Directors will schedule one KBRA jackpot in the months of March, April, September and October. They will also schedule two KBRA jackpots in the months of May, June, July, and August. Any major member functions the Board schedules will be held in addition to these jackpots. 5. The Board of Directors may address needed rule changes in a non-proposal year if deemed necessary for the good of the organization and presented to the membership for a majority vote. 3
MEMBERSHIP AND DUTIES OF MEMBERS 1. Membership will be limited to any person who is a resident of the State of Kansas or who resides within a 50-mile radius of the Kansas border. There will be no age limit. A member need not be an active barrel racer. 2. Family membership will include all young adults 18 years old or younger living at home with parents or 18 years old and attending college. 3. Annual dues for membership will be a fixed $35 per families of three members or less, with an additional $5 for each additional family member, and a fixed $25 per single membership. The KBRA Board of Directors may increase these dues at their discretion if deemed necessary after the annual meeting. Membership dues will be based on a January 1 â€“ December 31 calendar year. Points will not be counted for a member unless dues are paid accordingly. 4. When a person initially joins KBRA, the member should be made aware of the opportunities available to them such as the eligibility for Rookie of the Year. Upon joining, new members will receive a packet containing the following; a rulebook and the latest newsletter. 5. Members are encouraged to secure a sponsorship or donation by September of the current calendar year. These are to be turned into the Board of Directors. 6. Anyone wishing to receive the newsletter without joining the association may do so by sending the subscription rate of $10 to the KBRA Secretary. 7. Upon joining KBRA, each member is agreeing to and accepting their responsibility to willingly participate in working at KBRA-sponsored functions. 8. To be, a member in good standing, members are required to work at least 30% (4) jackpots/fundraisers of the KBRA sponsored events to receive year-end awards. Help is required by all members as needed. Help from our members is what makes our season successful. 9. Any member who willingly and knowingly engages in fraudulent activities for the purpose of self gain shall be subject to suspension for three years. MEETINGS 1. There will be at least one general membership meeting held in the fall of the year. It will be called the Annual Meeting. 2. The Proposal Meeting of all members will be held in years ending 0 and 5 (2000, 2005, 2010â€Ś) and be at least three weeks prior to the Annual Meting. Members will submit proposals on amendments, etc., to the Constitution and By-Laws of KBRA at this meeting. Proposals must be in writing and may be submitted to a Board member for presentation prior to the proposal meeting if the member is unable to attend the meeting. A copy of all proposals will be sent to all members in advance of the Annual Meeting. 3. If a member is unable to attend the Annual Meeting, they must mail their ballots to the Secretary. Ballots mailed in must be postmarked five days prior to the Annual Meeting.
4. A family membership gets two votes, and a single membership gets one vote at the Annual Meeting and any necessary general meeting. 5. Additional general meetings will be announced and held as determined necessary by the Board of Directors. 6. If a problem occurs, and a member thinks this problem should be brought to the attention of the general membership, they should get a signed petition with a simple majority of the general membership and present it to the Board. Then, a general meeting will be scheduled and held. This does not apply to rule changes. Guests may attend meetings, but must do so in silence. DRESS CODE AND CONDUCT REGULATIONS 1. All rules will be strictly enforced, and all members are expected to abide by them. 2. Members are expected to dress neatly in western attire at all shows. Halter tops, swimsuits, etc., are not acceptable attire inside the arena. Members must wear suitable long-legged pants and a suitable shirt such as a western shirt, nice T-shirt, or tank top. Western boots or riding heels down tennis shoes are required. No sandals or regular tennis shoes are acceptable. Any violations of this rule will automatically result in the loss of any money won or points won at the event the violation occurs. The Board of Directors may waive the rules on dress due to weather conditions. 3. All KBRA members shall, at all times, conduct themselves in a manner that reflects good sportsmanship and a positive image for KBRA. Any member, who conducts themselves in an unsportsmanlike manner when representing the association in public appearances, may have their membership revoked by a decision of the general membership. If membership is in question, the member or members involved must be notified in advance and a general meeting will be held to determine their membership status. 4. The Board of Directors will not address complaints or concerns made by individuals unless the complaint or concern is put in writing and signed. The complaints or concerns must be submitted prior to the Board of Directors meeting following the incident. Board members will refrain from bringing issues to the meeting for discussion based on hearsay alone. SENIOR – YOUTH – MIDGET DIVISIONS (CHANGED JUNIOR TO YOUTH) 1. Competition may be divided into three age groups. The Midget age group will consist of those members who are 9 years old and under. The Youth age group will consist of those members who are 17 years of age and under. The Senior age group will consist of those members who are 18 years old and older. A member can participate in only one age division during a KBRA calendar year (January through December). Determination of a member’s age division will be based on the member’s age as of January 1 of the KBRA year. POINT SYSTEM 1. The year for KBRA points will begin March 1 and end October 31. 2. Only KBRA point sponsored jackpots will count for points won toward year-end awards. 3. Points will be tabulated as such: First Place = 6 points Second Place = 5 points Third Place = 4 points 5
Fourth Place = 3 points Fifth Place = 2 points Sixth Place = 1 point However, points will be prorated according to the number of entries in the classes with less than 6 entries (i.e., 5 entries: first place – 5 points, second place – 4 points, etc.). If two or more riders tie, the points for the tied positions of that race will be added together and divided equally among the riders who tied. a. All points will only be awarded to KBRA members. If a non-KBRA member places those points will roll down to the next KBRA member placing. 4. Points toward KBRA awards will be kept in the following categories: a. Open 3-D Barrels b. Youth 3-D Barrels c. Senior Barrels d. Midget Barrels e. Open 3-D Pole Bending f. Youth 3-D Pole Bending g. Senior Pole Bending h. Open 3-D Goat Tying i. Midget Goat Tail Tying j. Rookie of the Year – will be given to the first-year member who accumulates the most points. 5. Tie for Year End Awards: In the event two members tie for a year end award, the tie will be broken as follows with the winner of the tie breaker receiving the higher placing. a. The member with the most first; b. The member with the most seconds; c. The member with the most thirds; d. The member with the most fourths; e. The member with the most fifths; f. The member with the most sixths; g. The member participating in that class the most times; h. A coin flip. 6. If a member is competing on more than one horse in the same age group class, they must designate which horse the points are to count on before the class begins. 7. The point recorder will record points at each function on a summary sheet. Summary sheets are to be submitted to the Secretary within 10 days after the function. 8. All functions must be advertised in a newspaper, magazine, KBRA website or KBRA newsletter at least 6 days ahead of time. 9. More than 1 family member can compete on the same horse in the same class, but only 1 member will be eligible to receive points. They must designate which competitor will receive the points before the class begins. AWARDS 1. Awards based upon points earned during the current KBRA calendar year will be given to KBRA members at the end of the year for the following events: 6
Open 3-D Barrel Racing Youth 3-D Barrel Racing Senior Barrel Racing Midget Barrel Racing Open 3-D Pole Bending Youth 3-D Pole Bending Senior Pole Bending Open 3-D Goat Tying Midget Goat Tail Tying Rookie of the Year 2. To be eligible for a KBRA award, the member must have competed in at least 30% of the jackpots completed in each event of the current KBRA calendar year. Be sure your work requirements are met or you will not receive your year-end awards. See Rule Page 3, Membership and Duties of members #8. 3. The number of award placing for each category will depend upon the number of qualifying contestants in each event on September 1 of the current KBRA calendar year. The Board of Directors will decide how many awards to be given. AWARDS BANQUET 1. A banquet shall be held at the end of the current KBRA point year to present the year-end awards to the winners. Current year Officers and Board of Directors will be responsible for the awards banquet. The location shall be decided upon by the Board of Directors and should be centrally located so that everyone will have a chance to attend. 2. A member who is in the standings for the year-end awards must attend the awards banquet or have legitimate reason for non-attendance to be eligible to receive their awards. An Officer or Director must be notified in advance in the case of absence. It will be the discretion of the Board as to whether there is a legitimate reason for non-attendance. EVENT RULES 1. Any function sponsored by or held for the benefit of KBRA shall be governed by these official event rules of KBRA. 2. Entries will be drawn, order drawn becomes running order. Draw positions will be established for the 1st class 10 minutes before jackpot start time. Each class officially closes when the preceding class begins. Office omissions only will constitute placing a contestant in a class that already is closed. No late entries will be accepted. 3.
BARREL RACING: When measuring the arena for the barrel course, remember to leave ample room for horses to complete their turns and stop at the finish line. It is recommended that there be at least 45 feet from the starting line to the end of the arena; at least 18 feet from barrels one and two to the fence; and 36 feet from barrel three to the end of the arena. The course should be measured before the event, and if too large for the available space, may be reduced by 5 yards at a time until the pattern fits the arena. All metal barrels must have both ends closed. Contestants will wait outside the arena until they are called to compete. Contestants competing out of order are subject to disqualification. The arena gate is to be closed during each run. The course may be run either to the right or to the left. Knocking over barrels shall incur a 5 second penalty for each barrel. Failure to 7
follow the course shall be a disqualification. A rider may touch barrels with their hands. A re-run is allowed only in the event of a time malfunction. a. OPEN 3-D BARRELS: i. Divisions are determined by 1-second time brackets, not by order of finish. In the Open 3-D, the fastest time of a contestant in the class, whether or not a member of the KBRA will determine the 1-second time brackets as follows: 1st Division – fastest time in the class and those who place in this division. 2nd Division – fastest time in the class plus one second and those who place in this division. 3rd Division – fastest time in the class plus two seconds and those who place in this division. Note: riders must make a good faith effort to run the pattern as fast as their ability will allow. EXAMPLE of 1-second time brackets: 1st Division 2nd Division 3rd Division 16.201 – 6 pts 17.201 – 6 pts 18.201 – 6 pts 16.202 – 5 pts 17.202 – 5 pts 18.202 – 5 pts 16.355 – 4 pts 17.355 – 4 pts 18.355 – 4 pts 16.444 – 3 pts 17.455 – 3 pts 19.000 – 3 pts 16.899 – 2 pts 18.111 – 2 pts 20.666 – 2 pts 17.111 – 1 pt 18.199 – 1 pt 22.777 – 1 pt 17.119 – 0 pts 18.200 – 0 pt 24.777 – 0 pt ii. Should fewer than 6 horses enter the class; points will be prorated according to the number of entries, as stated in this rule book under Point System #3. iii. Competitors may ride as many horses as they wish in this class. However, the competitor with multiple entries will receive points only for the highest placing horse in each division. This rule applies only to the Open 3-D classes. 4.
POLE BENDING: Six poles are to be set 21 feet apart with the first pole 21 feet from the starting line. Contestants will wait outside the arena until they are called upon to compete. Contestants competing out of order are subject to disqualification. The arena gate is to be closed during every run. The course may be run to the left or the right. Knocking over a pole shall incur a 5 second penalty for each pole knocked down. A rider may touch poles with their hands. Failure to follow the course shall be a disqualification. A re-run is allowed only in the event of a timer malfunction. a. OPEN 3-D POLE BENDING: i. Divisions are determined by 1 ½ second time brackets not by order of finish. In the Open 3-D, the fastest time of a contestant in the class, whether or not a member of the KBRA, will determine the 1 ½ second time brackets as follows: 1st Division – fastest time in the class and those who place in this division. 2nd Division – fastest time in the class plus one and one-half seconds and those who place in this division. 3rd Division – fastest time in the class plus three seconds and those who place in this division. Note: riders must make a good faith effort to run the pattern as fast as their ability will allow. EXAMPLE of 1 ½ - second time brackets: 1st Division 2nd Division 3rd Division 21.201 – 6 pts 22.701 – 6 pts 24.201 – 6 pts 21.202 – 5 pts 23.202 – 5 pts 24.202 – 5 pts 21.355 – 4 pts 23.355 – 4 pts 24.355 – 4 pts 8
21.444 – 3 pts 21.899 – 2 pts 22.111 – 1 pt 22.119 – 0 pts
23.444 – 3 pts 24.111 – 2 pts 24.119 – 1 pt 24.200 – 0 pt
25.000 – 3 pts 25.666 – 2 pts 25.777 – 1 pt 25.789 – 0 pt
ii. Should fewer than 6 horses enter the class; points will be prorated according to the number of entries, as stated in this rule book under Point System #3. iii. Competitors may ride as many horses as they wish in this class. However, the competitor with multiple entries will receive points only for the highest placing horse in each division. This rule applies only to the Open 3-D classes. 5.
OPEN 3-D GOAT TYING: the goat should be tied to a stake with a rope 10 feet in length. The stake should be completely covered by the ground if possible. The starting line is to be 15 yards from the arena gate. The goat will be staked 100 feet from the starting line. The goat will be held at the end of the rope facing the starting line until the contestant crosses the starting line. The time will begin when the contestant crosses the starting line. The contestant must be mounted and ride from the starting line to the goat, dismount, throw the goat by hand, and tie any three feet together with a thong or a pigging string, signaling finish of the tie with both hands clear of the body of the goat. The contestant must stand back 3 feet from the goat before the judge will start the 6 second time limit on the tie for the goat’s legs to remain crossed and tied. If the goat is down when the contestant reaches it, the goat must be cleared from the ground before tie is made. The tie will be inspected by a field judge and if it is not secure for 6 seconds, the contestant will receive no time. The legs must be tied and a legal tie is one or more wraps and a half hitch. If contestant’s horse comes in contact with the goat or rope holding the goat at any time before contestant signaling for time, it will result in a 10-second penalty. If the goat should break away because of fault of the horse, the contestant will receive no time. If the goat should break away on its own, it will be left to the judge’s discretion as to whether or not the contestant will get a rerun. Goats will be changed after every 3 contestants. a. Divisions are determined by 2 second time brackets not by order of finish. In the Open 3-D, the fastest time of a contestant in the class, whether or not a member of the KBRA, will determine the 2 second time brackets as follows: 1st Division – fastest time in the class and those who place in this division. 2nd Division – fastest time in the class plus two seconds and those who place in this division. 3rd Division – fastest time in the class plus four seconds and those who place in this division. EXAMPLE of 2 - second time brackets: 1st Division 2nd Division 3rd Division 8.201 – 6 pts 10.201 – 6 pts 12.201 – 6 pts 8.502 – 5 pts 10.202 – 5 pts 13.202 – 5 pts 8.755 – 4 pts 11.001 – 4 pts 13.355 – 4 pts 8.944 – 3 pts 11.444 – 3 pts 13.555 – 3 pts 9.899 – 2 pts 12.111 – 2 pts 15.666 – 2 pts 10.189 – 1 pt 12.200 – 1 pt 25.666 – 1 pt
4. MIDGET GOAT TAIL TYING: the goat should be tied to a stake with a rope 10 feet in length. The stake should be completely covered by the ground if possible. The starting line is to be 15 yards from the arena gate. The goat will be staked 100 feet from the starting line. The goat will be held at the end of the rope facing the starting line until the contestant crosses the starting line. The time will 9
begin when the contestant crosses the starting line. The contestant must be mounted and ride from the starting line to the goat, dismount, and tie a ribbon on the tail of the goat, signaling finish of the tie with both hands clear of the body of the goat. The contestant must stand back 3 feet from the goat before the judge will start the 6 second time limit on the tie. The tie must hold for 6 seconds, if it does not, the contestant will be disqualified. No assistance can be given to the contestant while they are competing. If help is given to the contestant, this will result in a disqualification. If contestantâ€™s horse comes in contact with the goat or rope holding the goat at any time before the contestant signaling for time, it will result in a 10-second penalty. If the goat breaks away because of fault of the horse, the contestant will receive no time. If the goat should bread away on its own, it will be left to the judgeâ€™s discretion as to whether or not the contestant will get a rerun. Required ribbon should be approximately a 12-inch strip approximately 2 inches wide (i.e., surgical gauze). A contestant using a pre-tied ribbon will be disqualified. PAYBACK SCHEDULE 1. KBRA will use the following payback schedule for all events at KBRA jackpots: 1-3 entries 100% 4-5 entries 60% - 40% 6-9 entries 50% - 30% - 20% 10-14 entries 40% - 30% - 20% - 10% 15-19 entries 32% - 25% - 19% - 14% - 10% 20 or more 29% - 24% - 19% - 14% - 9% - 5% 2.
3-D Barrels, Poles & Goat class payback: Number of Entries Places 1-10 11-15 st 1 100% 60% 2nd 40% 3rd 4th 5th Places 1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th
91-120 28% 22% 18% 14% 10% 8%
121-150 26% 20% 15% 12% 10% 9% 8%
16-30 50% 30% 20%
31-60 40% 30% 20% 10%
61-90 30% 25% 20% 15% 10%
151-180 24% 18% 15% 12% 10% 8% 7% 6%
181-210 22% 16% 14% 12% 10% 8% 7% 6% 5%
211+ 20% 15% 13% 11% 10% 8% 6.5% 6% 5.5% 5%
AMENDMENTS The Constitution and By-Laws of the association may be amended only at the Annual Meeting by a simple majority of votes cast by the membership. Only those proposals submitted at the Annual Proposal Meeting shall be voted on at the Annual Meeting.