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Letting your property. We put more into it.

phillipmann the leading local estate agent

INTRODUCTION phillipmann have many years experience in letting properties and have gained an enviable track record for handling the management and rental of many interesting properties. Our team of dedicated professionals have an unparalleled reputation for providing a complete Letting and Management service. We have offices in Seaford, Newhaven and Peacehaven and cover from Saltdean to Eastbourne. Our comprehensive knowledge of the letting field in each of these localities is unsurpassed. This is invaluable when it comes to finding professional tenants for our clients and achieving the best possible rental figure. Our approach is always totally professional, helpful, courteous and confidential. At the same time you'll find we're a motivated and enthusiastic team that keeps you fully informed from start to finish. We aim that all our tenants qualify for Rent Guarantee Insurance. We offer this product across the board, whatever level of service you choose to opt for. We feel that to have this insurance product in place ensures that we have thoroughly checked your tenant's credentials and that you have the necessary protection in place. We would always recommend a free, no obligation valuation of your rental property by our Head of Lettings who can assess your property for rental purposes providing you with guidance on expected monthly rental, level of furnishings and other matters which need clarification. Our aim is to make letting your property as smooth and trouble free as we possibly can. We want you to be satisfied in every way with the service we provide. That's why, when you choose phillipmann you really will find that we put more into it!










THE PROPERTY Successful rental investment comprises three main factors - long term capital growth, maximum rental yield achievable and near constant occupation. Long term growth is determined by economic factors beyond the control of agents and landlords, however one can maximise the rental achieved and increase the desirability of the property, thus reducing void periods, by ensuring that the property is presented in the best possible way. •

General condition - a thorough inspection of the property is recommended to ensure that the property is in good order. All works of repair should be completed prior to the commencement of the tenancy, subject to any terms to the contrary in the tenancy

agreement. •

Appliances - all appliances should be checked and serviced and it is recommended maintenance contracts for the period of the tenancy be taken out. Operating manuals for all the appliances be provided for the use of the tenant. Any maintenance contracts should be provided to the tenant and ourselves, so that the appropriate contractors can be called if necessary. Warranty or guarantee cards should be provided to the tenant and a copy to ourselves. The central heating system and any gas appliances should be serviced by a Corgi registered plumber and should be covered under the Landlords Gas Safety Certificate.


Repairs and Replacements - If we are to manage your property then we will deal with all the day-to-day repairs, which may arise during the tenancy. In this regard we will instruct one of our approved contractors unless you specifically instruct us to deal with your own contractor. We should be provided with full details of your preferred contractor and any details of maintenance contracts, such as British Gas 3 or 5 Star service and this will be held on file.



If we are not instructed to manage your property, then it is essential that you provide us with the name, address and telephone number (including the landlord, mobile and fax if applicable) of who will be the 'Point of Contact' for your tenant. This information will then be lodged on our records and passed onto your tenant.

FINDING A TENANT There are many aspects to renting, but few so important as finding a suitable tenant. phillipmann always tries to find the right tenant whether an individual or company let. Marketing is a key issue. At phillipmann we pride ourselves on being principled property professionals. Our offices are located in prime, prominent town centre positions. Our website ensures that all properties are displayed the same day as instructions are received to find a tenant. Additionally, all properties are advertised with an increasing number of property portals such as RightMove ensuring continuous worldwide marketing. We also generate a huge number of recommendations from both existing tenants and landlords. All viewing appointments are accompanied by an experienced member of the letting team. LEGAL ISSUES Tenancy agreements are constantly evolving in accordance with changes in legislation. phillipmann prides themselves in having up-to-date agreements that reflect the very latest changes. Safety regulations are legal requirements for letting residential property. Non-compliance with these regulations carries substantial fines and possible imprisonment and is decided by the Courts. At all times, both a landlord and their agent have a duty of care to the tenant. These are four key areas one must consider:•

Gas Safety - it is a Statutory Requirement that all properties that have any gas appliances are tested annually. The tests cover general operation and safety and will require a CORGI registered plumber to carry out and provide a Landlords Gas Safety Certificate.

Furniture and Furnishings- Anything in the property which is upholstered or has a filling material must comply with Fire Safety Regulations with the exception of antique furniture. All furniture manufactured after 1st March1989 is required to comply with this legislation and will be labelled accordingly.

Electrical Safety - there are a number of regulations. We recommend you employ a reputable electrician to advise you.

Other safety regulations - generally any product supplied with the property must be in good working order. For example lawnmowers should connect through RCD protected plugs, smoke detectors must be in good working order, any glass up to a height of 1500mm in doors and 800mm in glass panels from floor level must be 6mm toughened safety glass. Additionally a landlord must provide the tenant with relevant information for any product which may have any risk associated with it.

Consents - if your property is mortgaged you will need to obtain consent from your bank or building society prior to letting. If your property is leasehold, you will also require consent from the Head Lessor, freeholder or management company.

Insurance - You will need to advise your insurance company that you are renting the property and ensure that you comply with any conditions imposed.

Tax - income tax is payable on all rental income arising from property in the UK regardless of the residential status of the landlord. Under the 1995 Finance Act, a letting agent is obliged to advise the Inland Revenue that a letting has been arranged for a landlord who is non-resident for UK tax purposes. As a managing agent, we are legally responsible for payment of any tax that arises and will retain monies to cover this liability. Non-resident landlords can apply to the Inland Revenue for approval to receive gross income. Without this approval we are obliged to deduct tax. We strongly advise any landlord to appoint an accountant to deal with their tax affairs as many of the costs incurred in renting can be offset against the income.


CONCLUSION Choosing a letting agent is an important decision and choosing a managing agent even more so, phillipmann Letting prides itself on experience and knowledge. phillipmann has the resources to deal with all issues that may arise and provide whatever assistance is required. We would be delighted to assist in finding a tenant for your property and ask that you simply sign and read through our terms of business in order that we can commence marketing without delay. KEY POINTS TO REMEMBER •

phillipmann have stylish, comfortable, well equipped branch offices. All located in prominent town centre positions where they are seen and visited by potential tenants.

Our staff are experienced and motivated with an excellent track record.

We make full use of the latest technology from the marketing power of the internet to a sophisticated lettings and accounting programme to assist landlords and tenants.

We will provide you with detailed feedback of progress.

Most of our business comes through either personal recommendations or clients who have used our services before - reassuring proof of customer satisfaction.

seaford office 1-3 Dane Road Seaford East Sussex BN25 1LG t: 01323 898666 f: 01323 892467 e: peacehaven office 226-230 South Coast Road Peacehaven East Sussex t: 01273 586622 f: 01273 586333 e: newhaven office Riverside House 16 Bridge Street Newhaven East Sussex BN9 9PJ t: 01273 517517 f: 01273 517444 e: residential lettings from brighton to eastbourne Head Office Riverside House Bridge Street Newhaven East Sussex BN9 9PJ t: 01273 517517 f: 01273 517 444 e:


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