20 - 23 2011
EXHIBIT/CONCESSION APPLICATION INFORMATION DESERT EMPIRE FAIR OCTOBER 20 - 23, 2011 A. Anyone requesting information on obtaining booth space will be sent an application form. The application must be returned immediately with the required deposit and Certificate of Insurance. B. The application is not, in any way, a commitment by management. C. Consideration will be given to each applicant. If no space is available, the applicantâ€™s name will be placed on a waiting list. SELECTION CRITERIA Each application for space rental during the Fair will be considered by management on the basis of: 1. Product balance on the Fairgrounds 2. Uniqueness and appeal of product 3. Attractiveness & modern design of booth; please submit photo 4. Date application is received Fair Management, prior to the Event, will select booth placement. All concessionaires/exhibitors will be required to have their booths ready to open at 3:00 p.m. on opening day. Any concessionaire/exhibitor not in place by 3:00 p.m. on opening day, will forfeit all moneys paid to the Association as well as space privileges. The Association regains the right to re-sell unoccupied space at 3:01 p.m. on opening day. Each booth will be required to be open during the entire time that the Event is open to the public except for concessionaires and exhibitors inside the commercial buildings which will close one hour before the Event closes each evening. All concessionaires/exhibitors will also be required to leave their booths in place until the Event closes on Sunday evening at 10:00 p.m. (except inside vendors who can begin to teardown at hour earlier.) unless otherwise notified by Fair Management or Managementâ€™s designee. PRODUCT SALES All products to be exhibited and/or sold must be stated specifically and completely (with prices for concessions) and submitted with application. Management may restrict duplication of products or services. ALL BOOTHS WILL BE IN OPERATION FOR THE FULL FOUR DAYS OF THE EVENTS DURING THE FOLLOWING HOURS: Thursday Friday Saturday Sunday
5:00 p.m. 5:00 p.m. noon noon
to to to to
10:00 p.m. 11: 00 p.m. 11: 00 p.m. 9:00 p.m.
BUILDINGS WILL CLOSE ONE HOUR BEFORE THE EVENT CLOSES EACH NIGHT! Page 1 of 2 combexinf
INSURANCE All concessionaires/exhibitors must provide an original Certificate of Insurance, with an original signature. Enclosed is a copy of the CFSA Insurance Requirements with State requirements that must be met. Insurance can be obtained through the California Fair Service Authority by contacting our office. The current rate for coverage for the length of the Event is $115.00 (excluding liquor liability) for food vendors and $90.00 for commercial exhibitors. Rates are subject to change. BOOTH DECORATION All materials used for decoration for the booth shall be of a fire resistant quality and must be so stated on the label of the material. RULES DEPOSIT - $75.00 - THE RULES DEPOSIT WILL BE RETURNED BY MAIL TO ALL VENDORS WHO FOLLOW THE CONTRACT RULES OF THE 53RD DAA AS STATED IN THE CONTRACT AND THE ADDENDUMS. PLEASE PAY VERY CLOSE ATTENTION TO THE SETUP AND TEARDOWN REGULATIONS AND TIMES, AS THEY WILL BE STRICTLY ADHERED TO. RENTER WILL NOT AFFIX ANYTHING TO WALLS. RV RULES 1. All requests for RV spaces must be accompanied by advance payment in full, $20.00 per day. w/hookups and &17.00 per day without hookups. All spaces will be on a first come, first served basis. 2. No dogs will be allowed on grounds. 3. Rules for stock trailers are the same as for RVs. PASSES All exhibitors and concessionaires will receive two passes per contract, per day. Extra tickets may be purchased at the Fair Office up to and including opening day of the Event for Indian Wells Valley residents, and upon arrival for out-of-town participants. The extra tickets will be sold at the admission price of $4.00 for adults - age 13 and over, $2.00 for seniors - age 65 and over and $2.00 for children - age 5 to 12. If you purchase regular admission tickets at the gate, they will not be accepted at the Exhibitor/Concessionaire Parking Lot and you must park in the General Parking Lot. UNUSED PURCHASED PASSES MAY BE RETURNED FOR REFUND UNTIL THE FIRST TUESDAY FOLLOWING THE EVENT!!! CANCELLATIONS: Cancellations on booth space and requests for refund will not be accepted once the vendor has been accepted. There will be no exceptions!
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