COVID-19 Safety Plan January 2021
From the Head of School The following slides lay out our plans for a safe return to campus for in-person learning. This school year, in response to the ﬂuctuating nature of the health crisis, the school will have two general modes of operation: Mode 1) distance-learning only and Mode 2) a combination of some students learning on-campus and some at distance. The nature of your child’s experience will depend on many factors such as: 1) family choice, 2) teacher health, 3) student health, 4) cohort health, 5) state and county mandates. We will stay ﬂexible and ready to make adjustments for safety, to respond to illness or any sign of symptoms on campus, and to pivot quickly when required. Parents and faculty will be surveyed regularly for feedback about health, safety and the success of the education mode for their child(ren). Whether at distance or in person, every teacher is committed to making this school year as safe, engaging and full of accomplishments, learning experiences and student progress as any other year. Let’s work together and support each other along the way. Go Dragons! ~ Ms. Kimi 2
Table of Contents Slides 3 & 4: Table of Contents Slide 5: Design Goals for Learners & Sta ff Slide 6: Design Goals for Parents Slides 7 & 8: Design Goals from the State & County Slide 9: Prevention Slide 10: Prevention Strategy for Students Slide 11: Community Commitment Slide 12: Before Arriving to Campus Slide 13: Daily Self-Screening Form Slide 14: On Campus: Overview of Safety Measures Slide 15 - 16: On Campus: Physical Distancing Slide 17: On Campus: Arrival & Departure Slide 18: On Campus: Wearing Face Coverings Slide 19: On Campus: Face Coverings Requirements
Slide 20 - 21: On Campus: Approved Face Coverings Slide 22: On Campus: How Not to Wear Your Mask Slide 23: On Campus: How to Remove a Mask Safely Slide 24: At Home: How to Wash Your Face Covering Slide 25: On Campus: Hygiene Slide 26: On Campus: Expanded Cleaning Slide 27: Symptoms of COVID-19 Slide 28: When to Seek Medical Attention Slide 29: COVID-19 Testing Slide 30: Sick Children on Campus Slide 31: In the Case of COVID-19 on Campus Slide 32: Collaboration & Communication Slide 33: In the Case of a Positive COVID-19 Test Slide 34: In Case of COVID-19 Exposure
Table of Contents, continued Slide 35: Slide 36: Slide 37: Slide 38: Slide 39: Slide 40: Slide 41: Slide 42: Slide 43: Slide 44: Slide 45: Slide 46: Slide 47: Slide 48:
In Case of a Negative COVID-19 Test Returning to Distance Learning Campus Opening & Closing Student Experience: Uniforms Student Schedule: Arrival & Departure Student Experience: Daily Schedules Student Experience: Snack & Lunch Student Experience: Exercise & Play Student Experience: Field Trips & Travel Parent Choice: On Campus or Remote If a Familyâ€™s Learning Choice Changes On-Campus Learning: No Guarantee At Home: Regarding Learning Pods Parent Feedback
Slide 49: Advisory Task Force Slide 50: Resources
Design & Planning Goals For Learners ● ● ● ●
Provide continuity in the curriculum and overall learning experience. Support learners academically, socio-emotionally and technologically. Build community. Structured schedule for balance of purposeful study, activity, rest and achievement, both on-screen and oﬀ. Maintain a safe environment - online and in-person.
For Faculty & Staﬀ ●
Workable daily schedules that balance one-on-one, workshops and seminars, administration and planning/prep time with proper breaks for rest and meals. Adequate technology to reach all students, to teach, communicate, and to receive, correct and return work eﬃciently. Safe working conditions with PPE and health protocols in place to prevent the spread of disease. 5
Design & Planning Goals For Parents ●
Multiple modes for communication to teachers, Deans and front oﬃce: email, ParentSquare, surveys, feedback forms, conferences. Provide prediction with two-week and four-week ahead planning. Regular updates on ParentSquare on survey results and plans with clear instructions for at-home or on-campus learning, how to help the learner, material pick-up, technology, etc.
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Clear health guidelines and rules for a safe school environment. State and county mandates followed to keep all students and families safe. Easy reporting each morning for on-campus students via ParentSquare’s Daily Self Screening report form.
Design & Planning Direction from the County & State For the School ●
It is expected that COVID-19 will be present to some degree in our community throughout the 2020-2021 school year and in to 2021-2022. Schools must expect to experience a COVID-19 exposure after reopening and be prepared to respond. The safety of teachers and other staﬀ is also a critical priority in school reopening guidance and decisions.
Because the prevalence of COVID-19 in our community can change quickly in a short period of time, schools will need to maintain ﬂexibility in their delivery of educational instruction. Student health and safety is a top priority. Schools should be prepared to switch between distance learning and in-person instruction, and vice versa, with little notice.
Design & Planning Direction from the County & State For the School (continued) ●
Schools reopening for in-person instruction should also be ready and able to provide distance learning for students who may need to isolate or quarantine, as well as students who are medically fragile or who have a household member who is medically fragile.
Given the evolving nature of the COVID-19 epidemic and the scientiﬁc information that we anticipate will develop in the coming months, we expect that this document may need to be updated in the future.
Guidelines taken from COVID-19 Prepared: Reopening of Santa Clara County Schools revised December 14, 2020.
Prevention Common public health strategies to reduce the risk of disease transmission in schools and other community settings include: 1. 2. 3. 4.
minimizing the number of people who come into contact with each other, maximizing the physical distance between people, reducing the time that people spend in close proximity to others, and measures to minimize dispersion of droplets and aerosols (e.g., using face coverings and covering coughs and sneezes).
Because the relative contribution of each of these measures in reducing the spread of COVID-19 is not fully known, public health experts have generally recommended that they be used collectively where possible. The following chart illustrates the countyâ€™s organizing principles for on-campus safety by age group that the school is following. 9
Community Commitments As a member of the school community, students, teachers, parents and staﬀ must all commit to limit the spread of COVID-19 with proactive, daily steps to keep themselves and others healthy. Coming on campus includes making this promise and taking these actions to keep health and safety of self and others a priority. I promise to: ● ● ● ● ● ● ● ●
Follow all policies and protocols for health and safety required by the state, county and school. Complete the daily health and symptom form (on ParentSquare) with keen attention before leaving home. Additionally, if any symptoms are present, or I am not well, I will not go to campus. I will wear a clean cloth or surgical mask on campus at all times. I will practice excellent personal hygiene and wash hands frequently for 20 seconds, cover any coughs or sneezes, keep six feet distance whenever possible and not touch other people or their belongings. When at home or oﬀ-campus, I will avoid large groups, gatherings and places where people are not taking safety precautions such as wearing face coverings and staying physically distant from each other. I will keep vigilant and get tested if symptoms show, or if I’ve been exposed to COVID-19. I’ll keep in good communication with the school to help others stay healthy. 11
Before Arriving to Campus ●
Each morning, before arriving to campus, parents must complete a self-survey of their child and provide a temperature reading. Should the temperature be above 100.0 F or any questions answered YES, the child should stay at home.
The survey is available on ParentSquare. Staﬀ will check to see the survey has been completed before allowing the child into the building.
Staﬀ working on campus must also complete this survey each morning before coming to campus. In the event of a teacher being unable to be present in the classroom, parents will be notiﬁed and instructions given for distance learning or substitute coverage that day.
Mandatory Daily Self-Screening Form To be completed each morning by staďŹ€ and parents of children who will be on campus that day. Available on ParentSquare.
On Campus: Overview of Safety Measures ●
DISTANCE: Keep 6’ away from others whenever possible. Desks and seats will remain 6’ apart and student supplies kept nearby to minimize movement around the classroom. Use of common areas will be minimized. Visitors in the building will be kept to a minimum. FACE COVERINGS: We are asking all students to wear a cloth mask while on campus. Wear one and bring a spare each day. Masks should cover the nose and mouth. Any staﬀ or visitor on campus also requires a mask. HYGIENE: Wash your hands regularly for 20 seconds with soap and water frequently throughout the day. Hand sanitizer is available in each classroom. CLEANING: Commonly touched areas such as door handles will be disinfected regularly and classroom surfaces thoroughly cleaned at least twice each day. Cohorts will use diﬀerent spaces as much as possible and shared areas will be cleaned in between use. VENTILATION: When possible, students will be outside in reserved spaces. Building A ﬁlters have been upgraded to MERV-13. When appropriate, windows can be opened. 14
On Campus: Physical Distancing ●
Students will stay in cohorts to minimize the number of people they interact with each day.
Classrooms are set up with 6’ distancing between seats and personal supplies kept close by student work areas.
Supplies are not shared.
Cohorts are scheduled in routines that will not mix them with other cohorts.
Signs and markers help students keep 6’ between themselves and others in various campus spaces.
Emergency and ﬁre drills will be practiced keeping cohorts together and practicing physical distancing.
Staﬀ spaces are set up to allow for physical distancing and staﬀ trained to keep 6’ apart from others. 15
On Campus: Physical Distancing, continued ● ● ● ●
Belongings will be kept near student work spaces and use of lockers will be minimized to avoid unnecessary mixing and congregations in hallways. Staggered scheduling and alternate routes will keep cohorts from passing in the hallways as much as possible. Bathrooms will be designated for particular cohorts with minimal sharing and staggered scheduled use times. Student meals may be eaten outdoors, in the classroom, or in one of the two lunch rooms so that cohorts are kept separate as much as possible. Cleaning will be done in between use of shared spaces. Staﬀ will not eat or gather together in the break room, but are encouraged to take breaks outdoors and distanced whenever possible. Some staﬀ will continue to teach remotely (by video to the classroom) to reduce exposure.
On Campus: Arrival & Departure ● ● ●
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Classes are scheduled with staggered arrivals and pick-up times. Masks must be worn by all ages during arrival and departure. Cohorts will enter and exit within set windows of time at designated drop-oﬀ and pick-up areas. Lateness is highly discouraged as staﬀ will be supervising student arrival only during this window and each child must be checked in before entering the building. Siblings who enter or exit with another cohort should keep 6’ distance from the others. Parents will not exit the car, nor enter the building with the students. If word is received that a cohort member has been exposed to COVID-19 or tested positive, that cohort and siblings will be sent home. This type of departure could occur at any time and parents are expected to respond promptly. If a child becomes ill or develops a fever, they will be separated from their cohort and their parents will be asked to come pick them up immediately. 17
On Campus: Wearing Face Coverings Posted on external doors are notiďŹ cations that any person entering the building must wear a face covering. Additional signs inside explain when, why and how to wear one properly. Adults must wear a face covering at all times on campus except while eating or drinking. StaďŹ€ who cannot wear a mask for medical reasons will not be in close contact with students. All students must wear face coverings when on campus, during arrival and departure, outside the classroom, and in company with classmates. Exceptions are only when eating, drinking or during scheduled physical activity. Our school asks all students from K-8 to wear face coverings, so please practice at home with your child so they become accustomed before returning to school. Exceptions are made if a student has trouble breathing, is unconscious, incapacitated or otherwise unable to remove the covering without assistance. 18
On Campus: Face Coverings Requirements & Use ●
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Student activities such as P.E. that involve heavy exertion will be held with a stable cohort of not more than 14 students, outdoors, physically distanced, with face coverings. Indoor activities will not involve heavy exertion with masks required. During exercise, students should take a break if they have any diﬃculty breathing and must change their face covering if it becomes wet or prevents breathing. If a student requires a break from wearing the mask, they will be escorted outside or to a window when a cohort staﬀ member is available and allowed to remove their mask for a short period. Staﬀ who need a break may temporarily switch to a face shield for a short period if they cannot leave students. Otherwise, they should step outside for a short break. When possible (depending on weather and county/state mandate) outdoor time that allows for distancing and temporary mask removal will be scheduled. Students who struggle to wear the mask will not be excluded but will be kept at distance. When away from the classroom, teachers will carry kits with hand sanitizer, gloves and extra face coverings, as well as usual ﬁrst aid supplies. 19
On Campus: Approved Face Coverings ●
Face shields are not recommended as a replacement for cloth face coverings since they do not prevent the spread of droplets as well as masks. Those using face shields should do so in addition to a cloth face covering. Medical masks, such as N95 masks are discouraged since they do not ﬁt children well and can make it more challenging to breathe. Additionally, they are needed by medical workers. Masks with valves are not approved because they may allow droplets to exit the mask. Students and adults should wear surgical-style or cloth face coverings. Gaiters are not advised. 20
On Campus: Approved Face Coverings, continued
On Campus: How Not to Wear a Face Covering
On Campus: How to Safely Remove a Face Covering
At Home: How to Clean Face Coverings Masks should be washed daily after use. Always remove masks correctly and wash your hands after handling a used mask. ● ●
Include the mask in your regular laundry. Use your usual laundry detergent and the warmest appropriate water setting for the cloth of the mask. Use the highest heat setting and leave in the dryer until fully dry. More info from CDC: How to Wash Masks.
On Campus: Hygiene ●
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Students have scheduled times for hand washing with soap and water for 20 seconds. They must do so after using the bathroom, before eating, after blowing their nose and after touching public surfaces. Students will be shown how to properly wash their hands. Hand sanitizer is available in each classroom and around the school with at least 60% alcohol. Drinking fountains are closed. Students will be taught to cover their mouth with tissue when coughing or sneezing or into their elbow and to sanitize after. 25
On Campus: Expanded Cleaning ● ● ● ● ● ●
Commonly touched areas such as door handles will be disinfected regularly and classroom surfaces thoroughly cleaned at least twice each day. Cohorts will use diﬀerent spaces as much as possible and shared areas will be cleaned in between use. Classrooms and oﬃces will be cleaned nightly. Staﬀ are asked to wipe down their own areas each morning and/or before leaving. CDC Disinfecting Guidelines will be followed. The school is researching the following purchases: ○ Touchless faucets ○ Touchless soap dispensers and hand sanitizer dispensers ○ Touchless waste baskets ○ Classroom air puriﬁers ○ Electrostatic cleaner or other disinfectant 26
Symptoms of COVID-19 People with COVID-19 have had a wide range of symptoms reported - ranging from mild symptoms to severe. Symptoms may appear 2 - 14 days after exposure to the virus. Be alert to these symptoms and use a low threshold to seek medical attention. The symptoms listed at right may indicate COVID-19:
Link to CDC Symptoms Information
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Fever or chills Cough Shortness of breath or diﬃculty breathing Fatigue Muscle or body aches Headache New loss of taste or smell Sore throat Congestion or runny nose Nausea or vomiting Diarrhea
When to Seek Medical Attention Look for emergency warning signs for COVID-19. If someone is showing any of these signs, seek emergency medical care immediately: ● ● ● ● ●
Trouble breathing Persistent pain or pressure in the chest New confusion Inability to wake or stay awake Bluish lips or face
This list does not show all possible symptoms. Please call your medical provider for any other symptoms that are severe or concerning to you. Call 911 or call ahead to your local emergency facility. Notify the operator that you are seeking care for someone who has or may have COVID-19. 28
COVID-19 Testing Staﬀ working on campus with children will be tested at least once a month. This day may be a half-day for students to accommodate teacher testing. Testing may increase to every two weeks during periods of high case levels in the county. Other staﬀ members and teachers who infrequently work in the school building are encouraged to test monthly and will be tested if they are symptomatic or have been exposed to COVID-19. What is a close contact? A close contact is someone who has been: ● ●
Within six feet of a case for 15 minutes or more, OR In the same enclosed room with a case for one hour or more. (Even if masked).
Anyone in close contact with someone who has COVID-19 must isolate, contact their doctor for testing and notify the school at once. 29
Sick Children on Campus Children who become sick when on campus will be moved to the isolation room, which is close to the front oﬃce and is monitored by oﬃce staﬀ. Parents are expected to come immediately to pick up ill children and take them home. If the symptoms are potentially of COVID-19, the child must get tested immediately. Whether the symptoms are related to COVID-19 or not, any child who is ill must go home. To return to campus, communicate with the Business Manager to discuss symptoms and their resolution before bringing the child back to the classroom. In lieu of a negative test result, student or staﬀ may return to campus with a medical note by a physician that provides alternative explanation for symptoms and reason for not ordering COVID-19 testing. Fevers must be below 100 F for three days (72 hours) without fever-suppression medication before children may return to the classroom.
In the Case of COVID-19 on Campus Every member of a cohort in which a conﬁrmed COVID-19 case occurs will require COVID-19 testing and to quarantine for 10 days, remaining alert to symptoms another 4 days. The classroom and any areas where the aﬀected case and cohort spent time will be closed for 48 hours, at which point it will be disinfected. Delaying the cleaning reduces risk of exposure for those who clean. A conﬁrmed case of COVID-19 in a cohort will be communicated to all parents and staﬀ while keeping personal names private following FERPA and HIPAA regulations. Negative results could be shared if the community is aware of a suspected case being tested and without revealing any names. If data cannot be shared due to FERPA and HIPAA, the school will not do so. If a cohort member has not had direct contact, but has only had contact with someone who had direct contact (such as a contact of a contact), then no reporting or action is required. 31
Collaboration & Communication The school will follow Santa Clara County Department of Public Health guidelines for response to a positive COVID-19 test in our community. In coordination with county health, school executives will take the following steps: ● ● ● ●
The county health department will be notiﬁed that we have a positive test. All parents and staﬀ in the school community will be notiﬁed that a positive test has occurred, while keeping conﬁdentiality as required by law. The school will work with the county to accomplish necessary contact tracing to determine if anyone was in close contact with the positive case. All members of the cohort where an individual tested positive (whether child or adult) and any close contacts must get tested for COVID-19 and must quarantine at home for 10 days. The Business Manager will keep in touch with those aﬀected regarding health and steps required to return to campus. A close contact is someone who has been within six feet of a case for 15 minutes or more, or in the same enclosed room with a case for one hour or more, regardless of face covering.. 32
In Case of a Positive COVID-19 Test If testing positive for COVID-19, students and staﬀ must: ● notify the school immediately and ● remain quarantined for 14 days AND ● have no fever for three days (72 hours) straight AND ● have no further symptoms before they can return to school. If a household member tests positive for COVID-19, even asymptomatic household contacts (such as the student or teacher) must remain at home until 14 days after the COVID-19 positive household member completes their isolation. The student or staﬀ must then be tested at the end of the 14 days to ensure a negative result. In order to return to campus, parents/staﬀ must submit dates and attest to the above to the Business Manager and receive OK to return. Upon return, the student/staﬀ must wear a mask on campus for the following 10 school days. 33
In Case of COVID-19 Exposure What to do if a child, parent or staﬀ has been exposed to COVID-19. ●
If a student is exposed to COVID-19 outside of school, the parent must notify the county health department and the school immediately. Staﬀ who are exposed must do the same. To notify the school, send a message to Business Manager Nate Herrell or to the Head of School via ParentSquare or email. The school will help notify anyone on campus who came in close contact with the person, following privacy guidelines of FERPA and HIPAA. Parents or staﬀ should notify their doctor immediately of COVID-19 exposure or symptoms and receive testing as soon as possible. Any student, parent or staﬀ member who is symptomatic or has been exposed to someone with COVID-19 will not be admitted to the school campus and will be required to be tested as soon as possible. Notify the school immediately and remain quarantined until receiving test results. 34
In Case of a Negative COVID-19 Test If test results are negative these requirements will be used: ● Symptomatic students and staﬀ who test negative for COVID-19 are to remain home until symptom-free AND have no fever for three days (72 hours) straight. ● Asymptomatic students and staﬀ who have come in contact with a COVID-19 case should remain at home for a total of 10 days from the date of their last exposure, even if they personally test negative. Documentation of negative test results must be provided to the school. Business Manager Nate Herrell is our liaison for COVID-19 coordination. Once a staﬀ member, student, parent or other household member has been tested for COVID-19, they are required to notify the school of the test result immediately so the school can take action and communicate appropriately for others’ safety (while maintaining privacy per federal and state laws). 35
Returning to Distance Learning If a cohort has been exposed to COVID-19 everyone will go home to quarantine and will switch to distance learning for at least 10 days. If the county or state mandates school closures, then the on-campus school will close and students will go home and switch to distance learning until further notice, unless the school has OK to operate under the Elementary School Waiver or existing rules. If 5% of students or staďŹ€ test positive for COVID-19 within a 14-day period, the school will close and students will study from home with distance learning. Parents and staďŹ€ must be prepared for surprise returns to distance learning. It is our hope that soon, vaccines will be available with a low threat of disease as deemed by county health. In that case, distance learning would not be continued. 36
Campus Opening and Closing The California Department of Public Health has set parameters for schools with grades K-6 to open the campus to in-person learning. ● ●
If Santa Clara County’s adjusted case rate is less than 25 cases per 100,000 population per day for at least 5 consecutive days, schools may open to on-campus students, and The school has posted a COVID Safety Plan (CSP) and submitted the CSP to the state and county for review and this has been approved or the requisite waiting period for response has been reached.
Once open, the school may choose to close the campus should there be positive cases in multiple cohorts or other reasons at the school’s discretion. Decisions to close will be made by the Head of School and executives in consultation with public health department recommendations..
Student Experience: Uniforms Uniforms are not required during distance learning and therefore will not be required during on campus learning. Uniforms may be reinstated when there is greater conﬁdence that school can continue consistently on campus -- most likely in the 2021-2022 school year. However, students’ clothing on campus should follow these guidelines: ● ● ● ● ●
Clothes should reﬂect an academic environment and correctly represent the high standards of our school and guiding principles: Reason, Responsibility, Resilience, Respect. Clothes should be in good repair, without stains, rips, patches or tears (even stylish ones) Clothes should ﬁt properly, allow for comfortable movement and generally cover the shoulders and torso down to just above the knees. Clothes may not have distracting, inappropriate or demeaning images, phrases or messages written on them (such as T-shirts with sayings, etc.) Shoes should be close-toed and comfortable for walking and running. 38
Student Experience: Arrival & Departure Schedules Staggered arrival and pick-up times allow for separation of cohorts. Level
Levels K - 2
8:35 - 8:45 am
3:20 - 3:30 pm
Levels 3 - 6
8:30 - 8:50 am
3:30 - 3:40 pm
All students must be picked up on time to free staﬀ for deep cleaning of the school. Diﬀerent cohorts will be assigned diﬀerent doors for entry/exit and diﬀerent drop-oﬀ and pick-up locations. These locations will be coordinated with the community center and parents advised where to go. As much as possible, parents should stay in their cars and wear masks. Staﬀ will assist student arrival and supervise students during pick-up. 39
Student Experience: Daily Schedules Daily schedules are published but may be adjusted. As conditions change, and as teachers experience a particular schedule with the students, the teacher may make adjustments to better service all children. Any changes will be published through the Google Classroom and/or ParentSquare as appropriate. There will be some eďŹ€ort to have students on campus following a similar schedule to distance learners so that seminars and workshops can be done together when possible. The schedule is subject to change due to health reasons, speciďŹ c needs for deeper cleaning, or at the teacherâ€™s discretion, but overall the aim will be to provide a consistent, predictable schedule for learners that allows them to achieve and learn in a safe, enjoyable environment. One or two days each month may be a minimum day to allow for teacher testing for COVID-19. 40
Student Experience: Snack & Lunch ● ● ● ● ● ● ● ● ●
Please come to school having already eaten a healthy breakfast. Students should bring lunch, healthy snacks and a reﬁllable bottle of water. Each student should also bring a beach towel for picnic-style eating options on the lawn. The towel will help deﬁne their space so they can keep appropriately distanced. All a student’s food should ﬁt in a lunch box or small cooler that closes fully. The hot lunch program will not be continued until the health crisis has abated, when there is greater conﬁdence for a continuous on-campus program, uninterrupted by distance learning. Microwave ovens are available for reheating food. When possible, lunch will be eaten outdoors. Indoors, 6’ distance is strictly maintained. Masks will be worn until it is time to begin eating. Face coverings must be put on again at the end of the meal, and be worn during outdoor recess and while walking back to the classroom.
Student Experience: Physical Exercise & Play ●
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Public playgrounds remain closed to school groups at this time, per state guidelines. Therefore, outdoor play and exercise will be on the lawn or pavement to allow students to run, jump, race and work with personal equipment such as ropes, various balls, hoops, etc. Physical activity will occur without mixing cohorts. Masks are required during outdoor physical exertion. Indoors, the gymnastics room will be utilized with open windows and be cleaned regularly. Masks will be worn and when indoors, vigorous exertion is prohibited. Yelling, singing, chanting, etc. should be reserved for outdoors and must be done with masks. Hands will be washed before and after. Hand sanitizer will be brought outside and be available in the gymnastics room. Children are encouraged to exercise daily at home with their family cohort.
Student Experience: Field Trips & Travel Oﬀ campus ﬁeld trips are postponed until further notice for safety. There are currently fewer options for safe ﬁeld trip destinations. Many museums, hands-on labs and businesses that we used to frequent are closed. While a hike might be possible, local trails are busier these days and we could not guarantee adequate physical distancing. Therefore, the school buses are parked and being maintained but we will not use them until local health conditions improve. On-campus and remote learners will continue to participate in virtual ﬁeld trips together, and meet guest speakers online through Meet or Zoom to minimize close contact with others.
Parent Choice: On-Campus or Remote Learning We have two modes currently planned for this school year: Mode 1) distance-learning only and Mode 2) a combination of some students learning on-campus and some at distance. The school is committed to oﬀering distance learning through June 2021. Quarterly surveys and adjustments will be made in an eﬀort to serve families safely and to meet children’s needs as well as possible. Decisions will be made based on: parent survey, current county health mandates, and staﬀ health. In Mode 2, with some students on campus and some at home, we will ask each family to choose one or the other for that quarter or period. This will be necessary for successful planning in each class.
If a Familyâ€™s Learning Choice Changes Once a family has chosen either on-campus or distance learning, it is possible that various conditions may shift and a family may change their mind about what will work for them. In such a case, the parent must notify the appropriate Dean in writing. Levels K-3 will provide notice to Ms. Brenda and Levels 4-8 to Ms. Marcy. Whether going from on-campus to distance or from remote learning to on-campus, it will be important to discuss the change and make a plan for the childâ€™s transition. Teacher schedules in these circumstances are carefully planned in order to service every student, and adjustments will have to be made in any case of change. It should be understood that we cannot create special schedules that incorporate both distance and on-campus learning that diďŹ€er from the two singular options. Learners will need to choose one or the other and participate fully in that system.
On-Campus Learning: No Guarantee As noted on Slide 36 Returning to Distance Learning, certain events will send cohorts home. Families who choose on-campus learning must understand that numerous factors can suddenly send cohorts of learners and teachers home, and back to distance learning. This could be temporary or it could extend for longer periods of time. Change could happen midday or a notice might be sent out that morning. Unfortunately, these are the conditions we must operate in and such situations cannot always be prevented or predicted. We ask on-campus learning families to be prepared for ďŹ‚exibility going in. We will do our best to provide timely information and clear explanations in case of change. Weâ€™re in this together and appreciate everyoneâ€™s patience. As a team, we will always work to provide the most continuity possible for our young learners. 46
At Home: Regarding Learning Pods “Learning Pods” are a new trend in distance learning where families bring a small, set group of students to study together at one home or on a rotation in diﬀerent pod members’ homes. The purpose is to provide some socialization while learners are participating in distance learning. It can also help with child care as parents share supervision. As a school, we cannot help facilitate Learning Pods, as it goes beyond the scope of what teachers and staﬀ can manage and could put us in violation of state and county mandates for schools. For families considering Learning Pods, please be mindful of the risks involved in creating groups and sharing indoor spaces. If choosing this route, please familiarize yourself well with safety protocols, COVID-19 symptoms and how to be as safe as possible.
Parent Feedback Communication is very important during this time. Parent and student feedback is encouraged and welcomed. ● ● ● ● ● ●
Students can communicate with their teachers through the Google Classroom and via their student emails @vincilearners.org. Parents can communicate with teachers and other staﬀ easily via ParentSquare. A Google Form has been published on ParentSquare where parents can provide feedback or bring up issues directly to the Deans (Ms. Brenda and Ms. Marcy). ParentSquare messages will come from teachers and administrators providing general information and regular surveys. Please ﬁll out every survey as your opinion is important. Before a student can enter campus, the health assessment must be completed on ParentSquare. This must be done each day. For health concerns, symptoms or positive tests, communicate directly to the Business Manager, Mr. Nate, via email, phone or ParentSquare. 48
Advisory Task Force The school is interested in the expertise of our broader parent body. If you would like to apply for the COVID-19 Task Force, please complete the form shared on ParentSquare. A Task Force Position : ● ● ●
Meets virtually with the Deans, Head of School and other members to understand the school’s needs and new challenges with COVID-19. Could require approximately 2 - 5 hours per month of volunteer time that can include research, discussion or on-campus work (such as installing new equipment). Requests expertise in ﬁelds such as: ○ Medicine / Public Health ○ Technology / Tools for Teachers - especially to connect on-campus & distance learners. ○ Legal / Law ○ Finance / Fundraising: Help us get more support staﬀ and hygiene equipment. 49
Resources Santa Clara County Public Health: Public Health Website: http://sccphd.org/coronavirus Public Health Facebook: https://www.facebook.com/sccpublichealth/ Public Health Instagram: @scc_publichealth Public Health Twitter: @HealthySCC The Centers for Disease Control (CDC) CDC Website: https://www.cdc.gov/coronavirus/2019-ncov/index.html California Safe Schools for All: https://schools.covid19.ca.gov Stress Relief: Calm App: Free app guiding mindfulness, sleep, gentle stretching. (Full version is free to Kaiser Permanente members.)
Please read this safety plan to understand all the guidelines and rules should your child study on campus. There are helpful tips from the C...
Published on Jan 28, 2021
Please read this safety plan to understand all the guidelines and rules should your child study on campus. There are helpful tips from the C...