Colmcille Pipe Band 148 Elaghmore Park Galliagh, BT48 8DZ www.colmcillepipeband.com
COLMCILLE PIPE BAND CHILD PROTECTION POLICY STATEMENT
Colmcille Pipe Band 148 Elaghmore Park Galliagh, BT48 8DZ www.colmcillepipeband.com Safeguarding Statement Volunteers in the Colmcille Pipe Band are committed to practice, which promotes the welfare of children and protects them from harm. We wish to ensure that all children participate in an enjoyable and safe environment in which they can have fun and feel valued. Volunteers accept and recognise our responsibilities to develop awareness of the issues which cause children harm, and to establish and maintain a safe environment for them. We will endeavour to safeguard children by: 1. Adopting child protection through a code of behaviour for volunteers. 2. Sharing information about child protection and good practice with children, parents, staff and volunteers. 3. Reporting concerns to statutory agencies that need to know and involving parents and children appropriately. 4. Following carefully the procedures laid down for recruitment and selection of volunteers. 5. Ensuring safety procedures are adhered to. We intend to review the Child Protection Policy every 3 years, taking into account any new legislation and lessons learnt.
Colmcille Pipe Band 148 Elaghmore Park Galliagh, BT48 8DZ www.colmcillepipeband.com
Scope of the Policy........................................................................................................ 1 Colmcille Pipe Band Designated Liaison Person.................................................. 6 Reporting.......................................................................................................................... 7 Code of Conduct for the Protection of Children.................................................... 9 Children in Publications and on the Internet........................................................ 11 Health and Safety......................................................................................................... 12 Recording Allegations/Suspicions of Abuse ....................................................... 13 Responding to an Allegation .................................................................................... 14 Recruitment and Selection ........................................................................................ 15 Colmcille Pipe Band Equal opportunities statement ......................................... 16
Colmcille Pipe Band 148 Elaghmore Park Galliagh, BT48 8DZ www.colmcillepipeband.com Scope of the Policy The Child Protection Policy is intended to cover all situations where Colmcille Pipe Band volunteers may work with children directly or have contact with children indirectly through the course of their duties. Services, which may involve contact with children or young people include: • • • • •
Band Halls Competitions Workshops Parades Public Events
This policy applies to all members and volunteers in the Colmcille Pipe Band. It is designed to provide a basic foundation under which more specific guidance may be developed to meet the needs of particular functions or circumstances.
Children for the purpose of these guidelines are defined as those aged under 18. Copies of the Child Protection Policy and Procedures will be distributed to all members of the Colmcille Pipe Band. It will be made available to the parents, children and all volunteers. Extra copies can be attained from the Pipe Major on request. It will also be published on the bands website: www.colmcillepipeband.com
Colmcille Pipe Band 148 Elaghmore Park Galliagh, BT48 8DZ www.colmcillepipeband.com Colmcille Pipe Band Child Protection Policy The Colmcille Pipe Band will: Promote the health and welfare of children by providing opportunities for them to take part in the activities of the band safely. • Respect and promote the rights, wishes and feelings of children. • Promote and implement appropriate procedures to safeguard the well-being of children and protect them from abuse. • Require members to adopt and abide by this Child Protection Policy and these Procedures. • Respond to any allegations of misconduct or abuse of children in line with this Policy and these Procedures as well as implementing, where appropriate, the relevant disciplinary and appeals procedures. •
Principles The welfare of children is everyone’s responsibility, particularly when it comes to protecting them from abuse of any kind. Children have a lot to gain from participation in the pipe band world. It provides an excellent opportunity for them to learn new skills, become more confident and maximise their own unique potential. This Policy and these Procedures are based on the following principles: • •
The welfare of children is the primary concern. All children, whatever their age, culture, disability, gender, language, racial origin, socioeconomic status, religious belief and/or sexual identity have the right to protection from abuse of any kind. It is everyone's responsibility to report any concerns about abuse.
All incidents of alleged poor practice, misconduct and abuse will be taken seriously and responded to swiftly and appropriately.
Colmcille Pipe Band 148 Elaghmore Park Galliagh, BT48 8DZ www.colmcillepipeband.com Definition of Abuse Child abuse is any form of physical, emotional or sexual mistreatment or lack of care that leads to injury or harm. It commonly occurs within a relationship of trust or responsibility and is an abuse of power or a breach of trust. Abuse can happen to a child regardless of their age, gender, race or ability. Abusers can be adults (male or female) and other young people, and are usually known to and trusted by the child and family. There are four main types of child abuse: physical abuse, sexual abuse, emotional abuse and neglect. The abuser may be a family member, or they may be someone the child encounters in a residential setting or in the community, including during sports and leisure activities. An individual may abuse or neglect a child directly, or may be responsible for abuse because they fail to prevent another person harming that child. Physical abuse Physical abuse may involve hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating, or otherwise causing physical harm to a child. Physical harm may also be caused when a parent or carer fabricates the symptoms of, or deliberately induces, illness in a child. Sexual abuse Sexual abuse involves forcing or enticing a child or young person to take part in sexual activities, including prostitution, whether or not the child is aware of what is happening. The activities may involve physical contact, including penetrative (e.g. rape, buggery or oral sex) or non-penetrative acts. They may include non-contact activities, such as involving children in looking at, or in the production of, sexual online images, watching sexual activities, or encouraging children to behave in sexually inappropriate ways. Emotional abuse Emotional abuse is the persistent emotional maltreatment of a child such as to cause severe and persistent adverse effects on the childâ€™s emotional development. It may involve conveying to children that they are worthless or unloved, inadequate, or valued only insofar as they meet the needs of another person. It may feature age or developmentally inappropriate expectations being imposed on children. These may include interactions that are beyond the childâ€™s developmental capability, as well as overprotection and limitation of exploration and learning, or preventing the child participating in normal social interaction. It may involve seeing or hearing the ill-treatment of another. It may involve serious bullying, causing children frequently to feel frightened or in danger, or the exploitation or corruption of children. Some level of emotional abuse is involved in all types of maltreatment of a child, though it may occur alone.
Colmcille Pipe Band 148 Elaghmore Park Galliagh, BT48 8DZ www.colmcillepipeband.com Neglect Neglect is the persistent failure to meet a child’s basic physical and/or psychological needs, likely to result in the serious impairment of the child’s health or development. Neglect may occur during pregnancy as a result of maternal substance abuse. Once a child is born, neglect may involve a parent or carer failing to: • Provide adequate food, clothing and shelter (including exclusion from home or abandonment) • Protect a child from physical and emotional harm or danger • Ensure adequate supervision (including the use of inadequate care-givers) • Ensure access to appropriate medical care or treatment. • It may also include neglect of, or unresponsiveness to, a child’s basic emotional needs. Abuse of children and young people with a disability Some children and young people with a disability are mentally or physically more vulnerable than others, which could make it easier for abusers to exploit them. They may also find it more difficult to recognise and report abuse, and to be believed. For example, if their disability means that they: • Have limited life experiences and so have not developed the social skills needed to work out what the behaviour and attitudes of others mean. This could make them less able to understand what is appropriate and inappropriate behaviour. • Have been encouraged to comply with other people’s wishes and not to question authority figures. • Are afraid to challenge potentially abusive situations because of fear of the consequences. It is often easier to be compliant and pleasing rather than risk angering an authority figure and getting into trouble. • May not be able to report abuse either because there is no-one they can report it to or because they do not have the appropriate language to use. • May not be able to recognise that abuse has taken place. • Feel powerless because they have to depend on others for personal support. • May not be able to physically remove themselves from abusive situations. • Are not believed because their authority figures cannot accept that anyone would abuse a disabled child. • May not have anybody they can trust and confide in. • May feel guilt or shame about the abuse which prevents them from reporting it. • May not have a sense of ownership of their own bodies because they are so used to being examined physically by others as part of their medical and physical care. • Have low self-esteem and a poor self image. The above definitions are adapted from: HM Government (2006) Working together to safeguard children: a guide to inter-agency working to safeguard and promote the welfare of children. London: Department for Education and Skills (DfES). Kerr, A. (1999) Protecting disabled children and adults in sport and recreation: the guide. Leeds: The National Coaching Foundation. Bailey, G. (1998) Action against abuse: recognising and preventing abuse of people with learning disabilities. ARC Publications.
Colmcille Pipe Band 148 Elaghmore Park Galliagh, BT48 8DZ www.colmcillepipeband.com Racism Children from black and minority ethnic groups (and their parents) are likely to have experienced harassment, racial discrimination and institutional racism. Although racism causes significant harm it is not, in itself, a category of abuse. All organisations working with children, including those operating where black and minority ethnic communities are numerically small, should address institutional racism, defined in the MacPherson Inquiry Report on Stephen Lawrence as 'the collective failure by an organisation to provide appropriate and professional service to people on account of their race, culture and/or religion'. It is important that leaders are sensitive to differing family patterns and lifestyles and to childrearing patterns that vary across different racial, ethnic and cultural groups. At the same time they must be clear that child abuse cannot be condoned for religious or cultural reasons. All children, whatever their religious or cultural background, must receive the same care and safeguards with regard to abuse and neglect. Bullying Bullying, racism and other types of discrimination are forms of child abuse, even though those responsible are often young people. It is important to recognise the impact and extent of bullying and discrimination in the lives of young people. Sports organisations have a duty of care to safeguard children from harm, including disabled children and others who may be particularly vulnerable. What is bullying? Bullying can be psychological, verbal, or physical in nature. It involves an imbalance of power in which the powerful attack the powerless, and occurs over time rather than being a single act. Examples of bullying behaviour include: • being called names, insulted or verbally abused • being deliberately embarrassed and humiliated by others • being made to feel different or like an outsider • being lied about • being physically assaulted or threatened with violence • being ignored
Colmcille Pipe Band 148 Elaghmore Park Galliagh, BT48 8DZ www.colmcillepipeband.com Colmcille Pipe Band Designated Liaison Person Designated Liaison Person A Designated Liaison Person (DLP) will be nominated by the band. This person will remain in office until otherwise disputed at an AGM or EGM in the event of the person leaving the band or wishing to resign from the role. The Designated Liaison Person has the main responsibility for managing child protection issues within the Colmcille Pipe Band. The role and responsibilities of the DLP are detailed below: 1. Implement and promote the Royal Scottish Pipe Band Association’s (Northern Ireland) and the Colmcille Pipe Band’s Child Protection Policy and Procedures. 2. Act as the main contact within the band for the protection of children. 3. Encourage good practice and support of procedures to protect children. 4. Keep abreast of developments and understand the latest information on data protection, confidentiality and other legal issues that impact on the protection of children. 5. Communicate with the RSPBANI’s Designated Liaison Person. 6. Maintain confidential records of reported cases and action taken and liaise with the statutory agencies and ensure they have access to all necessary information. 7. Monitor Child Protection Procedures for the band. Recommended Characteristics of the Designated Liaison Person: • Have an understanding of the issues affecting children and the sensitive way in which they must be managed. • Be able to communicate the implications of protecting children to all members. • Be able to communicate with children. • Be supportive of the introduction of the Child Protection Policy. • Have an understanding and appreciation of the need to respect confidentiality. • Be able to follow procedures and recognise when to seek advice and not rely solely on their own judgement. • Be willing to challenge members who do not comply with the Child Protection Policy and Procedures.
Colmcille Pipe Band 148 Elaghmore Park Galliagh, BT48 8DZ www.colmcillepipeband.com Reporting If members have concerns about an incident involving a child that seems untoward or unusual they must report their concerns as soon as possible to the Designated Liaison Person. Parents should also be informed of the incident as soon as possible unless it is not in the child's interests to tell them. Report, record and inform if the following occur: • If you accidentally hurt a child. • If a child seems distressed in any manner. • If a child misunderstands or misinterprets something you have said or done. • If a child needs to be restrained. The following flow chart shows the Reporting Procedures Step by Step
Volunteer has Concerns
Record & Report within Own Environment
Is this a Serious Concern?
Record and Report
Seek Advice from Social Services Formal/Informal
Contact Social Service/Police
Identify training practice issues
Possible Referral to Disqualification from Working with Children (DWC) (NI) List
Refer back to Volunteer
Colmcille Pipe Band 148 Elaghmore Park Galliagh, BT48 8DZ www.colmcillepipeband.com How to Listen to a Disclosure (i.e. a report of serious neglect or abuse) •
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In the event of a young member of the band making a disclosure to another member of the band, it is important to listen carefully to the information that is disclosed. When listening to a disclosure the following good practice is required: React calmly so as not to frighten the child/vulnerable adult. Do not show disbelief. Tell the child/vulnerable adult that he/she is not to blame and that he/she was right to tell. Take what the child/vulnerable adult says seriously, recognising the difficulties inherent in interpreting what a child/vulnerable adult says, especially if they have a speech disability and/or differences in language. Do not pre-suppose that the experience was bad or painful - it may have been neutral or even pleasurable. Always avoid projecting your own reactions onto the child or vulnerable adult. If you need to clarify, keep questions to the absolute minimum to ensure a clear and accurate understanding of what has been said. If you need to clarify or the statement is ambiguous, use open-ended, non-leading questions. Do not introduce personal information from either your own experiences or those of other children. Reassure the child or vulnerable adult. Report the disclosure to the DLP immediately.
Actions to Avoid in the Event of a Disclosure Avoid panic. Avoid showing shock or distaste. Avoid probing for more information than is offered. Avoid speculating or making assumptions. Avoid making negative comments about the person against whom the allegation has been made. • Avoid approaching the individual against whom the allegation has been made. • Avoid making promises or agreeing to keep secrets. • Avoid giving a guarantee of confidentiality. • • • • •
Colmcille Pipe Band 148 Elaghmore Park Galliagh, BT48 8DZ www.colmcillepipeband.com Code of Conduct for the Protection of Children The code of conduct details the types of practice required by all members of the band when in contact with children. When teaching, practicing with, or socialising with children: • Always work in an open environment e.g. avoid private or unobserved situations and encourage an open environment for activities. • Treat all children equally, with respect and dignity. • Put the welfare of each child first before winning or achieving performance goals. • Give enthusiastic and constructive feedback rather than negative criticism. • Ensure that if any form of manual or physical support is required for a child , it is provided openly, the child is informed of what is being done and their consent is obtained. • Avoid inappropriate comment, gestures, innuendo, • Avoid endangering children through reckless or careless acts. • Maintain age appropriate language and conversation. • Do not supply minors with alcohol, cigarettes or any drug. • Always encourage a high standard of discipline, performance and demeanour through personal example and positive advice.
For taking and transporting children away from home (including overseas trips): Always tell another member that you are transporting a child, give details of the route and the anticipated length of the journey. • Ensure all vehicles are correctly insured. • All reasonable safety measures are taken, e.g. children in the back seat, seatbelts are worn. • Ensure, where possible, a male and female accompany mixed groups of children. • On overseas trips, the band committee must ensure that supervision is provided for all minors at all times. • Senior members of the band will be designated for looking after passports, helping with baggage check-in and retrieval, uniform and instrument maintenance, timetabling while abroad, first aid, laundry, snack and food concerns, home sickness, free time, sleeping arrangements, packing for the home leg of the trip, etc. • Children under the age of 14 must be accompanied by an older sibling who is preferably a playing member of the band or by an adult (parent, guardian) •
Colmcille Pipe Band 148 Elaghmore Park Galliagh, BT48 8DZ www.colmcillepipeband.com Practice To Be Avoided at all times • Avoid having ‘favourites’ - this could lead to resentment and jealousy by other children and could lead to false allegations. • Avoid spending excessive amounts of time alone with children away from others. • Ensure that when children are taken away from home, adults avoid entering their rooms unless in an emergency situation or in the interest of health and safety. If it is necessary to enter rooms, the door should remain open, if appropriate. • Never use bad language or age inappropriate language to children • Avoid put downs. • Avoid taking children to your home, unless in groups. • Never engage in sexually provocative games, including horseplay. • Never engage in rough or physical contact • Never form intimate emotional or physical relationships with children. • Never allow or engage in touching a child in a sexually suggestive manner. • Never allow children to swear or use sexualised language unchallenged. • Never make sexually suggestive comments to a child, even in fun. • Never reduce a child to tears as a form of control. • Never allow allegations made by a child to go unchallenged, unrecorded or not acted upon. • Never share a room with a child for sleeping accommodation. • Never invite or allow children to stay with you at your home.
Colmcille Pipe Band 148 Elaghmore Park Galliagh, BT48 8DZ www.colmcillepipeband.com Children in Publications and on the Internet Websites and publications provide excellent opportunities to broadcast achievements of individuals to the world and to provide a showcase for the activities of young people. In some cases, however, displaying certain information about children could place them at risk. The following procedure must be followed to ensure that the Colmcille Pipe Band’s information on the Internet does not place children at risk. Publications or information on an Internet site must never include personal information that could identify a child e.g. home address, e-mail address, telephone number of a child. Before publishing any information about a child, written consent must be obtained from the child’s parent/guardian. Any concerns or enquiries about publications or Internet information should be reported to the band’s Designated Liaison Person.
Colmcille Pipe Band 148 Elaghmore Park Galliagh, BT48 8DZ www.colmcillepipeband.com Health and Safety Accidents • • • • •
Have first aid available during all activities. Have an up-to-date first aid kit available both on the premises and activities away from the premises. Have a named first aider who is easily contacted. Record all incidents. Know where there nearest available telephone is.
Fire safety in Band/ Teaching room • •
Ensure all members know where the exits are Pipe Major should communicate with care taker to ensure that: o o o
Fire notices are displayed Fire appliances are serviced regularly. The local Fire Officer has visited the premises
Disability Access •
Consider suitable access/egress and provision made for disabled people.
Colmcille Pipe Band 148 Elaghmore Park Galliagh, BT48 8DZ www.colmcillepipeband.com Recording Allegations/Suspicions of Abuse
When Recording Allegations or Suspicions of Abuse If possible make a record of the following: • • • • • • • • • • •
Name of child Age Any special factors Name of parent(s) Home address (and phone number if available) Is the person making the report expressing their own concerns or passing on those of somebody else? What has prompted the concerns? Include dates times etc. of any specific incidents. Any physical signs? Behavioural signs? Indirect signs? Has the child been spoken to? If so, what was said? Has anybody been alleged to be the abuser? If so, record details. Has anyone else been consulted? If so, record details.
Colmcille Pipe Band 148 Elaghmore Park Galliagh, BT48 8DZ www.colmcillepipeband.com Responding to an Allegation
Responding to a Suspicion or Allegation of Abuse against another member of the band The feelings caused by the discovery of potential abuse by a member will raise different issues, e.g. disbelief that a member would act in this way. It is not the responsibility of a member to take responsibility or to decide whether or not a child has been abused. However, as with allegations against non-members, it is the responsibility of the individual to act on any concerns. Any information that raises concern about the behaviour of a member towards a child must be passed on as soon as possible that day, in accordance with these procedures. No member in receipt of such information shall keep that information to himself/ herself or attempt to deal with the matter on their own. These Procedures aim to ensure that all suspicions and/or allegations of abuse against a member are taken seriously and are dealt with in a timely and appropriate manner. On receiving information about a member that leads to a suspicion or allegation of abuse: • Listen to the child as detailed in the section on ‘How to Listen to Disclosures’. • Pass your concerns to the Designated Liaison Person. • Act on any advice given. Important Note: Where the concern is about the Designated Liaison Person it must be reported to the Assistant DLP or Chairman of the band or any officer of the band.
Actions for the Designated Liaison Person when Concerns are Reported 1. It is the Designated Liaison Person’s responsibility to pass on any information regarding child abuse (physical/emotional/sexual) to the appropriate authorities for investigation. (Social Services/Police) 2. It is not the role of the DLP to investigate an incident/alleged incident. 3. It is the duty of the DLP to inform the committee of the band of any allegation or incidence of abuse at the earliest opportunity. Disciplinary Procedure 1. Where a member of the band has been accused of child abuse, the member shall be suspended from all band activities pending the outcome of an investigation. Suspension is not a form of disciplinary action. The member may be suspended whilst an investigation is carried out. 2. Where an allegation of child abuse is upheld against a member of the band, that member shall be expelled from the band. Appeals Process All appeals are to be made to the Committee and the decision of the committee is final
Colmcille Pipe Band 148 Elaghmore Park Galliagh, BT48 8DZ www.colmcillepipeband.com Recruitment and Selection
There are two regulated roles within the Colmcille Pipe Band, the role of Band Piping Tutor and the Role of Band Drumming Tutor. These roles come with job descriptions and the role is assessed every 5 years to ensure that the person is the most suitable for the role. RSPBA (NI) has now been registered with Access N.I. as a registered body and can act as an umbrella organisation for all within RSPBA (NI). All new volunteers appointed to a regulated position within the Colmcille Pipe Band MUST be checked as above. It is recommended that anyone who is already in a regulated position should be considered for a check. We must obtain written permission from the volunteer before proceeding with the check. By the end of 2012 we aim to have the majority of the over 18â€™s in the Colmcille Pipe Band vetted using Access NI â€“ currently only those involved in running the band are vetted, i.e. Committeeand Regulated Roles
Colmcille Pipe Band 148 Elaghmore Park Galliagh, BT48 8DZ www.colmcillepipeband.com Colmcille Pipe Band Equal opportunities statement Colmcille Pipe Band is committed to the principles of equality of opportunity, ensuring that current and potential members, tutors and helpers will not be discriminated against on the grounds of social circumstances or background, gender, race, colour, ethnic origin, disability, sexuality, age, political beliefs or religion. The band will strive to ensure that there is equal access for all those who wish to participate in its activities, in whatever capacity, and that all participants will be treated fairly. Examples of the band’s commitment include • Our band hall is fully accessible to conform to the Equality Act 2010 • Training materials issued to players are regularly produced in audio format and can be reproduced in large print on request. • Extra tuition is available for players who require help to meet the required standard to compete with the band and an option to be a non-competing member is available for those who wish to play at parades etc. • The band is able to provide an instrument, free of charge, on long term loan, to anyone who cannot afford to buy one. • The band provides a uniform at minimal cost to members. • Associate membership is available for those who are interested in supporting the band in a nonplaying capacity.