Page 1

PROFILE CHANGES PAGE4

& NETWORK UPGRADES PAGE5

& HIGH SCHOOL DEPLOYMENT PAGE6

& GOOGLE APPS PAGE12

VOLUME 1 SUMMER 2013

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volume 1 CONTENTS SUMMER 2013 4 Profile summer projects Changes

5 6 7

Network Upgrade High School Deployment MAC/Apple Network Addition

8 9 10 11

technician blog Eric’s IPEVO Integration

4

Network Upgrades

5

High School Deployment

Sean’s Online Cloud Backup Options Brian’s Crazy Fun Facts Quick Tips

Sneak Peak 12 Google Apps Introduction

13

Office 2013 Upgrade

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MESSAGE FROM

RODNEY MACK

EMAIL: rodney.mack@cusd200.org BLOG: http://dotblog.cusd200.org When a school district upgrades its network ­infrastructure, the results often are very dramatic. Sometimes, they can even exceed the expectations of the IT people and administrators overseeing the work.

renville and parts of Carol Stream, Winfield and West Chicago. Throughout 2011, CUSD 200 officials replaced switches and installed wireless coverage in all of the district’s buildings and moved its telecom operation from landlines to Take Wheaton a Cisco Systems– Warrenville Commu- based Voice over IP nity Unit School Dis- solution. trict 200, a 20-school K–12 system in Some of the Illinois that serves systems in the older 13,500 ­students schools were so anfrom Wheaton, War- tiquated that when

the IT team installed the new VoIP system, they found that one elementary school had actually been wired by the principal, recalls Executive Director of Technology Rodney Mack. “None of the phones would work,” he says, “and all of the switches were in the ceiling, not in a wiring closet. Needless to say, we had to rewire that building.”

have IP phones that run unified communications functions such as voicemail in e-mail and deliver caller ID by reading the user’s address book. By eliminating 380 analog telephone lines, the district can reallocate $150,000 from its annual phone bill to other technology needs.

The new phones were a major step forward, but Mack Today, all ofsays the infrastrucfices and classrooms ture upgrade’s most

“we’re focused on deliverying quality customer service and improving communication.” When a school district upgrades its network ­infrastructure, the results often are very dramatic. Sometimes, they can even exceed the expectations of the IT people and administrators overseeing the work.

trict 200, a 20-school K–12 system in Illinois that serves 13,500 ­students from Wheaton, Warrenville and parts of Carol Stream, Winfield and West Chicago. Throughout 2011, CUSD 200 officials replaced switches and installed wireless Take Wheaton coverage in all of Warrenville Commu- the district’s buildnity Unit School Dis- ings and moved its

telecom operation from landlines to a Cisco Systems– based Voice over IP solution.

principal, recalls Executive Director of Technology Rodney Mack. “None of the phones would work,” he says, “and all of the switches were in the ceiling, not in a wiring closet. Needless to say, we had to rewire that building.”

Some of the systems in the older schools were so antiquated that when the IT team installed the new VoIP system, they found that one elementary Today, all ofschool had actually fices and classrooms been wired by the have IP phones that

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summer 2013

profile changes

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what and why Profiles are being changed this Summer, and it requires some users to backup files, otherwise they may be lost. We have to reduce profile sizes, and due to the hundreds of different programs on various machines, the consequences of not reducing your profile size may result in lost data that we may not be able to anticipate.

profiles explained A profile contains your login credentials, as well as any files in specific folders. For example, your documents, pictures folder, desktop files, wallpaper, printers, and browser bookmarks/ favorites – these are all part of your profile. Teachers/staff differ from students, as they have a “roaming profile”. A roaming profile means that it will follow you to whatever computer you login to. If you jump from room to room or building to building, you will notice these files “roam” with you to the next machine .

the problem Profile sizes have been growing, so the Department of Technology has to lower the size limits to ensure that the network runs smoothly. There are several things that may have happened right after the conversion that could have caused this, such as placing large files on your desktop, documents folder, or even by syncing your iOS device with your iTunes.

find out more We have a whole detailed article that explains more about this on our blog. Please visit this link to view more information on how to clean up your profile: CLICK HERE FOR MORE INFO

NETWORK UPGRADE COMING SUMMER 2013 PAGE05 “Profile size limits are being reduced, and users need to make sure they are below that limit by Summer, or risk losing files.” NEXT


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NETWORK

UPGRADE ISP FACT

Home internet speedsare usually 1 to 10mbps. We will be at 1,000mbps after the network upgrade.

NETWORK UPGRADES INCREASE BANDWIDTH 4X We are going to be doing some major network overhauls this Summer, which will benefit the whole district. People will be most happy to hear that we are increasing our internet bandwidth from 250mbps to 1Gbps (4x increase). Our network team is going to scale this accordingly so schools will have enough bandwidth without maxing out at 100%, while leaving room for us to grow in the future without the need to upgrade every year. In addition to the internet upgrade, our network team will be rearranging

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our data center to a more centralized and efficient room, and then increasing our back-end local intranet connection to allow for the new internet to be put in place, and for future growth as well. This should help improve file transfers across the district and eliminate any bottlenecks. Most network upgrades aren’t typically noticed by most users, but we feel that everyone will notice the faster speeds next school year and will be pleased with the results.


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CUSD200 DOT HAS INCREASED INTERNET BANDWIDTH OVER THE PAST FEW YEARS AND HAS RESULTED IN ONE OF THE FASTEST DISTRICTS IN THE COUNTRY

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new machine

deployment high schools receive new desktops after 4 years. additional laptop carts being deployed district-wide High Schools aside, almost every location The Department of Technology typically refreshes school machine leases every will be getting additional laptops and carts. 4 years, and the high schools are next up Here are the numbers for those interested: for new machines. Both high schools will be WNHS: 80 receiving new Dell Optiplex 3010 models, WWSHS: 80 which are the latest version of what both Wiesbrook: 20 elementary and middle schools received Wiesbrook: 20 the past 2 years. For those that are techni Wiesbrook: 20 cal, the specs are: Core i3, 4GB RAM, 250GB Wiesbrook: 20 HDD. Labs will have the same models, but Wiesbrook: 20 upgraded processors (Core i5). We have tak Wiesbrook: 20 en future expansion into thought, and will Wiesbrook: 20 be able to upgrade memory and other com Wiesbrook: 20 ponents in the future should they need it. Staff laptops are being taken into consideration, pending budget. These will be given out to pilot schools to see how staff will utilize these machines in their classroom and other work. It will be up to the school principals to plan who will use the laptops and what the requirements and goals are for using them. We believe that upgrading machines and providing more mobile devices every year will allow staff to be more productive in the classroom and increase learning.


FACT:

DOT will be setting up and configuring over 2,000 machines over approximately 4 weeks this Summer.

upgrading machines will increase productivity in the learning environment

DOT Magazine Test v3  

DOT Magazine Test v3

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