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Welcome to the Cumbria Youth Alliance (CYA) news round-up

In this issue... High Sheriff Visits Workington Projects Information and support for Charity Treasurers Training opportunities coming your way New Cumbria County Council Management Structure Duke of Edinburgh Award News Make sure your charity is ready for GDPR Outcomes Star: Training dates for 2018 Important information about Cumbria Contact services Member News

Welcome to our May Newsletter

High Sheriff Visits Workington Projects The High Sheriff Simon Berry and Mrs. Diana Berry came to Workington on Friday 11 May to see a number of community projects that he supports through his work with Cumbria Community Foundation. The tour included West House, Mind in West Cumbria Workington Heritage Group Ltd Soundwave & Cumbria Youth Alliance. Simon along with, representatives from the Beverly Trust and Cumbria Community foundation met with staff and services users across projects delivered by these community organisations including: The Pottery, Open Mind, Friday Night Project and First Steps to Employment all of which are supported by a contribution from the office of the High Sheriff. While with Cumbria Youth Alliance the delegation met with a group of 12 Young people being supported by Cumbria Youth Alliance to move into education, training and ultimately a job.

We would like to thank all the young people that came along to tell their stories and explain some of the challenges they face in finding employment locally and how being on CYA programmes is helping and supporting them overcome some of the issues & challenges they face “they really made a great impression on everyone�.

Cath Clarke, May 2018 Member of the Institute of Fundraising


Information and support for Charity Treasurers This article was taken from City Philanthropy Newsletter May 14th 2018. We were impressed with the article and through that organisations would benefit from their treasurer having clarity on their roles and responsibilities and there is an opportunity later in the article to download an honorary treasurers handbook which will be invaluable for new trustees and treasurers. The newly published Honorary Treasurers Handbook offers essential advice, information and support for Charity Treasurers in all aspects of their role, including the crucial ‘softer’ aspects of the role. Here Honorary Treasurers Forum CEO and handbook editor Denise Fellows offers some valuable advice on taking up the role of honorary treasurer. There is a great joy in being able to use professional qualifications and knowledge to the benefit of a cause which is close to your heart. Yet anecdotal evidence and the number of vacancies on recruitment sites indicate the dearth of applicants for the role of charity treasurer. Many suitably qualified people baulk at the thought of taking on the role, perhaps thinking that it will be too much like the day job or leaving them potentially liable for any mistakes. If you are one of the uncertain, then here are some simple tips to build confidence: A little due diligence. Don’t leap at the first opportunity but think about what sort of charity: large or small and the type of work, to which you would like to give your time. You may have been approached directly or you may be looking at opportunities advertised.

Undertake a little due diligence. 1. 2. 3. 4.

Download the Annual Accounts from the Charity Commission website Ask for a copy of the governing document and previous board papers Meet other trustees and, if appropriate, members of staff Are you comfortable that the charity is governed well and that you can get on with fellow trustees 5. Have you a realistic idea of the time the role will entail.

Work collegiately It comes as a surprise to many trustees that their treasurer isn’t flattered (well only a little bit!) if they rely completely on the treasurer for all things financial. Excellent treasurers understand the need to enable their fellow trustees to be able to participate in financial discussions. Be prepared to:  Ensure all trustees understand the terminology, such as ‘designated’ or ‘restricted’ funds. Help with training and giving confidence  Ensure the management accounts are presented so that trustees have the information to be able to make decisions. Explain areas where there are exceptions which require discussion  Encourage discussion and comment - all trustees are equally responsible for the finances


But is it enjoyable? Recent research “Taken on Trust”, which surveyed trustees awareness of their responsibilities, found that treasurers were more committed to their role than other trustees. It can be challenging but it provides a great sense of purpose. Along with the Chair, the treasurer is one of the two ‘officer’ roles specified by the Charity Commission in their guide for trustees (CC3). The guidance talks about the responsibilities but doesn’t detail the softer skills needed to work with other trustees at board level. It is the development of this side of the role which can be so enjoyable and can stretch the competences of younger professionals. Great CPD which can benefit the CV! For more information do download The Honorary Treasurers Handbook, it covers much of the softer skills and competencies. Hopefully you will be encouraged to become a treasured treasurer. Denise Fellows is chief executive of The Honorary Treasurers Forum. She is a Senior Visiting Fellow at Cass CCE and has authored and edited several books including the The Honorary Treasurers Handbook and Bridging the Gap: moving onto nonprofit boards. Amongst many voluntary roles, Denise is a founder liveryman of the Worshipful Company of Management Consultants and Treasurer of their charitable fund.

Training opportunities coming your way in May, June and July from Cumbria Youth Alliance thanks to support from Cumbria County Council Childrens Services

Places on courses, workshops and seminars are limited so you'll need to complete and return a booking form for any courses or events that you'd like to attend. If you have any questions or require further information then please contact or call on 01900 603131. We've listed some of our upcoming events in this newsletter. You can view our full 2018 Training program in a separate training guide which is now available to view online. You can also download a Word version here for viewing offline or printing.


Building Emotional Wellbeing in Young People May 24th & July 12th - Places still available View all of CYA's training opportunities for 2018 and Download booking forms Complete a booking form and return it by email to or post it to Cumbria Youth Alliance, Town Hall Community Hub, Oxford Street, Workington, CA14 2RS. For enquiries contact Cath: 01900 603131


FREE Seminar - Young people in the care system June 5th - Places still available View all of CYA's training opportunities for 2018 and Download booking forms Complete a booking form and return it by email to or post it to Cumbria Youth Alliance, Town Hall Community Hub, Oxford Street, Workington, CA14 2RS. For enquiries contact Cath: 01900 603131


Free events to improve your fundraising MEET THE FUNDERS

Northside Community Centre Workingon CA14 1AX Tuesday 19th of June 9.30 to 11.30 What does the event cover? Annalee Holliday who is a Trustee of Henry Smith Charity will be delivering an informal workshop outlining the new priorities for applications to Henry Smith Charity. Booking to reserve a place is essential. To book a place contact -This course has been made possible with the support from Cumbria County Council and Cumbria Youth Alliance


Building Emotional Wellbeing in Young People July 20th & Sept 7th - Places still available View all of CYA's training opportunities for 2018 and Download booking forms Complete a booking form and return it by email to or post it to Cumbria Youth Alliance, Town Hall Community Hub, Oxford Street, Workington, CA14 2RS. For enquiries contact Cath: 01900 603131


Improve Your Fundraising Sept 26th - Places still available Free event: Booking is essential. For this event please BOOK by emailing or ringing us on 01900 603131

Free event to improve your fundraising Meet up with Heritage Lottery’s Development Officer Antonia Canal Wednesday 26th September 2018 Penrith Methodist Church 11am till 1pm Refreshements from 10.45 What does the event cover? Come along and hear from Antonia about what Heritage Lottery are doing and what types of projects are likely to get funded. Find out what makes a good Heritage Lottery Application


Cumbria County Council Management Structure Those of you who deal with Cumbria County Council may be interested to know that their new Senior Management structure is now in place. Worth noting that the (new) Assistant Director Customer & Community Services post is currently vacant; this post is likely to become the main link between TSN Executive and CCC. You can view / download structure diagram(pdf) at this link:


Duke of Edinburgh Award News We have now completed our Duke of Edinburgh’s award expedition kit store, thanks to the Rotary Clubs of Whitehaven and Keswick and to Margaret Landells – donating a total of £597 to purchase three good quality tents, four Trangia stove kits and two fuel bottles.

Cheque handover from the Rotary Club of Keswick

Cheque handover from the Rotary Club of Keswick This is in addition to previous donations from Workington and Cockermouth Rotary Clubs of £730 to buy rucksacks, laminated maps and compasses. Many thanks indeed!


Make sure your charity is ready for GDPR GDPR is a new Europe-wide data protection law to provide greater protection around personal data, and it effects every organisation that handles such data. If your charity asks for, receives or holds personal information from others (for example the email addresses of its users or staff) then these regulations will apply. The Information Commissioner’s Office (ICO) is the regulator for GDPR.

Understand the basics Get the information that you need and share it throughout your charity. The ICO guidance about the

legislation includes all the information you need to understand it. The ICO have also produced a dedicated resource page specifically for charities and a helpline has been opened to help you. The page also includes guidance from the Institute of Fundraising and the Fundraising Regulator.

Assess the GDPR impact on your charity GDPR will apply to all personal information you may acquire and hold about, amongst others, your beneficiaries and users, donors, staff and volunteers. Make sure you know what data your charity has and how it’s managed. Take a look at the GDPR guide for

charities from the Charity Finance Group (CFG). Start planning Get an action plan agreed with your trustees on how you plan to manage the data your charity holds or intends to get, in line with GDPR, and complete the ICO self-assessment to see how ready you are. Think about whether you need to put processes in place to deal with requirements asked for by GDPR around accountability, transparency and security too.

Make sure your details with the Charity Commission are up to date Check that we have the correct details for your charity, including the names of your current trustees and their contact details (including email addresses). You can sign in to our change charity details service to do this.


Outcomes Star: Training dates for 2018 Barrow and South Lakes 29th of May 2018 - FREE Drop Zone Youth Project, 44 Bath Street, Barrow in Furness LA14 5TS 10am till 3pm ; Maximum 10 places Refreshments will be served but participants will bring their own packed lunch Carlisle and Eden 23rd of May - FREE Belah Community Centre, Briar Bank, Carlisle CA3 9SR 10am till 3pm; Maximum 10 places Refreshments will be served but participants will bring their own packed lunch

If you would like to find out more about the outcomes star contact or ring her on 01900 603131 for an informal chat, or to request forms for booking a place on the training

Information about Cumbria Contact services

We wanted to let you know that very sadly, funding for our project in Cumbria will be coming to an end on 31 July and Contact’s office in the North East & Cumbria region will close as a result. This doesn’t mean that the services we offer will stop altogether though – please be assured that we are still very much committed to supporting local families. We’ll continue to offer information, support and advice as usual until 31 July. All of our planned workshops, information stands and events will take place as scheduled until the end of July. Until our project ends in July you can get in touch about these services by calling or emailing the North East office on 0191 213 6300 / From the 1 August, you can contact us via our North West office by calling or emailing Contact offers the following national services which are available to families wherever they are:  Information from Contact. Our Cumbria regional e-bulletin will stop after July, but you can keep up to date with all the latest important information and news for families by signing up to our national, monthly and free e-newsletter, What’s New:  Our Freephone helpline advice service - 0808 808 3555. Open between 9.30am-5pm, Monday-Friday, our helpline advisers can help with any question you have about life with a disabled child and can also put you in touch with support groups in your area. You can also email your query to or post your query on or Twitter: @contactfamilies  Website and resources for parents can be found on our website  Our online community is now open for business. Join to chat to other families about anything and everything that affects you and your child in a safe and trusted space:  Order your free copy of our Helpful Guide for Families with Disabled Children Packed with all the essential information the parent of a child with additional needs or a disability might need, our Helpful Guide can help you navigate your way through what can be a confusing system of support and points you to more in-depth help on our website. Designed for all families with disabled children, it’s particularly relevant for families early in their journey: 13

We will continue to fundraise for Contact in Cumbria so that hopefully we can offer more support in the future. We are also developing our business model in order to generate more unrestricted funds so if you would like to book a workshop on a paid for basis please get in touch. Finally, we just wanted to let you know that we greatly value your support over the years and hope that you will continue to promote Contact with families. Victoria Haughan; Cumbria Parent Adviser ; 01768 88392;07432 520 844 Contact ; The Dene Centre; Castle Farm Road; Newcastle NE3 1PH [Working 2.5 Days]

The Contact free helpline is an advice service for families caring for a disabled child. Freephone helpline 0808 808 3555 (9.30 – 5pm Mon-Fri) or


Member News Cyber Awareness Training


DofE Gold Paddlesports Residential

Saturday 18th – Wednesday 22nd August 2018 All abilities catered for – an eagerness to paddle is essential! Come and join us at Hawse End, on the shores in Derwentwater, for an action packed and sociable week experiencing a wide range of paddlesport activities and challenges. The price is only £385 per person which includes instruction, full board accommodation, food, use of all specialist equipment and pick-ups and drop offs at Penrith Railway Station. The perfect way to have fun, work on your paddling and make new friends. More information (pdf). To enquire or book contact Cumbria Outdoors on 01768 812280 or email

Introduction to the DofE course 0930 – 1330 Monday 15th October 2018 – Hawse End Centre The Introduction to the DofE training course will provide you with the information needed to be a DofE Leader and run DofE programmes within a centre. It will put the learning from e-induction into context in a practical way. It is suitable for new DofE Leaders as well as existing Leaders who want to improve their DofE knowledge. More information (Word doc). Places cost £54 which includes a copy of the Handbook for DofE Leaders – for more details contact


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May 2018 cya newsletter  
May 2018 cya newsletter