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JGradebook News

V OLUME 5 N OVEMBER 1, 2009

(Web Version)

Common Problem TSA or Test on If you cannot eneach assignment ter grades in (for grades 1-8). Jgradebook, it could be because you need to Choose “Grades” and then Restore Dropped Grades. This usually corrects the problem. If that does not work, make sure you have entered

SAINTS 8—0 Who Dat?

***IMPORTANT*** Please be reminded that all teachers (with the exception of Pre-K and Kindergarten teachers) should be entering assignments and grades into Jgradebook each week. Emails are sent to all principals to let them know which teachers are not entering assignments and which teachers have not entered grades for assignments created.

Need Standardized Test Scores Quick? Open JGradebook. Select your subject and 6 weeks. Now select a student by clicking on their name. Then, hover over “Students” and click on “Student Test Analysis. If this student has taken any standardized test they will appear in red. Click on the red words to see that students scores for that test.

Any Questions Contact: Colette Taillon Kathy Prine Dina Spears Amy Ard Aimee Bancroft Vicki Allen (M.I.S. Staff) Levar James (M.I.S. Staff) Ricky Saragusa (M.I.S. Staff)


JGradebook News

V OLUME 5 O CTOBER 1, 2009

(Web Version)

Conduct Codes Attendance Roll Book Looking for the codes you need to enter on your report cards? Well look no further. Follow these steps to find codes such as “Working Below Grade Level”.

pop the code number that cell.

into

To delete a code, select the appropriate conduct code then click the blank line at the top of the conduct code Select “Students” then select list. “Post Conduct”. The FAQ Box will pop up. This will tell you how to get the codes in the appropriate box for the appropriate student. After you have read it, click “Close.” Click in the cell in the correct column, by the student you wish to enter a comment by. Then look in the column to the right and find the appropriate code. Click that code and it will Disappearing Grades? If you are entering grades and they are disappearing as you tab down, it is probably because you forgot to choose a “Grade Post Type.” Elementary will choose “Letter Grades” (it will automatically be done for you when you choose a category of TSA or Test) and High School will select “Numeric.”

You can locate the Attendance Roll Book under “Reports.” When you run the report, it will ask you for a date range. The date range needs to be within the 6-week period that you have selected in your gradebook. If you need to print outside of that range, you will need to change the 6-week period and print again.

Trouble Printing your Grades at the end of a six weeks? You may need to download the latest version of Acrobat Reader. Contact your Instructional Technology Facilitator assigned to your school for help with this.

Any Questions Contact: Colette Taillon Kathy Prine Dina Spears Amy Ard Aimee Bancroft Vicki Allen (M.I.S. Staff) Levar James (M.I.S. Staff) Ricky Saragusa (M.I.S. Staff)


JGradebook News

V OLUME 4 S EPTEMBER 1, 2009

(Web Version)

Grade Policy New Assignment Use this icon to create a new assignment to enter grades for a test you have given your class. Remember to name each “Assignment Title” different. In the Assignment Editor, Select TSA or TEST for the Assignment Type. The Grade Post Type will be Letter Grade for Elementary and Numerical Grade for Secondary. The Maximum Value and Bonus Points are for Secondary. Make sure you select a Date Assigned and the Date Due. They can be different or the same. Make sure the date due is the day you are giving the test. The Tangipahoa Parish School Board shall require teachers to enter all scored assignments into the TangiForgot your JPAMS password? You will need to get that password from your secretary, principal or Assistant principal. A list was sent to all principals with your user name and password. You cannot change your password due to security reasons. Your User ID must be in all capital letters.

pahoa Parish School System approved electronic grade book and print out a hard copy of the scores at the end of the six weeks grading period. These printouts shall be kept in a binder that will be maintained by the teacher. This binder should be kept on the school premises until January of the following school year. Homebound teachers and Related Service Personnel to include Speech Therapists, Occupational Therapists, Physical Therapists, Assistive Technology Therapists, and Adaptive P.E. Teacher, will maintain a paper gradebook. Kindergarten teachers will not be required to use the electronic grade book. They will continue to maintain a paper grade book recording all assignments as outlined in “Grade Book Procedures for Kindergarten.”

Attendance Policy Use this icon to enter attendance daily every morning The Tangipahoa Parish School Board shall offer an electronic attendance system for maintaining daily attendance records. Based on the principal’s decision to participate, the teachers will: Maintain a paper attendance roll for all classes. OR Enter attendance daily into Tangipahoa Parish School System approved electronic attendance system. TEACHERS must enter the attendance into the system daily for it to be acceptable on audit without a paper roll book. (Obvious exceptions can be made for occasional computing problems, but a paper accommodation should be made if the teacher is unable to enter for any period over a few days.) Students and/or substitute teachers may not enter daily attendance in the electronic system. Homebound teachers and Related Service Personnel to include Speech Therapist, Occupational Therapists, Physical Therapists, Assistive Technology Therapists and Adaptive P.E. Teachers , will maintain a paper gradebook for recording attendance.

Any Questions Contact: Colette Taillon Kathy Prine Dina Spears Amy Ard Vicki Allen (M.I.S. Staff) Levar James (M.I.S. Staff) Ricky Saragusa (M.I.S. Staff)

Need more help than just the hints you get in this Newsletter? Visit the TPSS Website. Click on “Resources” then scroll down and click on the “JGRADEBOOK” icon, Scroll down on this page to find the user guides for JGRADEBOOK as well as all newsletters .


JGradebook News

V OLUME 3 M AY 1, 2009

(Web Version)

Icons Student Information Do you ever need student information such as important phone numbers and realized you left your information at school?

Click the “Highlighter” to highlight all non-posted grades. The cells where a grade should be will have a cyan background. Click the “Highlighter” again and the cells will return to normal view.

Do you need a seating Chart with pictures of your stuWell the “Graduation Cap” dents? gives you that information. Simply select a student from the roster below by clicking on their name. Then click on Click this icon to view a seatthe “Graduation Cap” to ing chart of your class. You view the information relecan click and drag the stuvant to the selected student. dents’ pictures around to Do you need a way to change posi“Highlight/Unhighlight” tions. If you non-posted assignment click on a grades? students’ picture it will give you that students information.

Progress Report for Students Do you need a report showing the grades and assignments for a student to use at a parent/teacher conference? Click on a student. Hover over “Reports”, then “Student Progress Report” Click “Print Selected Student”. A new window will pop open listing the assignments, grades, etc. Click on the “Print “ icon to print this report. This is a great report to use at a conference.

Post Conduct Do you need a special comment written on the students’ report card? Hover over “Students” at the top of the screen, then click on “Post Conduct”. A “FAQ Box” will pop open. Before closing, read this box. This is the information that tells you how to select a code or delete a code for a particular student. When you have finished reading the information, click “Close” to close that box. Place your comments for your students. Finally, to exit this screen, click “Quit” at the bottom of the screen.

Gearing up for End of the Year! If the final grade of the 6 weeks is not showing here are two things that could possibly be causing that problem. You forgot to choose a category of either "TSA" or "Test" or you need to click the recalculate button. NOTE: The final year grade will not show until the office runs the "Calculate Semester/Final Grades" program.

Any Questions Contact: Colette Taillon Kathy Prine Dina Spears Amy Ard Vicki Allen (M.I.S. Staff) Levar James (M.I.S. Staff) Ricky Saragusa (M.I.S. Staff)


JGradebook News

V OLUME 2

A PRIL 1, 2009

(Web Version)

Attendance Elementary Sign into JPAMS with your user name and password. Select the “Section” and “Marking Period”. Click on the “Post Attendance” icon at the top of the screen.

Click in the blue boxes in the 1st column next to the names of the students who are absent. If the students are present, do not click in any column. Then click on “Sign Off Roll Call” then click “Ok”.

Edit/Removing an Assignment If you create an Assignment, and decide you need to edit it in some way, click on the assignment column you want to edit then click “Assignments” then “Edit”. Do the same to remove the column, but instead of clicking “Edit” click “Remove”. Note: When you click in the column , there will not be a flashing cursor.

Secondary Important 1st Period Attendance You will follow the same steps that Elementary follows for your 1st period. 1st Period is very crucial. It lets everyone know if a student is at school. If this step is not done by the end of 1st period, teachers could mistakenly mark students skipped when they are really at school. Remember, every time you mark a student skipped, an e-mail is generated and sent to your administration. They in turn have to go into JPAMS and allow the student back into class.

User Guides Need more help than just the hints you get in this Newsletter? Visit the TPSS Website. Click on “Resources” then scroll down and click on the “JGRADEBOOK” icon,

Scroll down to find the user guides for JGRADEBOOK as well as all newsletters .

Entering Assignments

Any Questions Contact: Colette Taillon Kathy Prine Dina Spears Amy Ard Vicki Allen (M.I.S. Staff) Levar James (M.I.S. Staff) Ricky Saragusa (M.I.S. Staff)

IMPORTANT Assignments due for the upcoming week should be placed into JPAMS before 8:00 a.m. Monday of that week. This will ensure that your name will not appear on the MEG email. The “Date Assigned” should be the date the teacher makes the student aware of the assignment. The “Date Due” should be the date the student takes the test or the project is due. Posting Assignments early allows parents to view upcoming tests and homework assignments. Grades should be entered into JPAMS weekly to ensure that when parents log into the Parent Command Center, all grades for their child are current.


JGradebook News

V O L UM E 1 MARCH 1, 2009

(Web Version)

Signing In When signing into JPAMS remember these few tips. First, you should not have to change the “District” number. You may have to change the “School”, make sure you select your school. Sometimes the “Year” changes from the current school year to a later or earlier school year. Make sure the year displayed is the current school year. If the wrong school year is in the “Year” box, either a JPAMS Security Exception message will appear or you will be in a prior school year and will see a list

Printing Printing is very important.. You need to print once a week. After all grades have been placed into JPAMS, you should print your grades for each subject. Follow these steps to print a Gradebook Report .

of students from a previous school year. The “User ID” is your network user name. Your “Password” is a specific set of characters given to you by one of our S.I.S. staff and cannot be changed.

Log into JPAMS. Select the subject you want to print. Then click on “Reports”, then “Gradebook Report”. A new window will open up. Click on the “Print” icon. Remember to file this in a folder or binder. It would be beneficial for you to create a folder on your computer called JGradebook and each week after all your grades have been placed into JGradebook, you should save your grades for each subject. To save, when the “Gradebook Report” is opened, click on the “Save” icon. Save the file into your folder. Name it according to the school week.

When using JGradebook (web version or coffee cup version) please remember to press the recalculate button before exiting or switching classes. Failure to do so may result in grades not calculating correctly. Changing grades frequently will require you to use the recalculate icon..

New Assignments Elementary

correctly. If you need these When creating a New categories added, please conAssignment, remember to tact one of our S.I.S. staff. select an Assignment Also remember to click Type. You should have 2 “Save”. choices., TSA or TEST. If Secondary you do not choose an Teachers will no longer have Assignment Type, your to enter the previous six grades will not average

Any Questions Contact: Colette Taillon Kathy Prine Dina Spears Amy Ard Vicki Allen (S.I.S. Staff) Levar James (SI.S. Staff) Ricky Saragusa (SI.S. Staff)

weeks grades as an assignment for the next marking period. The final grade will reflect all assignment grades from the previous grading periods during that semester. The total cumulative points will vary from students to student, de-

pending on actual grades recorded for each student. Since this feature is now automatic, beginning with the fifth six-week period, teachers must not enter the cumulative average as a new assignment. Otherwise the final grade will not be calculated correctly.


November JGradebook