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“Reflections”

Annual Report


CSD Mission Statement Board & Committees GM Message Annual Budget

2012/2013 Annual Report

Associations, Partnerships & Franchises CSD 50th Anniversary Recreation Programs Recreation Facilities Events Holiday Events Park Operations CC&Rs & DRC Human Resources Community Stewardship Volunteers


Mission

“Enhance the quality of life for El Dorado Hills residents through innovative, responsible leadership and by providing superior services and facilities.

Vision We will be recognized as the premier park, recreation, and local community services organization with a passion for providing excellent services and facilities and protecting the quality of life and environment of the community.


CSD Board & Committees

El Dorado Hills CSD Board Members 2012/2013 Tony Rogozinski Director

Terry Crumpley Director

Billy Vandegrift President

Noelle Mattock Vice President

Wayne Lowery Director

Design Review Committee 2012/2013

Senior Council 2012/2013

CC&R Advisory Committee 2012/2013

Lou Rain

Yvonne Griffin

Rick Sanne Chairman

Allan Priest

Evelyn Weick

Ann Ching Vice Chairman

Bob Eynck

Betty Engelhardt

Don Sgamba

Linda Dennis

Wayne Mill

Members at Large

Members at Large Hal Erpenbeck Pat Nicodemus Susan Rohland Cathy Drakeley Dave Howald Ken Morgan Ellison Rumsey Patrick McNamara Frank Moore Raymond Bydalek John Hidahl Joyce Glau David Glau Jennifer Sommercamp Brian Phipps

Chairman

Vice-Chairman Committee Member Committee Member Committee Member

Ellison Rumsey

Alternate Committee Member

Susan Oliver

Alternate Committee Member

President

Vice President Treasurer Secretary

Fred St. Jean Joe Wilson

Deceased 3/31/2013


GM Message Celebrating 50 Years of Creating Community in El Dorado Hills 1962-2012 2012 marked our 50th Anniversary for the El Dorado Hills CSD and it was a year of celebration! First a little history: our first park was developed when the earliest homes were built in El Dorado Hills and gave the subdivision its name: Park Village. In 1965, that initial park was rededicated to honor a local fireman, Peter Bertelsen, who lived only a block away and sacrificed his life protecting the community. Many of our parks and facilities honor heroes, people who share our District’s core values.​ ​ Since then El Dorado Hills has grown substantially, we now serve nearly 40,000 residents with over 200 acres of parkland and hundreds of recreation programs for people of all ages, abilities and interests. We offer an array of community-wide special events, including classes for all ages, sports for all ages, along with health, wellness and fitness classes. We provide high quality facilities, such as the Community Activity Building, Gilmore Senior Center, Teen Center, Skate Park, aquatic center, sports fields, basketball, tennis courts, bocce ball courts, picnic shelters, trails and nature areas.​ ​ With a strong commitment to creating a healthy and safe community, we continue to maintain a true and genuine adherence to the CSD mission to enhance the quality of life for El Dorado Hills residents through innovative, responsible leadership and by providing superior services and facilities. ​ ​ Some highlights from the past year include significant new improvements at Community Park such as the basketball court, restrooms, and pedestrian bridge; the ground-breaking for our newest park, Windsor Point Park; Arbor Day tree plantings in five different neighborhood parks; and the return of the Community Park “Holiday Tree Lighting” to fittingly commemorate our 50th Anniversary and bring joy to families in this community for years to come! With a dedicated professional staff joined by hundreds of passionate volunteers, the CSD Board of Directors have led the advancement of scores of new improvements to parks facilities and recreation programs for our community to enjoy. This annual report proudly reflects upon the past twelve months of great accomplishments, all for the benefit of the local residents we serve.

Brent Dennis General Manager


Budget Reimbursement, Interest, Donations, Property Lease 6.29%

Where does funding come from? • $4.8 million Property Tax

CC&R Assessments/ Design Review Fees 1.77%

• $4.7 million Fees & Other Funds

Franchise Fees 7.16%

Park Impact Fees 7.89% Landscape & Lighting 13.03%

Park Rentals 1.85%

Property Taxes 50.70%

Recreation Fees 11.31%

• $0.40 million from reserves to fund capital improvements*

Debt Service 4.17% CC&R Enforcement/ Design Review 1.66% Administration 22.32%

Where do we spend? • $9.9 million

Parks & Facilities 37.45%

Recreation Programs 17.35%

Landscape & Lighting 17.05%

Data Reported includes approved budgets for all operations and capital improvements in Fiscal Year 2014. *Capital Improvements are partially funded through District reserves.


Associations, Partnerships & Franchises Associations California Park & Recreation Society National Recreation & Park Association California Special Districts Association Youth & Teen Recreation Services Government Finance Officers Association American Payroll Association

California Association of Senior Service Centers National Council of Aging American Society of Aging El Dorado County Commission on Aging California Society of Municipal Finances Officers

Partnerships El Dorado Hills TAZ Swim Team Oak Ridge High School Holiday Inn Express Lake Forest HOA Ruffhaus Hotdog Company American Red Cross Hands-4-Hope Gift of Kids Daycare & Preschool EDH Taekwondo Kevala Yoga Mountain Democrat / Village Life Eskaton Placerville EDH Library EDH Lions Club Umpqua Bank El Dorado County

EDH Chamber of Commerce EDH Girl Scouts EDH Boy Scouts Mercy Hospital of Folsom Marshall Medical Center El Dorado Disposal Nugget Market Raley’s Safeway EDH Rotary Union 76 Verbena Florist Regal Cinemas EDH Fire Walgreens

Buckeye Union School District Rescue Union School District EDH Vision Coalition Visiting Angels Folsom Lake Concert Association El Dorado County Human Services Sass Boutique, The Solar Company Nationwide Insurance Roebbelen Contracting Nature’s Select Pet Food Round Table Pizza Big Spoon Yogurt Purple Place Coca Cola Green Valley Nursery

Franchises Sprint Comcast Metro PCS El Dorado Disposal

T-Mobile AT&T Uverse Verizon Wireless


2012 - CSD 50 Anniversary Year th

Happy 50th Anniversary CSD! May 18, 2012 kicked off our 50th Anniversary party. The evening began with our Board of Directors accepting a Resolution of Achievement by both Senator Gaines and Assemblywoman Huber, followed by a Proclamation, presented by Supervisor John Knight. The estimated crowd of 5,000 enjoyed a FREE evening of: musical entertainment, roaming balloon artist, face painting, 6 inflatables and giveaways. It was a wonderful night of celebration!

50th Anniversary - 50 Days of Summer Celebration Series The 50 Days of Summer celebration included Neighborhood Park Parties, Movies in the Park, 50 days of activities, $.50 cent Fridays at the Pool and overall FUN for the entire community for 50 days.


Recreation Programs Adult 6,508

Aquatics 11% Sports 31%

Seniors 16,150

Youth 62,900

Total Attendance 85,558

Enrichment 16%

Fitness 42%

Special Events 14%

Social Activities 40%

KydZone 22%

Fitness 31%

Enrichment 15%

Aquatics 21% TeenCenter SkatePark 9%

Sports 33%

Enrichment 15%


Recreation Facilities 70,000 60,000

400 + Visitors per day

50,000 40,000 30,000 20,000 10,000 0

Pool 68,734

CAB 38,260

Pavilion 19,928

Senior Center 17,735

TC/ Skate Pk 5,478

Community Pool: The pool was renovated in 2012

Pavilion: The CSD’s oldest building is home to

and hosts Aquatic programs including swim lessons, diving, water polo and year round lap swim. It is also home of ORHS Swim Team, ORHS Water Polo Team and El Dorado Hills Tasmanian Devils.

several CSD special interests classes. The Pavilion is used on a regular bases by the Rotary Club, Chamber of Commerce, Blood Source and APAC. The facility is rented out to the public and is a nice venue for wedding receptions.

CAB:

The Community Activity Building (CAB) includes the gym, classroom, kitchen and exercise room. The CAB hosts the KydZone summer and after school programs during the day and in the evenings is transformed into basketball and volleyball courts; two of the CSD’s most popular programs. Numerous special interest and exercise classes are taught in the CAB classrooms and the gym is frequently rented to local charitable organizations as a venue for their fundraisers with the most popular being Crab Feeds.

Gilmore Senior Center: In 2006 the District and the County partnered to transform the old Fire Station into a Community Senior Center. Numerous programs, activities, and government services are held at the center.

Teen Center/Skate Park: In 2007 the CSD’s newest facility opened to the teens of El Dorado Hills. The facility is busy with teen camps during the summer and after school programs when school is in session.

Thank You Facilities Staff! - For supporting the set-up and teardown of several hundred internal meetings, events, and classes including external facility rentals, meetings, and conferences.


Events Friday Night Summer Concerts in the Park Approximately 20,000 people attended the Annual Summer Concert Series which takes place during the Summer on Friday nights. Later in the fiscal year on July 14, 2013 the concert began with a dedication of the new walking bridge and restrooms built recently at Community Park. Thousands of local families came to enjoy music and dancing under the stars last year. We really rocked our park!

Thank You! Summer Concert Sponsors The CSD received $31,000 in donations from the following businesses: Gift of Kids Daycare Preschool, EDH Taekwondo & Kevala Yoga, Mountain Democrat & Village Life, Mercy Hospital of Folsom, Marshall Medical Center, El Dorado Disposal, Sass Boutique, The Solar Company, Nationwide Insurance, Roebbelen Contracting and Nature’s Select Pet Food.

Saturday Night in the Park Over 1,500 people enjoyed the annual Saturday Night in the Park on Saturday, August 11, 2012. The event was co-sponsored with the Chamber of Commerce. This annual event includes live music, food, face painting, balloon artist, science & art activities, and 40 plus vendors showcased their businesses. It was a great summer finale to our 50th Anniversary Celebration!

Annual Spring Egg Hunt Approximately 2,000 people attended the annual Spring Egg Hunt at Community Park on March 30, 2013. Volunteers from Rotary & ORHS Interact Club helped hide 8,500 eggs. An eggscellent time was had by all!

CSD Bi-Annual Garage Sale Hundreds of visitors attended this year’s Spring & Fall Garage Sales held on Saturday, September 15, 2012 and Saturday, May 4, 2013. Someone’s junk became another’s treasure.


Holiday Events Holiday Lights in the Hills A tradition from the past was resurrected on Friday, November 30, 2012. Now titled Holiday Lights in the Hills, the 30’ evergreen tree that stands on the corner of EDH Blvd and Harvard Way was illuminated with 1,500 LED lights, decorated with 50 gold bows and a 4’x4’ lighted “50” all commemorating our Anniversary. Lastly, those attending the event received a 50th Anniversary keepsake ornament. The keepsake ornament will be part of this new annual tradition.

Town Center Tree Lighting In collaboration with Chamber of Commerce and Town Center on Saturday, November 24, 2012 at El Dorado Hills Town Center the Annual Holiday Tree Lighting took place. An estimated 1,000 participants enjoyed cookies, cider, hot chocolate, entertainment from Radio Disney. Santa arrived safely with the help of EDH Fire Department.

Breakfast with Santa Over 400 people attended this year’s Breakfast with Santa on Saturday, December 8, 2012. The event included: pancake and sausage breakfast, arts/ crafts and a visit from the jolly ole elf. Special Thanks to all of our volunteers!!! Boy Scout Troop 645, EDH Rotary, ORHS Interact, Green Valley Dental, Teens from CSD Teen Center, and EDH Lions Club who cooked (72lbs of pancake mix and 500 sausages) .

Letters to Santa 217 Letters to Santa came in to Santa last year from local children. Every letter was replied to and autographed personally from Santa.


Park Operations Park Operations & Landscape & Lighting (LLAD’s) 2012/2013 The Park Operations Department is responsible for the care and maintenance of 23 parks, 16 playgrounds, 20 streetscapes, 1 aquatic facility, numerous ballfields and soccer fields. In all, the Department is responsible to care for 138 acres of public space and 128 acres of open space. Parks maintenance staff and contract partners, perform duties on a daily basis to keep our parks safe, clean and green. New restrooms at Community Park

Accomplishments • EID Rebate Program: EID reimbursed the District several thousand dollars for participation in a water conservation grant project. Conservation project included, Parkview Heights, Murray Homestead, Creekside Greens, Weisberg, and McCabe Parks. LLAD’S included Crescent Ridge, Fairchild, and Francisco Oaks. • Roadway tree replacements: Several 15 gallon trees were planted on El Dorado Hills Blvd.

Installation of new bridge at Community Park

• Two sections of sidewalk were replaced at the Stonegate LLAD • 200 yards of bark were placed at Creekside Greens LLAD, and Silva Valley LLAD. • A new gate was installed at the Promontory Power Line Easement. • 170 replacement plants were installed at Silva Valley LLAD. • A new 30 foot section of fence was installed at Highland Hills 3, and Highland Hills 1,2,&4.

Windsor Point Park Construction

• Fence work was completed at New York Creek Trail.

Current Projects Rehabilitation La Cresta

Replacement of 1200 linear feet of wood fencing

Construction

Highland Hills 1, 2, &4

Landscape upgrades

Construction

Windsor Point Park

New shade structures

Construction

Teen Center

New electronic play equipment

Construction

Community Park Gym

New replacement bleachers to be installed in March 2014

Construction

Community Park

New batting cage partnership with EDH Little League project

Construction

New site west of New York Creek along athletic fields

Construction

New Construction Community Dog Park


CC&Rs & DRC

CC&Rs (Covenants, Conditions, and Restrictions) Open Cases - 2012/2013 (Approx. 984) Compliance - 974 (99%) Top 3 types of violations: 1) Recreational vehicles, boats, jet skis and trailers parked in driveway or street. 2) Inoperable cars parked in driveway or street. 3) Landscaping - requiring maintenance.

DRC (Design Review) 2012/2013 Number of Applications

% of Total Projects

Roof Replacement & Permitted Repairs

78

23

Photovoltaic &/or Pool Solar Panel Installation

76

22

Exterior Re-Painting

32

9

Exterior Remodels and/or Additions

17

5

New Home Construction

4

2

Landscaping Plans

17

5

All Others (fencing, driveways, etc.)

117

34

341

100

Project Type

Total Projects Reviewed:


Human Resources Overview of Hires Overview of Training Training Provided Ethics Training - AB 1234 Go for the Gold! Employee Recognition Harassment Awareness Prevention Human Resources Recruiting Q & A Invoice Processing for HR

Department

# of New Hires

Administration – Part-Time/Seasonal

8

Aquatics – Part-Time/Seasonal

18

Parks & Facilities – Part-Time/Seasonal

10

Recreation – Part-Time/Seasonal

64

Total Part-Time Seasonal Hires

100

Total Seasonal/Processed Out

79

Current Active Employees

152

Performance Evaluations Webinar/Training Attended CalPERS: Pension Reform, HealthCare Legislation, my CalPERS System Training, Annual Educational Forum Legal Shield - Benefits Internal: Purchasing Policy/Cal-card, SharePoint - Internal Sacramento Area Human Resource Association Annual Conference Special District Risk Management Association: Emergency Preparedness TerryBerry - Recognition

Go for the Gold! Employee Recognition Program

Count

District-Wide Silver Awards Distributed

51

District-Wide Monthly Drawing Winners

12

District-Wide Gold Winners (4/18/2013)

1

District-Wide Appreciation Event: Bowling (12/19/12)

30

District-Wide Appreciation Event: Shiver Sisters (7/17/13)

80

District-Wide Appreciation Event: Apple Hill (10/7/13)

35

Go for the Gold! Employee Recognition Program encourages and reinforces behaviors which exemplify Board-adopted beliefs and values as described in the El Dorado Hills Community Services ‘Our Core Beliefs and Values’. Go for the Gold! offers a tiered approach encouraging participation at all levels; full-time, part-time, and seasonal employees. The program offers employee recognition in a 360º framework, allowing interdepartmental recognition, and recognition up, down and sideways within the organization. The program offers opportunity for immediate recognition.


Community Stewardship Renew California On Saturday, April 27, 2013 approximately 400 volunteers planted 20 trees, spread 300 yards of bark throughout Lake Forest Park and installed 150 yards of decomposed granite to complete the Renew California Communities Project.

Arbor Day Event In honor of our five decades (50th Anniversary), one tree was planted at each of the following sites: Lake Forest Park, Bass Lake A (LLAD), Windsor Point Park, McCabe Park, and Community Park.

Christmas Tree Chipping Week-end January 5 & 6, 2013 in collaboration with multiple Boy Scout groups and El Dorado Disposal, the annual Christmas tree collection and chipping event took place in Community Park.


Volunteers $80,884.00* Value

Sports 36% Community Clean-up 6% Senior Center 34%

Special Interest 22% CC&R 2%

Volunteer Hours 2012/2013

Dept

Hours

Sports

3,972

Special Interest

2,461

Community Clean-up

655

Seniors

3,742

CC&R

250

Total

11,080

11,080 Total Hours

Volunteers are an essential part of Parks & Recreation. Volunteers perform duties ranging from park maintenance projects to tree plantings to serving food to coaching and so much more. Many of our events would not be possible without volunteers. Thank you to all of our volunteers 2012/2013! * The hourly rate “value� is derived from the Special District Risk Management Authority hourly rate of $7.30 per hour.

EDHCSD Annual Report 2012/2013  

The EL Dorado Hills Community Services Annual Report reflects, accomplishments, events, activities and financial information from fiscal y...