INFORM Digital Magazine
A MESSAGE FROM THE EXECUTIVE DIRECTOR Welcome to the fall edition of “INFORM”—North Coast Council’s digital magazine. I hope that you and your family had a relaxing summer and you were able to recharge for a new school year.
5700 West Canal Road Valley View, OH 44125 216.520.6900 1885 Lake Avenue Elyria, OH 44035 440.324.3185
In this issue, we provide updates on some key technology upgrades and initiatives completed over the summer. In addition to those, NCC worked on many other summer projects, including updates to the NCC website to incorporate the addition of photographs, staff bios, and changes to allow easier site navigation. We also made progress on an alternative to state financial software and will be providing additional information at a later point on this exciting alternative. I hope you find our magazine informative as well as helpful. Allow me to take this opportunity to welcome new superintendents, new treasurers and new NCC board members. First, there are several new superintendents leading NCC Member school districts including: Andrea Celico – Bedford City Schools Mark Gleichauf – Brooklyn City Schools Thomas Jama – Elyria City Schools Benjamin Hegedish – Independence Local Schools Franco Gallo – Keystone Local Schools In addition, we look forward to working with the following treasurers in their new positions:
Emily Dales – Olmsted Falls City Schools Jim Hudson – New London Local Schools John Scott – Elyria City Schools Katie Henes – Avon Local Schools Michael Resar – Keystone Local Schools Rick Berdine – Interim Treasurer at Cuyahoga Valley Career Center and he remains Treasurer at BrecksvilleBroadview Heights City Schools Finally, I am happy to welcome two new NCC board members: Steve Sayers, Superintendent, Amherst Exempted Village Schools, and Greg Gurka, Superintendent, North Royalton City Schools. North Coast Council strives to be your one stop shop for all of your technology needs. We are here to be your trusted advisors connecting you with technology. We share in the nervous excitement that comes each fall as the new school year begins. If you have ideas on future stories that you would like us to cover in this magazine, feel free to contact any of our NCC staff or me. - John Mitchell, Executive Director North Coast Council
CALENDAR OF EVENTS
September 24 8:30 AM - 11:30 AM Payroll & EMIS Staff Reporting for Treasurers NCC East October 7 8:30 AM - 11:30 AM USAS Reports (Including USASDW) NCC West October 15 1:30 PM - 3:30 PM Affordable Care Act Discussion NCC West October 22 8:30 AM - 12:00 PM EMIS Staff Reporting Roundtable NCC West October 27 8:30 AM - 11:30 AM USAS Reports ( including USASDW) NCC East October 29 8:30 AM - 12:00 PM EMIS Staff Reporting Roundtable NCC East November 6 8:30 AM - 11:30 AM USPS/Payroll RoundTable NCC West November 12 8:30 AM - 11:30 AM USPS/Payroll RoundTable NCC East
For a full listing of all upcoming events at both NCC East (Valley View) and NCC West (Elyria), please visit http://events.nccohio.org.
December 4 8:30 AM – 11:30 AM Calendar Year End – Payroll NCC West
October 23 1 PM – 3 PM PowerSchool Assessment Reporting NCC West
December 10 8:30 AM – 11:30 AM Calendar Year End – Budgetary NCC West
October 26 1 PM – 3 PM PowerSchool Assessment Reporting NCC East
December 11 8:30 AM - 11:30 AM Calendar Year End – Payroll NCC East
October 30 1 PM - 3:30 PM SI EMIS SCR/SOES NCC East
December 16 8:30 AM - 11:30 AM Calendar Year End – Budgetary NCC East
Student October 9 1 - 3:30 PM SI EMIS 1st Student Collection NCC East
October 14 9 AM – NOON PowerSchool Discussion NCC West October 14 9 AM - NOON StudentInformation Discussion NCC East October 15 9 AM - 11 AM Student Services Advisory Committee Meeting NCC East
November 4 1 PM - 3 PM PowerSchool EMIS Beginning of the Year Student Collection NCC West November 11 9 AM - NOON PowerSchool Discussion NCC West November 17 9 AM - 11 AM PowerSchool Advisory Committee Meeting NCC West November 18 9 AM - NOON StudentInformation Discussion NCC East November 18 1 pm - 3 PM PowerSchool EMIS Beginning of the Year Student Collection NCC West December 9 9 AM - 3 PM PowerSchool Discussion NCC West
December 9 9 AM - NOON StudentInformation Discussion NCC East
Technology September 25 1:30 - 3:30 PM Tech Advisory Meeting North Olmsted Library (Basement Conference Room) December 4 1:30 PM - 3:30 PM Tech Advisory Meeting Location TBD February 26 1:30 PM - 3:30 PM Tech Advisory Meeting Location TBD
October 8 Time - TBD Library Liaison Meeting NCC West October 13 8:30 AM - 3:30 PM Sirsi Reports Overview NCC West October 22 8:30 AM - 3:30 PM Sirsi Cataloging I NCC West November 20 8:30 AM - 3:30 PM Library Open Lab NCC West December 8 Time - TBD Library Liaison Meeting NCC West
STAFF MEMBER FEATURE
MATTHEW GREGORY Matthew Gregory is a Support Specialist/Fiscal Services for North Coast Council. He has been with NCC since 2015.
Our newest addition to Fiscal, Matthew Gregory, certainly came to the NCC Fiscal Department at the right time. Matthew started in May, went right into Fiscal Year End support, and has done an excellent job. Matthew has been concentrating on the USAS side of the house with particular emphasis in new RAM applications. NCC is pleased to have Matthew in the fiscal support role when he is not on the golf course “supporting” golfers to improve their game. Welcome aboard Matthew.
- Deb Carroll, Lead Support Specialist Fiscal Services
Matthew received his Bachelor of Science in Sports Management from California University of Pennsylvania. He has his Treasurer License from the State of Ohio. He facilitates and provides leadership for the effective collection, analysis, maintenance and reporting of client financial data and payroll processing services. Prior to working at North Coast Council, he was an intern at four local school districts including Avon, Avon Lake, Elyria and Lakewood Schools. With the completion of the internship, he was able to obtain his Treasurer License through the State of Ohio. Matthew also has completed graduate level classes at Ashland University and is looking forward to working on a Master’s Degree in Public Administration. Matthew enjoys golfing, reading, spending time with family and playing basketball.
You can reach Matthew at: Phone: Email: LinkedIn: Address:
216-520-6900 x5257 Matthew.Gregory@nccohio.org www.linkedin.com/pub/matthew-gregory/18/834/a10 5700 West Canal Road Valley View, OH 44125
An Update From . . .
By Deb Carroll, Lead Support Specialist, North Coast Council
Are you Fiscal-ly Fit? Another school year begins and many of our districts have experienced changes in personnel and/or changes in responsibilities within the district. The NCC Fiscal team is qualified and ready to provide the support and training needed to help your district in the most effective use of your financial software systems. The NCC Fiscal team encourages all districts to take advantage of the many training opportunities we offer, whether you are a veteran or one of the many newcomers. Financial district personnel will be receiving email invitations to the classes and you can also register for any of the training sessions via the NCC home page at www.nccohio.org. We encourage all of our districts to submit any training requests they may have or foresee in the future so the Fiscal team may make the appropriate preparations to offer those trainings. As you know, NCC continues
to offer one-on-one trainings (as requested) as well as comprehensive Cherwell, email and phone support. The Fiscal Team continues to stress to all district personnel to know your data. Knowing your data positions the district (and you) to take advantage of any alternative financial software opportunities while still effectively managing the current financial reporting, accounting and documentation needs. Please let NCCâ€™s Fiscal team know if we can be of assistance in helping your district achieve your financial processing goals. With our combined experience and knowledge, NCC can partner with you to utilize the current financial software in the most efficient and effective ways. May FY16 be a productive and successful fiscal year for all of you. Looking forward to serving you in Fiscal Year 2016!
TIMELY TIPS! 1. Changes (contracts, rates/hours or OOPS) in an employeeâ€™s pay after the beginning of the year can be easily handled through the use of NEWCNT, mid-year changes, rather than manipulation of the JOBSCN.
2. Easily send reports you have created in Reflections to others or yourself by using ereporto. Typing ereporto at the menu prompt will allow you to designate the report and the email address of the individual(s) you would like to receive the report.
AN UPDATE FROM . . .
By Lori Slingerland, Support Specialist, North Coast Council
Jump-Start Your School Year! Eric Curts and Anthony Luscre = Tech Gods! AWESOME!!!! That was the reaction by one of our librarians when she discovered Eric Curts and Anthony Luscre were presenting the keynote session at the NCC Library Professional Development Day. Eric and Anthony are Technology Integration Specialists at SPARCC (Stark Portage Area Computer Consortium) and they were the main attraction of the day, presenting sessions on Promoting Your Library, Teacher Resources Sites, YouTube for Libraries, and so much more! Not only did they provide a “Spark” (no pun intended) to the NCC Professional Development Day but they also provided a ‘jump start’ to the school year for the nearly 60 enthusiastic library staff members in attendance at Westlake High School on Wednesday, August 12. Two of our own NCC librarians also stepped up to the plate to provide interesting and valuable sessions. Natalie Dickerson from St. Michael School presented a session on Library Volunteers: “Free Help: How to Get More Than What You Pay For,” while April Hoy from Lakewood City Schools
TIMELY TIPS! 6
provided a talk on library advocacy entitled ‘Video as Voice for Your Library’. Finally, our public library colleagues rounded out the day providing much loved and always appreciated book talks. Michelle Todd, Children’s Librarian, Olmsted Falls Branch of the Cuyahoga County Public Library, spoke to elementary staff and Kathryn Tatnall and Nicole Petruccio from the Lakewood Public Library presented their session to our middle and high school crowd. Overall, it was a highly satisfying jump-start to the beginning of the school year. Librarians enjoyed the opportunity to network, recharge, and reconnect for the new school year and who doesn’t benefit from that! To ‘jump-start’ your school year, look at the August 12, 2015 Professional Development Day Materials located at: http://www.nccohio.org/library/liaison/ and Eric and Anthony’s numerous materials, available from http://tiny.cc/lib-pd.
Reminder . . . OhioMeansJobs K-12 connection has replaced Learning Express Library in the suite of INFOhio Electronic Resources. For more information on OhioMeansJobs go here goo.gl/CqIdsA.
Eric Curts + Anthony Luscre = Tech Gods! - April Hoy, Librarian, Garfield Middle School, Lakewood City Schools
AN UPDATE FROM . . .
TECHNOLOGY SERVICES A PRODUCTIVE SUMMER AT NORTH COAST COUNCIL NCC’s technology team worked on many projects this summer. Our systems department upgraded our PowerSchool and ProgressBook Suite. These upgrades included substantial investment in hardware and software. As part of this process, NCC upgraded both the software and hardware in our VMware environments, including the operating system and server software. This allowed NCC to complete the needed student package upgrades and will position our environment for future growth and upgrades. As many of you know, last year was a tough year for sophisticated attacks. Across the board, we saw an increase in the amount of distributed denial-of-service (DDoS) attacks. Some of these attacks were small but others were very large and disruptive. They occurred not just in Ohio in the education sector but across all industries all over the world. To help alleviate the fallout from these kinds of attacks, NCC participated in a state wide initiative to implement a DDoS appliance. This appliance will allow us to build a baseline of normal traffic so we can quickly and efficiently determine when an attack is occurring. NCC works hard to ensure that environments are secure so that our customers can have the best experience possible. NCC can provide a wide range of technical services to our customers and can assist with anything that is technology-related. To the right are some of the projects that many of our customers engaged NCC staff to assist with over the past summer. Feel free to contact NCC’s technical services for more information on how NCC can help you!
By Gary White, Director, Managed Services North Coast Council
• Complete network overhaul • Migrated physical servers to virtual servers • Built new servers and installed and configured systems for use on network • Segmented networks • Moved DHCP to windows servers from switches • Installed local content filters • Installed firewalls • Installed and configured WSUS server • Implemented antivirus solutions • Planned for new building which included cable plans and wireless access point locations using intelligent planning tools • Setup and deployed chrome books • Helped districts plan for cycling in new equipment • Facilitate equipment recycling • Full cable maps for network and patch panel locations • Replace thin client solutions with newer technology solutions • Mobile lab setup and deployment • Assisted with technology plans • Printer and copier selection and deployment • Setup and deployed two in one hybrid devices • Setup and deployed iPad carts • Installed new internet connections • Upgraded circuits for more bandwidth • Tested windows 10 deployments • Assisted with group policy deployments to automate machine tasks • Develop policies and procedures for updating machines, cloning machines, adding new users, removing users • Assisted with new website deployments and integrations • Implemented VPN solutions • Disaster and recovery planning • Replacing cat5 and cat5e with cat6 network cables
If you want to set a reminder to reply to a message, right-click the message, select Follow Up, then click Add Reminder. In the dialog box select the due date and time, make sure the Reminder box is checked and click OK.
Feel free to contact NCCâ€™s technical services for more information on how NCC can help you. INFORM
AN UPDATE FROM . . .
STUDENT SERVICES By Marilyn Deyling, Lead Support Specialist, North Coast Council WELCOME TO A NEW SCHOOL YEAR . . . NCC Student Cherwell helpdesk is abuzz with activity. Everyone is preparing for another school year which is guaranteed to be a new and exciting adventure. The NCC Student Team is looking forward to being able to help districts make this year a smooth and enjoyable year. We ask that you please send your questions to us by using the Cherwell helpdesk app, emailing firstname.lastname@example.org or student-support@ nccohio.org. The student team will respond to them as quickly as possible and you will receive informational Cherwell emails as the team proceeds through the steps to your resolution. EMIS REPORTING EMIS FY16 reporting year is growing near and we will keep up with the demands and timelines of ODE. Please visit events.nccohio.org to see a list of scheduled EMIS trainings. Brenda Hartley from ODE will again be visiting NCC to provide some guidance and insight into the processes and requirements of EMIS reporting. POWERSCHOOL 8.3 UPGRADE NCC has upgraded to PowerSchool 8.3; the improved Start Page search allows you to easily select students by hand and have quick access to group functions. The new ‘Advanced mode’ allows you to create selections from multiple searches by being able to add, subtract, or find students within the previous student selection. Once the selection is refined you can use your selection of students to perform specific group functions now available in a drop down selection. NCC is evaluating the next upgrade to PowerSchool 9.0, which will be discussed at a later date. We have recently created new PowerSchool custom reports for Immunizations, Active Staff, Course Fee
Verify, and Section Enrollment Conflict Period. If you would like any of these, we can customize them for your buildings and push them out to you. Please email email@example.com. PROGRESSBOOK SUITE 15.0 ProgressBook Suite has been upgraded to 15.0 over the summer! There are many new features and enhancements with this release! Student contacts are now a live integration from StudentInformation to GradeBook. Along with this, if districts choose, ParentAccess can show student contacts and parents can even modify student contact information. Parents cannot create new student contact records nor can they delete any existing contact records, but they can edit existing contact records except for the primary contact address fields. There are many new enhancements to the Discipline module which we rolled out last school year. If the districts choose, there is a new feature where the true student report card is viewable to the parent. There are new features in GradeBook where teachers can search all students in their building or district if you adjust the settings. OEDSA FALL CONFERENCE Some NCC Student Staff attended the OEDSA Fall 2015 Conference in Worthington, Ohio on September 16-18. POWERSCHOOL / STUDENTINFORMATION DISCUSSIONS PowerSchool and StudentInformation Discussions will be starting back up in September and go through May, 2016. Please visit events.nccohio.org to register for these. Here’s to a great school year! NCC Student Support Marilyn | Matt | Linda | Mike | Renee | Sue firstname.lastname@example.org
TIMELY TIPS! Help us help you faster!
When requesting support via email to email@example.com: – Studentfirstname.lastname@example.org needs to be in the To: – There needs to be information in the Subject: …otherwise, the Cherwell ticket will not be created.
Did you enjoy the fall issue of NCC’s INFORM? Do you have ideas for future stories or topics covered? Please let us know. Email email@example.com with your suggestions and/or comments. INFORM
North Coast Council "INFORM" Digital Magazine - Fall 2015